EOI for Architectural Firms for Design and Engineering by keralaguest

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            KERALA VETERINARY
                              AND
     ANIMAL SCIENCES UNIVERSITY


                           (KVASU)


                  Office of the Vice Chancellor
        Kerala Veterinary and Animal Sciences University
                Directorate of Dairy Development
                  Pattom, Trivandrum-695 004




INVITATION FOR EXPRESSION OF INTEREST (EOI)


For the Empanelment of Architects/Architectural Firms for Design
                       and Engineering


                   1. No. of EOI : KVASU/LO/TVM/102/2011

               2. Date of publication of EOI : 01/06/2011

            3. Closing Date for Submission of EOI : 30/07/2011
                                                           2


    1.   Description

Kerala Veterinary and Animal Sciences University (KVASU) intends to empanel firms for procuring comprehensive
services for the complete Architectural Master Planning and detailed Architectural design and Engineering Services
of its campuses across the state. Interested firms having experience in the services envisaged above are hereby
invited to submit their Expression of Interest in the prescribed proforma.

    The completed EOI documents should be submitted in sealed cover with a processing fee of Rs. 5000/- drawn
as DD in favour of KVASU before the closing date and time of submission to:

    Sri. Isaac Thayyil,
    Officer-on-Special Duty,
    Office of the Vice Chancellor,
    Kerala Veterinary and Animal Sciences University,
    Directorate of Dairy Development,
    Pattom, Trivandrum-695 004.
    Telephone: 0471 2550058
    Fax: 0471 2550480




    2.   Background

                   Kerala Veterinary and Animal Sciences University (KVASU) was established in December, 2010,
         as a full-fledged University, offering education, research and extension services in the field of Veterinary
         and Animal Sciences. Head Quartered in Pookot, Wayanad, in the State of Kerala, KVASU has its
         academic programs organized into three colleges – (1) College of Veterinary and Animal Sciences,
         Mannuthy (2) College of Veterinary and Animal Sciences, Pookote, (3) College of Dairy Sciences and
         Technology, Mannuthy; and Research Stations, Veterinary Hospitals and Farms in different parts of Kerala.
         KVASU also has Research Stations, Veterinary Hospitals and Farms all across Kerala. The University
         offers Under Graduate, Post Graduate, (Diploma, Doctoral and Certificate) Training Programmes in various
         disciplines of Veterinary and Animal Sciences and Dairy Sciences. The University is considerably
         expanding its mandate from Financial Year 2011-12.



    3.   Scope of Work

             Kerala Veterinary and Animal Sciences University (KVASU) propose to modernize its campuses across
   the state with ‘state of the art’ infrastructural and scientific facilities catering to the next 20 years development
   needs. Proposed zones in the campus must be planned in an integrated manner to result in aesthetically
   appealing, nature friendly, energy efficient, functionally stable & green campus. Planning and design of building
   & infrastructural facilities need to meet best practice standards in ecologically sustainable design resulting in
   more efficient use of energy, water and other natural resources and make the campus eco-friendly and also fully
   accessible for physically challenged persons.

         The consultant is required to prepare and submit conceptual drawings consisting of layout plan, elevations,
   sections and perspective in the scale of 1:100 along with computer generated 3-D image of the buildings with
   ‘walk through’ technique. The consultant shall submit a CD containing the proposed building plans and services.
   The scope of consultancy work shall also include the planning, designing, preparing preliminary as well as
   detailed working drawings, construction drawings & completion plans along with estimates, Bill of quantities
   (BOQ) of the following:
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                  1.       Architectural
                  2.       Civil
                  3.       Structural
                  4.       Electrical Installations and Substation
                  5.       Sanitary, drainage and water supply including pump sets
                  6.       Lifts with machine room
                  7.       HVAC Central Air conditioning or any other suitable Air conditioning system.
                  8.       Fire fighting system including fire pumps, sprinklers.
                  9.       Non wet fire fighting system
                  10.      Smoke detection and fire alarm system
                  11.      Landscaping and Gardening
                  12.      Landscape lighting and garden lighting
                  13.      DG set
                  14.      Electrical power distribution
                  15.      Various building automation services such as CCTV system, Public Address and
                           Conferencing system, External cleaning, UPS, Audio Visual system, Building
                           Management System, Access Control system, security systems etc. necessary for an
                           office building.
                  16.      Interior & Furnishing including loose furniture, workstations etc.,
                  17.      Structural glazing, Alco paneling etc.
                  18.      Façade access system
                  19.      Rain water harvesting system
                  20.      Solar power pack and solar water heating and lighting system.
                  21.      Environmental study and report – if required
                  22.      Sewerage treatment plant
                  23.      Water treatment plant
                  24.      Green building features to the extent possible.
                  25.      Any other services / systems as may be found necessary for functional requirement of the
                           building.

        The Consultant shall engage the services of well qualified Specialists or sub consultants pertaining to the
above services and coordinate with them. The fees to the sub consultants appointed for the above services shall be
payable by the consultant, within the overall approved fee payable to the consultant by the University including
expenses incurred by the sub consultants towards site / office / market visits required in connection with the project.
No extra payments would be committed by the University to sub consultants, if used. The consultant shall also be
responsible for all the work, action, and omissions of such sub consultants. However, these specialists / sub
consultants would be engaged by the consultant, only after obtaining prior approval of the Authorised Officer of the
University. During the course of consultancy, the consultant would be required to interact with the client for which
nothing extra shall be payable. If visit(s) out of the state of Kerala are required for attending any meeting on request
of the Authorised Officer of the University, economy class to & fro air fare and Rs.1000/- per day per person as
incidental charges will be paid by the University. The scope of work of any of the above items may be deleted by
the University at its sole discretion and the decision of the University will be final in this regard.

       The design shall be based on National Code of practice and design norms and other sound Engineering
practices. The structural analysis shall be done using structural Engineering software as approved by the Authorised
Officer of the University. Two sets of approved design calculation of civil, electrical and all other services shall be
submitted to the Authorised Officer of the University for proper proof-checking.

    4.   General Schema of selection

    The general schema of selection of the consultant will be as follows:

    a.   Stage I – Empanelment by short listing eligible firms based on eligibility criteria vide section 6 of EOI
         using score vide section 9.
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    b. Stage II – Inviting short listed firms to develop Technical Bid along with documents and requisite fee and
         financial bids for all identified items in the master plan of a chosen campus. The Technical Bid is the
         completed design submitted as desired.

    c.   Stage III – Evaluation of Master Plan submitted by an expert panel which will comprise nationally
         acclaimed /reputed experts who grade it out of 100 marks on criteria fixed prior to grading and approved by
         the University.

    d. Stage IV – Using the score given to each design, by the expert committee, the designs are weighed at 70
         along with financial bid weighed at 30 (lowest equated to 30/30) in quality cum cost basis.

    e. Stage V – The winning firm will be awarded to design all structures/infrastructure upon conclusion of legal
         agreement with University within time frame mutually agreed.


    5.   Aim & objective

1 (i) The aim of the empanelment is to shortlist suitable reputed Architectural and Engineering design consultancy
firms for participation in a design competition for preparing a master plan for the overall development of the
university and for providing architectural concept, architectural-engineering designs required for the construction of
‘state-of-art’ Campus.

(ii) The Architect/Architectural firm whose provisional Architectural concept & design is finally selected by a panel
of experts constituted by the University shall be finalized as the Architectural Consultants to the University for
providing Comprehensive Architectural Design Consultancy Services according to the new master plan. The
empanelment by itself does not guarantee appointment as final Design architect and award of such final contract.

2. The short listed firms will have to provide the following services:

• Updating the Master plan by locating the new facilities and future needs.
• Conceptual Building plans / perspective-3D views, ‘walk through’ technique etc.
• Detail Planning / Design of the new buildings and site development.
• Revamping the water supply network and sewerage/drainage systems.
• Envisaging and Designing energy-efficient Electrical fittings / fixtures
• Electronic, communication, acoustics.
• Fire detection, fire protection, fire fighting system etc.
• Building automation services and in campus transport.
• Gardening and Landscaping.
• Interior Design & works.
• LAN, Communication and Audio Visual facilities.
• Functional requirements of its occupants complete with interaction areas for intermingling of various groups, core
facilities, cafeteria etc.

Overall design must ensure access of differentially-abled individuals addressed as a separate chapter in the
submission.


    6.   Specific Objectives

         •          Updating of Campus Master Layout Plan (Restructuring various zones in view of the additional
         facilities required) as stated by the University.
         •          Design and Detailing of the various internal and external services related to Architecture & Structural
         planning.
         •          Application of energy efficient Green Building Concepts in the New Building Design.
         •          Design of additional Roads, Footpaths, Pathways, Street Lighting, Entry Gate(s) etc.
         •          Construction of new buildings, international guest house with continental facility, convention hall,
         utility center, cafeteria, buildings for various Teaching departments, Laboratory complex, sports complex,
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         Academic Staff College, Guest house, school building, boundary wall, transit hostel, Staff quarters, hostel
         complexes with accommodation for physically challenged etc.
         •         Construction of academic and research complexes.
         •         Renovation of existing staff quarters and construction of new staff quarters.
         •         Incorporation of Building Automation, Communication, Hi-Tech fire safety/ Security System etc.
         •         Interior designing and Furnishing Works for new facilities.
         •         Horticulture, Landscaping.
              • Integrated Water supply / distribution system & overhead storage tanks for the campus
              • Underground Sewerage system for the campus.
              • Combined water & waste water treatment plant.
              • Solid Waste Disposal facility.
              • Water harvesting in all the new structures & the existing structures.
              • Water bodies and water conservation designs.
              • Solar lighting, Wind /Bio-gas based facilities & heating designs with a view for conserving
                   energy.
         (List is only indicative)

Proposed Zones

The campuses generally comprise of:

1. Academic Zone: Comprising Academic Buildings, Administrative offices, Laboratories,
             Library, Computer Centre, Auditorium, Central Store, Canteen, and Workshops.

2. Residential Zone: Accommodation for staff and faculty, Guest House, Vice Chancellor Bungalow etc.

3. Hostel Zone and Campus amenities: Hostels, Play Grounds, Community Centre, Recreational Centre, Small
Amphitheatre, Gymnasium, Sports Complex, Student Activity Centre, Food Court, Bank Extension counters, ATM
etc.

4. Services Zone: Advanced Security, Power Back-up System, Internal roads with bright lanes, Watch Tower,
Water distribution & Treatment Plant, WiFi network, Solid & waste water disposal facility etc.

5. Production Zone: Instructional Farms for dairy, poultry, piggery etc. Dairy plant, Meat processing plant, Food
processing units etc

6. Scenic Zone: Lush green lawns with flower beds, ponds etc


    7.   Qualifying criteria



The interested firm should meet the following eligibility/prequalification criteria before submitting their proposals as
EOI response:

Essential Criteria

(i) The consultant firm should have at least 15 (Fifteen) years’ post qualification experience in institutional
     architectural design.

(ii) The consultant should have internationally or nationally recognized expertise and specialty practice in higher
      education institutional design for Universities, research institutions etc. Preference will be given to firms that
      demonstrate continued excellence through design awards and other industry-wide recognitions for distinction in
      design, planning and sustainable architecture in the higher education sector at national/International level.
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(iii)Architect/Consultant involved in the project should be registered with the Indian Institute of Architects/Council
     of Architecture, India. All legal/professional regulation must be complied with.

(iv) Information about the organization along with names & details of various services available in house or
     Participant Associates to whom job is proposed to be assigned & names of Key personnel to be associated with,
     their qualifications & experience in relevant formats as indicated in the document.

(v) Experience in undertaking at-least three major institutional design projects for Universities/Government/Semi-
     Government /Government Undertaking / Government Autonomous Bodies/Reputed Private firms etc. having
     financial outlay of at least 100 crores in each case.

(vi)The applicant should have sound financial position during the last five years proven by relevant Income Tax
     documents.

(vii) The applicant should not be under active prosecution for criminal offence, liquidation, court receivership or
similar proceedings.




    8.   General Guidelines



         a) Applications for empanelment must be submitted in proforma as attached to EOI with all the required
              details.

         b) Two sets must be submitted, of all documents, the first set with name of the firm in all documents and
            second set without any mention of name of the firm. (Left blank where asked in proforma)

         c)   Late applications will not be accepted.

         d) The University reserves the right to reject all or any of the EOIs received without assigning reasons.

         e) Any dispute shall be redressed with jurisdiction at Thiruvananthapuram, Kerala, only.



    9.   Mandatory Documents



         a)   Duly signed Expression of Interest

         b) Company profile with Certificate Form, List of any three agreement document/ letter of information
              showing the work award from clients/Work Orders for Institutional Projects and letter showing
              successful completion of the projects

         c)   Annual report of last three years

         d) Audited accounts of last three years and Income Tax statements

         e) Details of relevant experience in the last three years (Awards & Recognitions received by the firm
              shall be cited)
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         f)   Short CVs of the key personnel to be associated with the project

         g) Contact information – website, e mail, mobile numbers and land phone numbers



    10. Evaluation Criteria

Expression of Interest will be evaluated on their responsiveness to the above requirements based on the following
criteria:

Organization ………………………………………………                                           25 Points

i) Organization set up & Office Locations                                 (5 Points)
ii) In house Service for Assignment                                       (10 Points)
iii) Associates consortia members related to the Assignment and
      their Experience, Format – IV                                       (5 Points)
iv) No. of technical persons available in-house as evidenced by their
       Curriculum Vitae                                                   (5 Points)

d. Experience………………………………………………                                           50 Points
i) Experience in similar institutional projects completed
     during last ten years                                                (25 Points)
ii) Performance Report/Client Certificates                                 (15 Points)
iii) Previous experience with State Govt. / Central Govt.                 (5 Points)
iv) Experience, expertise, and past performance in
     Ecologically sustainable, energy efficient design projects           (5 Points)

e. Financial Capability …………………………………                                     25 Points
i) Average annual Net profit after taxes                                   (15 Points)
ii) Income Tax paid (last 3 years)                                         (5 Points)

f. Suitability to project goals and vision                                 (5 points)

Total ………………………………………………                                                  100 POINTS

 Expressions of Interest scoring of at least seventy percentage (70%) and above will be treated as pre qualified for
the second stage of the project.

Note: Please note that no Financial Bid is to be submitted at the 1st stage (EOI). Successful firms alone will be
separately called upon to develop a Master Plan of one or more chosen campuses and present it before an Expert
Panel. Thereafter, only the successful firm/firms shall be called upon to offer financial bids separately in phase II.

The overall empanelment and award process takes place according to the tentative schedule.

    1.   Advertisement for the empanelment                                                   (open for 45 days)

    2.   Evaluation by panel of experts from 1                                               (30 days)

    3.   Short list published from 2                                                         (2 days)

    4.   Invitation to submit detailed design of designated campus from 3                    (30 days)

    5.   Design window from 4                                                                (60 days)

    6.   Evaluation of design from 5                                                         (15 days)
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7.   Ranking of succeeding firms from 6                                         (2 days)

     (Evaluation criteria to be fixed by empowered committee

     To be constituted for the purpose)


8.   Opening of Financial Bid from 7                                            (2 days)

9.   Identification of winning firms from 8                                     (2 days)

10. Contract to be finalized with winning firm after legal examination from 9   (15 days)

     Total                                                                      203 days
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                           INVITATION FOR EXPRESSION OF INTEREST
                     DOCUMENT FOR PREQUALIFICATION AND EMPANELMENT OF
                                ARCHITECTS/ARCHITECTURAL
                                            FIRMS
                                       E.O.I. Notice No.:
                                         FORMAT - I
                                   LETTER OF TRANSMITTAL

FROM:

To

The authorised officer of the University
Kerala Veterinary and Animal Sciences University

SUBJECT: Submission of EOI from Architects / Architectural firms

Sir,

Having examined the details given in EOI Notice and EOI document for the above project, I/we hereby submit the
relevant information.

     1. I/We hereby certify that all the statements made and information supplied in the enclosed forms ‘I’ to ‘VII’
     and accompanying statements are true and correct.

     2. I/We have furnished all information and details necessary for EOI and have no further pertinent information to
     supply.

     3. I/We invite you to make a visit in person or can send any person(s) to verify our competence and general
     reputation.

     4. I/We submit the following certificates in support of our suitability, technical know-how and capability for
     having successfully completed the following projects along with prescribed format:



Sl. No.                          Name of work                                       Certified by/from




Enclosures                                                                         Signature(s) of Applicant(s)

                                                                                    Seal of applicant
                                                                                    Date of submission
                                                         10


                       INVITATION FOR EXPRESSION OF INTEREST
            DOCUMENT FOR PREQUALIFICATION OF ARCHITECTS/ARCHITECTURAL
                                        FIRMS
                                   E.O.I. Notice No.:
                                    FORMAT - II
                            ORGANISATIONAL STRUCTURE

(This form to be furnished not only by the Prime Architect/Architectural firm applying for the
prequalification, but also furnish separately for each member of consortium / sub consultants who would be
associated with this project work)



1     Name & Address of the applicant with Telephone
      No./Fax No./ Email ID

2     a. Year of Establishment
      b. Date & Year of commencement of practice.

3     Legal status of the applicant (attach
      copies of original document defining
      the legal status)
      a) A proprietary firm
      b) A firm in partnership
      c) A limited company or Corporation / Joint venture/
      Consortia

4     Names of Directors & other executives with designation

5     Designation of individuals authorized to act for the
      organization.

6     Total No. of professional staff (In house):-
      Architects: Structural Engineers:
                  Quantity Surveyors:
                  Others:

7     Was the applicant ever required to suspend the project
      for a period of more than six months continuously after
      you commenced the planning? If so, give the name of
      the project and reasons of suspension of project.

8     Has the applicant or any partner in case of partnership
      firm, ever abandoned the awarded project before its
      completion? If so, give name of the project and reasons
      for abandonment.

9     Has the applicant or any constituent partner in case of
      partnership firm, ever been debarred/black listed for
      competing in any organization at any time? If so, give
      details.

10    Has the applicant or any constituent partner in case of
      partnership firm, ever been convicted by a court of law?
      If so, give details.

11    In which field of Consultancy the applicant has
                                                         11


     specialization & interest

12   Any other information considered necessary but not
     included above.

13   Address of local office if any in the state of Kerala
                                              12



                  INVITATION FOR EXPRESSION OF INTEREST
      DOCUMENT FOR PREQUALIFICATION OF ARCHITECTS/ARCHITECTURAL
                                   FIRMS
                              E.O.I. Notice No.:
                               FORMAT - III
       DETAILS OF IN HOUSE SERVICES AVAILABLE FOR THE ASSIGNMENTS


Sl.    Inhouse Service            Availability of   Nos. of In house Staff with experience
No.                               Services
                                                    Experience     Experience      Experience
                                                    of             of              of
                                                    10 years &     more than 5     less than 5
                                                    Above          years           years
1      Architectural              yes/no
2      Structural Engineering     yes/no
3      Public Health              yes/no
       Engineering
4      Electrical                 yes/no
5      Mechanical                 yes/no
6      HVAC                       yes/no
7      Firefighting/Engineering   yes/no
8      Landscaping &              yes/no
       Beautification
9      Solar Energy & Water       yes/no
       Harvesting
       Utilities

10     Administrative/Support     yes/no
       Staff,
       categories to be
       mentioned

11     Office Equipments          yes/no
       a. Computers
       b. Plotters
       c. Printers
       d. Scanners
       e. Photocopying
       machine
       f.
       g.

12     Licensed Softwares         yes/no
       available
       (to be mentioned)

13     Any other relevant         yes/no
       information
                                                     13


                        INVITATION FOR EXPRESSION OF INTEREST
            DOCUMENT FOR PREQUALIFICATION OF ARCHITECTS/ARCHITECTURAL
                                         FIRMS
                                    E.O.I. Notice No.:
                                     FORMAT- IV
              DETAILS OF SUB CONSULTANTS / CONSORTIA MEMBERS AND THEIR
                                   EXPERIENCE


Sl.      Proposed Associate For              Names & Addresses      Years of               Years of
No.                                          of Associates          Experience             Association
                                                                                           with the Prime
                                                                                           Applicant
1        Architectural
2        Structural Engineering

3        Public Health Engineering

4        Electrical

5        Mechanical

6        HVAC

7        Firefighting/Engineering

8        Landscaping

9        Interior Works

10       Landscaping &
         Beautification

11       Alternative energy resources viz.
         Solar Energy & Water
         Harvesting Utilities


(Please attach consent agreements to associate with the principal partner of the proposed consortia/partners)
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                      INVITATION FOR EXPRESSION OF INTEREST
        DOCUMENT FOR PREQUALIFICATION OF ARCHITECTS/ARCHITECTURAL FIRMS
                                     E.O.I. Notice No.:
                                       FORMAT - V
                            Brief Bio- Data of Key Professionals

(This form to be furnished not only by the Prime Architect/Architectural firm applying for the prequalification, but
also furnish separately for each member of consortium / sub consultants who would be associated with this project
work)
Name of Firm: _____________________________________________________
Professional: (Mention the basic qualification +Name of University)___________
Date of Birth: ______________________________________________________
Years with Firm: ____________________________________________________
Nationality: ________________________________________________________
Membership in Professional Societies: ___________________________________
Detailed Task Assigned: ______________________________________________

Key Qualifications:
[Give an outline of staff member’s experience and training relevant to responsibility in context of assignment.
Describe degree of responsibility held by staff member on relevant previous assignment and give dates and location.
Use up to quarter a page.]

Education:
[Summarize college/university and other specialized education of staff member, giving names of schools, dates
attended and degree(s) obtained. Use up to a quarter page.]

Employment Record:
[Starting with present position, list in reverse order every employment held. List all positions held by staff member
since graduation, giving dates, name(s) of employing organization(s), title of positions held and location of
assignments. For experience in last ten years, also give type of activities performed and client references, where
appropriate. Use up to three quarter of a page.]

Languages:
[Indicate proficiency in speaking, reading and writing of English language: excellent, good, fair, or poor.]

Certification:
I, the undersigned, certify that to the best of my knowledge and belief, the biodata, my qualifications, my experience
etc are true and correct.

Date:
                                                      15


                        INVITATION FOR EXPRESSION OF INTEREST
           DOCUMENT FOR PREQUALIFICATION OF ARCHITECTS/ARCHITECTURAL
                                         FIRMS
                                    E.O.I. Notice No.:
                                     FORMAT - VI
     DETAILS OF SIMILAR PROJECTS HANDLED / COMPLETED DURING THE LAST FIVE YEARS




                    SIMILAR NATURE OF ASSIGNEMENT – COMPLETED WORKS

Sl.                      Description                         1          2   3
No

1.          Name of work / Project and location

            Name & Address of Employer/
2.          Organization, Telephone no. of
            officer to whom reference may be
            made.

3.          Cost of work in Rs. Lakhs
            (Attach copy of Work Order)

4.          Date of commencement as per
            contract

5.          Stipulated date of completion

6.          Actual date of completion

7.          Litigation / arbitration pending / in
            progress with details *

8.          Service rendered
            a. In-house teams
            b. Associated Consultants/Consortia
            Members

9.          Names of Project In charge & Key
            staff & nos. of staff involves.

            Any other information which you
10.         feel will be relevant and add to your
            EOI



* Indicate gross amount claimed and amount awarded by the Arbitrator.
                                                      16


                       INVITATION FOR EXPRESSION OF INTEREST
            DOCUMENT FOR PREQUALIFICATION OF ARCHITECTS/ARCHITECTURAL
                                        FIRMS
                                   E.O.I. Notice No.:
                                    FORMAT - VII
               PROJECT- WISE DETAILS OF SIMILAR NATURED ASSIGNMENTS



                           SIMILAR NATURE OF ASSIGNEMENT – IN HANDS

Sl.                       Description                        1          2   3
No

1.          Name of work / Project and location

            Name & Address of Employer /
2.          Organization, Telephone no. of officer
            to whom reference may be made.

            Cost of work in Rs. Lakhs
3.          (Attach copy of Work Order)

            Date of commencement as per
4.          contract

            Stipulated date of completion
5.
            Actual date of completion
6.
            Litigation / arbitration pending / in
7.          progress with details *

                 a. Service rendered In-house
8.               teams
                 b. Associated
                 Consultants/Consortia
9.          Members

            Names of Project In charge & Key
10.         staff & nos. of staff involves.

            Any other information



* Indicate gross amount claimed and amount awarded by the Arbitrator.
                                                         17


                         INVITATION FOR EXPRESSION OF INTEREST
              DOCUMENT FOR PREQUALIFICATION OF ARCHITECTS/ARCHITECTURAL
                                           FIRMS
                                      E.O.I. Notice No.:
                                      FORMAT - VIII
                                   FINANCIAL DETAILS

I. Financial Analysis – Details to be furnished duly supported by figures in balance sheet/profit and loss account for
the last five years duly certified by the Chartered Accountant, as submitted by the applicant to the Income Tax
Department (copies to be attached)

 Particulars                 Financial Year

                        2006-07             2007-08         2008-09                  2009-10             2010-11

 i. Gross
 Annual
 turnover on
 construction
 work (In
 Lakhs)

 ii. Profit / Loss

iii. Certified by



II. Financial arrangements for carrying out the proposed work



III. The following certificates are enclosed:
(a) Current Income Tax clearance Certificate / Profit & Loss account



(b) Solvency Certificate from bankers of Applicant




                                                               Signature of Chartered Accountant with seal
                                                          18


                                     PART – II (FINANCIAL BID)



     1.    The Expert Panel appointed by the University shall evaluate the Master plan of one or more chosen
     campuses submitted by successfully empanelled consultants based on the documents/details uploaded as
     Part-I (TECHNICAL BID). The financial offer in Part II (FINACIAL BID) of only those firms who are
     found eligible, as evaluated by the Expert Panel, will be opened subsequently, the date for which shall be
     intimated later to the eligible architects/consultants separately. Financial bids may be submitted only on
     specific invitation in writing.


2.        Award of work


     The financial bids of those Architects / Architectural consultants /Architectural firms, who are found eligible
     and qualified by the Expert Panel appointed by the University, will be evaluated based on the evaluation
     criteria specified in the technical bid documents on a 70 : 30 basis, with 70 for Technical bid and 30 for
     Financial bid. The financial bids of only those Architects will be opened who score more than 70 rating
     points in the Technical evaluation of the draft Master Plan submitted. It may be noted that 70%
     weightage will be given to the Technical bid and 30% weightage will be given to the financial bid of the
     Architects / Architectural Consultants / Architectural Firms scoring more than 70 rating points.

     The weightage of 70% on technical bid and 30% on financial bid will be applied; with full score for lowest
     financial bid.



     3. All those Architects/ Architectural consultants/ Architectural firms who have submitted both their
     technical bids and financial bids and who were found eligible and qualified by the Expert Panel, except the
     one who is finally selected for award of consultancy work for the project, will be paid only a lump sum
     amount of Rs.25, 000/- (Rupees Twenty Five Thousand only) as token of compensation for the services
     rendered. No further costs will be paid for expenses incurred in design, if incurred.

     4. The competent authority on behalf of the Chancellor of the university does not bind himself to accept
     the lowest or any other tender and reserves to himself the authority to reject any or all the tenders received
     without assigning any reason thereof.


     5. The tenders accompanying any/or conditional clause shall be summarily rejected.


     6. Canvassing in any form whether directly or indirectly, in connection with tender bid shall strictly be
     avoided and the tenders submitted by the Consultants who resort to unethical practice of canvassing in any
     form will be liable for rejection.


     7. This notice Inviting Tender shall form part of the contract document. The successful tenderer/
     consultant, on acceptance of his tender by the accepting authority, shall within 10 days from the date of issue
     of acceptance letter, sign the contract consisting of the notice inviting tender, tender document( both
     Technical & Financial Bids), acceptance letter together with any correspondence leading thereto.


     8. The tender shall remain valid for 180 days from the date of opening of the Financial Bids.
19




                               Authorised Signatory

     For & on behalf of the Chancellor of University
                                                         20


     List of Documents to be scanned and uploaded within the period of tender (Master Plan) submission:




                   1. Demand Draft/Pay order or Banker’s Cheque of any scheduled Bank towards cost of Tender
                        Document. (Rs. 5000/-)

                   2. Demand Draft/Pay order or Banker’s Cheque of any Schedule Bank towards cost of Tender
                        Processing fee. (Rs. 5000/-)

                   3.   Certificate of Registration for Service Tax and Acknowledgement of up-to-date filed return
                        to Service Tax Department.

                   4.   Registration Certificate of the Architect with the Council of Architecture.




                                    SCOPE OF CONSULTANCY SERVICE



1.       The consultant is required to prepare and submit conceptual drawings consisting of layout plan, elevations,
         sections and perspective in the scale of 1:100 along with computer generated 3-D image of the buildings.
         The consultant shall submit a CD containing the proposed building plans and services with 3 D imaging,
         and ‘walk through’ demonstration of facility designed. The scope of consultancy work shall also include
         the planning, designing, preparing preliminary as well as detailed working drawings, construction drawings
         & completion plans along with estimates, BOQ (Bill of Quantities) of the following:

                  1.       Architectural
                  2.       Civil
                  3.       Structural
                  4.       Electrical Installations and Substation
                  5.       Sanitary, drainage and water supply including pump sets
                  6.       Lifts with machine room
                  7.       HVAC Central Air conditioning or any other suitable Air conditioning system.
                  8.       Fire fighting system including fire pumps, sprinklers.
                  9.       Non wet fire fighting system
                  10.      Smoke detection and fire alarm system
                  11.      Landscaping and Gardening
                  12.      Landscape lighting and garden lighting
                  13.      DG set
                  14.      Electrical power distribution
                  15.      Various building automation services such as CCTV system, Public Address and
                           Conferencing system, External cleaning, UPS, Audio Visual system, Building
                           Management System, Access Control system, security systems etc. necessary for an
                           office building.
                  16.      Interior & Furnishing including loose furniture, workstations etc.,
                  17.      Structural glazing, Alco paneling etc.
                  18.      Façade access system
                  19.      Rain water harvesting system
                  20.      Solar power pack and solar water heating and lighting system.
                  21.      Environmental study and report – if required
                  22.      Sewerage treatment plant
                  23.      Water treatment plant
                                                          21


                  24.      Green building features to the extent possible.
                  25.      Any other services / systems as may be found necessary for functional requirement of the
                           building.


         The Consultant shall engage the services of well qualified Specialists or sub consultants pertaining to the
         above services and coordinate with them. The fees to the sub consultants appointed for the above services
         shall be payable solely by the consultant, within the overall approved fee payable to the consultant by the
         University including expenses incurred by the sub consultants towards site / office / market visits required
         in connection with the project. The consultant shall also be responsible for all the work, action, and
         omissions of such sub consultants. However, these specialists / sub consultants would be engaged by the
         consultant, only after obtaining prior approval of the authorised officer of the University. During the course
         of consultancy, the consultant would be required to interact with the client for which nothing extra shall be
         payable. If visit(s) out of the state of Kerala are required for attending any meeting on request of the
         authorised officer of the University, economy class to & fro air fare and Rs.1000/- per day per person as
         incidental charges will be paid by the University. The scope of work of any of the above items may be
         deleted by authorised officer of the University at its sole discretion and the decision of the University will
         be final in this regard and binding.



         The design shall be based on National Code of practice and design norms, barrier free design for physical
         challenged as per the GOI norms and other sound Engineering practices. The structural analysis shall be
         done using structural Engineering software as approved by the authorised officer of the University. Three
         sets of approved design calculation of civil, electrical and all other services shall be submitted to the
         authorised officer of the University for proper proof-checking.




2        STAGES OF CONSULTANCY WORK


2.1      Preliminary Stage


2.1.1    Site plan drawing and soil investigation report shall be supplied by the authorised officer of the University.
The consultant shall verify the same and incorporate his observations/comments and if required carry out furthers
tests and investigations at his/their own cost to ascertain the correctness of all data supplied and/or to get further
details of the site and the sub-soil. The consultant shall prepare general layout of all proposed buildings, roads,
parking, service layout etc. They would also give details of functional built areas, services areas, plinth areas, FSI
permissible and achieved etc.


2.1.2     Preliminary planning and designing of structural system and all internal and external utility services like
water supply, sewerage, storm water drainage, acoustics, street lighting / compound lighting, façade lighting, fire
fighting, air-conditioning, landscaping, development plans showing roads, paths, parks, paved areas, drains, culverts,
compound walls, external lighting, indicating scope, specifications etc. of each subhead. However, authorised officer
of the University reserves the right to exclude any of the above services from the scope of the Consultant's work or
include any other services specifically not listed above subsequently on specific requirement. The Consultant shall
also be required to incorporate any other additional services not included above and prepare the coordinated
Architectural / structural / service drawings based on the details provided / approved by the University, including
any subsequent changes, without any extra cost of consultancy for such service.
                                                         22




2.1.3     Consultant shall obtain the approval of the University of all designs and details as mentioned in Para 2.1.1
and 2.1.2 and of any subsequent changes and deviations and of computations of all designs including structural
designs, services designs including E & M services etc. Such details / computations of all designs shall be made
available to the authorised officer of the University in duplicate for checking and approval, which the authorised
officer of the University may check or get proof, checked / vetted through proof consultant. The Consultant shall
take prior approval of the names of his sub-consultants if engaged by him for various services, and shall be fully
responsible for the correctness and accuracy of structural designs and services designs, notwithstanding the approval
by the authorised officer of the University. The University reserves the right to reject the name of any sub consultant
proposed to be engaged by the consultant without assigning any reason. The consultant and his sub-consultants shall
certify in writing that the designs are in accordance with the up to date data and relevant Codes of practice of BIS.


2.1.4    Consultants shall obtain the necessary approval of all competent authorities/statutory bodies, according to
the local acts, laws, regulations etc, and make changes, if any, as required by such authorities. The consultant shall
prepare and submit required drawings on receipt of approval of the University on the sketch schemes to the local
controlling authorities / Statutory authorities and obtain necessary approval / sanction for construction including
obtaining environmental clearance from the Ministry of Environment and Forest, Government of India, if required,
including change of land use from the local competent authority. Other approvals / clearances like NA, ULCA,
Aviation, Chief Fire officer etc. shall also be obtained by the consultant. Also commencement certificate(s) shall be
obtained from the concerned local authorities. The regulatory requirements shall be identified along with each design
and submitted in writing. Nothing extra shall be payable to the consultant beyond their quoted fee for obtaining
aforesaid approvals / clearances. However, all statutory payments required to be paid by the owner shall be made by
the University.


2.1.5    Submit a proper Project Program chart/ CPM chart / Bar chart incorporating all the activities required for
the completion of the project well in time i.e. preparation of working drawings, detailed drawings, structural
drawings, preparation of detailed estimate, bills of quantities, specifications, rate analysis, value analysis etc. The
programme should also include various activities to be done by the sub consultants in co-ordination with the
consultant.


2.2      WORKING DRAWING STAGE


2.2.1    Preparation of detailed Architectural, Structural, Services drawings including drawings showing
         details of all utilities and internal & external services, specifications, incorporating all revisions and
         obtaining approval of the University.


2.2.2   Obtaining approval of local and other authorities for the modifications, if required and make necessary
changes as required by them.


2.2.3     Coordinating the Architectural, Structural and services design & drawings and prepare complete working
details, schedules, specifications and bill of quantities to describe the whole project adequately for the purpose of
taking approval of the University and various local bodies and for placing the main and other subsidiary contracts by
the University. While making the above said drawings the Consultant shall co-ordinate with experts in other
connected fields of structural, Electrical, Air conditioning, Lift, D.G. set, fire safety, smoke detection alarm and
other services. It shall be the responsibility of the consultant to produce coordinated working drawings for execution
taking into consideration the requirement of other fields/services. The Consultant shall also be required to
incorporate any other additional services not included above and prepare the coordinated Architectural / structural /
service drawings based on the details provided / approved by the department, including any subsequent changes,
even if they have not provided consultancy for such service.
                                                          23


2.2.4     Assisting in preparation and supplying bill of quantities, along with details of calculations of all items of
works, specifications of special items including brands of materials, rate analysis, value analysis with supporting
documents like quotations, price list etc., of items which are not included in the latest schedule of rates of CPWD
etc. to enable the University to invite tenders.


2.2.5   Notice Inviting Tender (NIT) may also be prepared and along with relevant tender documents which
confirm with the approved norms of the University/Construction agency identified by the University.


2.3      CONSTRUCTION STAGE


2.3.1    Supply all details required for smooth execution of different phases (1 & II) such that Phase-II can be
         executed after completion of Phase-I, with least disturbance to the Phase-I. Supply further
         Architectural and Structural working drawings, details, specifications and working drawing details
         that may be required for proper execution of the work, phase wise, if work is planned so.


2.3.2     Obtain approval of the authorised officer of the University for any material deviation in designs or cost, due
to changes in working drawings, schedule and specifications from the approved scheme. In case of any dispute
between the University and the Architect about any issue / items the decision of the Vice-Chancellor, KVASU will
be final and binding on all concerned.


2.3.3    Check and approve shop drawings if any submitted by the contractors.


2.3.4    Periodic visit to site at least once in a month or as and when required by the University.


2.3.5    Advise University for the work as and when required.


2.3.6    Advise University on changes, if necessary for technical reasons.


2.3.7    Obtain necessary approval from the local body at plinth level and various stages of work including
clearance from fire and safety department as and when required.


2.3.8     Obtain final building completion certificates and occupancy certificates from local controlling authorities /
statutory authorities and obtain refund of deposit if any made by the department to such authorities. The consultant
shall also be responsible for obtaining any other such approval statutory or otherwise, which may be necessary for
the completion of the project, and various services of the building in all respect with actual completion plan and all
services.


2.3.9     Prepare completion drawings including elevations and sections and structural details indicating details of
building and all services and obtain completion certificate from local body. The consultant should supply 4 sets of
completion drawings to the University including one reproducible in A-1 size, and one soft copy in CD after the
completion of the work.


         The scope of work described above gives in general the work content but is not exhaustive i.e. does
         not mention all the incidental works required to be carried out for complete execution of the work.
                                                           24


           The work shall be carried out, all in accordance with true intent and meaning, regardless of whether
           the same may or may not be particularly described, provided that the same can be reasonably
           inferred there from. There may be several incidental works, which are not mentioned herein but will
           be necessary to complete the work in all respects. All such incidental works / costs thereof which are
           not mentioned herein but are necessary to complete the work shall be deemed to have been included
           in the rate quoted by the consultant.


2.4        Completion Stage :


The consultant shall,


      1.   Obtain completion and occupational certificates, wherever necessary, from the local bodies after
           completion of work and supply the same, including any other documents / details related to the work,
           to the University.
      2.   Prepare ‘as built’ / completion drawing, including 1:100 scale plans, elevations and cross sections,
           services, etc., indicating the details of the building, as completed, and supply 4 sets of completion
           drawings to the employer and also hand over the originals of the completion drawings to the
           employer. The changes, if any, during execution of work will be intimated by the employer to the
           consultant for preparation of above drawings.
      3.   Assist the employer in arbitration / litigation case that may arise out of the contract(s) entered into
           with other agencies in respect of above work, regarding clarifications /interpretations, and supply of
           drawings, designs, specifications as and when required.




                                           MODE OF PAYMENT OF FEE



1.1        The University shall pay to the consultant as remuneration for the services to be rendered by the Consultant
           in relation to said work as per unit rate given in schedule of fee as quoted by the consultant in Part II
           FINANCIAL BID multiplied by the plinth area of the buildings of Phase I and Phase II separately worked
           out in accordance with CPWD plinth area rates 2007.


1.1 The University shall, however, have the liberty to omit, postpone or not to execute any work and / or any item of
        work and the consultant shall not be entitled to any compensation or damages for such omission, postponement,
        or non- execution including whole of project of the work and / or any item of work, except the fees which have
        become payable to them for the services actually rendered by them.


1.3        The consultant fees as per the schedule of fees are inclusive of fees payable by the Consultant to sub-
           consultant and associates if engaged by him and nothing extra shall be payable on the account. The fees
           payable to the consultant shall be in full discharge of functions to be performed by the Consultant and sub-
           consultant and no claim whatsoever against the department in respect of any proprietary right or copy right
           by the consultant or any other party will be entertained. The consultant shall indemnify and keep
           indemnified the department against all cost and expenses paid by the University in defending such claims.


1.3 The consultant shall –
                                                          25


1.3.1    Communicate to the authorised officer of the University with in a fortnight of award of work, the names of all
the sub consultants to be associated with.


1.3.2    Enter into a formal agreement with sub consultants bringing out all the relevant terms of their association vis-à-
vis consultant i.e., main architect/consultant.


1.3.3    Submit to the University for record, all the formal letters of confirmation from the sub consultants to work with
the main architect/consultant.


1.3.4    Pay the due share of fees payable to the sub consultants as and when they accrue to them from the progressive
payments, which will be received by the consultant from the department. The consultant shall confirm this invariably in
his subsequent running account bills to be preferred to the University.


1.3.5   Shall submit the complete programme of submission of all drawings within a fortnight of award of work
mentioning the full list of drawings.


1.3.6     The quoted rates shall be inclusive of all statutory taxes. Income tax as payable as per statutory orders / laws
shall be deducted at source. TDS certificate shall be issued for such deductions.


1.3.7    The element of service tax as applicable shall be reimbursed as per actual, on production of proof of payment by
the consultant.


2.0     Stages of payment of consultant fees: (Phase I and Phase II separately)



2.1       Preliminary Stage- time allowed 4 weeks



 a)     On finalization of detailed concept design of the building and approval of the :      10% (Ten percent) of total
        same from the University in respect of basic layout plans, space allocation and       consultancy     lumpsum
        various services to be provided.                                                      amount payable.




 b)     On submission of drawings and designs to the local authorities for approval       :   5% (Fives percent) of total
                                                                                              consultancy      lumpsum
                                                                                              amount payable.




 c)     On approval of local authorities of the drawings for construction of the building :   10% (Ten percent) of total
        and other trades of work to commence the work including obtaining                     consultancy     lumpsum
        Fire, aviation, Environmental clearances etc.                                         amount payable.
                                                          26


 2.2            Working Drawing Stage-



 a)     On finalization of detailed working architectural drawings and structural :             15% (fifteen percent) of
        drawings upto F2 level, design calculations, specifications, layout plan etc and        total consultancy amount
        prepare and submit bill of quantities including details of measurements and rate        payable.
        analysis of items, not covered in latest schedule of rates of construction
        agency/University, for invitation of tenders



        - Time allowed 4 weeks after the stage 2.1.




 b)     On submission of balance structural drawings, services drawings along with :            15% (Fifteen percent) of
        design calculations                                                                     total consultancy amount
                                                                                                payable.


        Time allowed 6 weeks after the stage 2.2 (a)



2.3         Construction Stage

 a)      During construction stage till completion       of work including providing :              39% (Thirty Nine
         necessary drawings, clarifications, inspection of works, additional details etc. and       percent) of total
         also obtaining any approvals from local authorities including approval at plinth           consultancy amount
         level etc. The fee will be released based on the progress of the work at site in 6         payable.
         stages as below.




                                                                                                          10 %
      Stage-1                       Completion of Phase-I portion up to plinth level




      Stage-2                  Completion of Phase-I portion complete structural Work                      10%
                                                          27




      Stage-3                      Completion of entire work covered under Phase-I                          10%




      Stage-4                      Completion of Phase-II portion up to plinth level                        3%




      Stage-5                    Completion of Phase-II portion entire structural work                      3%




      Stage-6                      Completion of entire work covered under Phase-II                         3%




2.4

                Supplying of completion drawings including Phase II :                    3% (three percent) of total
                construction and obtaining completion certificate, part                  consultancy        amount
                occupation and occupation certificates from the Local Bodies             payable.
                including any other approval from various statutory authorities
                and getting final assessment from the local authorities – time
                allowed 4 weeks after actual date of completion as recorded
                by the University.



2.5

                On expiry of one year after the date of completion of main :             3% (three percent) of total
                building work including Phase II construction as recorded by the         consultancy -Lump sum
                University                                                               amount quoted in the
                                                                                         financial bid




3.0        All running Payments made to consultant are on account and shall be adjusted against final fee payable. For
           claiming the payment consultant shall submit necessary bills in duplicate. Payments due to consultant will
           be made within two months of submission of bills of the corresponding stage after satisfactory evaluation
           and performance, provided that the proposed payment schedule may be altered subject to approval of
           University at agreement stage for unforeseen practical reasons.
                                                         28




4.0     SECURITY DEPOSIT


        An amount @ 5% (five percent) of the amount payable as per intermediate stages / bill to the Consultant
        shall be deducted progressively from each intermediate bill towards security deposit for fulfilling the terms
        of contract faithfully and honestly. The security deposit will be refunded after the expiry of the defect
        liability period of 12 months from the date of completion of building work covered under phase-II.




OTHER TERMS & CONDITIONS OF THE CONTRACT


1. ADDITIONS AND ALTERATIONS


1.1     The University shall have the right to request in writing changes, additions, modification or deletions in the
        design and drawing of any part of the work and at any stage during the progress of consultancy work. The
        University, through authorised officer, shall also have the right to request in writing additional planning,
        design and detailing work in connection therewith and the Consultant shall comply with such request. A
        Project Advisory Committee (PAC) with competence to order reduction/addition/deletion/introduction of
        new items shall be constituted to examine any other additional financial commitment, and its decision shall
        be final.


1.2 If it is found after call of tenders that the negotiated tendered amount is not within the amount sanctioned, the
        Consultant shall if so desired by the University take steps to carryout necessary modifications in the design
        and specifications to see that the tendered cost does not exceed the corresponding amount in the
        preliminary estimate by more than 5%. The Consultant shall not be paid anything extra for such
        modifications. The Consultant shall not make any deviations, alterations, additions to or omission to
        approved design and drawings except with proper approval of the University made through its authorised
        signatory.


2.0     TIME SCHEDULE FOR COMPLETING THE WORK


2.1     The date of commencement of work will be reckoned from the 10th day after the date of the award of the
        work to the consultant.


2.2 Completion of preliminary stage: 4 weeks from the date of commencement excluding time taken by the local
        bodies after submission of all drawings, designs etc required by the local authorities.


2.3 Completion of all working architectural drawings and structural drawings up to F2 level: 4 weeks after
        2.2.


2.4 Completion of all structural drawings and services drawings : 6 weeks after 2.3 above.
                                                         29


2.5 Submission of all as - built (architectural and structural drawings) and occupation certificate from local bodies
         including approval from various statutory authorities: 4 weeks after completion of work recorded by the
         University.


         However, the drawings for the retaining wall / diaphragm wall and rock anchors if required, to be finalized
         before the working drawings i.e. as soon as the basic layout is frozen.


EXTENSION OF TIME:


         If the consultant’s work is unavoidably hindered in carrying out the designs / drawings on account of
         delayed decision or the approval by the department which are necessary to carry out further work beyond
         the time specified under clause- 2 above, he shall be allowed suitable extension of time by University,
         whose decision shall be final and binding on the consultant. No claim of any kind shall be entertained from
         the consultant for such delayed approvals/decisions by the department, except request for suitable extension
         of time.


4.0.     COMPENSATION FOR DELAY:


         The time allowed for carrying out the work as specified in clause 2, shall be strictly observed by the
         consultant and shall deemed to be the essence of the contract on the part of the consultant. The work shall
         throughout the stipulated period of the contract be proceeded with all diligence and in the event of failure
         of the consultant to complete the work within time schedule as specified in Para 2 or within the validity of
         extended time period the consultant shall pay as agreed compensation as detailed below: - 0.5% ( Zero
         decimal five percent ) of the total amount of fees payable per each week of delay or smaller amount per
         each week of delay as decided by the officer concerned of the University subject to a maximum of 10% of
         the total fee payable to the consultant.


5.0      ABANDONMENT OF WORK:


         That if the Consultant abandons the work for any reasons whatsoever or becomes incapacitated from acting
         as Consultant as aforesaid, the employer may make full use of all or any of the drawings prepared by the
         Consultant and proceed from the stage from where the consultant left the work.


6.0      TERMINATION OF AGREEMENT


6.1      If the consultant fail to adhere to the time schedule or the extended time which may be granted by the
         employer in its sole discretion the employer shall be entitled to terminate this agreement and entrust the
         work to some other consultant and in that case the Consultant shall not be entitled to any compensation
         except the fees payable to him for the work actually done or services rendered, which have been duly
         approved by the University. The decision of the University as regards the actual work done and the amount
         of the fees due to the consultant on the basis of actual work done shall be final and binding on the
         consultant.
                                                          30


6.2 In the event of the termination of the agreement by the employer, the consultant shall not be entitled to any
         compensation or damages by reason of such termination, but only to the fees for the service actually
         rendered, which have been duly approved by the University.


6.3 If the consultant closes their business or abandons the work or if this agreement is terminated as provided for in
         clause 6.1 hereinbefore, the University shall be entitled to make use of all or any drawing(s), designs or
         other documents prepared by the consultant.



7.0      ARBITRATION


         In the event of any, dispute or difference arising between the authorised officer of the University and the
         consultant in any matter connected with this agreement or in regard to the interpretation of the context
         hereof, such disputes or differences shall be referred to the sole arbitrator appointed by the Vice-
         Chancellor, KVASU within 60 days from the date of receipt of request form the consultant requesting for
         appointment of arbitrator.


         There shall be no objection that the arbitrator is a government servant or that in the course of his duties as a
         government servant he has expressed view on all or any of the matters in dispute or difference.


         The decision of the sole arbitrator so appointed shall be final and binding upon both the parties.


         The Arbitration proceedings shall be conducted in accordance with “Arbitration & Conciliation Act-
         1996” and any statutory modification or re- enactment thereof.


         Performance under the contract shall continue during the arbitration proceedings and payments due to the
         consultant shall not be with held unless they are the subject matter of arbitration.


8.0      NUMBER OF DRAWING SETS AND COPY RIGHT


8.1     All the bill of quantities with detailed measurements, designs with detailed calculation, reports and any other
        details envisaged under this agreement shall be supplied in triplicate. All drawings as required for
        submission to all the local bodies and other authorities shall be submitted as per the requirement of local
        body. All the drawings for the correction, comments, discussion and approval of University shall be
        submitted in duplicate. Ten copies of all the finalized drawings shall be submitted to the University along
        with one reproducible (computer print) in A-1 or larger size, along with a soft copy in CD with 3D ‘walk
        through’ viewing ability of the design. If there is any revision in any of the drawings for any reason
        whatsoever ten copies of revised drawings/drawing change note along with one reproducible (computer
        print) shall be re-issued along with soft copy in CD without any extra charge. All these drawings will
        become the property of the University, KVASU.
                                                          31


8.2     The drawings cannot be issued to any other person, firm or authority or used by the Consultant for any other
        project. No copies of any drawings or documents shall be issued to anyone except the University and / or its
        authorized representative.


9.0      DEFECT LIABILITY PERIOD & GUARANTEE


         The Consultant shall provide written guarantee for the work including all the design & detailing carried out
         and material specified for the work. The Consultant shall re-design at his own cost any portion of his design
         work, which due to his failure to use a reasonable degree of design skill is found defective during the defect
         liability period of one year from the date of completion of main building work as recorded by the
         University.


10.0GENERAL CONDITIONS


10.1The consultant shall be fully responsible for the technical soundness of the work including those of specialists /
        sub consultants engaged if any, by him and also visit site from time to time to see that the work is carried
        out generally in accordance with drawings, specifications and architectural concept.


10.2     The University or any officer nominated by it will have the liberty to meet Consultant and / or his sub-
         Consultants at mutually agreed meeting time and shall be at liberty to inspect and examine their records and
         designs in their office.


10.3      The appointment of supervisory staff by the University will not absolve the Consultant of his responsibility
         for designs of structures and all provisions / services of the work as mentioned in the agreement
         hereinbefore entrusted to him so as to satisfy the requirements of University and the client.


10.4The design shall be based on National code of practice and design norms and other sound engineering practices.
        The structural analysis shall be done using structural engineering software as approved by the University.
        Two sets in hard copies, along with a soft copy in CD, of design Civil, Structural, Electrical and all other
        services shall be submitted to the University for proof checking / vetting.

10.5Consultant shall ensure timely flow of working drawing / instructions. He shall ensure that there is no delay in
       the execution of work on account of supply of design, drawings and details.


10.6Consultant shall interact with one or more proof consultants, hold discussions with the proof consultants, make
       necessary changes in the drawings as per mutual discussions and decision by the University and shall
       submit brief report covering major points of discussions to the University.


10.7Rendering every assistance, guidance and advice in general to the University on any matter concerning the
       technical aspects of the projects.


10.8     The Consultant will function as part of the team for the project. The Consultant shall prepare
         design/drawings keeping in view the economy, aesthetic and environmental considerations.


10.9The Consultant shall be fully responsible in his capacity as Consultant for the soundness of the design and shall
        assume full responsibility for the design.
                                                         32


10.10 The Consultant shall promptly notify the University of any change in the constitution of his firm. It shall be
        open to the University to terminate the Agreement on the death, retirement, insanity or insolvency of any
        person being Director in the said firm, or on the addition or introduction of a new Director. But until its
        termination by the University as foresaid, this contract agreement shall continue to be in full force and
        effect, notwithstanding any changes in the constitution of the firm by death, retirement, insanity or
        insolvency of any of its Director or addition or introduction of any new Director. In case of death or
        retirement, the surviving or remaining Directors of the firm shall be jointly and severally liable for the due
        and satisfactory performance and for compliance of all the terms and condition of this contract agreement.


10.11   Consultant's fee is also inclusive of responsibilities of carrying out modifications in approved designs and
        drawings, if any, required during execution of work due to site conditions or any other reason.


10.12 The Consultant shall protect the University against any damage or loss arising from want of care and
        diligence or neglect of professional duty on part of the consultant. To this effect, the Consultant shall
        indemnify the University through a professional indemnity insurance policy with a nationalized
        insurance company for 25 Lakhs. A copy of the policy shall be deposited with the University within
        15 days after the date of award of work.


10.13 In the event any dispute arising between the contractor and client, the legal jurisdiction lies in the court of
        Trivandrum district in the State of Kerala.

								
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