STORRINGTON & SULLINGTON PARISH COUNCIL - DOC 5

							           STORRINGTON & SULLINGTON PARISH COUNCIL
Minutes of the Meeting of the Recreation and Property Committee held in The Chanctonbury
Room, The Parish Hall, Thakeham Road, Storrington, on Wednesday, 3rd October, 2012
commencing at 8.00 p.m.

Present: Mrs L Wheatley in the Chair, Mr R Carter, Mr R Hurley, Miss K Last, Mr D Roper and
Mrs L Worthington-Leese..


29.   Apologies for Absence: There were no apologies.

30.   To Receive Declarations of Interest from Members.               There were no declarations of
      interest.

31.   To Approve and Sign the Minutes of the Last Meeting held on the 5th September 2012.
      Mrs Worthington-Leese identified three spelling errors and with these amendments, the
      minutes were duly APPROVED as being a correct record of the proceedings thereat and
      were signed by the Chairman.

32.   Matters Arising. There were no matters arising.


33.   Inspection of Play Equipment Reports – To consider quotation from Proludic for
      repairs and replacements identified following recent annual inspections of Storrington
      and Sullington Recreation Grounds. Annual Inspections had recently been undertaken at
      these two recreation grounds and a quotation had been received for the repairs and
      replacments required for the sum of £1,201 excluding VAT. The Clerk had contacted
      Proludic to ascertain whether this figure included labour but had yet to receive a response.
      Members discussed the quotation and it was DECIDED:

             To accept the quotation from Proludic in the sum of £1,201 plus VAT provided that
             this sum includes labour to carry out the necessary repairs. (Public Health Act 1875, s 260)


34.   Allotments– Update on Outstanding Issues. Since the last meeting, Mr Hurley had
      undertaken an ad-hoc visit to the site and had spoken with representatives from Ravenscroft
      Allotment Growers Society regarding outstanding matters.

      Unkempt Plots: Two particular plots had previously been identified as requiring attention
      and the Clerk had written to the owners to enquire whether they wished to continue with the
      plots. Both had responded positively but Mr Hurley reported that little improvement had
      been noticed. The Clerk would contact the plot holders once again to discuss the matter.

      Trees: Following a discussion at the last meeting, the Clerk had written to one particular
      plot holder who had planted a number of fruit trees, contravening the terms of his agreement.
      Members were advised that the Clerk had ascertained that the plotholder was currently out of
      the country and would be addressing the matter upon his return. The Clerk did report
      however that his annual rental charge had now been paid.

      Brown Lid Bins: A request to provide brown lid bins to the allotment site for recycling
      purposes had been declined by HDC as this service was purely for residential purposes and
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                           STORRINGTON & SULLINGTON PARISH COUNCIL
                                                                            Recreation and Property Committee
                                                                                             3rd October 2012




       paid for via Council Tax. The allotment society was now looking into the possibility of
       composting and it was AGREED:

              That the Clerk would make contact with the Allotment Growers Association to
              discuss this possibility in more detail.

       Border Maintenance: The Clerk had made a request for the ground maintenance company
       to carry out routine cuts of the borders and pathways at the site and it was hoped that this
       would begin shortly.


35.    Skate Park Facilities. It had been hoped that the Clerk would have received quotations and
       designs from two companies by this time but both had contacted to advise that they were
       experiencing delays. A further meeting with one other company was planned for 4th October
       and it was hoped that progress would be made in time for the next meeting.


36.    Community Action Plan. A Steering Group Meeting had been held on 2nd October and
       Members heard that the analysis work had begun with approximately one third of the
       consultation responses being processed. The Clerk had set a target date of 7 th November
       2012 for this stage to be completed. As indicated at the last meeting, there appeared to be a
       lack of responses from the middle aged male sector and the Leisure Centre management
       would be approached with a view to setting up a temporary stand to target this particular
       category. A meeting of the Focus Groups would be arranged during the next two months to
       look at the analysis results to identify the main issues relating to each key topic area that
       could be included in the Action Plan.

37.    Committee Budget Review. Members had been provided with a copy of the budget review
       as at 30th September 2012 and this document was duly NOTED.

38.    Documents for Councillors to Read. There were no documents.

39.    Health and Safety. No issues were raised.

40.    Chairman’s Announcements and Urgent Matters.

       a)     West Sussex Market Towns Local Economy Research Project. Mrs Wheatley
              reported that the Parish Council had been invited to join the Steering Group to
              analyse the issues affecting economy in the parish and to develop an action plan to
              address them. Miss Last expressed an interest in participating and the Clerk would
              find out more information.

There being no further business the meeting closed at 9.00 pm

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