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GHAZIABAD NAGAR NIGAM (ISO:9001,14001,18001) Tender document For Appointment/Empanelment of Architect cum Consultant cum Financial Advisor cum Transaction Advisor Tender cost - Rs. 10000/-(Ten Thousand) Tender of Reference- Selection and empanelment of Architect cum Consultant With Financial Support Advisor cum Transaction Advisor . Disclaimer The information contained in this Request for Qualification cum Request for Proposal (hereinafter referred to as “RFQ” cum "RFP") document provided to the Bidders, by Ghaziabad Nagar Nigam (hereinafter referred to as “GNN”) or any of their employees or advisors, is provided to the Bidder(s) on the terms and conditions set out in this RFQ cum RFP document and all other terms and conditions subject to which such information is provided. The purpose of this RFQ cum RFP document is to provide the Bidder(s) with information to assist the formulation of their Bids. This RFQ cum RFP document does not purport to contain all the information each Bidder may require. This RFQ cum RFP document may not be appropriate for all persons, and it is not possible for GNN, their employees or advisors to consider the business/investment objectives, financial situation and particular needs of each Bidder who reads or uses this RFQ cum RFP document. Each Bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information contained in this RFQ cum RFP document and where necessary obtain independent advice from appropriate sources. GNN, their employees and advisors make no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of the RFQ cum RFP document. GNN may, in their absolute discretion, but without being under any obligation to do so, update, amend or supplement the information contained in this RFQ cum RFP document. Instructions to Bidders 1. Scope of Bid 1.1 Ghaziabad is one of the fastest growing cities around Delhi. It lies 20 Kilometers east of Delhi on the Grand Trunk Road and has been the principal vision for the rapid growth of the city.. Ghaziabad Nagar Nigam was formed on 1st September, 1994 prior to which the City Board was responsible for the development activities in the city area (1976 to 1994) and Nagar Palika from 1869 to 1910. There are a total of 49 Revenue Villages within the municipal limits covering an area of 240 square kilometers. 1.2 The Ghaziabad Nagar Nigam (hereinafter referred to as the “Authority” or “GNN – desire to Select and empanel - Architect cum Consultant With Financial Support Advisor cum Transaction Advisor The details of the Project Site and Scope of Work are provided in Annexure A. 1.3 The Bids would be evaluated on the basis of the evaluation criteria set out in this RFQ cum RFP document in order to identify the successful Bidder for the Project (hereinafter referred to as “Successful Bidder”). The Successful Bidder would then have to enter into an Agreement with GNN and perform the obligations as stipulated therein, in respect of the Project. 2. Eligible Bidders 2.1 The Bidders eligible for participating in the qualification process shall be any one of the following two categories: Category 1: A architect cum consultant cum Financial support advisor cum Transaction Advisor registered with Council of architect INDIA Category2:A joint venture firm and a copy of the certificate of incorporation and memorandum of association along with the Proposal has to be attached. Category 3:A consortium firm (hereinafter referred to as “Lead Member”) intends to associate with others, it could associate with other Business Entity (hereinafter refered as “Other member”) with whom a valid Memorandum of Understanding (MoU) formalizing such an arrangement should be entered. This Lead Member and the Other Member shall together be hereinafter referred to as "Consortium." The Bid submitted by a Consortium should comply with the additional requirements set out in Clause 3. The term Bidder used hereinafter would therefore apply to both the above-mentioned categories. 2.2 Any Entity, which has earlier been barred by GNN from participating in any project being undertaken by GNN, would not be eligible to submit a Bid, either individually or as member of consortium , if such bar subsists as on the Bid Due Date. 3. Additional Requirements for Bids submitted by a Consortium 3.1 Wherever required, the Bid shall contain the information required of each of the members of the Consortium. 3.2 The number of members in the Consortium shall be limited to 3 (three). 3.3 The members of the Consortium shall furnish Power of Attorney duly signed by authorised representative(s) of the members for the purpose of designating Lead Member of consortium. 3.4 The Bid shall be signed by the duly authorised signatory of the Lead Member and shall be legally binding on all the members of the Consortium. 3.5 The Consortium shall submit a MoU as part of its Bid. The MoU shall, inter alia, include the following: a. To convey the intent of all members of consortium to execute with the GNN for the Project. The Lead Member shall enter into the Agreement with GNN on behalf of the Consortium and subsequently carry out all the responsibilities of the successful bidder in terms of the Agreement. b. To Clearly set out the roles and responsibilities of each Member of the Consortium for dong work as in TOR c. Include a statement to the effect that the members of the Consortium shall be liable jointly and severally for the implementation of the Project in accordance with the terms of the Agreement. A copy of the MoU should be submitted as part of the Bid. The MoU entered into between the Members of the Consortium should be specific to the Project and should contain the above requirements, failing which the Bid would be liable to be considered non-responsive. 4. Number of Bids no Bidder shall submit more then one (1) Bid for the Project, in response to this RFQ cum RFP. Any Bidder who submits more than one Bid, either individually or as a memeber of Consortium, for the Project will be disqualified and cause the disqualification of such Consortium also. 5. Validity of Bid The Bid shall remain valid for a period not less than 180 days from the Bid Due Date (hereinafter referred to as “Bid Validity Period”). GNN reserves the right to reject any Bid, which does not meet this requirement. 6. Bid Preparation Cost The Bidder shall be responsible for all the costs associated with the preparation of its Bid and its participation in the bidding process. GNN will not be responsible or in any way be liable for such costs, regardless of the conduct or outcome of the Bid. 8 7. Bid Security 7.1 Each Bid shall be accompanied by Bid Security of Rs 10 Lakhs (Rupees ten lakhs Only). 7.2 The Bid Security shall be in the form of a crossed demand draft drawn in favour of the Commissioner, Ghaziabad Nagar Nigam on any scheduled bank and payable at Ghaziabad. 7.3 The Bid Security of all unsuccessful Bidder would be returned within a period of eight (8) weeks from the date of announcement of the Successful Bidder. The Bid Security submitted by the Successful Bidder would be released upon furnishing of the Performance Security, amounting Rs 50.00 Lac (Rupees fifty lakhs only) by way of an irrevocable Bank Guarantee, issued by a scheduled bank located in India in favour of Commissioner, Ghaziabad Nagar Nigam for due and punctual performance of the obligations relating to the Project. Performance security should be valid for a period of six months beyond the period of agreement to be executed between successful bidder and GNN for the purpose of Project. 7.4 The Bid Security shall be forfeited in the following cases: a. If the Bidder withdraws its Bid after its submission. b. If the Successful Bidder fails to provide the Performance Security within the stipulated time or any extension thereof provided by GNN; and c. If any information or document furnished by the Bidder turns out to be misleading or untrue in any material respect. 8. Format and Signing of Bid 8.1 The Bid and all related correspondence and documents should be written in the English language. Supporting documents and printed literature furnished by the Bidder with the Bid may be in any other language provided that they are accompanied with true translations of it in the English language. Supporting materials, which are not translated into English, may not be considered. For the purpose of interpretation and evaluation of the Bid, the English language translation shall prevail. 8.2 The currency for the purpose of the Bid shall be the Indian Rupee (INR). 8.3 The Bidder would provide all the information as per this RFQ cum RFP. GNN would evaluate only those Bids that are received in the required format and are complete in all respects. Each Bid shall comprise the following: A. Part I Submission a. Covering letter on the letter head of firm declaring that the bidding has clearly read and understand the RFQ and RFP and with all interest is intended to bid. b.Details of the Bidder in the format set out in Appendix 1 c. a copy of the certificate of incorporation issued by the concerned authority in case bidder is a company and a certificate by Bureau of Energy Efficiency as to its empanelment. d. Demand draft towards Bid Security. e. Power of Attorney (Applicable both for Single Business Entity and Consortium). f. Power of Attorney set out in Appendix in standard format(only in case of Consortium). g. Memorandum of Understanding entered between/ among Lead Member and Other Member(s) (only in case of Consortium). h. Anti – Collusion Certificate as per Appendix 2 i. Technical Capacity and Financial Capacity in the format set out in Appendix 3 j. Proof of Purchase of the RFP Document or demand draft for Rs. 10,000/- (Rupees five thousand) only. B. Part II Submission a. Financial Bid in the format set out in Appendix 4 The Financial Bid shall be in the form of percentage of revenue share. 8.4 The Bidder shall seal the Part I and Part II of the Bid separately in two envelopes, duly marking the envelopes as “PART I SUBMISSION” and “PART II SUBMISSION”. These envelopes shall than be sealed in a single outer envelope. 8.5 The Bidder shall prepare one (1) original and one (1) copy of the Bid, clearly marked “ORIGINAL” and “COPY” respectively. In the event of any discrepancy between the original and the copy, the original shall prevail. 8.6 The Bid, both the original and the copy shall be typed or written in indelible ink and each page shall be initialled by an authorised signatory of the Bidder, as applicable. All the alterations, omissions, additions, or any other amendments made to the Bid shall also be initialled by the person(s) signing the Bid. 9. Sealing and Marking of Bid 9.1 The Bidder shall seal the original and copy of the Bid in separate envelopes, duly marking the envelopes as “ORIGINAL” and “COPY”. The envelopes shall then be sealed in a single outer envelope. 9.2 Each of the envelopes, both outer and inner, must be superscribed with the following information: a. Name and Address of Bidder b. Contact person and phone numbers c. "Bid for the Project”: Bid for Selection and empanelment of Architect cum Consultant With Financial Support Advisor cum Transaction Advisor . 9.3 If the envelope is not sealed and marked as instructed above, GNN assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and such Bid, may, at the sole discretion of GNN, be rejected. 10. Bid Due Date 10.1 Bids should be submitted between 1500 hours IST 06.08.2012 ( Bid submission Due Date), in the manner and form as detailed in this RFP. Bids submitted by either facsimile transmission or telex will not be accepted. 10.2 GNN may, in exceptional circumstances, and at its sole discretion extend the above Bid Due Date by issuing an Addendum. Any Addendum thus issued will be sent in writing to all those who have purchased the RFQ cum RFP document. 10.3 It is desirable that each Bidder submits its Bid afterbeing very much clear with TOR 10.4 It would be deemed that by submitting the Bid the Bidder has: a. made a complete and careful examination of this RFQ cum RFP document b. received all relevant information requested from GNN c. made a complete and careful examination of the various aspects of the Project including but not limited to: (i) the Project Site (ii) the conditions of the access roads and utilities in the vicinity of the some Project Site may get known from executive engineer (iii) conditions affecting transportation, access, disposal, handling and storage of materials of proposed/anticipated site may be known from E.E. city zone (iv) clearances required to be obtained by GNN for the Project, from E.E. city zone. (v) all other matters that might affect the Bidder's performance under the terms of this RFQ cum RFP document. 10.5 GNN shall not be liable for any mistake or error on the part of the Bidder in respect of the above. 11. Opening of Bids and Clarifications 11.1 GNN would open the Technical Bids on 07.08.2012 4.0 pm for the purpose of evaluation. 11.2 GNN reserves the right to reject any Bid not submitted on time and which does not contain the information/documents as set out in this RFQ cum RFP document. 11.3 To facilitate evaluation of Bids, GNN may, at its sole discretion, seek clarifications in writing from any Bidder regarding its Bid. The request for such clarification or substantiation and the response shall be in writing or by facsimile. No material change in the substance of the Bid would be permitted by way of such clarification/ substantiation. 11.4 Information relating to the examination, clarification, evaluation, and recommendation of the Bid shall not be disclosed to any person not officially concerned with the process. GNN will treat all information submitted as part of the Bid in confidence and would require all those who have access to such material to treat the same in confidence. GNN will not divulge any such information unless it is ordered to do so by any authority pursuant to applicable law or order of a competent court or tribunal, which requires its disclosure. 11.5 To clarify and discuss issues with respect to the Project and the RFQ cum RFP, GNN may be contacted on phone mob.08800297444 chief Engineer and 09716235775 Executive Engineer 11.6 Bidders may submit a list of queries , if any, to the Project requirements and/or the Agreement. Bidders must formulate their queries and forward the same to GNN Nirman Vibhag. GNN may, in its sole discretion or based on inputs provided by Bidders, amend the RFQ cum RFP. 11.7 Bidders may note that GNN will not entertain any deviations to the RFQ cum RFP at the time of submission of the Bid or thereafter. The Bid to be submitted by the Bidders would have to be unconditional and unqualified and the Bidders would be deemed to have accepted the terms and conditions of the RFQ cum RFP in addition to the general condition of contract of GNN with all its contents including the Agreement. Any conditional Bid shall be regarded as non-responsive and would be liable for rejection. 11.8..bidder may in person contact for any clarification also. 11.9 Bidders query is not mandatory. 11.10 All correspondence / enquiries should be submitted to the following in writing by fax/ registered post / courier: ATTN. OF: _chief engineer or Executive engineer city zone ADDRESS: Ghaziabad Nagar Nigam, Ghaziabad, U.P. 12.1 Bid Evaluation : Part I Submission 12.1.1 The Part I Submission of the Bid would first be checked for responsiveness with the requirements of the RFQ cum RFP. The Bid would be considered to be responsive if it meets the following conditions: a. it is received on the Bid Due Date. b. it is signed, sealed and marked as stipulated . c. it contains all the information and documents as requested in the RFQ cum RFP. 13 d. it contains information in formats specified in this RFQ cum RFP. e. it mentions the Bid Validity Period as set out in Clause 5. f. it is accompanied with valid Bid Security g. it is accompanied by a receipt towards purchase of RFQ cum RFP or a DD of Rs. 10,000/- towards the cost of RFQ cum RFP. h. it provides information in reasonable detail. (“Reasonable Detail” means that, but for minor deviations, the information can be reviewed and evaluated by GNN without communication with the Bidder). GNN reserves the right to determine whether the information has been provided in reasonable detail or not. i. there are no inconsistencies between the Bid and the supporting documents. A Bid that is substantially responsive is one that conforms to the preceding requirements without material deviation or reservation. A material deviation or reservation is one a. which affects in any substantial way, the scope, quality, or performance of the Project, or b. which limits in any substantial way, inconsistent with the RFQ cum RFP, GNN‟s rights or the Bidder‟s obligations under the Agreement, or c. which would affect unfairly the competitive position of other Bidders presenting substantially responsive Bids. 12.1.2 In case the Bid is found to be responsive, Part I Submission would be evaluated in accordance with the criteria for qualification of Bidders . Schedule of Tender : Ghaziabad Nagar Nigam, Ghaziabad is inviting sealed tender in two bid system (A) Technical Bid & (B) Price Bid for empanelment/enlistment of Architect-Consultant, Financial advisor cum transaction advisor for its proposed project, like Housing, group housing, Constriction of multi story apartment, commercial project, other activity project, like sport complex auditorium etc, infrastructure project etc., likely to come in near future on Nagar Nigam Land and L.M.C. lands to perform the work as per scope of work mentioned in tender forms, from experience, well qualified, financially Sound and reputed Architect -Cum-Consultant firm/ Institution. The Tender for the above can be purchase from PNB Ambedkar Road Branch, PNB Vasundhra Branch & OBC Bank Karahra Branch after depositing tender document fee Rs.10,000/- and tender can be deposited as per tender schedule mentioned below. The day on which tender is to be deposited and opened if it is holiday then the next working day will be the day of tender deposit and tender opening. Tender form can also be downloaded for Ghaziabad Nagar Nigam Web site www.nagarnigamghaziabad.com. Tender sale, deposit and opening schedule are as per below. Tender Schedule 1. Sale of Tender 20-07-2012 to 06-08-2012 (Till 2.00 PM) 2. Date of Tender Submitted 07-08-2012 (Till 3.00 PM) 3. Date of Tender Opened Technical Bid 07.08.2012 (After 4.00 PM) Chief Engineer Office. 4. Date of Opening of Financial bid Financial Bid of only those firm will be opened whose technical bid is found suitable and accepted. Date and time of Financial bid opening shall be notified in news pares in which this tender notice in being publised and also will be e-mailed to successful technical bidder by e-mail, also can be known from Executive Engineer City Zone office. Conditions :-In addition to the attached general conditions of contract following condition are - (1)- All term & conditions are mentioned in tender documents. (2)- Separate earnest money for each work will be requested in form of F.D.R/N.S.C/ draft which shall be pledged in the name of Nagar Nigam. (3) Each and every document submitted, attached should be signed by consultant with seal. (4) The bidder should proper tender in two document copy one is original and the other duplicate photo copy dully singed and seal. The original tender document/form shall be deposited as per instruction. (5) GNN can accept one illegible lowest tender for all nature of work or can allocate by select consultant separate for each nature of project from all illegible tenderer on lowest approved rate considering their best in the that field/nature of project. (6) GNN may accept one or reject all the tender without assigning any reasoning. Tender of Reference(TOR)- Selection and empanelment of Architect cum Consultant With Financial Support Advisor cum Transaction Advisor Ghaziabad Nagar Nigam (GNN) envisages development of various projects in Ghaziabad. The proposed project are like Housing, group housing, Construction of multi story apartment, commercial project, office, infrastructure projects and other activity project like sport complex, auditorium etc. GNN invites sealed Bid in Two Bid System from Architect cum Consultancy cum Financial Advisor cum Transaction Advisor Firms (Consultant) for these projects likely to be developed on GNN Lands and LMC Lands .ajoint Venture firm constituted according to law and as per guide lines and direction of Govt. of India and Got. Of U.P. A Consortium firm can also apply of lead member having stake 51%.constituated as per guidelines and direction of Govt. of India and Govt. of U.P. 1.SCOPE OF WORK, ROLES & RESPOSIBILITIES FOR ARCHITECT CUM CUNSULTANT I. CONCEPTUAL STAGE: The Consultant shall: (a) Prepare Site survey plan showing existing site features, services along with their invert level in case of Sewer, Drain and Water line and facilities available, general layout of the existing buildings if any on site with Keyplan. (b) Preliminary sketch and designs with drawings, giving details of useful areas, services area, circulation area and total plinth area along with cost estimate to provide information in respect of magnitude of work and its components, services and cost of all such items involved. II. PRELIMINARY DESIGN AND DRAWING STAGE: The Consultant shall: (a) Prepare preliminary layout plans and design details, showing all necessary design elements and layout of the proposal. (b) Preliminary planning of all internal and external utility services likes water supply, sewerage, storm water drainage. electrical, fire-fighting, interior decoration (if required), street/compound lighting landscaping, development plans showing roads, paths, parks, paved areas, drains, culverts, compound walls, external lighting indicating scope, specifications and costs separately of such sub-heads. (c) Preparation of elevation images and perspective views showing the external & internal details of the proposed building complex. (d) Obtain the approval of the Ghaziabad Nagar Nigam (a) (b) & (c) above and to all computations of all structural designs and all services designs which shall be in accordance with the latest IS Codes of practice and /or the codes of practice applicable in the ares, Town, City where the work is located. (e) Such detailed computations of all designs shall be made available to the Ghaziabad Nagar Nigam in duplicate along with drawings for any check the Ghaziabad Nagar Nigam may like to exercise for scrutiny before sanction of detailed estimates and call of tenders. (f) The Consultant shall indicate the names of his consultants of various services and structural designs, their organization, qualifications and experience at this stage. (g) Obtain the approval of competent authority/statutory body to all Architectural structural and civil/ additional work designs, drawing and plans etc. if necessary according to local Acts, laws, Regulation etc, and make any changes desired by such authorities. (h) Technical assessment of the project, getting done exploration work for deciding safe bearing capacity, depth& type of foundation work through specialized firm (the cost of field and laboratory work will de directly paid by the Ghaziabad Nagar Nigam ). (I) The constant shall advise and suggest the different mode for project funding /source for the scheme like joint venture PPP and self financing and own finance scheme and will also assist in getting sanction and release from funding source if required by GNN. III. WORKING DRAWING STAGE:- The preparation of working and detailed drawings with details incorporating services and schedule of quantities will be involved in this stage. This will include:- (a) Preparation of working detailed architectural and structural drawings and detailed estimate and specifications for all items of the above works including internal and external utility services, along with details of quantities, analysis of rates and details of structural design. (b) Obtaining approval of the Ghaziabad Nagar Nigam to above and modify them if considered necessary by Ghaziabad Nagar Nigam. (c) Obtaining approval of local authorities, if necessary and make any changes required. (d) Direct and co-ordinate the Architectural Engineering and surveying work and prepare (with help of surveyors and other consultants, as necessary), complete working details, schedules, specifications and bill of quantities to describe the whole prefect adequately for the purposes of taking Ghaziabad Nagar Nigam's approval and placing the main and other subsidiary contracts. (e) Prepare prequalification documents for selection of agencies, prepare according to the approved form of Ghaziabad Nagar Nigam contract documents of various trades for calling tenders with articles of agreement, specifications, conditions of contract, special conditions, bill of quantities including analysis of rates based on market rates, time and progress chart, and obtain approval of the Ghaziabad Nagar Nigam to such final document. Ghaziabad Nagar Nigam invite the tenders and Consultant shall supply adequate number of drawings required to be attached to the tender to clarify the item (s) in the bill of quantities in the tender. (f) Preparation and submission of model of the work to a suitable scale as and when required by the Ghaziabad Nagar Nigam . The cost of the model and any computer 3D modeling or walkthrough's for the purpose of presentation shall be approved and borne by the consultant . IV. CONSTRUCTION STAGE:- (a) Scrutiny of the tenders in consultation with concerned authorities and submission of recommendation on the tenders based on proper analysis of rates, market rates of materials and lab our for major items, evaluation of commercial and other conditions stipulated by tenders. (b) Advising Ghaziabad Nagar Nigam and contractor sufficiently in advance to enable him to get permits, quota certificates, licenses and foreign exchange, if required. (c) Supply the contractor with drawings, specifications and details which may be required for proper execution of the work. (d) Obtain Ghaziabad Nagar Nigam's prior approval for and substitution, omission, addition or deviation in design or cost or the working drawings or schedule and specifications or item of work from the approved scheme/contract by working out financial benefit, if any. (e) Periodic supervision of the work by the consultants to ensure that the work is executed as per drawings, designs and specifications and to certify the same. V. COMPLETE PROJECT DELIVERABLES:- 1. Architectural Plans, structural drawings, preparation of DPR 2. Bid documents for selection of Contractor. 3. Selection of successful bidder and awarding of contract. 4.Obtaining necessary clearance, sanction and approval from GNN and other Statutory body for starting project. 5. Financial plan and revenue models on identified sites with providing services in securing finance if required 6. Construction supervision, quality and progress monitoring and evaluation 3. PAYMENT OF REMUNERATION: (A) The consultant fees : The Ghaziabad Nagar Nigam agree to pay fee to the Consultant for the professional services to be rendered by him in way and stages as herein described at B(1,2,3a,3b,4,5,6,7,8) the following fees Note- The above mentioned fee will exclude project statutory charges/ levies payable for statuary services and non refundable deposits, which will be paid by Ghaziabad Nagar Nigam directly on demand/against receipt. (B)conThe consultant fee in 3(a) will be paid in installments as specified below: Stage Details Amount to be paid 0 on Securing of contract/signing of agreement 5% of the total fee payable 1 On submitting conceptual Designs and Rough estimate 5% of the total fee payable of cost and submission of finance support mode and securing finance from agencies if asked by client 2 On submitting the preliminary scheme for the client's 15% of the total fee payable approval along with the preliminary estimate. less payment already made 3a On incorporating Client's Suggestions & submitting 25% of the total fee payable Drawings for approval from the client/statutory less payment already made authorities, if required . 3b Upon Client's approvals and after obtaining statutory 30% of the total fee payable approval necessary for commencement of construction, less payment already made wherever applicable 4 Upon preparation of working drawings, specification 40% of the total fee payable and schedule of Quantities Sufficient to prepare less payment already made Estimate of cost and preparation of Tender documents. 5 On inviting, receiving and analyzing tenders, advising 50% of the total fee payable Client on appointment of contractors less payment already made 6 On submitting working drawings and Details required 65% of the total fee payable for commencement of Work at site less payment already made 7 During Construction with submission quality test and 30% of the total fee to be paid progress report and valuation and suggesting penalty or paid in 5 equal % ie 6% of deduction if any required on/with construction agency total fee at various stages of construction work less payment already made. 8 Upon completion along with obtaining necessary 5% of the total fee payable less completion certificate from statutory authorities. payment already made 4. CONSULTANT HAS TO PROVIDE / ASSIST BY WAY OF ADVISING AND RENDERING SERVICE TO GHAZIABAD GHAZIABAD NAGAR NIGAM for Appointment of Contractors and Providing a Senior project Coordinator. Providing Site Plans for project Area Identification. Providing Clearances of Government Depts, revenue maps, land use plans, change of land use etc as required Resolve the owner - ship issues if any. Advertise Tender Approve Tender Document architectural and detailed design plans or get the plans approved from the concerned agency, development options. Select and appoint Contractors. 5) LIABILITIES OF CONSULTANT: a. Consultant ant its employees shall, in performing the work, exercise the degree of skil care and diligence consistency with customarily accepted good practices and procedures of the time and location and for type of services performed. b. in the event of any dispute arising between the parties during the consultancy the same shall be referred to the Arbitrator who shall settle the same through conciliation and mutual agreement and amicable settlement. The decision of the Arbitrator shall be binding on both the parties. c. Each party shall have the right to change the place to which notice shall be sent or delivered by similar notice sent or delivered in like manner to the other party provided the change of address is intimated to the other party 15 days in advance prior to the said event. 6) PAYMENT ON RESCINDEMENT OF CONTRACT ASSIGNMENT: If this Agreement after its award or during the course of the Project is rescinded partially or fully due to no fault of the Consultant or due to any reason except the default on the part of the Consultant as defined in the agreement as well as force majeure Employer will pay the loss of profit on the unfinished and un-paid element of consultancy as mutually agreed. 7) FORCE MAJEURE The expression force majeure shall mean any circumstances beyond the control of any party which prevents or impedes the due performance of the agreement. 1. War, whether declared or not hostilities. 2. Riots or civil commotions. 3. Natural physical disaster such as flood, fire earthquake etc. 4. Strikes, lockout or industrial actions. 5. Lockout/Temporary disruptions of the existing office space as a result of Government notification or any order/directive. 8) INDEMNIFICATION: Consultant shall indemnify and save harmless Employer from claims, actions and judgments arising out of bodily injury, death or damage to properly of third parties to the extent caused by the negligence of arising out of the Contract of services shall in no event exceed the total amount of compensation paid to Consultant hereunder. 9) CHANGES This Agreement shall not be modified except by Witten agreement signed by both parties. Employer shall have the right to make changes within the general scope of Services upon execution of a mutually accepted change o9rder if Employer terminates the Agreement prior to completion, Employer shall pay Consultant all amounts due to consultant up to the effective date of termination. Terminations shall be in writing. 10) MONITORING OF THE CONSULTANTS WORK/PERFORMANCE The Employer will constantly monitor the Consultant's work as per given scope of work in this retard. 11) CONFIDENTIALITY During the term o9f this agreement, the Consultant shall treat as confidential all facts/data/proprietary or confidential information or Ghaziabad Nagar Nigam working details obtained as a result of this agreement and shall not disclose such facts/data/information to any person without the Ghaziabad Nagar Nigam prior written consent. 12) OWNERSHIP OF MATERIAL All studies reports or other material, graphics, software or otherwise prepared by the Consultants for the Employer under the Agreement shall belong and remain the property of Employer the Consultant may retain a copy of such documents and software by shall not use them for purpose unrelated to this contract without prior written approval of the Employer vice versa. 13) Consultant shall be liable to visit and inspect the project site frequently to satisfy the jobs are going on as per the DPR requirements and for making further recommendations as required for the period of three years after handing over of project. 14) TAXES The Consultant shall be liable and responsible for payment of income Tax and all other taxes which may be levied on the fees/payments received from the Employer under the terms of this contract and shall keep the Employer harmless against any claim/liabilities and outgoing in this behalf. The Service Tax shall be inclusive in the consultancy fees. 14) AGREEMENT Consultant to be entered into agreement on shall come into force on the date of signing of agreement and payment of advance as hereinabove mentioned. Required stamp paper on format prescribed by Ghaziabad Nagar Nigam and this agreement. REQUEST FOR PROPOSAL SELECTION OF ARCHITECTURAL CONSULTANCY cum finance support advisor cum transaction advisor FIRM 1. INTRODUCTION: Nagar Nigam Ghaziabad is one of the municipal corporation in Uttar Pradesh which is formed on 31th August 1994 and also Certified by ISO: 9001, 14001, 18001. Due to closed proximity to Delhi, Ghaziabad Nagar Nigam desires to develop the followings projects in Ghaziabad city. Development of various projects in Ghaziabad like Housing, group housing, Construction of multi story apartment, commercial project, infrastructure project and other activity project like sport complex, auditorium etc. 2. Criteria for prequalification Should have successfully provided Architectural cum consultant services as envisaged in the scope of work for at least two projects of two different nature out of the projects mentioned in TOR, each of minimum project cost of Rs.25 Cr or one of value Rs.40/Cr , involving teams of desired consultants. Certified copy has to be attached along with brief detail of executed project with delivered drawings. Should have a team of at least three qualified Architects, one Urban Designer, one Conservation Architect and team of Financial advisor with Transaction advisor. Detail have to be attached. 2.1. Required Qualifications with Supporting documents- The team members should have been involved in the design of commercial, sports complex ,auditorium and residential complex. Strong Academic and research background. Exposure to developed nations and modern contexts. Experience in doing urban regeneration projects in India. Experience in providing financial support ,suggesting finance pattern/mode and obtaining financial sanction from ADB/WB/NCRBoard/Hudco/Banks/other sources for national and international projects. Experience in providing services as Transaction Advisor for the projects at least one project of value more than Rs.50.00Cr 3. Scope of Work 3.1. Conceptual Master Plan and Urban Design Taking Client's instructions and preparation of design brief. Site Evaluation, Site analysis and constraints study, analysis of architectural character social issues. Study to develop alternative designs, Feasibility Study. Urban Design or volumetric disposition in 3D drawings and supporting plans and quantifications. Conceptual design showing. o Master Plan based on chosen alterative o Land Use Plan o Trunk Level network of services o Building disposition and area distribution o Landscape Design o Graphic Design and Signage. A detail project report containing all the above A detail estimate of cost for external development and landscape 3.2. Comprehensive Architectural Services for building design, including structural, electrical, sanitary, plumbing and landscape. Taking client's instructions preparation of design and specification of project. Site evaluation, analysis and impact of existing and/or proposed development on its immediate environments Architectural Design and site development Interior Design Structural design and engineering. Electrical design and engineering. Public Health Engineering covering the following systems: o Water Supply o Sanitation and drainage o Sewerage treatment o Water treatment o Plumbing o Fire Protection System HVAC Engineering covering all heating, ventilation and air-conditioning system. Security systems. Building automation systems Landscape, external lighting and water body/feature design. A detail economics of the project. Preparation of broachers, advertisement add and pamphlets, cost of this shall be bear by GNN 4. Project Phasing & Schedule of Services The Architect shall, after taking instructions from the Client, render the services in stages as given below: Stage 1: Concept Design Ascertain Client's requirements, examine site constraints & potential land prepare a design brief for Client's approval. Progress report on site evaluation and analysis and impact of existing and/or proposed development on its immediate environments. Prepare drawings and documents to enable the Client to get detailed survey and soil investigation at the site of the project. Prepare conceptual designs with reference to requirements given and prepare rough estimate on area basis. stage 2: Preliminary Design and Drawings Revised conceptual designs with required changes and prepare the preliminary drawings, sketches, study models etc. as per discussed with clients for approval along with preliminary estimate on area basis. Stage 3: Drawings for Client's Statutory Approvals Prepare drawings necessary for Client's statutory approvals and ensure compliance with orders, standards, and legislation as applicable and assist the Client in obtaining the statutory approval thereof, if required. Stage 4: Working Drawings and Tender Documents Prepare working drawings, specifications and schedule of quantities sufficient to prepare estimate of costs and tender documents including code of practice covering aspects like mode of measurement, method of payments, quality control procedures on materials & works and other conditions of contract. Stage 5: Appointment of Contractors Provide advice to float the tender, receive, evaluation, preparation of comparative statement and advice Client on appointment of contractors. Stage 6: Construction Prepare and issue the working drawings and details for proper execution works. Approve samples of various elements and components. Check and approve shop drawings submitted by contractor/vendors. Periodical visit of site at regular intervals mutually agreed upon, to inspect and evaluate the works and wherever necessary clarify any decision, offer interpretation of the drawings/specifications, attend meetings to ensure that the project proceeds generally in accordance with the conditions of contract. Providing site visit report to client and advice on actions, if required. In order to ensure that the work at site proceeds in accordance with the approved drawings &contract document and to maintain the quality control, the day-to -day supervision will be carried-out by a Resident Construction Manager who shall work under the guidance and direction of the Architect, and shall be paid by the client as mutually agreed. Issue Certificate of Virtual Completion of works Stage 7: Completion Final certification of bills. Prepare and submit the completion reports and drawings for the project as required and assist the Client in obtaining "Completion/Occupancy Certificate" from statutory authorities, wherever required. Issue two sets of 'as built' drawings including services and structures. 5. Procedure for Selection The Appointment of Consultant will be done under two bid/envelope system. All firms who satisfy the prequalification criteria stated above, may submit their proposal in two envelopes clearly stated on that Envelope -1 : Technical Bid and Envelope -2 : Price bid and sealed in one main cover. 5.1 Technical Bid The Envelope -1 will contain the Technical Proposal including the following: General information in Standard format given at Annexure-1 A short concept note outlining the approach to designing. A portfolio of the work done by the firm. A refundable performance security of Rs.50Lac in shape of Bank Guarantee pledged to GNN Earnest money in the shape of FDR/NSC/CASH of amount Rs.10/lac A document showing annual turnover of more than Rs 1/Cr Documents supporting experience and project done by consultant at least two project for one each of two different type project mentioned in TOR of minimum value Rs.25/Cr. Or one of value more than Rs.40/Cr Annexure-3 The Bidder shall have a net worth of more than Rs. 5 Cr in the last three Financial Year preceding Bid due date Registration documents and license certificate issued by Council of Architecture, India. 5.2 Price Bid Envelope -2 : Price Bid shall contain the commercial offer as per Annexure -4, and only those firms whose technical bid is acceptable to the Employer, shall be opened. The final selection and decision regarding the agency to be appointed shall be made based on their Technical and Price Bibs. 6. Professional Fee : For all of the services mentioned a fee expressed as percentage of the actual construction cost should be quoted. Until actual construction costs are known, the latest sanctioned budgeted cost shall be taken for calculation of fee. It should be noted that only cost of items of work for which the Architect has assumed design responsibility shall be included in the calculation of fee. Service tax levied at prevailing rate shall be to the account of the Client. Any additional government levies that are imposed by law after the date of this proposal shall also be to the account of the Client. 7. Execution of Assignment The Architect shall keep the Client informed about the work in his office. The Architect shall be responsible for the direction and integration of the consultant work. The consultant, however, shall be fully responsible for the calculations the detailed design and periodic inspection and evaluation of the work entrusted to them. The Architect shall, if requested, make available the design calculations. The Architect will advise the Client on the Time Schedule prepared by the contractors for the completion of work, if required The Architect shall supply to the Client free of cost three hard copies & one soft copy in the format as desired by client of all drawings and documents. Any copies in addition to above may be charged for separately as per actual expenses incurred. The Architect shall exercise all responsible skill, care and diligence in the discharge of his duties and shall exercise such general superintendence and inspection as may be necessary to ensure that works are being executed in accordance with the Conditions of Contract, 8 . Schedule of Payment For master Planning and Urban design Services, Comprehensive Architectural Design Services including structural electrical sanitary, plumbing and landscape, the Architect shall be paid professional fee in the following stages consistent with the work done plus other charges and reimbursable expenses as agreed upon. Stage Level and detail of work done Amount to be paid 0 on Securing of contract/signing of agreement 5% of the total fee payable 1 On submitting conceptual Designs and Rough 5% of the total fee payable estimate of cost and submission of finance support mode and securing finance from agencies if asked by client 2 On submitting the preliminary scheme for the 15% of the total fee payable client's approval along with the preliminary less payment already made estimate. 3a On incorporating Client's Suggestions & 25% of the total fee payable submitting Drawings for approval from the less payment already made client/statutory authorities, if required 3b Upon client's approvals and after obtaining 30% of the total fee payable statutory approval necessary for less payment already made commencement of construction, wherever applicable 4 Upon preparation of working drawings, 40% of the total fee payable specification and schedule of Quantities less payment already made Sufficient to prepare Estimate of cost and preparation of Tender documents 5 On inviting, receiving and analyzing tenders, advising Client on appointment of contractors 50% of the total fee payable less payment already made 6 On submitting working drawings and Details 65% of the total fee payable required for commencement of Work at site less payment already made 7 During construction with submission of quality 30% of the total fee to be test and progress report and valuation of the paid in 5 equal % ie 6% of same and suggesting penalty or deduction if any total fee at various stages of required on/with construction agency construction work less payment already made 8 Upon completion along with obtaining 5% of the total fee payable necessary completion certificate from statutory less payment already made authorities. 9. Time Schedule The Architect shall, in consultation with the client, prepare a Time schedule in respect of various services to be rendered and discharge of client obligations. l0.Validity The Validity of offer will be Three months from the date of opening of the tender by the ctient. 11. Termination of Agreement The Agreement may be terminated at any time by either party by giving a written notice of two months to the other party. in the event of the termination of the agreement by the Employer, the Architect shall not be entitled to any compensation or damages by reason of such termination but only to the fee for the services actually rendered. in the event of termination of contract by the Architect the security Deposit shat not be refunded. 12.Transfer of interests So long as the Agreement subsists, neither the Employer nor the Architect shall assign, sublet or transfer their interest in this Agreement, without the written consent of the other. 13. lnterpretation: ln case of any ambiguity or difficulty in the interpretation of the conditions of Engagement and scale of charges, the interpretation of chief Architect, Government of Uttar Pradesh shall be final and binding on the Architect and the Client. Additional Services/ Payment: The scope of work presented in the proposal is the essence of this work, and shall be termed as the Basic Services. Significant changes in the scope of work shall be considered as additional Services and may be billed separately. Possible causes of additional services are major changes to previously approved plans, areas, or costs, requests for services other than those described above, significant delays to the project schedule which require repetition of work already performed, and expansion of the project scope. No additional services shall be carried out without the prior approval of the client. Any professional services to be rendered by the Architect at the instance of the client after the agreed project completion period shall be compensated for on mutually agreed terms. No change shall be made in the approve drawings and specifications at site without the mutual consent of the client and the Architect. All payments shall be made within 3Odays of receipt of the bill. lf the project is prematurely terminated, fee shall be paid to the Architect based on the percentage level of completion of each phase of the project. In such a case, the designs developed by the Architect shall not be subsequently used without consent. lf the project is placed on 1'hold" for any period exceeding six months, then work that needs to be repeated shall be taken in to consideration when adjusting for any payments already made. Schedule of Tender : Ghaziabad Nagar Nigam, Ghaziabad is inviting sealed tender in two bid system (A) Technical Bid & (B) Price Bid for empanelment/enlistment of Architect-Consultant, Financial advisor cum transaction advisor for its proposed project, like Housing, group housing, Constriction of multi story apartment, commercial project, other activity project, like sport complex auditorium etc, infrastructure project etc., likely to come in near future on Nagar Nigam Land and L.M.C. lands to perform the work as per scope of work mentioned in tender forms, from experience, well qualified, financially Sound and reputed Architect -Cum-Consultant firm/ Institution. The Tender for the above can be purchase from PNB Ambedkar Road Branch, PNB Vasundhra Branch & OBC Bank Karahra Branch after depositing tender document fee Rs.10,000/- and tender can be deposited as per tender schedule mentioned below. The day on which tender is to be deposited and opened if it is holiday then the next working day will be the day of tender deposit and tender opening. Tender form can also be downloaded for Ghaziabad Nagar Nigam Web site www.nagarnigamghaziabad.com. Tender sale, deposit and opening schedule are as per below. Tender Schedule 1. Sale of Tender 20-07-2012 to 06-08-2012 (Till 2.00 PM) 2. Date of Tender Submitted 07-08-2012 (Till 3.00 PM) 3. Date of Tender Opened Technical Bid 07.08.2012 (After 4.00 PM) Chief Engineer Office. 4. Date of Opening of Financial bid Financial Bid of only those firm will be opened whose technical bid is found suitable and accepted. Date and time of Financial bid opening shall be notified in news pares in which this tender notice in being publised and also will be e-mailed to successful technical bidder by e-mail, also can be known from Executive Engineer City Zone office. Conditions :- (1)- All term & conditions are mentioned in tender documents. (2)- Separate earnest money for each work will be requested in form of F.D.R/N.S.C/ draft which shall be pledged in the name of Nagar Nigam. (3) Each and every document submitted, attached should be signed by consultant with seal. (4) The bidder should proper tender in two document copy one is original and the other duplicate photo copy dully singed and seal. The original tender document/form shall be deposited as per instruction. (5) GNN can accept one illegible lowest tender for all nature of work or can allocate by select consultant separate for each nature of project from all illegible tenderer on lowest approved rate considering their best in the that field/nature of project. (6) GNN may accept one or reject all the tender without assigning any reasoning. Appendix 1 Details of Bidder (On the Letter of the Bidder or Lead Member in case of a Consortium) 1. (a) Name of Bidder (b) Address of the office(s) (c) Date of incorporation and/or commencement of business. 2. Brief description of the Bidder's main lines of business. 3. Details of individual(s) who will serve as the point of contact/communication for GNN with the Bidders : (a) Name : (b) Designation : (c) Company : (d) Address : (e) Telephone number : (f) E-mail address : (g) Fax number : (h) Mobile number : 4. Name, Designation, Address and Phone Numbers of Authorized Signatory of the Bidder : (a) Name : (b) Designation : (c) Company : (d) Address : (e) Telephone number : (f) E-mail address : (g) Fax number : (h) Mobile number : Anti-Collusion Certificate Appendix 2 Format For Anti-Collusion Certificate Anti-Collusion Certificate(on the letter head of firm) We hereby certify and confirm that in the preparation and submission of our Bid for empanelment as Architect-Cum-Consultant, Financial advisor-cum-transaction advisor in Ghaziabad, we have not acted in concert or in collusion with any other Bidder or other person(s) and also not done any act, deed or thing which is or could be regarded as anti-competitive. We further confirm that we have not offered nor will offer any illegal gratification in cash or kind to any person or agency in connection with the instant Bid. Dated this ..........................Day of ......................, (month/year) .................................................... (Name of the Bidder) .................................................... (Signature of the Authorized Person) .................................................... (Name of the Authorized Person) Note: 1. On the Letterhead of the Bidder 2. To be executed by all members in case of a Consortium Proof of Qualification Appendix-3 Technical Capacity of the Bidder(on the letter head of firm) Description Name of the Duration of Date of Sr. and Address Project Project the awarded start/completion No. of Cost (Rs. project of the project Project Lakhs) 1 2 This information shall be submitted wherein Bidder is claiming Development experience. Write „NA‟ if not applicable. 1. Certificate from Statutory Auditor in the format set out below Certificate of Qualification Format for claiming experience separate for each nature of project .(on letter head of firm) This is to certify that ___________ (Name of the Bidder) has undertaken __________________ (Title & Nature of the Project) as a Architect cum consultant/or as financial advisor cum Transaction Advisor or in both capacity. This Project was commissioned on _______ (Date of commissioning of the Project). We further certify that the Project Cost (excluding the cost of land) for the above said project as on the date of commissioning was Rs. _________. Signature of the Authorized Signatory Note: It may be noted that in the absence of any detail from the above certificate, the information would be considered inadequate and could lead to exclusion of the relevant project in evaluation of experience criteria. The Statutory Auditor shall clearly indicate the membership number assigned by the Institute of Chartered Accountants of India or equivalent organization abroad. Financial Capacity Statement of the Bidder (To be filled by the Bidder on the letter head) Net Worth Financial Year Net Worth (Rs Cr) General Instructions: 1. Net Worth shall mean (Subscribed and Paid-up Equity + Reserves) less (Revaluation reserves + miscellaneous expenditure not written off + accrued liabilities). 2. The financial year would be the same as the one normally followed by the Bidder for its Annual Report. Year 1 shall be the last financial year for which audited financial statements are available. Year 2 shall be the financial year previous to Year 1 and Year 3 shall be the financial year previous to Year 2. 3. The Bidder shall provide the audited annual financial statements for the last three financial years /of each member in case of a Consortium) as required for this Bid document. Failure to do so would be considered as a nonresponsive Bid. 4. The Bidder should clearly indicate the calculations and references in the financial statements in arriving at the above numbers in an attached worksheet. 5. A certificate from the Statutory Auditor should be provided as supporting document certifying the Financial Capability Statement submitted by the Bidder (separate certificates for each member of the consortium). 6. Certified document of Joint venture firm and /or consortium firm hah to be annexed with tender Financial bid Appendix 4 FORMAT FOR FINANCIAL BID (On the letter head of the Bidder) I/We/M/s…………………………………………………………………………bidding following consultation fee. Description In Figures (Rs.) In Words (Rs.) Consultation fee Note: In case of variation between rate mentioned in figures & words, the amount in words shall prevail. ___________________________ Signature of Authorized Signatory ________________________ Name of Authorized Signatory Date: Note: Conditional and qualified Financial Bids will not be acceptable. The Bidder is expected to quote the Revenue Share after understanding the terms and conditions provided in the Bidding document including the conditions relating to Minimum Assured Savings provided in the draft Agreement.
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