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					Students’ Union Clubs & Societies / Sport Clubs Room Booking Form
1. This form must be submitted via email to theunion@stir.ac.uk with a minimum of 72 hours’ notice
   (excluding weekends and holidays). Please note bookings start at 6.30mp on weekdays.

2. N.B.!!! This form will be accepted ONLY if submitted by a committee member of an affiliated
   Club/Society and if sent from their University student email account (for identity verification
   purposes). Forms that do not meet these criteria will be rejected.

 NAME OF
 CLUB/SOCIETY
 PURPOSE/NAME OF
 EVENT

 STUDENT NAME

 EMAIL                                                PHONE NUMBER


                                                      WEEKLY BOOKING            (Please delete as
 DATE(S) REQUESTED                                    FOR REMAINDER OF          appropriate)
                                                      SEMESTER?                 YES NO
                            (Bookings start at
 START TIME                                           END TIME
                            6.30pm on weekdays)

 PREFERRED ROOM(S)          1.                        2.                        3.

                                                      AUDIO VISUAL
 NUMBER OF PEOPLE
                                                      REQUIREMENTS
                                                                                NUMBER
 PLEASE SPECIFY:            NUMBER                    NUMBER
                                                                                OF
 (ATRIUM BOOKINGS           OF                        OF
                                                                                DISPLAY
 ONLY)                      CHAIRS                    TABLES
                                                                                BOARDS


 WILL THE EVENT INVOLVE EXTERNAL SPEAKERS?                                       (Please delete as
 Please provide details of speakers invited to address the meeting from out with appropriate)
 the University. It may be a requirement that permission be given by the
 University Secretary through the Room Bookings Office for any outside speaker YES NO
 to be invited to speak on campus. Details should include full name of the
 speaker(s) and the organisation represented.
 IF YES – FULL NAME(S)
 AND ORGANISATION
 REPRESENTED
 DOES THE EVENT HAVE A COMMERCIAL PURPOSE?                                       (Please delete as
 If so please provide details. Permission is required for any commercial venture appropriate)
 (e.g. sale of goods) due to commercial franchises operating on campus. In
 some cases, events that encourage personal donations toward charities are YES NO
 allowed, please provide details below.

 IF YES – PLEASE
 PROVIDE DETAILS

 By submitting this form I confirm I agree to abide by the Room Booking Regulations (see next
 page).
Room Booking Regulations


Whilst occupying rooms Clubs / Societies may not engage in the following activities:


               i)      Raffles and/or selling of raffle tickets;
               ii)     Consumption of alcoholic drinks;
               iii)    Sale of food prepared in circumstances/premises that are not compliant with
                       Health & Safety regulations;
               iv)     Any activity that may damage equipment or property;
               v)      Any activity likely to lead to personal injury or harm;
               vi)     Infringement of copyright law (e.g. screening of copyrighted material).

				
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posted:11/16/2012
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