129 Scen Overview EN FR

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129 Scen Overview EN FR Powered By Docstoc
					Consumable Purchasing
SAP Best Practices Baseline Package
(France)




SAP Best Practices
Scenario Overview – 1

     Purpose and Benefits:

      Purpose
           Purchasing of consumable goods or services

      Benefits
           Possibility of quick one-time-purchases: Material consumption is directly posted,
            no posting into storage
           Use of service entry sheets as inspection report of performed services

      Key process flows covered
           Purchase order creation for consumable goods
           Approval of purchase orders for consumables
           Goods receipt of consumables
           Purchase order creation for services
           Service entry sheet creation
           Service entry sheet approval
           Invoice receipt by line item
           Period-end plant
Scenario Overview – 2

     SAP Applications Required:
        Required
             EHP3 for SAP ERP 6.0

        Company roles involved in process flows
             Buyer
             Purchasing Manager
             Warehouse Clerk
             Service Employee
             Accounts Payable Accountant
Scenario Overview – 3


     Detailed Process Description:
       Consumable Purchasing
       This scenario deals with purchase order creation activities during the procurement
       process. Furthermore, it describes the additional process steps of a purchase order
       approval, goods receipt of consumables, approval of service entry sheets and invoice
       receipts by line item. The process also covers the related processing of outgoing
       payments and period-end plant and period-end closing.
       Consumable items (goods or services) are entered without material number but rather
       a short text description as the main identifiable characteristic. The purchase order is
       subject to approval based on predefined parameters prior to being issued to a vendor.
       For consumable goods, there is no inventory in the system. By posting a goods receipt
       the value of the goods is expensed to a cost center or another cost element.
       Procurement of a consumable service follows the same general process. The
       difference is that the consumable service is not posted by means of a goods receipt,
       but with a service entry sheet. The invoice follows the same rules in both cases.
Process Flow Diagram
     Consumable Purchasing

                                                                                                                                         Yes
  Event




                                                                                                                                Servic                              Receiving       Incoming
                         Request for                                                                                               e                   No           Material at      Vendor
                         Consumable                                                                                             Item?                                 Dock           Invoice
                        Goods/Service
                                                                                                  Yes
Purchasing




                                                                                              Approv
 Manager




                                                                                                 e
                                                                                  No          Purcha
                                                                                                se
                                                                                               Order

                                                                                                  Yes


                          Purchase                                                             PO                      Print               Create /
                                                                        Update                Appro
   Buyer




                          Order for             Accur
                                                                       Purchase                                      Purchase              Approve
                         Consumable              ate?          No                              val            No      Order              Service Entry
                        Goods/Service                                   Order                 Requir                                        Sheet
                                                                                                ed

                                                  Yes
Warehouse
  Clerk




                                                                                                       Stock GR/IR
                                                                                                           PPV                   Print GR Slip                       Goods
                                                                                                                                                                     Receipt
Accounts
 Payable




                                                                                                                                                    GR/IR
                                                                                                                                                  PPV Vendor                      Invoice Receipt
Accountant Supervisor
              AP




                                                                                                                                                                                   AP- Accounts
                                                                                                                                                                                     Payable
                                                                                                                                                                                       (158)
(Month End)




                                                                                                                                               Period End Closing
   Cost




                                                                                                                                                   in Financial
                                                                                                                                                   Accounting
                                                                                                                                                       (159)



                         GR/IR Goods Receipt/Invoice Receipt, PPV = Purchase Price Variance
Legend

Symbol                         Description                                                Usage              Symbol                 Description                           Usage Comments
                                                                                          Comments

                               Band: Identifies a user role, such as Accounts             Role band                                 To next / From last Diagram: Leads    Flow chart continues on the next /
                                                                                                                                    to the next / previous page of the    previous page
                               Payable Clerk or Sales Representative. This band           contains tasks                            Diagram
   <Function>




                               can also identify an organization unit or group,           common to that               Diagram
                               rather than a specific role.                               role.                       Connection
                               The other process flow symbols in this table go into
                               these rows. You have as many rows as required to
                               cover all of the roles in the scenario.                                                              Hardcopy / Document: Identifies a     Does not correspond to a task
                                                                                                                                    printed document, report, or form     step in a document; instead, it is
                                                                                                                      Hardcopy /                                          used to reflect a document
                               External Events: Contains events that start or end the                                 Document                                            generated by a task step; this
   External




                               scenario, or influence the course of events in the                                                                                         shape does not have any outgoing
   to SAP




                               scenario.                                                                                                                                  flow lines



                                                                                                                                    Financial Actuals: Indicates a        Does not correspond to a task
                               Flow line (solid): Line indicates the normal sequence      Connects two                              financial posting document            step in a document; instead, it is
                                                                                          tasks in a                   Financial                                          used to reflect a document
                               of steps and direction of flow in the scenario.            scenario                                                                        generated by a task step; this
                               Flow line (dashed): Line indicates flow to infrequently-
                                                                                                                        Actuals                                           shape does not have any outgoing
                                                                                          process or a
                               used or conditional tasks in a scenario. Line can          non-step event                                                                  flow lines
                               also lead to documents involved in the process flow.


                               Business Activity / Event: Identifies an action that       Does not                                  Budget Planning: Indicates a          Does not correspond to a task
                               either leads into or out of the scenario, or an outside    correspond to a                           budget planning document              step in a document; instead, it is
                Business       Process that happens during the scenario                   task step in the                                                                used to reflect a document
                                                                                                                        Budget                                            generated by a task step; this
                Activity /                                                                document
                                                                                                                       Planning                                           shape does not have any outgoing
                 Event                                                                                                                                                    flow lines


                               Unit Process: Identifies a task that is covered in a       Corresponds to
                               step-by-step manner in the scenario                        a task step in                            Manual Process: Covers a task         Does not generally correspond to
                                                                                          the document                              that is manually done                 a task step in a document;
                Unit Process                                                                                            Manual                                            instead, it is used to reflect a task
                                                                                                                        Proces                                            that is manually performed, such
                                                                                                                           s                                              as unloading a truck in the
                                                                                                                                                                          warehouse, which affects the
                                                                                                                                                                          process flow.
                               Process Reference: If the scenario references another      Corresponds to
                               scenario in total, put the scenario number and name        a task step in
                  Process      here.                                                      the document                              Existing Version / Data: This block   Does not generally correspond to
                 Reference                                                                                                          covers data that feeds in from an     a task step in a document;
                                                                                                                        Existing    external process                      instead, this shape reflects data
                                                                                                                        Version /                                         coming from an external source;
                                                                                                                                                                          this step does not have any
                               Sub-Process Reference: If the scenario references          Corresponds to                  Data                                            incoming flow lines
                               another scenario in part, put the scenario number,         a task step in
                   Sub-        name, and the step numbers from that scenario here         the document
                  Process
                 Reference                                                                                                          System Pass / Fail Decision: This     Does not generally correspond to
                                                                                                                        System      block covers an automatic             a task step in the document;
                                                                                                                        Pass/F      decision made by the software         instead it is used to reflect an
                                                                                                                          ail                                             automatic decision by the system
                               Process Decision: Identifies a decision / branching        Does not                                                                        that is made after a step has been
                               point, signifying a choice to be made by the end           usually                       Decisio                                           executed.
                               user. Lines represent different choices emerging           correspond to a                 n
                  Proces       from different parts of the diamond.                       task step in the
                     s                                                                    document;
                  Decisio                                                                 Reflects a
                    n                                                                     choice to be
                                                                                          made after step
                                                                                          execution

				
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posted:11/9/2012
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