Eagle Scout Leadership Service Project Workbook This is a MicroSoft Word version of the official BSA workbook, 18-927A, 1999 Boy Scouts of America Obtained from Internet site: www.flash.net/~smithrc/eagleprj.htm BOY SCOUTS OF AMERICA BOY SCOUTS OF AMERICA National Office 1325 West Walnut Hill Lane P.O. Box 152079, Irving, Texas 75015-2079 972-580-2000 Message from the Chief Scout Executive Congratulations, Life Scout. In attaining the rank of Life Scout, you have had the opportunity to learn and master many skills. You've hiked and camped in good and not-so-good weather, you've learned to take care of yourself and others in the out-of-doors, as well as in your home community. Before you now is the opportunity to master yet another set of skills. These skills are encompassed in the requirements for the rank of Eagle Scout. One of these requirements is your demonstration of leadership skills. You do so by planning and carrying out an Eagle Scout Leadership Service Project. This Eagle Scout Leadership Service Project Workbook will help you meet this requirement. You will use this workbook to plan, receive the necessary approvals, carry out, and then report on the completion of your project. After completing your project and all the other requirements for the rank of Eagle Scout, complete the following steps: 1. Review the enclosed Eagle Scout Rank Application. Note that you will need to list references of people who will speak on your behalf. You will also need to prepare a statement about yourself. 2. Fill out the enclosed Eagle Scout Rank Application. Ask your unit leader and/or unit advancement committee person to assist you. 3. Secure the signatures of your unit leader and unit committee chairman. Their signatures indicate approval and recommendation by your unit. 4. Submit your Eagle Scout Rank Application and the statement about yourself with your Leadership Service Project Workbook to your local council service center. The contents of your application will be certified and the references you have listed will be contacted. After certification and reference verification, you will be contacted by the Eagle Scout board of review chairman, who will set your board of review date. Eagle Scouts are recognized as a group of men who are outstanding in all that Scouting represents. I encourage you to become a member of this elite group. Sincerely, Jere B. Ratcliffe Chief Scout Executive Eagle Scout Leadership Service Project Workbook Chris W. Williams Scout’s name 18359 Montpere Way, Saratoga CA, 95070 Address (408) 376-0407 Telephone No. 535 Unit No. Polaris District Santa Clara Local council Dan Williams Unit leader’s name 18359 Montpere Way , Saratoga CA, 95070 Address (408) 376-0407 Telephone No. Mark LaForge Unit advancement committee person’s name 18829 Westview Dr., Saratoga, CA 95070 Address (408) 255-0570 Telephone No. Your Eagle Scout Leadership Service Project How to Start You have earned the Life Scout rank and are ready to begin your Eagle Scout leadership service project. This workbook will help you plan and record your progress and complete and submit a final report. The Requirement As stated in the Boy Scout Handbook: While a Life Scout, plan, develop, and give leadership to others in a service project helpful to your religious institution, school, or your community. (The project should benefit an organization other than the BSA. The project idea must be approved by the organization benefiting from the effort, your unit leader (Scoutmaster, Varsity Scout Coach, Venturing crew Advisor), unit committee, and by the council or district advancement committee before you start. You must use this Eagle Scout Leadership Service Project Workbook, No. 18-927A, (this booklet) in meeting this requirement. Originality Does the leadership service project for Eagle have to be original, perhaps something you dream up that has never been done before? The answer: No, but it certainly could be. You may pick a project that has been done before, but you must accept responsibility for planning, directing, and following through to its successful completion. Limitations Routine labor (a job or service normally rendered) should not be considered. Work involving council property or other BSA activity is not permitted. The project also may not be performed for a business or an individual, be of a commercial nature, or be a fund-raiser. (Fund-raising is permitted only for securing materials or supplies needed to carry out your project.) Size How big a project is required? There are no specific requirements, as long as the project is helpful to a religious institution, school, or community. The amount of time spent by you in planning your project and the actual working time spent in carrying out the project should be as much as is necessary for you to demonstrate your leadership of others. Examples A look at some projects other Scouts have done for their Eagle Scout Award illustrates that your project can be to construct something or can be to render a service. Scouts have Made trays to fasten to wheelchairs for veterans with disabilities at a Veterans Administration hospital. Collected used books and distributed them to people in the community who wanted and needed, but could not afford, books. Built a sturdy footbridge across a brook to make a safe shortcut for children between their homes and school. Collected and repaired used toys and gave them to a home for children with disabilities. Organized and operated a bicycle safety campaign. This involved a written safety test, equipment safety check, and a skills contest in a bike rodeo. Surveyed the remains of an old Spanish mission and prepared an accurate map relating it to the present church. Built a "tot lot" in a big city neighborhood and set up a schedule for Boy Scouts to help run it. Set up a community study center for children who needed a place to do schoolwork. Trained fellow students as audiovisual aides for their school. Arranged for more than 200 hours of audiovisual work. Prepared plans for a footbridge on a trail in a national forest. Worked with rangers to learn the skills necessary to build the structure, gathered materials and tools, and then directed a Scout work group to do the construction. Approvals Before You Start Your project idea must be approved by your unit leader, unit committee, and council or district advancement committee before the project is started. The following questions must be answered before giving this approval: Who will benefit from the project? How will they benefit? What official from the group benefiting from the project will be contacted for guidance in planning the project? How many people will be recruited to help carry out the project? After Completion Although your project was approved by your unit leader, unit committee, and council or district advancement committee before it was begun, the Eagle Scout board of review must approve the manner in which it was carried out. The following must be answered: In what ways did you demonstrate leadership of others? Give examples of how you directed the project rather than doing the work yourself. In what way did the religious institution, school, or community group benefit from the project? Did the project follow the plan? If changes to the plan were made, explain why the changes were necessary. Filling Out the Form As you plan and carry out your leadership service project, use this workbook to record your plans and progress. Remember that others will be reading these pages. You should print, type, or write legibly using black or blue ink. Complete the form on a computer if you have access to an electronic version. You may add as many pages as needed to thoroughly complete the workbook. National Eagle Scout Association The National Eagle Scout Association was created in 1972 with the express purpose of bringing together Eagle Scouts of all ages so that they may be of greater service to themselves, their local councils, and their communities, thereby conserving and developing the human resources potential represented by those who hold Scouting's highest rank. When you receive your Eagle badge, you will be eligible for membership in this elite association. You should give it serious consideration. Applications are available from your local council service center. PROJECT DESCRIPTION Describe the project you plan to do. [Note: You may use extra pages to describe project] My Eagle project will be at the Sub-Acute Saratoga Hospital. The goal of my project is to repair the condition of the existing billboard sign at the Hospital, build and plant a flower box under the sign and to remove an old dead pine tree that is presently the sign’s only support. My specific objectives are as follows: Removal of the dead pine tree that is presently supporting the billboard sign Removal of and discarding the old rotting posts Removal of the existing sign from its broken frame and its plywood backing Building a new frame Attaching the billboard sign to the new frame and backing Repainting the sign new supporting frame and posts Construction of a flower box and planting of new flowers in it. The administrator, Mr. Milton Wheeler, of the hospital is my primary contact. The existing sign is located on the southern portion of the hospital property. The sign was originally built over 20 years ago to assist hospital patients and visitors in locating the hospital. The Hospital is difficult to find because it is located in a quiet residential neighborhood in Saratoga. This project will benefit the community-at-large who are attempting to locate the Hospital. The Sub-Acute Saratoga Hospital provided the first pediatrics sub acute hospital care in Northern California. This hospital has a very experienced and dedicated staff that provides care to special needs children, adults and the elderly in homelike setting. This project will also benefit the patients and the Hospital, since the Hospital is a small community hospital and has limited funds. The Hospital will not have to pay for labor charges and can use any existing funds for patient needs. Also, the present state of the sign is a potential hazard for any of the special needs children or elderly patients of the Hospital since the sign is very heavy and barely held in place by the existing frame. It could easily fall and injure someone. The dead tree could also fall down and injure someone. What group will benefit from the project? Patients of the Sub-Acute Saratoga Hospital (408) 378-8875 Name of religious institution, school, or community Telephone No. 13425 Sousa Lane Saratoga CA 95070 Street address City State Zip code My project will be of benefit to the group because: Their existing sign is in poor condition and is difficult to read. This project will benefit the community-at-large who are attempting to locate the Hospital that is hard to find because it is in a quiet neighborhood surrounded by residential homes. This project will also benefit the Hospital, which is a small community hospital and has limited funds. They will be able to have a new sign advertising their hospital without needing to pay for labor charges. The project will also benefit visitors and residents of the hospital since the decayed state of the sign could result in an injury. Potential injuries can be prevented by repairing the sign and removal of the dead tree. This concept was discussed with my unit leader, Dan Williams on May 25, 2002_ Date The project concept was discussed with the following representative of the group that will benefit from the project. ______________________________________________________________________06/04/2002__ Milton Wheeler Date Administrator (408) 378-8875 Representative's title Phone No. THE PLAN I conceptualized the idea for my Eagle project, determined what institution would benefit, measurable defined its goals and objectives. I discussed the idea of my proposed project with the authorizing official of the project beneficiary and my Scoutmaster. I obtained their permission to proceed. Scoutmaster’s name Dan Williams Scoutmaster signature and date agreed Beneficiary of Eagle Service Project Patients and Visitors of Sub-Acute Saratoga Hospital Mailing address of project beneficiary 13425 Sousa Lane, Saratoga, CA 95070 Authorizing official of project beneficiary Milton Wheeler Authorizing official signature and date agreed PROJECT AND PLANNING DETAILS Plan your work by describing the present condition, the method, materials to be used, project helpers, and a time schedule for carrying out the project. Describe any safety hazards you might face, and explain how you will ensure the safety of those carrying out the project. If appropriate, include photographs of the area before you begin your project. Providing before-and- after photographs of your project area can give a clear example of your effort. PRESENT CONDITION The present condition of the billboard sign of the Sub-Acute Saratoga sign is very poor. The sign is hanging onto a broken frame and its only support is an old dead pine tree. The frame and supports are missing paint and the wood is warped. There are two posts nearby that are also rotted and not held in place by cement. The heavy sign (6’ X 5’) could fall easily from the broken frame and injure someone. My official contact at the Saratoga Sub-Acute will be Milton Wheeler who is the administrator. METHOD My project will be done in accordance with my proposed and detailed plan. This plan includes recruitment of 5 responsible Boy Scouts, training them in safety precautions regarding the project and the safe use of power tools. The method will include the manual removal of a dead tree, removal of a heavy billboard sign from its plywood backing and broken frame, using power tools to build a new frame, posts, and a flower box, painting and installing the sign and flower box. MATERIALS AND TOOLS Materials: These materials were priced at Home Depot in Cupertino, CA. Item Cost each Total (3) 4x4 7.93 $ 23.79 (2) 2x6 5.98 $ 11.96 (1) 2x4 3.67 $ 3.67 (1) 8” cement footing tubing 5.47 $ 5.47 (2) Fence post cement 1.68 $ 3.36 (4) 2x4 8’ 2.48 $ 9.92 (3) 1x1 8’ 1.24 $ 3.72 (2) Eye bolts 1” 2.00 $ 4.00 (1) 55”x49” ¾” plywood 24.97 $ 24.97 (8) 5/16”x6” lag screw 0.44 $ 3.52 (1) 2 ½” deck screw box 4.98 $ 4.98 (2) 2 cubic feet of soil 13.94 $ 27.88 (10) six packs of flowers 1.99 $ 19.90 Tax $ 12.14 Total Cost of Materials $ 159.28 TOOLS TO BE UTILIZED: All the tools will be borrowed and no cost will be involved. Hole Digger Electric Screw Driver Shovel Level Ax Hand Saw 2 Power Drills Drill Bits Miter Saw Square Hammer Rake Paint Brush and Paint Bow saw Rachet Set Various hand tools PROJECT HELPERS I plan on recruiting 5 older responsible Boy Scouts from Troop 535 in Saratoga, CA to assist me in the completion of my Eagle Scout Project. TIME SCHEDULE Day 1 Goal: Removal of tree and sign from old supports 10:00 AM – 10:30 AM Teach safety skills and assign tasks to Scouts 10:30 AM - 12:30 PM Remove dead tree Detach sign from broken frame and backing Remove decayed old posts 12:30 PM – 1:00 PM Lunch 1:00 PM - 1:30 PM Clean Up Day 2 Goal: Building of flower box; dig new holes for posts 10:00 AM – 12:00 PM Build flower box 12:00 PM – 12:30 PM Lunch 12:30 PM – 1:00 PM Dig all holes for posts and box 1:00 PM - 1:30 PM Clean Up Day 3 Goal: Installation of flower box; painting of posts and box 10:00 AM – 11:30 AM Install flower box, pour cement for posts 11:30 AM – 12:30 PM Paint posts and flower box 12:30 PM – 1:00 PM Lunch 1:00 PM - 1:30 PM Clean Up Day 4 Goal: Painting and installation of sign supports; attaching old sign to new supports; plant flowers 10:00 AM – 11:30 AM Paint support beams and plywood backing Attach sign to plywood backing 11:30 AM – 12:00 PM Attach support beams and sign to posts Hang sign onto new frame 12:00 – 12:30 PM Lunch 12:30 PM – 1:00 PM Plant flowers 1:00 PM – 1:30 PM Clean Up 1:30 PM - 2:30 PM Trip to City Dump to dispose of all dead tree and decayed wood SAFETY ISSUES AND PRECAUTIONS This project could be hazardous since the sign is very heavy and could fall down and injure someone. Branches of the dead pine tree could also fall on someone. Also, since power tools will be utilized, the tools could be hazardous. In order to insure safety for the scouts that are assisting me, I will be giving a safety presentation regarding the best way for two scouts at a time to be lifting the sign and working with the tree removal. Also, I will be instructing the scouts on the safe use of power tools. We will also wear gloves and wear protective eye gear. FINANCIAL PLAN The estimated cost to complete this project is $159.28 The Sub-Acute Saratoga Hospital will be funding this project and paying for the materials. ESTIMATED SERVICE HOURS Total people Hours Man hours Choosing a Project 1 5 5 Obtaining and reading Eagle Scout leadership information Speaking with others about community needs/projects Talking with Eagle Scouts about their projects Discussing ideas with scoutmaster Choosing Advisor Planning Project 1 12 12 Developing Plan, goals and objectives Meeting with Hospital Administrator with idea Taking measurements for sign, frame and flower box Determining scouts, materials and tools needed Establishing time schedule Determining Training and Assignments for scouts Pricing materials Writing proposal Approval 1 2 2 Meeting with Hospital Administrator for proposal approval Meeting with Advisor for proposal approval Purchasing Materials/Tools 2 2 4 Building Schedule Day 1 6 3 18 Day 2 6 3 18 Day 3 6 3 18 Day 4 6 3 18 City Dump Trip 2 1 2 Final Write up of Eagle Scout Project Report 1 3 3 Total Service Hours 100 “BEFORE” PHOTOGRAPHS [Use extra pages as necessary] APPROVALS Approval Signatures for Project Plan Project plans were reviewed and approved by Title Name Signature Date Institution Milton Wheeler Representative: Unit Committee Jeff Byrne Member: Unit Leader: Dan Williams District Advancement Greg Buchanan Committee Member: Important Note: You may proceed with your leadership service project only when you have: Completed all the above mentioned planning details Shared the project plans with the appropriate persons Obtained approval from the appropriate persons CARRYING OUT THE PROJECT Individual Hours I spent working on the project Hours I spent: Planning the project: 19 Carrying out the project: 16 Total hours I spent working on the project: 35 Hours Spent by Scouts, or Other Individuals Working on the Project Name Date(s) No. of Hours Chris Williams 5/11, 5/12, 6/1&2, 6/4, 35 6/22, 9/14, 9/15, 9/21, 9/22, 9/26 Sean Bromage 9/14 4 Anthony Caselli 9/14, 9/22 8 John Caselli 9/22 4 Eric Finnegan 9/22 4 Nick LaForge 9/14 4 Nick Rumbaugh 9/21 4 Nick Shetanian 9/22 4 Michael Byrne 9/22 4 Dan Williams 5/11, 6/22, 9/14, 9/15, 24 9/21, 9/22 Rita Romero 5/11, 5/12, 6/22, 9/22 7 Brian Freund 9/22 4 Peter Pavlidakis 9/22 4 Total number of hours others worked on the project: 75_ For a grand total, add the total number of hours you spent on the project to the total number of hours others worked on the project: 110 Materials Required to Complete the Project Type of Material Cost per Total Cost of item Materials (3) 4x4 7.97 $ 23.79 (2) 2x6 5.98 $ 11.96 (2) 2x4 3.67 $ 7.52 (1) 8” cement footing tubing 5.97 $ 5.97 (2) Fence post cement 1.68 $ 3.36 (4) 2x4 8’ 2.49 $ 9.96 (2) Eye bolts 1” 0.59 $ 1.18 (1) 55”x49” ¾” plywood 15.99 $ 15.99 (8) 5/16”x6” lag screw 1.40 $ 11.20 (1) 2 ½” deck screw box 4.98 $ 4.98 (2) porch swing hook 0.89 $ 1.88 (3) 2 cubic feet of soil 4.49 $ 13.47 (3) annuals 0.99 $ 2.97 (4) perennials 4.99 $ 19.96 (1) Guadalupe landfill 25.00 $ 25.00 Sub total $ 159.19 Tax $ 10.90 Total Cost of $ 170.09 Materials REFLECTIONS AND CHANGES IN ORIGINAL PLAN The goal of my project was to repair the condition of the existing billboard sign at the Sub-Acute Saratoga Hospital, build and plant a flower box under the sign and to remove an old dead pine tree that was the sign’s only support. My specific objectives were as follows: 1) Removal of the dead pine tree that is presently supporting the billboard sign 1) Removal of and discarding the old rotting posts 2) Removal of the existing sign from its broken frame and its plywood backing 3) Building a new frame 4) Attaching the billboard sign to the new frame and backing 5) Repainting the sign new supporting frame and posts 6) Construction of a flower box and planting of new flowers in it. The following changes were made in my original objectives: DAY 1 Dead pine tree The pine tree removal was much easer than I intended. The tree was so old that while trying to remove branches the trunk broke in half. The job required much less time and effort than what originally planned. Rotting posts The existing posts were also decayed and rotted throughout which made their removal very simple. The cement that the posts were set in had cracked which allowed easy labor. Removal of existing sign from backing No changes were made. New sign backing With so much time left over in day one, I decided to jump into some of the work we had planned for day two. We built the new sign’s backing with miter cuts, which added an extra half hour to the job. Though the miter cuts took additional time, it was worth it as the sign now had a polished and professional look to it. Regarding managing the scouts, I learned two valuable things in day one. First, it is important to have and assign something to every scout because the initiative will not be taken by the scouts to volunteer for tasks. Two, I should have told the scouts the plan for the whole day in the morning so they could have known the overall plan and have taken more ownership of their parts. DAY 2 New frame At the start of this day, my father and I were the only people to show up for the project. We dug the holes about half way down but we ran into blocks of cement causing us to move the holes over about a foot. Once the holes were dug, the cardboard tubing was put in the hole followed by the post. Then the cement was put in. Regarding the attendance of scouts, I learned that I need to call them further ahead of time than within the same week and also to do a follow up call. Also, I need to call more scouts than needed for the day because some one might cancel. DAY 3 Painting Only 1 other scout showed up on this day limiting what was to be accomplished. The painting of the sign backing was done. We also painted the two existing posts as well as the support pole was painted as well as installed. The primary change was that fewer scout volunteers showed up than expected so less was achieved. DAY 4 Flower box Since I had learned about calling scouts ahead of time and following up with a call, 7 scouts showed up the last day allowing the work that was left to go by quickly. A group of four scouts worked on installing the sign to its backing and painting and attaching the molding on the sign. Meanwhile, the other group of four scouts, including myself, worked on the flower box. Both tasks were finished at about the same time. At the hospital, a group of 4 scouts were assigned to dig the four holes for the flower box. Two scouts were told to paint the flower box and the other two to load all the trash into the bed of the truck. The holes were finished at the same time that the box had finished drying and the rest went as planned. A valuable thing that I learned about scheduling is that summer is a better time to plan a project that needs volunteers during the winter. Early summer would have been the most ideal time for doing the Eagle Scout project. Late summer too many scouts are vacationing with their family. I learned that by waiting until school started, I found that many scouts couldn’t help me because there were too many conflicts with sports and other activities. CHANGES IN ESTIMATED FINANCIAL PLAN The Estimated Cost for the Project was $159.28.The actual cost for the project was $170.09. the reason for the difference in the budget was because I did not plan for the Guadalupe landfill cost. CHANGES IN MATERIALS AND TOOLS NEEDED Fortunately, I had planned precisely the amount and type of tools and materials that were necessary. As a consequence, no changes were made. "AFTER" PHOTOGRAPHS Photo 1 cutting old tree Photo 2 removing sign from old Photo 3 cutting for new backing backing Photo 4 cutting for sign Photo 5 measuring for molding Photo 6 cutting for flower box Photo 7 flower box being built Photo 8 flower box being installed Photo 9 victory dance Photo 10 planting flowers Photo 11 installing new sign Photo 12 all done!! SUMMARY When I first started my Eagle Scout project, I was intimidated by the whole process. It looked like one of those things that I would have difficulty starting and never be able to finish. It was only through strong “urging” from my parents that I buckled down to work. Determining what I was going to do and getting initial approvals in June 2002 was not difficult. However I then encountered some major problems. Because I procrastinated until late summer, I had difficulty getting help. By August 2002 many scouts were already on vacation. Then when school started, my new challenge in getting help was running into competition with school sports and other activates in which scouts were involved. Scheduling scouts was a learning process. I would make phone calls to determine if scouts could help me with my project. This often resulted in no one being home. Even though I left messages, no one called back. I then decided to approach the scouts at the PLC (Patrol Leaders Council) because everyone was there at one time. I now had more people sign up than I needed. This was positive though because it made me less dependent on each individual person showing up should someone cancel. Also in scheduling of individuals, I learned some things. I learned about the importance of calling people in advance, and then following up with reminder calls. Managing the scouts brought new lessons. I learned the importance of teamwork. Specifically, it was helpful to give the scouts the over-all goal of the day. They then took more ownership and initiative of their individual parts to reach the goal of that day. Regarding leadership, I acquired another valuable piece of information. Asking others for assistance and support on a project works much better than ordering them to do things. Their attitude and involvement is much better. In completing my Eagle Scout Project I felt a strong sense of satisfaction and finished it with a victory dance. It was hard but I was glad it was done. I had completed this step towards the advancement to my Eagle Scout Rank. In conclusion, I want to thank a couple of people. First and foremost, I would like to thank God because without Him nothing is possible. Second, I would like to thank my father for pushing me through the time where I did not like scouts. He told me “you will understand why I pushed you one day”. Now I enjoy being active and involved in Scouts, and understand why he pushed me. I value all the skills I am gaining, I have learned about good leadership, effective people and money management, teamwork, discipline, persistence, cooperation and respect. I want to thank my mother for helping me write up the project, especially when I resisted. And also I would like to thank Mr. Wheeler for giving me the opportunity to work with him at the Sub-acute Saratoga Hospital. Approvals for Completed Project Start date of planning project: May 11, 2002 Start date of Actual Labor: September 14, 2002 Completion date of project: September 22, 2002 The project was started and has been completed since I received the Life Scout rank, and is respectfully submitted for consideration. Applicant's signature Date This project was planned, developed, and carried out by the candidate. Signature of Scoutmaster / Coach /Advisor Date Signature of the representative of religious institution, school, or community Date The 12 Steps from Life to Eagle their names on the application. The candidates The following 12 steps have been outlined to ensure should not be involved personally in transmitting a smooth procedure for the Scout, the unit any correspondence between persons listed as leadership, the local council, and the volunteers who references and the council service center are to conduct the board of review. Eagle candidates 6. The Eagle Scout Leadership Service Project should share these steps with their unit leader so that Workbook, properly filled out, must be they can fully understand the procedures that must submitted with the application. be followed. 7. After the contents of an application have been verified and appropriately signed, the 1. In order to advance to the rank of Eagle, a application, Eagle Scout Leadership Service candidate must complete all requirements of Project Workbook, and references will be tenure; Scout spirit; merit badges; positions of returned from the council service center to the responsibility; while a Life Scout, plan, develop, chairman of the Eagle board of review so that a and provide leadership to others in a service board of review may be scheduled. Under no project; and the Scoutmaster conference. circumstances should a board of review be 2. Using the Eagle Scout Leadership Service scheduled until the application is returned to the Project Workbook, the candidate must select his chairman of the Eagle board of review. Eagle service project and have the project Reference checks that are forwarded with the concept approved by his unit leader, his unit application are confidential, and their contents committee, and the benefactor of the project, and are not to be disclosed to any person who is not a reviewed and approved by the council or district member of the board of review. advancement committee. This workbook must be 8. The board of review for an Eagle candidate is used in meeting this requirement. composed of at least three but not more than six 3. It is imperative that all requirements for the members. One member serves as chairman. Unit Eagle Scout rank except the board of review be leaders, assistant unit leaders, relatives, or completed prior to the candidate's 18th birthday. guardians may not serve as members of a Scout's When all requirements except the board of board of review. review for the rank of Eagle, including the The board of review members should convene at leadership service project, have been completed, least 30 minutes before the candidate appears in the enclosed Eagle Scout Rank Application must order to review the application, reference checks, be completed and sent to the council service and leadership service project report. At least center promptly. (Youth members with one district or council advancement disabilities should meet with their unit leader representative must be a member of the Eagle regarding time extensions.) board of review if the board of review is 4. The application should be signed by the unit conducted on a unit level. A council or district leader at the proper place. The unit committee may designate more than one person to serve as reviews and approves the record of the Eagle a member of Eagle boards of review when candidate before the application is submitted to requested to do so by the unit. It is not required the local council. If a unit leader or unit that these persons be members of the committee fails to sign or otherwise approve an advancement committee; however, they must application, the Eagle candidate may still be have an understanding of the importance of the granted a board of review. The failure of a unit Eagle board of review. leader or unit committee to sign an application 9. The candidate's unit leader introduces him to the may be considered by the board of review in members of the board of review. The unit leader determining the qualification of the Eagle may remain in the room, but does not participate candidate. in the board of review. The unit leader may be 5. When the completed application is received at called on to clarify a point in question. In no the council service center, its contents will be case should a relative or guardian of the verified and the references contacted. The candidate attend the review, even as a unit council advancement committee or its designee leader. There is no set of questions that an Eagle contacts the person listed as a reference on the candidate should be asked. However, the board Eagle Scout Rank Application either by letter, should be assured of the candidate's participation form, or telephone checklist. The council in the program. This is the highest award that a determines the method or methods to be used. Scout may achieve and, consequently, a The candidate should have contacted those thorough discussion of his successes and individuals listed as references before including experiences in Scouting should he considered. After the review, the candidate and his unit leader leave the room while the board members discuss the acceptability of the candidate as an Eagle Scout. The decision must be unanimous - If the candidate meets the requirements, he is asked to return and is informed that he will receive the board's recommendation for the Eagle Scout rank. If the candidate does not meet the requirements, he is asked to return and told the reasons for his failure to qualify. A discussion should be held with him as to how he may meet the requirements within a given period. Should the applicant disagree with the decision, the appeal procedures should be explained to him. A follow-up letter must be sent to the Scout confirming the agreements reached on the action(s) necessary for the advancement. If the Scout chooses to appeal, the board should provide the name and address of the person he is to contact. (See "Appealing a Decision" in the National BSA Policies and Procedures, No. 33088A.) 10. Immediately after the board of review and after the application has been appropriately signed, the application, the service project report, references, and a properly completed Advancement Report are returned to the council service center 11. When the application arrives at the council service center, the Scout executive signs it to certify that the proper procedure has been followed and that the board of review has recommended the candidate for the Eagle Scout rank. This workbook and references are retained by the council. The workbook may be returned to the Scout after council approval. Only the Eagle Scout Rank Application is forwarded to the national Eagle Scout Service 12. The Eagle Scout Service screens the application to ascertain information such as proper signature, positions of responsibility, tenure between ranks, and age of the candidate. Any item not meeting national standards will cause the application to be returned for more information. If the application is in order, the Scout is then certified as an Eagle Scout by the Eagle Scout Service on behalf of the National Council. Notice of approval is given by sending the Eagle Scout certificate to the local council. The date used on the certificate will be the date of the board of review. The Eagle Award must not be sold or given to any unit until after the certificate is received by the council service center The Eagle Scout court of honor should not be scheduled until the local council receives the Eagle Scout rank credentials.
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