SCHOOL OF DIVINITY, HISTORY AND PHILOSOPHY Minute of the School Executive Committee held on 2 DecNovember 2005 Present: Professor Robert Frost, Dr Peter Williams, Dr William Naphy, Mrs Susan MacLennan Apologies: Dr John Morrison, Professor John Webster Action 1.0 Minute of the previous meeting 1.1 The Committee approved the Minute of the meeting of 4 November 2005. 2.0 Matters Arising 2.1 Episcopal Church: The Bishop of Aberdeen and Orkney had entered into negotiations for the sale of the building to Langstane Housing, with the result that the School would be unable to rent space for Graduate housing. 3.0 Report from Head of School 3.1 Peer review: Professor Frost reported that he and Dr Naphy would meet to finalise the peer assessment form and Dr Naphy would then co-ordinate the peer review process. 3.2 College Work Assessment Model: Further to the paper put to the College Executive, Professor Salmon had asked the School to let him know the number of staff who had completed the form. The paper would be put to the School Teaching and Learning Committee, but Professor Frost expressed concern that the College had once again cut the number of contact hours that a probationary lecturer could be allocated. Dr Williams stated that he had determined next years’ teaching based upon previous guidance on contact hours and it was unlikely that he could now amend this. 3.3 SENAS scrutiny process: Dr Naphy had prepared a suggested set of procedures to be followed for the scrutiny of SENAS forms. This would be ratified by the Teaching and Learning Committee to be implemented next year. 3.4 Luthuli House: The first meeting of the Luthuli House Project Board had taken place. As the SRIF funding expired in March 2008 and it was unlikely that the Rocking Horse Nursery would be vacated by that time, an alternative proposal had been put that the whole department and support staff move into an extended Luthuli House. Professor Frost and Mrs MacLennan would work on projected space requirements which would be discussed at th the History Away-Day on January 10 2006. After this document was presented to Estates, a feasibility study would be carried out. RIF/SM 3.5 College Forum: The School of Divinity, History and Philosophy would be the featured School at the College Forum and Professor Frost had prepared a presentation. 3.6 Centre for the Study of Scottish Philosophy: Professor Graham would take the Centre with him when he left for his new post in America. Professor Frost had met with Professor MacGregor and Professor Craig to discuss the development of a Centre for Scottish Thought. 3.7 School Web Pages: It was agreed that there was a need for a web co-ordinator in every of the School’s departments. Dr Williams agreed to approach Dr Plant to carry out this role for Philosophy and Professor Frost agreed to approach a suitable candidate in History. PJW/RIF 3.8 Medicine and the Humanities Programme: Dr David Smith would prepare a business plan and make a funding application to the Wellcome Foundation for the establishment of an inter-collated Medicine and the Humanities Programme. 3.9 Staffing Strategy: Professor Frost had met with Professor MacGregor to discuss the School’s staffing strategy. 3.10 Deputy Head of School: Dr Morrison had resigned as Deputy Head of School for History and History of Art for personal reasons. Professor Frost reported that he was in consultations regarding the appointment of a replacement to act as Acting Deputy Head of School. 4.0 Report from Deputy Head of School, Divinity, Religious Studies and Philosophy 4.1 Dr Williams reported that various of the SENAS forms that had been passed to College may have workload implications. He stated that Professor Segal would attract a number of good Graduate students. 4.2 Dr Williams reported that there had been some problems relating to catering for the SNTS conference to be held in 2006. Professor Frost stated that he had been involved in working to resolve this issue. 4.3 Dr Williams reported that Professor Watson and himself had been asked to sit on the ICC validation committee. An area of concern was admissions criteria and standards. 5.0 Report from the Deputy Head of School – History and History of Art 5.1 Dr Morrison had been involved in discussions with representatives of Cultural History regarding course GD2001. Professor Frost reported that he would meet with Professor Bruce, Head of School of Social Sciences, in January 2006 to discuss this issue. 5.2 Dr Morrison had been involved in organising the St Andrew’s/Aberdeen Postgraduate students’ conference which would take place in April 2006. 6.0 Report from the Convener of the Teaching and Learning Committee 6.1 A paper (attached as Appendix 1) would be presented to the Teaching and Learning WGN Committee regarding the new Honours regulations. 6.2 A paper (attached as Appendix 2) would be presented to the Teaching and Learning WGN Committee regarding a proposed new SENAS form validation procedure. 6.3 Dr Naphy had produced a draft form for peer assessment which Professor Frost would WGN ratify. 6.4 Dr Naphy reported that he had suggested to Professor Black that a piece of written work be requested from potential postgraduate students prior to their being accepted onto programmes. 6.5 Dr Naphy reported that all the systems, policies and procedures that had been instituted by the School Teaching and Learning Committee had proved to work well and that teaching and learning operations within the School appeared to be running very smoothly. 7.0 Report from the Convener of the Research Committee 7.1 Professor Frost reported that internal RAE ratings had been submitted to College and he was now waiting for the external ratings from Professor Duff. Professor Frost and Professor Duff would meet to discuss and review the ratings and any discrepancies that may have arisen. 8.0 Report from School Administrative Officer 8.1 Mrs MacLennan reported that she would implement a pilot student tracking and tutorial system within Divinity & Religious Studies and Philosophy. If all went well, the system would be rolled out to the rest of the School from academic year 2006-07. 9.0 Health and Safety 9.1 Mrs MacLennan reported that she had submitted the School’s annual Health and Safety report to the University. 10.0 AOCB 10.1 There was no other business. 11.0 Date and Time of Next Meeting 11.1 Friday 6 January 2006, from 2 – 4pm in KCG12 APPENDIX 1 INTEROFFICE MEMORANDUM TO: TEACHING & LEARNING COMMITTEE FROM: WILLIAM G. NAPHY SUBJECT: CHANGES TO HONOURS CLASSIFICATION DATE: 13/11/2012 Changes to the awarding of credits and the classification of degrees at Honours to bring University regulations into line with SCQF guidelines mean some consideration needs to be given to how this will work in practice in the School. I should like to make the following suggestions for consideration: 1. Speed is essential in the identification of students who ‘fall foul’ of the new regulations. Course convenors should identify to the SEO (School Examinations Officer; Susan Maclennan) any student who has an MC, GC (good cause) or NP in a level 4 first half session exam as soon after the examination is finished as possible. 2. Level 4 (also see bullet-point 3 below): A student who has an MC or GC in the January diet should be offered two choices: a) take the missing element of assessment during the April break, the May revision period, or the May- June exam period at the mutual convenience of the student and the examining Department; or, b) register as an external student the following year and retake the assessment then. Choice A allows for the possibility of graduation in July, Choice B does not. This would mostly relate to 100% exam courses. 3. Levels 3 & 4: Where a student has an MC or GC and there other elements of assessment for which there are marks (totally over 50% of the overall assessment), the course convenor should pass all assessed material to the SEO who will bundle this material along with the comments of markers and a list of any marks the student may already have in other Honours courses. This material would be sent to the relevant EE (External Examiner) who would be asked to suggest one of two possible outcomes: a) a mark be awarded based on the existing elements of assessment; or, b) the student resit the assessment in August (if Level 3) or (if Level 4) be assessed through one of the two options noted in bullet-point 2 (above). 4. Level 3: If the overall mark for the course is 0-5 on the CAS (Common Assessment Scale) then the student would resit the course in August. At this point, assuming the student passed, the credits would be awarded. However, for the purposes of classification, the original mark (0-5) would stand. 5. Level 4: If the overall mark for the course is 0-5 on the CAS then the student would re-register as an external student at a subsequent academic session and re-take the course (or an equivalent). However, for the purposes of classification, the original mark (0-5) would stand. 6. Level 3: If the overall mark for the course is 6-8 on the CAS then the student would resit the course in August. At this point, assuming the student passed, the credits would be awarded. However, for the purposes of classification, the original mark (6-8) would stand. 7. Level 4: If the overall mark for the course is 6-8 on the CAS then the student would be awarded the relevant credits (to an overall maximum of 30 credits in their total 240 for Honours) as compensatory Level 1 credits. However, for the purposes of classification, the original mark (6-8) would stand. APPENDIX 2 Last week of October: Meet with Deputy Head of School to intimate which sort of SENAS forms are being anticipated and any issues relating to workload implication – in particular, any compulsory elements. End of the first week of November: Submit forms to Susan with the Deputy Head of School’s signature on draft form. End of the second week of November: SAO, Head of School, Director T&L meet to discuss wider school issues relating to SENAS proposals, financial implications, staffing requirements longer term, etc. End of the third week of November: Return forms to Susan which may have needed alteration, emendation in light of previous discussions, again, with Deputy Head of School’s signature. End of the fourth week of November: Submit forms to ASC. The dates are simply general targets; specific dates will need to be set in advance to suit Deputy Heads of School, SAO, Head of School and Convener T&L..
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