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Kent and Essex Police Force and Police Authority Collaboration Agreements
The Statutory Guidance for Police Collaboration 2010 sets out the arrangements under
Section 23 of the Policing and Crime Act 2009 for police forces and police authorities to
deliver collaborative policing services.
Kent and Essex Police Forces and Police Authorities have developed Section 23
Agreements in accordance with the Statutory Guidance for three business areas - the
Serious Crime Directorate, Procurement Services and the IT Directorate. These
agreements were signed by the Kent and Essex Chief Constables and the Chairs and Chief
Executives of the Police Authorities in September 2010.
The objective of the Agreements is to provide an effective and efficient service to both
Forces and Authorities through the creation of shared provision. Benefits include the
provision of an improved service, greater resilience and flexibility in the use of highly skilled
specialist staff, reduction in duplication of roles and resources, enhanced capability and
capacity and greater opportunity to maximise savings.
The Section 23 Agreements are divided into two parts – Part 1 the “General Agreement”
and Part 2 the “Police Force Collaboration Agreement” and “Police Authority Collaboration
Agreement”. Appendices are also attached which include the terms of reference for the
business areas, details of governance arrangements and protocols relating the
management of Finance, HR, Information Management and Insurance and Indemnity.
Section 23 Agreements
The key elements of the Agreements are shown below:
Part 1 The General Agreement:
Business areas will be staffed by police officers and police staff from Kent and Essex
Police Forces and have an agreed establishment. Additional police force and police
authority partners may be added to the Agreement.
The Agreements shall continue until 2025 unless terminated or extended.
Details are provided of the arrangements for audit and inspection, review,
amendment to the agreement, insurance and liability, sharing of costs, savings and
income, Freedom of Information requests, information management and legal
Part 2 “Police Force Collaboration Agreement” (Schedule A)
Governance arrangements are described.
The Chief Constables will retain direction and control of their police officers and
police staff, unless direction and control is passed under a separate agreement.
Police officers and police staff appointed to the business area will continue as
officers and employees of the original employing Police Force/Authority and their
pay, welfare, pensions, terms and conditions, and other employment and service
matters remain the responsibility of the original Police Authority/Chief Constable.
Arrangements are described in relation to the setting and funding of budgets.
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The Chief Constables will explore opportunities for the adoption of common
policies and procedures in respect of working practices. Until those policies are
agreed, the police officers and police staff will comply with the policies of their
Arrangements are described in relation to Health and Safety, vetting of police
officers and police staff, information management, policies and procedures,
discipline, resolution of disputes, support services, budget, sharing of costs,
savings and income, procurement, intellectual property rights, assets and liabilities.
Part 2 “Police Authority Collaboration Agreement” (Schedule B)
The legal title to all vehicles, equipment and premises will remain with the
providing Police Authority. Ownership of new assets will remain with the
purchasing Police Authority. Revenue costs associated with the asset, where
agreed, will be shared in accordance with the Finance Protocol.
Business areas will be based within premises provided by the Authorities for no
charge to either Chief Constable. Where additional premises are required, the
provision, costs and sourcing of those premises will be agreed with the Chief
Section 23 Agreements - Appendices
The appendices include:
The terms of reference for the business area including business objectives.
The Finance Protocol, including management of accounting principles, cost sharing
arrangements, recording, recharging and reporting of costs, budgets, income and
claims handling for compensation.
Schedules that contain specific financial details.
The governance structure to manage projects and “business as usual”.
The terms of reference for the Strategic Collaboration Board.
Terms of reference for the Management Board.
Terms of reference for the Joint Statutory Committee.
Protocols have been developed by business owners to provide guidance for the delivery of
collaborative services. They relate to:
HR - management of the establishment numbers, employment policies, practices
and procedures, job descriptions and competencies, pay, terms and conditions,
grading and allowances, redundancy liability, personal development reviews,
training, development and accreditation, health and safety, and occupational
health and welfare. A Professional Standards guidance document is attached for
use where direction and control have not been passed.
Insurance and Liability - insurance arrangements, claims handling and recording
arrangements, funding of premiums and claims costs, indemnity, other financial
liabilities, process for amending the terms of the protocol governance.
Information Management - key information management principles and creation of
new joint IT systems.
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