Resume- Manager HR, Payroll & Benefits
Name: - Makarand Raghunath Kane Address: - E-8 / 20 Shahunagar, Mahim (E) Mumbai-17
Email: - email@example.com Date of Birth: - 27 Sep-1973, Sex: - Male
firstname.lastname@example.org Marital Status: - Married, 2 Kids
Mobile: +91 9967590072 Languages Known: - English, Marathi, Hindi
Passport: - Valid up to 10 Nov-2020 issued from Mumbai.
To continuously grow and develop as an individual & to take up new responsibilities wherein my knowledge &
skills can contribute towards effective management of work assigned to me.
A multi-faceted professional with 17 years of experience. 6 years in Finance & 11 years in Human Resources.
Comprehensive knowledge of accounting of Payroll, Retrial & Benefits, rules, procedures & calculations.
Proficient in the administration of in-house as well as expertise in handling outsourced payroll activities.
Experience of dealing with factory workmen & Union for various matters.
Proficient in MS office-2007 & well versed with Excel 2007 formulas.
Commitment towards work & passion of handling HR, Payroll & Benefits activities.
Good grasping power & ability to work under pressure with multitasking skills & to handle allotted work
independently without any supervision.
S.S.C from Parle Tilak Vidyalaya Mumbai Board Year- 1989
Bachelor of Commerce from M.L Dahanukar College Vile-Parle Mumbai University – Year -1994
Post Graduate Diploma in Business Management (PGDBM) from L N Welingkar Institute of Management &
Research Matunga Mumbai Year-1995
Major Achievements Heinz India Private Limited
Winner of Best performance award in the year 2009-10. Received an award from Executive Vice President
Asia Pacific & Chairman & MD of Heinz for an outstanding performance & contribution in HR, Payroll & C
& B for handling Payroll, Annual Salary increments & Performance Bonus Cycle independently for last 4 years
with accuracy & on time.
Joined Heinz India Private Limited as Assistant Manager Payroll & Benefits in December-2006 & promoted as
Manager Payroll & Benefits in July-2010.
Current: - From December-2011 onwards working as an External Auditor for HR/ Payroll Function for companies.
Working on Audit Assignments in HR/Payroll/ Retirement benefits.
Name of the Company Period Department Reporting to Designation &
Type of Industry (No of Reportees)
Heinz India Private Ltd. Head-HR / Chairman & Manager Payroll &
Dec-06 to Nov-11 Corporate HR
FMCG Food Beverages MD Benefits (3)
Raychem RPG Limited
Corporate HR - Sr. Accounts Manager & Executive Payroll &
Eng. Technology & Mfg. Aug-06 to Dec-06
Finance GM HR Accounts (1)
of Eng. Equipments
Clariant Chemicals Ltd. Manager Payroll & GM Executive Payroll &
Mar-00 to Aug-06 Factory Finance
Mfg. Dyes & Chemicals Finance Accounts (1)
Devices (Div. of Tandon
May-96 to Feb-00 Finance Manager Accounts Accounts Assistant
Technology P. Ltd.) Mfg
of Computer Parts
Rammaica India Limited Accounts & Sales
Mfg. of Plywood, Jun-94 to Apr-96 Branch Finance Manager Accounts
Laminates, fibre glass
Key Responsibilities: -
Current Role as an external Auditor / Audit Assignments in HR/Payroll
To verify & test check correctness of payroll data & actual salary paid, various perquisites to employees with
documented entitlements, Appointment letters to ensure accuracy.
To identify errors, omissions in payroll process, output, statutory compliance & report non-compliance if any.
To check statutory compliance and to report non-compliance, if any
To suggest areas for automation, simplification of process, suggest ways and methods of correcting the errors
so as to achieve better accuracy & saving of time in payroll processing.
Verification of Employees personal files. Verification / validation of Income Tax investment proofs
To ensure accuracy of payroll accounting and provisions in the system
Heinz India Private Limited: Key responsibilities
Payroll, Retiral Benefits, Compensation Benefits , Manpower Planning, Recruitment & Exit formalities
(A) Payroll Administration
Acting as central point of contact at corporate office for branches/ factory HR coordinators and Payroll
processing vendor (AON-Hewitt).
Coordinate with Branch HR, payroll agency & supervise end-to-end payroll operations to complete
successful payroll processing. To ensure compliance, accuracy, confidentiality & timely disbursement of
salary to employees bank account.
To prepare salary reconciliation for earnings and deductions, trace discrepancies in the payroll & to follow-up
with concern branch coordinator & vendor for necessary corrections in input, documentation & payroll output.
To Maintain variety of payroll & benefits data, Personal files in written and electronic formats for the purpose
of providing an up to date reference for MIS, various Audits, cost & headcount forecast, Attrition report.
Co-ordinate with vendor and finance for interface of payroll and benefits cost. To Review & reconcile monthly
payroll & benefits ledger accounts and provision to ensure accurate accounting of payroll expenses in
various business units and ledger codes.
Looking after Statutory compliance. To ensure accurate deductions & timely payment of statutory dues filing
of statutory returns on time. PT, LWF, ESIC PF, SA, Gratuity.
Verify and approve full & final settlements, clearance of dues. HR/Payroll related payment vouchers.
To handle employee queries and advise on taxation matters & to ensure queries are satisfactory closed.
Acting as a mentor and coach to Payroll team & HR colleagues.
Identify trends from Customer Feedback and react to deviations or service gaps.
Meet with service providers on regular basis to manage relationship & to ensure compliance and accurate
delivery of payroll and alignment of Payroll and benefits activities with overall HR & Business strategy.
Co-ordinate with service provider for communication to employees for collection of Investment proofs,
distribution of Annual Statements i.e. Form-16, PF Statements.
(B) Administration of Retirement Benefit Funds
To coordinate with vendor & supervise day-to-day accounting of Retiral Trust transactions of PF, Gratuity
and Superannuation Trust. Review bank statements /bank reconciliation on weekly basis, and follow-up with
vendor for accounting of open entries.
Tracking applications of PF Loan, settlements of PF, SA, Gratuity for payment as per statutory timelines.
To collect PF, Pension, Gratuity & Superannuation contributions from the company & to ensure accurate and
timely remittance of statutory payments & submission of various returns.
To identify available corpus of the trust for Investment of PF, Gratuity, obtain approvals from Trustees &
investment as per the norms prescribed by act/ pattern of Investment.
Tracking of interest and investment maturity & to follow up for pending claims to maximize return.
Follow-up with ex-employees for unclaimed PF, Superannuation claims.
Assist vendor for preparation of Trust accounts & getting audited for submission to RPFC and IT authorities.
To monitor and handle Statutory Audits, PF Inspections, Internal and external Audit of the Trust’s.
To conduct Trustee’s monthly / Quarterly Meetings & to maintain records of the meetings.
Liaison with the concern Government Authorities i.e. RPFC, LIC, Income Tax, ESIC, LWF
Provide Leave encashment and Gratuity data to actuary twice in a year for actuarial valuation.
To Prepare monthly MIS for management review.
( C ) Compensation Benefits
Support Head-HR / Manager HR in managing Appraisal, reward processes, implementation of new policies
and day-to-day communication to employees.
To co-ordinate and work closely with Head-HR / Manager HR for job evaluation, grade, position class & code
to participate in salary surveys. Liaison with consultants. (Mercer, Hewitt)
To provide all India management data and to get required data for mapping of Internal roles.
To Benchmark internal & market compensation, positioning & other benefits, incentive schemes and use
relevant data to review and make appropriate recommendations.
Design & implement Annual salary increments, promotions, performance bonus, retention bonus calculations
based on ratings, market trends, increments matrix /guidelines given by management committee & WHQ.
To prepare & present various graphs & reports for annual compensation review & approval from
management committee. I.e. cost analysis, market Compensation, wage bill forecast post Annual Salary
increments vis-à-vis approved annual budget.
Generation of Annual increment, promotions & bonus payout letters & implementation of salary revision and
performance bonus, retention bonus payouts in the payroll.
D) Manpower Planning & Budgeting
To work closely with Head-HR & Recruitment Team to prepare & present actual manpower to respective
functional heads. To Identify & initiate manpower requirement for Annual Budget exercise.
Obtain approval from Head-HR & management committee for manpower requirement.
Calculate provisional wage bill, based on manpower & recruitment plans for Budget & WHQ reporting.
Monitor actual manpower, cost & prepare various monthly reports on Attrition, variance analysis of actual
manpower & staff Cost vis-à-vis annual budget.
To represent Corporate HR team for meetings with management & finance, related to manpower, cost,
provisions and budget.
(E) Recruitment / Exit Formalities
To advise recruitment team in closure of salary fitments for new joinees based on Grade & defined
HR policies, Internal parity, compensation data & prepare salary fitments for Senior level new joinees.
To assist Head-HR to shortlist candidates for Corporate HR, Finance & confidential positions for other
functions. To inform & co-ordinate with recruitment consultants for required profiles
To shortlist candidates & to line up short listed candidates for interviews
Conduct first round face-to-face interview and line up interviews for Head-HR & Functional Heads.
To guide employees post separation formalities for withdrawal & transfer of PF & Superannuation.
To conduct exit interviews for junior level/ up to Assistant Manager grade employees.
Key Responsibilities in Finance & Payroll Accounting–(Clariant, Raychem, Tandon Group, Rammaica)
Finance & Accounts
Day to day accounting work i.e. Petty Cash, passing entries in Ledger, bill passing of creditors vendors
verification with Purchase orders & make payments.
To prepare & review Bank Reconciliation, inter-branch contra accounts on monthly basis & to follow up with
branch coordinators for unusual open entries in the bank statement & contra accounts.
Debtors and creditors Ledger scrutiny & balance confirmations at the Yearend.
Manage Statutory & external audits and respond to queries & provide details as required during the audit.
To prepare various details for assessments i.e. Income Tax, Sales Tax, profession Tax
Administer cash transactions, verification of expenses claims, ensuring all claims are properly evidenced and
authorized as per various policies before payment. Cash payment / Advance to factory workmen.
To assist in monthly / Quarterly / Annual World Head Quarters reporting.
To prepare Audit schedules & various detailed MIS on monthly basis for monthly, quarterly /annual Statutory
Audits & Internal Audit, management review & World Head Quarter Reporting.
To assist factory finance Manager / GM Finance in Annual Budget exercise.
Compiling & analysing various expenses/ costs with budgeted cost i.e. monthly MIS on Overtime, Staff Cost,
Standard budgeted value Vs Actual purchase cost Variance/ PPV analysis.
Other assigned work in finance i.e. Stock Verification, to prepare details for assessments i.e. IT, S.Tax, FBT
Key responsibilities – In-house Payroll & Retiral Benefits accounting
Day to day accounting & maintaining in-house Payroll and Retiral Benefit data in ERP software AS400.
Administration of In-house payroll & benefits for management & non Management Staff/ Unionised workmen.
To review & reconcile payroll & benefits ledger accounts & provision on monthly basis & to ensure accurate
accounting of expenses in various cost centres and ledger codes.
To assist for submission of Annual budget to the parent company and later on conducting periodical reviews
& variance analysis on Staff cost and other provisions.
Prepare various audit Schedules for Payroll related accounts for Statutory and other audits.
Manage various audits, PF inspections & respond to queries & provide details required during audit process.
Review Retirement benefit Trust’s bank Statements/Bank Reconciliation (BRS) on weekly basis, and pass
necessary entries for open transactions if any.
Submission of Leave and Gratuity data for Actuarial Valuation for Annual/ Half yearly provision.
I hereby declare, that the above information is true & correct to the best of my knowledge. – Makarand Kane