West Kings District High School PTSA meeting February 12, 2008 Attending: Jackie Foster, John Morash, Arleen Lively, Annette Schofield, Eva Henshaw, Andrea Blezy, Donna Griffin, Russell Pollard, Jeff McBean, Mary Walker-Hope, Vanda Dow, Nancy Kelly The meeting opened with a welcome from Vanda and introductions around the room. Treasurer’s report – attached. Motion to approve report as presented, made by Russell Pollard and seconded by Mary Walker-Hope, carried. Principal’s report – no report Student Council’s report – Andrea Blezy updated the meeting on recent student council events including ‘Hats for Hearing’ which raised $802. A recent dinner fundraiser by the yearbook committee raised $1,200. Upcoming events include a Valentine’s day carnation sale, Wolverine mystery and AVRSB-sponsored girls activity week. AVRSB report – presented by board representative Jackie Foster, attached. Musical report – Grease director Mary Walker-Hope reported rehearsals are going well, but the production still needs a person to lead costume work and also stage builders. A sign up sheet is in the office. A logo competition has netted 7-8 submissions, one will be chosen Feb. 14. Business arising from the minutes School enhancement fund – Vanda has met with Stuart Jamieson of the AVRSB to discuss the site work already accomplished and pending. While there has been no formal decision, she feels confident the school board may consider said work as fulfillment of the school’s commitment towards facility enhancements. Grad letter- Vanda was disappointed the original letter re the Feb. 20 grad meeting was not addressed to parents/guardians as requested by the PTSA and that the PTSA was not consulted about the date. Vanda sent a letter to Marion Mann expressing those concerns and requesting issuance of a follow-up letter. That was done, but there appears to be some lingering confusion about the items which will be discussed at the meeting. The following motion was made and seconded by Jeff and Mary in response to this series of miscommunications: That the PTSA contact the principal and request a note about the meeting be added to the report cards of graduating students and also that the note require a signature and be returned to the school with report cards. Motion carried. Name change – henceforth the school will be known as West Kings District High School. Donna Griffin moved and John Morash seconded a motion for the PTSA to draft a letter requesting the school administration revise and standardize letterhead, stamps, stationary, etc, (when re-order is required) to reflect the official name. Motion carried. PTSA dance– Jeff McBean had no information to report , the committee is still looking at hosting a dance. School photos – the school has decided to go with Harvey Studios again in 2007/08. AV room seating - Mr. Jamieson also recently toured the AV Room further to a school request that the chairs and flooring be replaced, if possible by May 1. He agreed both need to be replaced, AVRSB has agreed to negotiate its portion of associated costs. Venrez is coming to the school Feb. 13 to provide a quote for the work. Official opening has been rescheduled to March 28. Extra credit questionnaire – can be accessed at the Dept of Education website, deadline for submissions is February 8. New business Parents as career coaches – package attached Golf tournament – need a committee struck to host event Staff appreciation week . Jeff moved the PTSA spend up to $80 to purchase fruit trays for staff , seconded by John Morash, motion carried. Vanda to follow up with a letter to staff recognizing their contributions to the school. Road concerns - Vanda reviewed the letter she faxed to Dr. Norm Dray re a recent decision to leave bus travel in bad weather conditions when schools remain open to the discretion of the bus drivers. (Attached) This action affected students in the AVRSB on January 29, 31 and February 11. The PTSA is still awaiting a response from Dr. Dray. Jackie noted if the response is not satisfactory to the PTSA, the letter be forwarded to the AVRSB operations committee for consideration. Mary thanked Vanda for her leadership on this issue. Education week nomination – for parents who promote peace in the school community, deadline Feb. 15. NSFHSA survey – Vanda had copies to distribute. Retirement gifts – the PTSA thinks it would be appropriate to set limits on amount spent tied to year of service at West Kings. After discussion of amounts and criteria, the issue was tabled to the April meeting. Badminton team – is needing a coach, Miss Quartermaine has agreed to assist, but cannot participate due to an injury. Jeff suggested contacting Les Filmore, who runs the 14 Wing badminton club, about helping out. Constitutional amendments Jeff introduced the following constitutional amendment: That Upon majority approval by the PTSA executive, that the PTSA have access to discretionary funds totaling $200 for emergency or time-sensitive expenses, details of which are to be brought forth at the next scheduled PTSA meeting; and that an expenditure in excess of that amount will require a special meeting of the PTSA, at which standard PTSA quorum rules will apply. Motion seconded by John Morash, carried. This amendment must be included the next school newsletter and voted at the PTSA in the month following publication. Re membership of the PTSA - Membership is currently limited to parents, students, the school principal and designate and all teaching staff of the school. Jeff introduced an amendment that would see membership extended to parents, students, the school principal and designate and all staff members of the school. Seconded by Donna Griffin and carried. The amendment to be advertised in the March newsletter and voted on at the April PTSA meeting. In response to this amendment, Vanda said she needed to step down as president, given that she does not meet the current constitutional requirements for membership. At this point Mary Walker-Hope took over chairing the meeting. Vanda indicated that she thought the constitution had been amended at the October meeting, but at no time was a required notice of posting of the amendment in the school newsletter part of the discussion. Jackie brought forward a motion to have the current president designate (Vanda Dow) remain in the position until the amendment is formalized at the April PTSA meeting. Seconded by Donna Griffin, motion carried. Vanda accepted the interim position, noting that she looks forward to having the issue resolved and to moving forward with the PTSA for the benefit of the school community. Nancy moved that the meeting be adjourned at 8:55 p.m. Next meeting: April 8, 2008.
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