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CENTRAL ALBERTA HOCKEY LEAGUE MEETING MINUTES February 6th, 2012 Strathmore Civic Centre, Strathmore, AB President: James Parks Secretary: Terry Siverson Vice-President: Dennis Beaudion Vice-President: Tim Arnold Vice-President: Doug Durbano Treasurer: Shannon Chilvers VP Female Division: Stacey Running Rabbit Web Administrator: Jodi Christensen Governor-in-Chief: Rhonda Dugdale Past-President: Brian Monkman Governor In Chief: David Mohl MEETING CALLED TO ORDER AT 7:40 PM. ABSENT ASSOCIATIONS: Banff, Cochrane, Claresholm, Elk Valley; Oyen; Vulcan. Directors - Please make sure you sign in on the sheet when you pick up your card. Governors – Please sign in upon your arrival at the meetings. Motion to approve the minutes from our January 9th, 2012 by Nanton, 2nd by Cremona. Carried. Hockey Alberta Report: Danny Povaschuk Zone 6 Provincials moving forward with a few conflicts. Everyone can work together to make this work out. League and Provincial game that are combined. Please keep in mind it works OK for game 1 but for game 2 if overtime is required it does not work well. Keep in mind that there could be problems completing game and it does make the penalties, etc harder to manage. Off-ice Officials – with the recent incidents of poor behavior and of Off-Ice officials interacting with players a reminder is warranted. As an off-ice official you have no authority to penalize a player that is behaving poorly. It is expected that you would interact with them and ask them not to do the behaviors of concern, but you should turn it over to the On-ice officials if the situation does not calm down for them to address. Remember you are not to touch the players in the box. It was also noted that Off-ice officials are neutral and should not be yelling at officials. Instance where upset officials are interfering with young officials and the penalties that are handed out. Late player registrations after January 10th. Can be done but will require additional information and then the provincial Hockey Alberta Office will review the request. The new Head Contact Rule 6.5 is still having some growing pains as it is inconsistently applied. Please make sure all your concerns are forwarded through the proper channels to have the Ref’s Associations involved. Referee Report: Warren Randle Please make sure you let the league know when you have officiating issues and they will forward them onto to Warren. He will gladly follow up on issue like Drop clock, decisions, etc. Some discussion around Governors making sure that penalties are called correctly. For example head contact vs. elbowing. Governors cannot over rule an on ice decision. Please forward these to the Executive so that they can forward them to Warren. Mentoring of officials – It is recommended that younger Ref’s work with senior officials as they develop. There is no rule that states that it is a recommendation. Referee payments – if games are booked and then cancelled you are still expected to pay the Ref’s including travel if you do not give them notice. Each Association may have its own guidelines, but usually it is 48 hrs plus the evening before. Some associations have a 7 day rule for this so the officials do not get jerked around by game cancellations and changes. Treasurer’s Report: Shannon Chilvers –as of Feb 6th, 2012 Current Account – $ 44,069.65 Total expenses to date - $ 32,332.78 Total Revenue to date - $ 43,147.00 T-Bill Account – $ 11,771.47 The Treasurer does not decide who gets fined. She only sends out the fines as directed by the executive. Once you receive the invoice and notice that your bond is compromised you need to pay that invoice immediately or risk not being able to play. Old Business update: Old Business will be addressed under new business as the topics and details carry forward from the last meeting. Governor in Chief Report: Rhonda Dugdale There is a sign in sheet for the Governors at each meeting. Please make sure you sign in at each meeting. The website updates have been much better. Please keep up the good work. Please make sure the Suspensions are done with your VP responsible for your division. Rhonda/David does not need to see them. For those of you who have been involved before are aware it is a special time of year for us and if anything is going to go south on us it will happen over the next couple of weeks. Encourage all Governors, Managers and the time keeper’s Boxes to have copies of the regulations available at all times. It will help with the questions that happen about what we are supposed to do. Even if you only print off the playoffs section it would help you quite a bit. Keep in mind it details the Playoff process and each governor needs to be aware of how it effects their tier. Governors Reports – Each division and was represented with a report identifying problems and status of how it is going. After the Governor Reports were done, each Governor of their representative signed for and picked up the banners. As one of the best parts of the Governors role you get to give out the banners to the winning team of you tier. But if you are unable to someone else will help you out with it, just let the executive know. The Female Division reports, Midget, Bantam and Pee Wee reports were completed. During the break three appeals were dealt with and then after coffee the Atom and Novice were discussed. Reminders from the presentations at this meeting: If you are a drop clock community, please make sure the drop clock is completed correctly. No recording devices are allowed. An incident happened outside of another team’s dressing room and this could result in a Police matter depending on how the parents want to proceed. Governors need to be firmer with managers that are not getting game sheets in on time. After a couple of warning you may need to fine them to get their attention. Discuss with Rhonda / David if you require additional information. Affiliate players need to be checked. In the website data it is showing affiliate players to have played more games than they have actually played. All Governors need to make sure that the select all players on a roster. It is causing this as this command may not be very good button to use. If you leave all affiliates with no number assigned you can use the select all button without issues and then assign numbers to which affiliates played to complete the roster. Make sure if you have any overage players on your teams that it is noted on the game sheets and in the data on the website. Make sure all managers mark their “OA” players. New Business: During the break three appeals were dealt with : RMAA appealed the $600 fine assessed by the league for a Brooks no show game. RMAA agreed to compensate Brooks for the ice costs and officials fees. The Directors hearing the appeal agreed to reduce the fine to $200.00 Protested game by Indus vs Cochrane as the drop clock was not done correctly. The protest was upheld and an additional $100.00 was assessed for travel money for the Indus team and the game must be replayed. The League fined Beiseker for not showing up at a game in Siksika. They cancelled claiming weather reasons / considerations. They were fined $600.00 and they appealed that decision. The Directors hearing the appeal agreed to reduce the fine to $300.00. They were many teams that drove right by Beiseker in several different directions during the time that day. Lots of discussion regarding weather cancellations but in this instance there should have been no reason to travel. Please make sure the midgets are getting the proper 8 minute warm up at the beginning of the games. It could save you from playing the game over again. Note about Coach and Player Suspensions. They can still take part in practices they just serve their suspensions in sanctioned games. Several new Associations have enquired about joining our league; they are within our current league area and will be invited to make a presentation at our March meeting for review and then voting in April at the General meeting. Notices of Motions (proposed changes to our bylaws and regulations) – The executive had a meeting in December when we had time to review the activities for the season so far and put together some Notice of Motions to bring forward for your review. When they are done we will get them posted and allow you time to have a look at them, discuss them with your associations and then come back to us with your vote. If you have any ideas for any new NOM’s or changes/amendments please let James know by emailing him your thoughts. Coaches who do not appear on your Hockey Canada Registry cannot be on the bench. All teams need to make sure your Hockey Alberta Roster is correct. Coaches can be added to the HCR right up to the last day of the season. Do not use uncarded or ineligible people on your bench. If you do it will result in an indefinite suspension for your head coach. It is now past the deadline to add affiliate players (Dec 15th) you cannot add them now. Make sure your players are all on your approved HCR roster. Rosters must be consistent on your game sheet, as identified on your game sheet. Labels need to be consistent. It wastes your governor’s time if it is too random. Provincial games take priority over league games but the league games must be played. You can schedule league game on Feb 20th if you have too. That day is left open by the league to allow you to get it done. There has been several incidents now with off-ice officials. Expect a notice of motion where there will be a parent from each team in the timekeepers box. Communications with the league – please follow the proper communications routes. Managers should talk with Governors not everyone else. There was a recent incident that a goalie was tossed out of a game for wearing improper equipment. A novice player was removed from the game for wearing street hockey pads instead of goalie ones. In a novice game the goalie does not have to wear anything if they do not want to. So there is not an issue as long as they are not over sized. Please let your Ref’s know these are not an issue. Meeting adjourned at approximately 10:00 pm. Motion to adjourn by Strathmore, seconded by Canmore. Next meeting is March 5th, 2012 – See you in Strathmore at our next meeting.
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