ARES Operations Support Plan
Version 1.0, December 4, 2010
Event Festival of Lights Parade
Served Agency Festival of Lights, Inc.
Agency POC Terry Collinson
Location Downtown Colorado Springs
Date 04 December 2010
Mission Coordinator Al Glock, KC0PRM
1. Event Objective(s)
a. Provide communications for the Festival of Lights organization.
b. Notify parade officials of any safety or other problems.
c. Notify parade officials of last minute changes in the order of parade
2. Participating Amateur Radio Organization/Individual(s).
a. Pikes Peak Amateur Radio Emergency Service (PPARES)
3. Assignment/Estimation of Resources.
a. Mission: Provide logistical, medical and safety communications for the
Festival of Lights staff and participants of the event.
b. Required Resources
i. Estimated Staff Hours: 36 Hours
ii. Estimated Number of Operators - 9 Operators
4. Operation assignments:
Position Contact Call Name Tactical
Tejon & St Vrain Coordinator KC0PRM Al Coordinator
Tejon & St Vrain Terry Collinson N7LV Rob Director
Nevada & St Vrain Palmer Gym N0NKG Ted Palmer Gym
Pikes Peak & Tejon Tony Hoewisch K0RKD Keith Pikes Peak
Tejon & St Vrain Marvin Weaver N0TZ Corey Lineup
Cascade & Colorado Mounted W2ZFB Tom Rangers
Tejon & St Vrain Rod Hicks KD0KQL Jim Banners
5. Supporting Elements to Accomplish Objective.
a. Communication Network:
i. Primary Net Operations: 146.550 simplex
ii. Alternate Simplex frequency: 446.150 simplex
b. Operator Equipment Requirements:
i. 2 meter H.T. with spare batteries and adequate antenna or
2M/70cM duo band H.T.
ii. Headphones or "ear bud" type device. THIS IS MANDATORY.
This is a VERY NOISY environment with all of the bands, etc.
iii. Clothing enabling one to spend 4 hours, outside, standing on cold
pavement and/or wet/snowy areas.
iv. Map of the parade route and the parade line-up list.
v. Orange safety vest.
vi. Paper and pencil
6. Additional instructions:
a. Police will be restricting access to the parade area. Show your ARES
badge to get past the roadblocks. Park on the west side of the
Congregational Church (NW corner of Tejon & St Vrain).
b. Call in on the primary frequency when you arrive in the parade area.
Check in with Coordinator (KC0PRM).
c. All operators report no later than 1700.
d. If, for any reason, an event participant starts in the parade out of the
assigned order, Pikes Peak will be immediately notified. The operator
will then notify the official at that location.
e. The parade starts at 1750 and ends around 1900.
f. Coordinator will have direct contact with CSPD via 800MHz radio. If
police assistance is needed, call Coordinator.
g. Demobilization: When your position is no longer needed (parade is done,
or for example, the Palmer HS Gym is empty) please call Coordinator
and ask to be released.
h. Job descriptions:
Position(Tactical) Job Description
Coordinator Handle any ops-related questions. Be responsible for the situation
when things go wrong; credit other people when things go right.
Terry Collinson Terry is the head of the Festival of Lights organization and is the
(Director) person in charge of the parade. As long as the parade runs
smoothly, Terry is usually not involved.
Palmer Gym This is the marshaling area for the bands. The operator in the gym
coordinates with Lineup (Marvin Weaver) to get bands lined up for
Tony Hoewisch Last name pronounced “HAY-wish.” Tony is the owner of Ted’s
(Pikes Peak) Bicycles, and a guy who’s involved in a lot of community events.
He’s in charge of the intersection at Pikes Peak & Tejon, and is
responsible for the parade interface with the KKTV people. The
primary job of the operator with Tony will be to receive the names
of the organizations winning various parade awards, as well as any
alterations in order of parade entries, and any entry cancellations. It
is very helpful to have grease pencils, a clip board, and document-
protector covered sheets of white paper on which to write (big)
notes for the media people. You will also be furnished a form that
will aid some of this recording of information. This position is also
the last ham comms position along the parade route.
Marvin Weaver Marvin coordinates the sequence of entries. The parade order is
(Line-Up) published in advance and will appear in the flyer that’s handed out
to everyone on parade day. Some organizations—depending on
weather and a few other things—don’t show up, and so the parade
order gets altered. Also, the bands may end up in a completely
different order than anticipated because of no-shows, or inability of
the group to get organized and get out on the street on time. The
operator with Marvin needs to pay attention any alterations in
parade order and inform Pikes Peak of those.
Colorado The Rangers perform crowd control as well as participate in the
Mounted Rangers parade. The operator’s job is to assist them in getting into the
(Rangers) parade at the right time (a call from Lineup), and reporting any
incidents the operator is made aware of to Coordinator.
Rod Hicks Rod is in charge of which banners go in front of which parade units.
(Banners) There are banners which go in front of units because of who’s in
them (e.g., “Grand Marshal”) and because the unit has won a parade
award (e.g., “Snowflake Award”). The banners are carried by
ROTC cadets. The operator needs to know which organizations
have won which awards (Rod will know). It’s Rod’s job to get the
cadets and banners in place and in front of the right groups, but it’s
the operator’s job to monitor for any changes in parade order (make
sure Lineup knows about changes; he may make additional changes
in response. Make sure Pikes Peak knows as well.