Enclosure 3: QUALITY REQUIREMENTS, QUALITY MANAGEMENT
1. Quality Management
1.1 The CONTRACTOR shall, as described in section 10 of the main contract, document
and maintain a quality management system. This system shall meet the requirements in
the current NATO Allied Quality Assurance Publication AQAP 2130 or ISO 9001:2008 with
the following supplementary NATO requirements:
• The quality assurance system must be acceptable to a representative authorised by
PURCHASER, who shall be entitled to inspect and monitor the system.
• The PURCHASER quality assurance representative shall be entitled to inspect and
monitor preparation and production, which may include documentation from the supplier,
sub-supplier and/or third parties on whose premises work in connection with this contract
is carried out.
• Repairs may only be carried out, or material with deviations may only be accepted by
dispensation with the acceptance of the PURCHASER quality assurance representative.
• The CONTRACTOR shall establish and maintain a Configuration Management System
as set out in this schedule.
2. Quality Activity Plan
2.1 The CONTRACTOR shall draw up a Quality Activity Plan for deliveries covered by this
contract. As part of this quality activity plan, the CONTRACTOR shall present a risk plan,
which shall include risk identification, risk analysis, risk management and limitation of risk.
Planning shall begin with risk identification during review of the contract, and shall
thereafter be updated at suitable intervals.
2.2 The quality activity plan may be a separate document or a section of another plan that
has been drawn up under the contract. This plan shall describe and document the
planning of product implementation with regard to the quality requirements for the product,
necessary resources, the obligatory control activities (verification, validation, monitoring,
inspection, testing) and criteria for acceptance. The Quality activity plan shall be signed
and approved by the organisational elements that have responsibilities identified in the
2.3 Furthermore, the CONTRACTOR shall present separate quality activity plans for sub-
suppliers, unless they are included in the CONTRACTOR’s quality activity plan.
2.4 The quality activity plan shall be forwarded to PURCHASER for approval and/or
comment no later than one (1) month after the date on which the contract is signed.
2.5 The CONTRACTOR shall make out and sign a Certificate of Conformity (CoC) which
confirms that the products delivered are in accordance with the requirements of this
contract. The CoC shall be presented to the PURCHASER quality representative. If the
PURCHASER quality representative is able to accept what is delivered on verification of
the certificate, the representative shall sign the CoC to confirm that the product delivered
has been subjected to quality management.
3. Configuration Management System
3.1 The CONTRACTOR shall be responsible for the formulation and implementation of the
requirements specified by PURCHASER for configuration management in his organisation.
Areas of responsibility and procedures shall be documented in a Configuration
Management Plan, which shall be subject to review and approval by PURCHASER.
The Configuration Management Plan shall include, but not necessarily be limited to the
3.2 Organisation: Description of the relationship between the CONTRACTOR’s
programme/project management and configuration.
3.3 Configuration Identification: A system of assigning numbers or another system of
identification by which documents and physical objects can be identified in order to ensure
configuration traceability of equipment, components and computer software.
3.4 Configuration Management: Definition of the policies and procedures that will be
followed in the CONTRACTOR’s organisation to control the established configuration
identification, and for process changes in established configuration identifications.
3.5 Sub-supplier management: Indication of the methods for sub-supplier management to
the extent that they affect configuration management obligations in dealings with FMT.
3.6 Statement of Configuration status: Registration and reporting of the information that is
needed for effective management of the configuration, including a list of the approved
configuration documentation, the status of proposed changes to the configuration and the
status of introduction of approved changes.
4. Test Management
4.1 The CONTRACTOR shall draw up a Test Management Plan, which must be in
accordance with the Project plan and system specification.
4.2 The Test Management Plan shall define the individual tests and sequences of tests
from the Acceptance Test of the equipment through integration to the PURCHASER Final
4.3 The Test Management Plan shall include Harbour Acceptance test (HAT) and Sea
Acceptance Test (SAT). The CONTRACTOR shall conduct the HAT and the SAT in
accordance with sections 6, and the PURCHASER representative shall be entitled to
participate in these tests.
4.4 The Test Management Plan shall be forwarded to PURCHASER for approval no later
than one (1) month after this contract is entered into.
4.5 All test procedures shall be approved by the CONTRACTOR’s quality control manager.
4.6 Each individual dispatch or serially numbered part shall be accompanied by a copy of
the final inspection report and the registrations made during the test signed by the
CONTRACTOR, along with the configuration data.
4.7 The data registered during production inspections and tests shall be kept by the
CONTRACTOR for at least five (5) years after completion or the termination of this
6. HARBOUR and SEA Acceptance Tests (HAT/SAT)
6.1 Before delivery, the equipment that is to be supplied in accordance with this contract
shall be subjected to an HAT and a SAT, and shall be acceptance tested as a complete
integrated system in accordance with this contract.
6.2 The CONTRACTOR’s detailed proposal for the Harbour and Sea Acceptance Test
Program shall include: test specifications, test procedures, the Test Protocol Format, the
Acceptance Test Certificate, the measuring equipment to be used, and a date for the
performance of the HAT and SAT. The Harbour and Sea Acceptance Test Program shall
be forwarded to FMT for approval and/or comment no later than one (1) month before the
commencement of the HAT/SAT. CONTRACTOR’s approval and/or remarks on the
CONTRACTOR’s proposal shall be forwarded to the CONTRACTOR no later than two (2)
weeks after PURCHASER has received the proposal.
6.3 The CONTRACTOR shall inform PURCHASER by e-mail or fax of any changes to the
HAT/SAT no later than ten (10) working days before the test is carried out. PURCHASER
shall approve any changes before the test is carried out.
6.4 The CONTRACTOR shall accept that he must perform all further tests required by
PURCHASER. However, if the results of these tests show that the equipment is compliant
with the relevant specifications, the CONTRACTOR may demand through negotiations
with the ties that the additional expenses must be covered.
6.5 In cases where the HAT/SAT results in rejection of the equipment by PURCHASER,
because it does not fulfil the requirements of the relevant specifications, the
CONTRACTOR shall present specific proof of the remedial measures taken and the
results produced by them after the rejection, before the equipment may be presented for a
6.6 In cases where delays during the SAT necessitate lengthy testing or additional
Acceptance Tests apart from what was agreed upon in the Harbour Acceptance Test
Program, the costs to FMT of direct travel, accommodation and accommodation expenses
in connection with additional test(s) shall be paid by the CONTRACTOR in accordance
with the Danish state’s normal rates for such costs and expenses.
6.7 It shall be possible for PURCHASER at any time to accept equipment without it having
gone through acceptance procedures described in sections 6 (SAT). In such cases the
CONTRACTOR shall forward the test protocol and the equipment in accordance with the
delivery terms set out in the contract.