Tender Form

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					                     St Benedicts (Tooting) Management Company Limited                             Version 2
                                                                                                 25 Oct 2011
                                            Tender Form                                           Page 1 of 3


Notes on Completing the Tender Form
Details of the invitation to tender by St Benedicts (Tooting) Management Company Limited
(St Benedicts) are shown shaded in yellow. The Company or organisation tendering (the Supplier)
should complete all sections in white unless marked as not required for this tender.
Tenders will be evaluated on evidence that the Supplier can perform the services required and on price.
St Benedicts reserves the rights to eliminate without evaluation any tenders that are incomplete or do
not comply with the conditions specified in section ‘Services Required’ and also not to accept the lowest
or any tender. You may respond with your own tender document and list that in the section ‘Documents
Supplied’ instead of completing this form but you should check that all information requested in this form
is included and easy to find or your tender may be eliminated.

Background
The St Benedicts Estate comprises 189 flats and houses built in the mid 1980s and the surrounding
grounds between Church Lane and Rectory Lane in Tooting, London SW17. The Estate includes all
properties in Abbey Drive, Carlisle Way and St Benedicts Close as well as some in Church Lane and
Rectory Lane. The 49 houses (and a housing association block of 8 flats on 2 staircases for which we do
not provide services) are owned freehold, while the 132 private flats on 21 staircases in 12 blocks are
owned leasehold. The freehold of the private flats and of the grounds is owned by St Benedicts, which is
a limited company owned by the Estate property owners and is thus the residents' association for the
Estate. More information may be found at the web site: http://www.stbentooting.co.uk/.
There are no facilities for contractors on site, such as water supply and toilets. A small storage area may
be available. Normal domestic electricity supplies are available in the staircases of blocks of flats.
St Benedicts has appointed Rendall and Rittner Limited as the Managing Agent for the Estate and its
Property Manager will manage contracted work.

Tender Details                        Completed by St Benedicts

Contact name                 Angela Petts               Contact telephone          020 7481 6980
Contact address              Rendall and Rittner Ltd, Portsoken House, 155-157 Minories, London EC3N 1LJ

Contact email address        angela.petts@rendallandrittner.co.uk
Date tender issued                                      Date reply required by
(When preparing the tender form, mark as not required any response lines below that do not apply)



Services Required                     Completed by St Benedicts – may refer to other documents

Title (short name)
Description (detailed
list of services required)
Conditions (any
applicable conditions)
Documents (if services       Any documents to be delivered to St Benedicts in carrying out the services
involve producing these)     required should preferably be delivered as a PDF of suitable specification
                             and file size for email and web download agreed with St Benedicts. If the
                             supplier cannot achieve this, then it must supply the documents in the original
                             file format of their production (such as Microsoft Word).
                    St Benedicts (Tooting) Management Company Limited                             Version 2
                                                                                                25 Oct 2011
                                            Tender Form                                          Page 2 of 3



Other Documents                      Completed by St Benedicts – add a table line for each other
                                     document that forms part of the invitation to tender
List of documents            Document name                                       Format (paper / electronic)

   1.
   2.



Company Details                      To be completed by Supplier

Company name
Company address
Company web site             http://www.
Contact name
Contact telephone                                     Contact mobile
Contact email address
Date of tender                                        Date tender valid until



Tender Response                      To be completed by Supplier – may refer to documents supplied

Company information
(describe your company
briefly, such as its size)
Capability to provide
services (evidence that
you can provide the
services, such as other
similar work, trade body
membership,
qualifications, etc)
Description of
services (detailed
description of how you
will provide the services
required)
References
(organisation names,
contact names and
contact details of two
other customers for
similar services)



Tender Price                         To be completed by Supplier – add a table line for each item

Item                         Item description                                                    Price in £
   1.                                                                                                     £
                    St Benedicts (Tooting) Management Company Limited                            Version 2
                                                                                               25 Oct 2011
                                          Tender Form                                           Page 3 of 3



Tender Price                       To be completed by Supplier – add a table line for each item

Item                       Item description                                                     Price in £
   2.                                                                                                      £
   3.                                                                                                      £
   4.                                                                                                      £
Sub-total                                                                                                  £
VAT                        20%                                                                             £
Total                                                                                                      £
Frequency (delete those not        One-off cost / Calendar monthly cost / Yearly cost
applicable)
Type of tender (delete those not   Fixed price quotation / Estimate (check that this complies with any
applicable)                        tender conditions above)
Price increases (specify if the    None / [Specify] (an example would be on each year by the CPI
price may increase and how)        inflation index – check that this complies with any tender conditions
                                   above)



Documents Supplied                 To be completed by Supplier – add a table line for each other
                                   document that forms part of the tender response, such as company
                                   or product brochures or more detailed tender responses (documents
                                   will only be considered if listed here)
List of documents          Document name                                        Format (paper / electronic)

   1.
   2.

				
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