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Students’ Union Clubs & Societies / Sport Clubs Room Booking Form 1. This form must be submitted via email to firstname.lastname@example.org with a minimum of 72 hours’ notice (excluding weekends and holidays). Please note bookings start at 6.30mp on weekdays. 2. N.B.!!! This form will be accepted ONLY if submitted by a committee member of an affiliated Club/Society and if sent from their University student email account (for identity verification purposes). Forms that do not meet these criteria will be rejected. NAME OF CLUB/SOCIETY PURPOSE/NAME OF EVENT STUDENT NAME EMAIL PHONE NUMBER WEEKLY BOOKING (Please delete as DATE(S) REQUESTED FOR REMAINDER OF appropriate) SEMESTER? YES NO (Bookings start at START TIME END TIME 6.30pm on weekdays) PREFERRED ROOM(S) 1. 2. 3. AUDIO VISUAL NUMBER OF PEOPLE REQUIREMENTS NUMBER PLEASE SPECIFY: NUMBER NUMBER OF (ATRIUM BOOKINGS OF OF DISPLAY ONLY) CHAIRS TABLES BOARDS WILL THE EVENT INVOLVE EXTERNAL SPEAKERS? (Please delete as Please provide details of speakers invited to address the meeting from out with appropriate) the University. It may be a requirement that permission be given by the University Secretary through the Room Bookings Office for any outside speaker YES NO to be invited to speak on campus. Details should include full name of the speaker(s) and the organisation represented. IF YES – FULL NAME(S) AND ORGANISATION REPRESENTED DOES THE EVENT HAVE A COMMERCIAL PURPOSE? (Please delete as If so please provide details. Permission is required for any commercial venture appropriate) (e.g. sale of goods) due to commercial franchises operating on campus. In some cases, events that encourage personal donations toward charities are YES NO allowed, please provide details below. IF YES – PLEASE PROVIDE DETAILS By submitting this form I confirm I agree to abide by the Room Booking Regulations (see next page). Room Booking Regulations Whilst occupying rooms Clubs / Societies may not engage in the following activities: i) Raffles and/or selling of raffle tickets; ii) Consumption of alcoholic drinks; iii) Sale of food prepared in circumstances/premises that are not compliant with Health & Safety regulations; iv) Any activity that may damage equipment or property; v) Any activity likely to lead to personal injury or harm; vi) Infringement of copyright law (e.g. screening of copyrighted material).
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