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15th JDC LAFAYETTE - Governor Bobby Jindal

VIEWS: 4 PAGES: 13

									BOBBY JINDAL                                                                TIFFANY SIMPSON
 GOVERNOR                                                                 EXECUTIVE DIRECTOR
                                                                          CHILDREN’S CABINET
                                  STATE OF LOUISIANA
                                OFFICE OF THE GOVERNOR



September 1, 2011

Dear Stakeholders,

         Revised Statute §46:1941.8, requires that each Children and Youth Planning Board (CYPB)
completes an annual report by October first to the Office of Juvenile Justice and the Children's Cabinet.
Attached is the annual report template. Based on the positive feedback we received, we have decided
to use last year’s format.

        The reporting template includes seven sections focusing on the board’s structure, local
information sharing, community needs, program and service availability, and areas of technical
assistance that are available through the Children’s Cabinet. The final section, planning board overview,
should only be completed by boards which were formed or re-activated within the last twelve (12)
months, by boards who did not submit an annual report last year, or by boards who have recently
experienced a significant population shift.

         Please submit all reports via email to Liz Kearney at Liz.Kearney@la.gov and to the Office of
Juvenile Justice, Dr. Girard Melancon, Assistant Secretary, at Girard.Melancon@la.gov . Performance
indicators and benchmarks from your reports will be used for planning at both the state and community
levels. The amount of work dedicated to these reports is remarkable and I look forward to sharing your
activities across the state.

        I look forward to helping build, rebuild, and strengthen your community Children and Youth
Planning Boards and thank you for your commitment to Louisiana’s children and youth.



Sincerely,




Tiffany Simpson, PhD.

Executive Director, Children’s Cabinet
                                    Children Youth and Planning Board

                                           2011 Annual Report

Judicial District: 15

Parish(es): Lafayette (Acadia & Vermilion have separate boards)

Questions about your board and this report should be directed to:
Name                                  Phone Number                       Email
Hedy Andrepont, FINS Coordinator & Board Secretary
                      337-269-4663 laf-fins-hedy@15thjdc.org



Section 1: Board Structure

Board Leadership
Position              Name                   Organization                        Title
President      Rob Reardon Laf Par Sheriff’s Office 337-316-1683
Vice President Judge Thomas Duplantier 15th JDC 337-269-5722
Secretary      Hedy Andrepont        15th JDC FINS 337-269-4663

Name and organization of remaining board members

Chris Martin, CPO, Boys & Girls Clubs of Acadiana

Allyson E Prejean, Attorney, 15th JDC IDO’s Office

Cheryl Shelvin-Lewis, LPP, OBH Regional Children’s Program Coordinator

Joseph Bruno, DCFS, Area Director

Katie Landry, Lafayette Parish School System Deputy Superintendent

Michelle Breaux, Attorney, 15th JDC DA’s Office

Ernie Bejeaux, OJJ Probation & Parole Supervisor

Jessica Baudoin, Ph.D., The Family Tree Director

Linda Anson, Lafayette Teen Court Executive Director

Bobby Cormier, Asst to City-Parish President Joey Durel

L T “Butch” Dupre’, CASA Board Member

Holly Howat, Ph.D., University of Louisiana-Lafayette Picard Center

(Various Planning Board Advisory Guests remain involved as well)



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                                 Children Youth and Planning Board

                                         2011 Annual Report



Please list any agencies not currently involved but attempts have been made to engage

Greater Lafayette Chamber of Commerce

Several Pastors of Churches with active Youth Groups

Please list any committees and include a description of the committee and whether the committee is
standing or temporary

Grant Proposal Review Committee – Active – Local agencies applying for funding sometimes request
letters of support from CYPB. After presentations are made to the board and the support letter is
approved, the committee follows through with the Letter of Support.

Legal/By-Laws Committee – Active – Annual reviews of CYPB by-laws , research into possible changes,
and recommendations for amendments to by-laws as needed.

Data Committee – In-Active – At one point, data sharing methods were explored in an attempt to
implement MOUs that would allow state agencies to share data. Confidentiality issues as well as
database compatibility issues stalled the efforts.

Are board meetings open to the public?         X YES           NO

Are board meetings advertised?             YES    X NO

If so how?     N/A




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                                 Children Youth and Planning Board

                                         2011 Annual Report

Section 2: Local Programs and Services

Prevention Programs
Please list any prevention programs available in your community, including each program’s population
of service

Extra Mile Family Resource Center (FRC)
The Family Tree Education & Resource Center – various programs
IHBS (DCFS)
Families In Need of Services (FINS)
Boys & Girls Clubs of Acadiana
Big Brothers/Big Sisters
Families Helping Families – serving persons with disabilities
MST – Life Changing Solutions
FFT – Lafayette Parish Sheriff’s Office
LPSS – STARS (School-Based Therapy, Assessment, & Referral Services)
LPSS – AIM (alternative school)
LPSS – Fran The Van (GED services)
LPSS – Homeless Youth Education Program
Leadership & Resiliency – Lafayette Parish Sheriff’s Office
Milestones – Lafayette Parish Sheriff’s Office – substance abuse
Explorer Post - mentoring
The Healing House – grief counseling
Hearts of Hope – sex abuse issues
Mental Health Rehabilitation Service agencies (RMS, PHS, Loving Hearts)
Faith House – domestic violence shelter & education services
Office of Behavioral Health

Intervention Programs
Evidence Based Practices (EBPs) are programs and services that have been demonstrated by research to
improve behavior (Ex: Multisystemic Therapy and Functional Family Therapy)

Lafayette Teen Court & TASP
LPSS – Truancy
FINS
OJJ
DCFS



Are Evidence Based Practices being used in your community?


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                                    Children Youth and Planning Board

                                           2011 Annual Report

X YES               NO

Please select Evidence Based Practices available in your community

Yes      Big Brothers Big Sisters of America

Yes      Functional Family Therapy (FFT)

Yes      Multisystemic Therapy (MST)

Yes      Life Skills Training

Yes      Nurse-Family Partnership

      Promoting Alternative Thinking Strategies (PATHS)

      The Incredible Years (IYS)

      Project Towards No Drug Abuse (Project TND)

      Other
         Please list any additional EBPs available in your community and include if research has shown
         that each program is effective in helping children
         CASA of South La. (Court Appointed Special Advocates)




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                                  Children Youth and Planning Board

                                           2011 Annual Report


Please list the 5 most frequently used programs in your community and select how/why each program is
used

1. The Extra Mile Family Resource Center / IHBS



   X Prevention        X Intervention               EBP         X Cost Effective



2. Families In Need of Services (FINS)



   X Prevention             Intervention            EBP         X Cost Effective



3. Lafayette Parish School System – STARS Counselors



   X Prevention             Intervention            EBP         X Cost Effective



4. The Family Tree Education & Resource Center



   X Prevention             Intervention            EBP             Cost Effective



5. Lafayette Teen Court & LTC Family Strengthening



   X Prevention        X Intervention           X EBP           X Cost Effective




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                                   Children Youth and Planning Board

                                           2011 Annual Report

Section 3: Community Assessment

Identifying the needs of children and youth at risk for, or identified with, social, emotional, or
developmental problems, what services are available within the community for these youth, and
determining where gaps exist?

Has the board ever completed a community assessment?                   YES          X NO

Please describe the process used to complete the community assessment           N/A

When was the most recent assessment completed?                   N/A

Needs Assessments are done :

       Within the Lafayette Parish School System (STARS)

       In FINS Interviews & by Service Providers

       New – Assessments done at Juvenile Detention Home




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                                    Children Youth and Planning Board

                                            2011 Annual Report

Section 4: Comprehensive Plan



A strategic plan outlining how to best address the needs of children and youth in the community as
determined by the community assessment, including measurable goals and objectives which are
evaluated annually to ensure effectiveness.

Has the board completed a comprehensive plan?                            YES          X NO
If so please provide a copy

When was the most recent comprehensive plan completed?             N/A

Was the plan shared with the board’s establishing authority (e.g. city council, parish council, etc.)?
                                                                         YES          X NO


Some members of the CYPB for Lafayette Parish have visited other juvenile court sites (Calcasieu Parish)

and some members have attended many CSoC meetings, OJJ Stakeholders meetings, Information

Sharing meetings, and other information gathering forums to further reduce out-of-home placements

and promote successful programs to provide services to our juvenile population and their parents.


Section 5: Information Sharing

Sharing personally identifiable client data across agencies in accordance with federal, state, or local
statutes for the purpose of creating a coordinated case plan or to facilitate decisions.
In your community, do child serving agencies share information about the children whom they serve?
X YES                   NO

Please describe which agencies share information, what information is shared, and how information is
shared (i.e. verbally, electronic records, etc.)

State agencies, school system, service providers, courts, anyone having direct contact with a juvenile is
considered “in the loop”.

Information is shared verbally, in writing, and electronically via e-mail.

Confidentiality agreements and MOUs are in place amongst most if not all involved. Individual Client
Consent forms list many specific agencies, allowing communication to freely flow via telephone, fax, and
e-mail. Without something in writing, confidentiality is preserved as dictated by law or otherwise
allowed by Louisiana law.


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                                 Children Youth and Planning Board

                                        2011 Annual Report

Are information sharing agreements in place?

     YES, all agencies sharing information have information sharing agreements in place

X YES, some agencies sharing information have information sharing agreements in place

X Information sharing takes place informally




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                                  Children Youth and Planning Board

                                          2011 Annual Report

Section 6: Technical Assistance
Please select areas in which the Children’s Cabinet can provide assistance

    Membership Outreach

    Technical Assistance Creating By-Laws

X Technical Assistance Conducting a Community Assessment

    Technical Assistance Creating Information Sharing Agreements or Memorandums of Understanding

    Evidence Based Practice Training

X Technical Assistance Creating a Comprehensive Plan

X Funding Resources

    Other

    Please list:



Section 7: Planning Board Overview       (Board since May 2006)
Please complete this section only if your board was formed or re-activated within the last twelve (12)
months, the board did not submit a report last year, or if your community has recently experienced a
significant population shift.

Parish 1
Parish Name

Rural              Urban

Total Population

Racial Makeup      White                        Black                              Hispanic

                   Asian                        American Indian or Alaskan Native

Population         0 – 19           20 – 24             25 – 44              45 – 64          65+




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                                     Children Youth and Planning Board

                                            2011 Annual Report

Major Cities

Median Income

Unemployment Rate

Universities

Major Employers

Major Churches

Non-Profits or Civic Organizations


Parish 2
Parish Name

Rural              Urban

Total Population

Racial Makeup      White                         Black                         Hispanic

                   Asian                         American Indian or Alaskan Native

Population         0 – 19             20 – 24            25 – 44         45 – 64          65+

Major Cities

Median Income

Unemployment Rate

Universities

Major Employers

Major Churches

Non-Profits or Civic Organizations



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                                     Children Youth and Planning Board

                                            2011 Annual Report

Parish 3
Parish Name

Rural              Urban

Total Population

Racial Makeup      White                         Black                         Hispanic

                   Asian                         American Indian or Alaskan Native

Population         0 – 19             20 – 24            25 – 44         45 – 64          65+

Major Cities

Median Income

Unemployment Rate

Universities

Major Employers

Major Churches

Non-Profits or Civic Organizations




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                                   Children Youth and Planning Board

                                          2011 Annual Report

Inception of Board

Date of Board Formation

Does the board have a copy of the board’s establishing ordinance?           YES        NO
If so, please provide a copy.

Frequency of board meetings

Please state the board’s mission statement.



Please state the board’s vision.



Please describe the process by which the mission and vision statements were created.



Has your board created by-laws?                                             YES        NO
If so, please provide a copy.




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