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					        Problem Solving,
         Communication
           & Innovation:
           Presentations



Course Website: http://www.comp.dit.ie/bmacnamee
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                                          Contents
     In today's lecture we’ll discuss giving good
     presentations
        – Presentation PMI
        – Edward Tufte’s Tips
        – Death by PowerPoint?
        – How to use PowerPoint well
        – Other presentation tips
        – Presentation assignment
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                                 Presentation PMI
     Let’s do a quick PMI on presentations that
     you have been at
        – P: What things have people done in
             presentations that have worked well?
        – M: What things have people done in
             presentations that have worked badly?
        – I: What interesting things have you seen
             people do in presentations?
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           Edward Tufte’s Presentation Tips
     Edward Tufte makes the following
     suggestions for giving presentations:
        – Show up early
        – Have a strong opening
          • What's the problem?
          • Who cares?
          • What's your solution?
        – On every subtopic move from the particular to
          the general and back to the particular
        – Give everyone at least one piece of paper
        – Know your audience
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            Edward Tufte’s Presentation Tips
21                                  (cont…)
     – Rethink the overhead
     – The audience is sacred
     – Humour is good
     – Avoid masculine (or even feminine!)
       pronouns as universals
       • They has been accepted by the Oxford English
         Dictionary for years
     – Take care with questions
     – Let people know you believe your material
     – Finish early
     – Drink lots of water
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               Edward Tufte’s Presentation Tips
21                                     (cont…)
     – Have a strong conclusion
     – Think about all presentation possibilities
     – Practice, practice, practice
        •   Film your presentation
        •   Play it back and watch yourself
        •   Watch it without the sound
        •   Listen to it without the picture
        •   Watch it at twice the normal speed
     – Have your first couple of lines rehearsed
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                    Rethinking The Overhead

     “PowerPoint presentations too often resemble a
       school play – very loud, very slow, and very
                         simple”
                                        -Edward Tufte
                  “The Cognitive Style Of Power-
                  Point: Pitching Out Corrupts
                  Within”, Edward Tufte, 2006
                  Edward Tufte is an analytical
                  design (who would rail against
                  being on this slide!)
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                           NASA & PowerPoint
                   After the Columbia space
                   shuttle crashed in 2003 the
                   Columbia Accident
                   Investigation Board fingered
     PowerPoint as a culprit
     NASA, had become too reliant on presenting
     complex information via PowerPoint



                    New York Times Article: PowerPoint Makes You Dumb
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     Should We Abandon PowerPoint?
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                       Let’s Assume We Don’t!
     Tips for good PowerPoint presentations
       – Include only necessary information
       – Avoid long paragraphs of text
       – Don’t overcrowd the presentation
       – Don’t forget to spell check
       – Don’t be afraid to use pictures – but be careful
         of overused clip-art
       – Be consistent with formatting
       – Have a backup plan
       – Remember slides are not the same as notes
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         PowerPoint Tips: Colours & Fonts
     Colours:
       – Limit the number of colours
       – Use contrasting colours for background and
         text
       – Try to think about accessibility
        Somebody who is colour blind won’t be
                 able to read this!
     Font:
       – Always use size 20 or bigger
       – Larger font may be used for emphasis
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                          PowerPoint Tips: Colours & Fonts
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     Using too small font is impossible to read


     CAPITALIZE ONLY WHEN NECESSARY

     Don’t use complicated fonts

     Using a font colour that does not contrast with
     the background colour is hard to read

     Using a different colour for each point is
     unnecessary
            – Using a different colour for secondary points is also
              unnecessary

     Trying to be creative can also be bad
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     PowerPoint: Colours & Fonts (cont…)
     Avoid backgrounds that are distracting or
     difficult to read from
     Always be consistent with the background
     that you use
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                 PowerPoint Tips: Animation
     Using animation in PowerPoint is almost
     always a bad idea!
     It just confuses people and makes your
     slides take forever to appear
     Also you spend all of your time pressing the
     next slide button
     So don’t do it!
     Except when it adds to
     the clarity of your
     presentation
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                          Oral Presentation Tips
     Some tips for oral presentations:
        – Body language is important
        – Speak loudly and clearly
        – Try to put some feeling into your voice
        – Do not read from notes
        – Maintain eye contact with your audience
        – Speak to your audience
        – Don’t be afraid to take a pause
        – Don’t be afraid to correct yourself
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                             Handling Questions
     Questions at the end are just about the most
     important part of a presentation
       – Repeat the question to the audience
       – Restate or ask for clarification if necessary
       – Request that questions are asked during the
         talk or afterwards
       – Avoid prolonged one-to-one discussions
       – If you can’t answer a question, just say so
       – Have a dedicated questions slide
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                                           Conclusion
     The most important things to remember
     when giving presentations are:
       – Think about your audience
       – Think about your objective
       – Think carefully about visual aides (slides)
       – Speak confidently, clearly and to the
         audience
       – PRACTICE, PRACTICE, PRACTICE
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     Questions?
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                      Presentation Assignment
     I would like you all to give a short
     presentation in class
        – Day Course: In the penultimate week of the
          course – Wednesday, 6th December
        – Night Course: In the last week of the course –
          Wednesday, 13th December
     Each presentation should be 10 minutes
     long including questions
     Feel free to use any presentation tools/aides
     that you like
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          Presentation Assignment (cont…)
     The presentation can be on any topic that
     you like, as long as it is related to the course
        – How you did your assignment
        – Problem solving techniques from the course
          that you have used at work/home
        – Other problem solving techniques that you
          have come in contact with

				
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posted:11/14/2012
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