December Minutes 2009
Minutes of a meeting of the Riverhead Parish Council held in
Riverhead Village Hall at 19.30 hours on Monday, 21st
Mr Massey (Chairman), Mrs Miles, Mr Colnet, Mr
Himsworth, Mrs Mercer, Mr Ward, Mrs Kennett, Mrs
Also present: Cllr London
Apologies for absence: Mrs Walmsley, Cllr Brown.
The minutes of the meeting held on Monday, 16th November
had been circulated were approved and signed.
Declaration of interest
3. REPORTS BY DISTRICT AND COUNTY
Cllr London reported that the increase in the KCC council tax
would be about 2.5%. Cllr London was thanked for the
Members Grant of £5,000 towards the new railings outside
the village hall.
4. OPEN COUNCIL:
5. MATTERS FOR REPORT
5.1. Highways Maintenance
Montreal Park – Tracker 1104 – comments from KHS
are ‘the state of Marlborough Crescent does not meet
intervention level’ but pot holes will be filled when
they appear and the road will be inspected regularly.
Lakeside Place – nothing to report.
Street cleanliness – nothing to report.
Grass verges – Nothing to report
Gullies – Nothing to report
Shrub bed & planters – red cyclamen have been
planted outside Rivercourt.
Massey Bus shelter on Aisher Way – The application for
Small Community Projects Grant has been declined
from KCC. However, they suggest we might secure
support via the new KCC Member Highways Fund.
Cllr London suggested that we should approach Sue
Ireland at KHS for details.
East facing slip roads – Mrs Kennett and Mr Massey
attended the J5 Group meeting at our village hall on
the 19th November. Mr Fallon has sent us figures for
traffic flows along the A25 between Westerham and
Wrotham. However this is for all traffic and not just
EW for HGVs.
Missing railings outside 17 London Road – Tracker
EW 1107 KHS response ‘an inspection is required’.
Kerb heightening outside Batchelors – Tracker 1108
CK ‘enquiry being processed’.
Barrier Baskets – The Cordylines have been replaced
with a smaller variety. We need to re-think what
plants should be planted next winter – something with
more colour and overhanging. CJS report some of the
baskets are water logged and they will resolve this
Railings outside village hall – A members grant of
£5,000 has been agreed. Work to commence before
31st March 2010. Mrs Walmsley has obtained a
quotation from Furnitubes for £6,925.36 but two more
panels need to be added to this price. Mrs Walmsley
will obtain a quotation for the installation from Jacobs.
We already have a quotation from KHS.
Painting of the roundabouts – 1106 – this was
completed on the 17th November in addition to line
EW and pedestrian crossing whitening.
Flooding in the centre of the village – Mr Andrew
Massey Young has verbally confirmed that the drains have
been cleared. Mr Colnet reported that new drain
covers were put down outside Portico Art Gallery.
Ban HGVs Campaign – An article appeared in the
Chronicle reporting Riverhead’s concern that the so-
called ‘correct route’ will direct HGVs from the High
Street in the town through Riverhead via the A21. Mr
Massey gave a presentation at a public meeting
arranged by the Sevenoaks Society in which he
stressed our concerns. He suggested that the solution
should be directing the traffic from the A21 onto the
M25 and thence M20 which is only an additional ten
miles for vehicles to get to the M26. This proposal
met with some approval and it was agreed that the
parish council and the Sevenoaks Society will work
together on this matter.
Hamlin Road – Tracker 1105 – the state of Hamlin
Road ‘does not meet intervention levels’.
KHS West Kent Parish Seminar – Mrs Walmsley
attended this on the 24th November.
Barclays Bank Fence – This matter was referred to the
Conservation Officer at SDC and it transpires that
planning consent is not required as it is deemed to be
within the Barclays Bank curtilage which is not a
listed building. Mr Massey has been in contact with
the agent for Barclays who states that they would like
to work with the council to resolve this issue
following the adverse publicity in the press. Mr
Massey will seek a meeting but in the meantime has
advised the agent that the exterior of the bank leaves
much to be desired i.e. painting, cleaning, graffiti,
weeds and litter. The agent has forwarded our
comments to Barclays and awaits their instructions.
Since we have been advised that Barclays are now
declining to remove the fence or lower it as it was
constructed following a safety risk assessment.
However, the good news is that they will remove the
graffiti from the exterior wall, clean the exterior of the
property and clean the front ramp.
Shoreham Lane – Tracker 16322512 –a blocked drain
has been reported.
Cranmer Road – Tracker – blocked drain has been
reported and been cleared.
The manhole outside Batchelors Butchers on
Worships Hill has been reported and has been repaired
Bus shelter opposite The Harvester awaits repair by
The two replacement Hornbeams have been planted in
A letter has been received from Miss Flinton of
Hamlin Road drawing to our attention the state of the
footpath along London Road which is being
obstructed by overhanging vegetation, the state of the
road and footpath in Hamlin Road and flooding in
Hamlin Road caused by the road works in London
Road which she claims is at a higher level than
Hamlin Road. The state of the road has already been
reported and her letter will be sent to KHS.
We have been informed that Mr John Burr has been
appointed Director of KHS.
Pavement from entrance to Shoreham Lane and
Uplands Close – This has been put on the tracker
system to be resurfaced.
5.2. Parkland & New Parkland
A work party took place on the 8th December when further
ivy was removed from trees adjacent to the pond.
JW Mr Chris Stewart has carried out a test clearance of 10 sq
metres of scrub and this has enabled him to provide an
estimate to clear the total area amounting to £550.00
which has been accepted.
Mr Alan Davies has completed the mowing for the year
and has submitted his invoice.
JW Mr Ward has asked for more wood chippings to be ordered
for laying on the footpath from St Mary’s Drive to the
The next working party is on the 10th January and possibly
the 22nd January.
Details of the BTCV Kent Heritage Trees Project has been
forwarded to the schools and the scouts.
5.4. Village Hall
Hall emergency lighting was checked and found to be
in working order.
The warning beeper on the fire alarm system was
tested and found to sound.
The alarm in the disabled toilet was functioning.
First aid box was checked.
Fire exits clear.
Mr Alan Davies has removed old shrubs and planted
new shrubs and laid wood chippings on the centre bed.
Mr Massey and the clerk met with Mrs Mason,
caretaker to discuss her duties and a new contract of
employment with a job description will be sent to her.
Thereafter her performance will be closely monitored.
IM We have had an estimate from Down to Earth to
remove some trees in Macartney (£256) and
Broadmead (£384) which can be met within the
current years budget.
IM The estimate from Down to Earth also includes the
cost of clearing the entire northern boundary of
Broadmead and this amounts to nearly £3,600. A
decision is needed as to whether this work is necessary
in the light of current demand and also the cost
Nothing further to report.
5.7. Public Transport
Nothing further to report.
Nothing further to report.
Painting of street lights – Tracker 1109 - KHS advise that
this will be on the planned works for the next financial
year. Stephen Holmwood, Streetlighting Engineer will
monitor this around that time.
Massey Mr Massey at last contacted Mrs Stratton regarding
column 4 in Chipstead Lane. She asked whether the top
bracket can be changed for one similar to column no. 5
which is more in keeping with the conservation area. T&S
Lighting will be asked for quotation of the cost.
A streetlight outside 69 Marlborough Crescent has been
reported to T & S Lighting.
5.10. Church Review/Parish Information
Thank you to Mrs Kennett for her article in The Review.
5.11. Kent Police Authority
Nothing to report.
5.12. Riverhead Infants School
A letter has been received from the Headteacher reporting that
concrete steps at the side of the school adjoining the footpath
have been dislodged possibly by a contractor gaining entrance
to the parkland. We have brought this to the attention of our
contractor and have acknowledged the letter.
Down to Earth has carried out the Health and Safety tree work
on the scout site and their invoice has been received.
5.14. Clerk’s Office
Members’ were asked if they had any updated
information to add to the Register of Interests.
The minutes of the KALC AGM minutes have
Sevenoaks District Strategy for Transport 2009-
2026 survey has been completed by Mrs Miles,
Mrs Walmsley and Mr Massey and submitted.
Mrs Kennett and the clerk attended the website
training day on the 18th November in Maidstone
and found it very interesting.
The following volunteered to organise the ‘Lord
FM/CK/MM Amherst Picnic’ Mrs Mahadeo, Mrs Kennett, Mrs
Miles. Date – maybe end of June.
Training Survey produced by KALC has been
completed and submitted.
Mr Massey attended the Dunton Green Chairman’s
The Chairman has been invited by the Lord
Lieutenant of Kent to a Civic Service at All Saints
Church in Maidstone on the 22nd April 2010.
A copy of the latest electoral register for Riverhead
has been received from Christian Everett, SDC.
A talk on the History of Fort Halstead by the
Sevenoaks Historical Society will take place on
Thursday, March 25th 2010 at 8pm in the
Undercroft at St Nicholas Church. Mr Ward and
Mrs Miles will attend
Football hut on Chipstead Common (Chevening
Land) – Cllr Howard Dilley - 457282, Chairman of
Chevening Parish Council contacted us to suggest
that as this parish council provided the finance to
erect the hut we should be responsible for
refurbishment which is needed to enable it to be
used by a newly formed football club. Mr Massey
pointed out that this council did not actually
provide the finance but only passed on funds which
were left to the parish by a deceased resident to
provide football facilities. We have never
maintained it since, do not show it as an asset and
do not insure it. It was agreed that we should write
to Chevening PC to say that we have no interest or
responsibility for the hut. However, it was agreed
that we will consider a Section 137 payment
towards the cost of refurbishment when further
details are available.
We have received a Consultation Draft for the next
3 year Sustainable Community Action Plan. We
are invited to comment by the 29th January. Mrs
Miles will comment.
Nominations are invited for the SDC Young
Volunteer of the Year Award 2010.
5.15 Village Improvements
Mrs Walmsley and Mr Massey judged the
Christmas shop frontage competition and first prize
went to the Shoe Repairer who was awarded a
hamper and the runner up was Day Lewis. Mrs
Mercer suggested that we should provide a plaque
for each years’ winner to be displayed in the shop
The A board outside the dentist in Rivercourt has
been disconnected from one of our planters
following a request by Mr Massey.
The Christmas lights were purchased and installed
on the planters at Rivercourt and The Heights.
6. NOTIFIED ITEMS
Mr Himsworth presented the Finance Report with a
recommendation that the precept for 2010-2011 should be
£48,500 an increase of 1%. This will be formally agreed at
the January 2010 meeting.
7. CORRESPONDENCE & REPORTS FROM
Minutes have been received from West Kent Cold Store
EW Community Forum held on 5th October. Item no 5 is on
Section 106 Contributions which should be of interest to us.
A letter has been received from KCC on a Consultation Draft
MM Community Infrastructure Provision Service Strategies in
Kent 2009 – comments are invited.
1. SE/09/02632/FUL – Sandalwood, Montreal Road
Consultation – Removal of existing conservatory and replace
with single storey rear extension.
2. SE/09/00391/CONVAR – Lambourne House, 30 London
Appeal – APP/G2245/A/2115338/NWF – Removal of
Condition 3 of SE/08/01390/FUL.
3. SE/09/02737/FUL – 13 Cranmer Road
Consultation – Erection of a single storey rear extension
4. SE/09/02143/FUL – 16 The Close
Granted – Proposed side extension to existing kitchen to
accommodate new utility room and new access to garden.
5. SE/09/02473/FUL – The White Hart Parade, London Road
Consultation – Erection of three storey rear extension to
create four additional residential units.
6. SE/09/02007/FUL – 5 Brittains Lane
Consultation – Roof extension with rear dormer incorporating
balcony and side dormer.
7. SE/09/02265/FUL – 2 The Square, Day Lewis
Consultation – Removal of existing shop front and
replacement with new shop front to provide disabled access.
8. SE/09/02577/FUL – 45 Long Meadow
Consultation – Erection of a rear conservatory
9. SE/09/02488/FUL – 5 Uplands Close
Consultation – single storey rear extension.
10. SE/09/02436/FUL – 105 Marlborough Crescent
Consultation – Erection of single storey rear and side
extension. Extension to existing dormer located on the first
floor north elevation.
11. SE/09/TEMP/0037 – Tesco Stores Ltd, Aisher Way
Consultation – Replacement of existing recycling facilities
with new Tomra Automated Recycling Centre in existing
12. SE/09/01238/OUT – 10 Cranmer Road
Appeal – APP/G2245/A/09/2116413/NWF – Erection of a
detached building comprising of 2 x 2 bedroom apartments.
13. SE/09/02907/FUL – 12 Bullfinch Lane
Consultation – Erection of rear extension (two storey) to
existing house. New side dormer window and internal
alterations and general renovation of tradition proportions and
14. SE/09/02041/FUL – 8 Chipstead Lane
Granted – Erection of a 2 bedroom detached bungalow.
A letter has been received from Jacobs advising us that they
can assist with any road safety matters at a hourly rate half of
that which is generally charged.
A letter of thanks has been received from Victim Support for
the £100 donation.
The Samaritans in Tunbridge Wells have asked us for a
donation. We can consider this as a Section 137.
A new schedule of Councillors Code of Conduct Training
Sessions has been received.
The outcome of a parking survey for the Hartsland area has
The meeting closed at 9.05pm