Table of Contents
Welcome Letter 2
Office Staff/PTA 3
Daily Schedule 4
Holly Grove Statements 5
I. Communication (6 – 10)
Change of Address or Telephone Number
Conferences, Progress Reports
Report Card Dates 8
Locator Information, School Messenger 9
Telephone Use, & Tuesday Folder
II. Discipline Plan (9 – 15)
III. Health Procedures (15 – 17)
Medication/Health Policies 15
School Insurance (Accident and Dental) 16
IV. Policies (16 – 22)
Attendance & Absences 16
Attendance Plan & Tardiness 18
Cell Phone & Electronic Devices 19
Checking Students Out & Dress Code
Food Brought to School
Inclement Weather: Delayed Openings & Makeup Days
Replacement of Textbooks 21
School Parties & Toys at School
Vandalism/Property Damage 22
Visitors to Holly Grove
Walking Students to Class
V. Services (23 – 24)
Early Arrival Program 23
Cafeteria Policies/Procedures & Lunch Bunch
Lost & Found 24
VI. Walkers 26
VII. Transportation (26 – 29)
After School Transportation Arrangements 26
Bus Transportation 27
Field Trips 29
Car Pool Procedures
Dear Parents and Students,
Welcome to Holly Grove Elementary School! We are excited and looking forward to another
successful year filled with learning and fun. Our school is special, because of you; a group of
committed and terrific people who learn and work together at Holly Grove.
We desire the best for every child. Success isn’t accidental. It is the result of a focused team
effort of staff, students, and parents. Our staff of dedicated teachers and school personnel has the
academic and personal success of each student as the primary focus of our instructional program.
We employ every resource available to support individualize instruction, creativity, problem
solving, flexible thinking, and real life applications. Students will have varied experiences to
learn and work to meet their fullest potential. Parents, we encourage you to have regular
conversations with your child/children about school and their work. Parental involvement shows
children that school is important and that you are committed to their success. As a team, we can
accomplish great things!
This year Common Core Standards will be implemented. To learn more about the standards,
learning sessions will be provided. Common Core Standards include the following:
Provide a consistent, clear understanding of what students are expected to learn, so
teachers and parents know what they need to do to help them
Design to be relevant to the real world.
Reflect the knowledge and skills that our young people need for success in college and
Prepare students for the future, so that our communities will be best positioned to
compete successfully in the global economy.
Close cooperation between the school and home are essential to promote the best interests
of the child. Our handbook is a means of communication that explains many policies and
procedures for our school. We ask that you carefully review our handbook and refer to it
during the year. This year we are posting our handbook on-line; however, if you would like
a copy of it, call our main office and one will be sent home with your child. If you have
questions, please call (919) 577-1700.
Wiladean R. Thomas
Principal: Wiladean Thomas
Assistant Principal: Michael Matthews
Evaluator/IRT Carolyn Penny
Secretary/Bookkeeper: Sharon Loeffler
NC Wise Data Manager: Terri Adams
Clerical Assistant: Abby Guy
PTA EXECUTIVE BOARD MEMBERS:
President Tracey Edick
First Vice-President Maria Miceli
Vice President of Services Kristin McKenna
Co-Vice President of Programs/ Fun & Fundraising Vacant
Vice President of Volunteers/Membership La Donna Carter
Vice President of Communications Lauren Howard
Secretary Amy Purvis
Treasurer Vinnie D’Agostino
7:00 am Early Arrival Program Begins
8:45 am Admittance to Classrooms/Breakfast
Early Arrival Program Ends
9:15 am Start of the Instructional Day/Tardy Bell
All students arriving after this bell must report to the office to check
in before going to class.
3:45 pm Dismissal/ End of the Instructional Day
After-School Program Begins
4:00 pm Students not picked-up at this time must go to the office to wait for their
6:00 pm After-School Program Ends
Holly Grove Statements
At Holly Grove Each child Strives to become a problem solver and a life long learner.
Holly Grove Elementary School is a diverse environment that utilizes best practices to make
learning meaningful and motivating for everyone. Students, teachers, and parents work together
to provide a safe and positive setting conducive to learning, where each student feels empowered
to achieve his or her full potential.
The Holly Grove Elementary School community will:
utilize and link data, research, and assessments to make decisions
that drive student instruction and staff development in order to
focus on student learning.
challenge everyone to think critically and take responsibility for
his or her own learning.
create innovative lessons through the use of collaborative teams,
technology, and differentiated activities to support and enrich
foster a partnership of parents, teachers, and students in a safe
and secure learning community by maintaining positive
communication and creating opportunities for involvement.
respect and celebrate the childhood, diversity, and successes of
our students, families, and co-workers.
use all resources to identify specific learning needs and barriers
of academic progress and accommodate accordingly.
Agendas are daily assignment notebooks that all 1st - 5th grade students have. They are
purchased through the school for $4.00. The agenda is a very important tool for your child.
Homework information and study items are sent home daily in it. Please make a routine of
talking with your child about his/her day, involvement in classroom activities, and completed
Change of Address or Phone Number
Parents are asked to inform the school office in writing of any change in address or phone
numbers so that we have accurate, up-to-date information for all students. In order for
your address to be changed on the WCPSS mainframe, please also provide the school office
with a copy of your current utility bill showing your new information. All parents must give a
phone number (home, work, mobile, pager, etc.) where they can be reached during the school
day in the event of an emergency.
Conferences/Promotion Standards/Policy/Conferences/Progress Reports/Report Cards
Students are required to meet local and state standards for promotion in grades K-8 that include
demonstrated proficiency on local assessments, standardized tests, and final progress
Teachers will schedule conferences with you after the first and third reporting periods. Should
you wish to conference with your child’s teacher at another time, please call the school and the
teacher will return your call. You and your child’s teacher will set up a mutually agreeable
conference time. It is very important that you keep the scheduled conference time and that you
are prompt. Any changes or delays may affect other families.
Teachers are not permitted to conduct conferences during scheduled instructional time; therefore,
parents must schedule conferences in advance. If you can’t be reached by phone to arrange a
conference, you may send a note with your child to school, and the teacher will reply to arrange a
The guidance counselor is also available to confer with you and your child’s teacher on Monday-
The purpose for the standards based card is to inform students and parents about a student’s
performance on the grade level standards. It measures progress against a uniform standard
rather than subjective assessment. Information related to growth and overall strengths and needs
is captured in the Teacher Comment section.
The report card provides a consistent grading scale; work habits and conduct are separate, and
teacher comments are specific. It improves assessment practices, guides instruction based on the
state standards, and provides more deliberate development of enrichment activities. The student
performance levels of 1 to 4 indicate whether students have met the expectations set by the State
in the Standard Course of Study and indicate whether the student has the necessary skills and
concepts to be successful in the next quarter or at the next grade level. The performance level is
determined with quarterly objectives and assessment data.
Level 4- Extends target grade level standards: represents the student exceeding grade level
expectations set by the state and whose curriculum may be enriched.
Level 3*- Demonstrates proficiency of targeted grade level standards with evidence of
applications: represents the student meeting the grade level expectations set by the state with
evidence of application and concepts to be successful and confident in the next grade or quarter.
Level 3- Demonstrates proficiency of targeted grade level standards: represents the student
meeting the grade level expectations set by the state and indicates that a student has the
necessary skills and concepts to be successful in the next grade or quarter.
Level 2- Inconsistent and needs support to meet targeted grade level standards: indicates
that the student has not yet met grade level expectations set by the state and that the student does
not have the necessary skills and concepts to be successful in the next grade or quarter. This
report alerts parents that close communication is needed for further student support.
Level 1- Insufficient performance of targeted grade level standards with support: indicates
that the student has not yet met grade level expectations set by the state and that the student does
not have the necessary skills or concepts to be successful in the next grade or quarter.
Grades will be provided twice a year for weekly special classes such as art, PE, and music,
instead of quarterly. This provides special teachers the time with students they need to assess
each student’s work.
In reporting conduct, the teacher can indicate whether the student meets expectations in
cooperating with others, respecting others, and observing rules and procedures. In reporting
work habits, the teacher can indicate whether the student uses time wisely, listens carefully,
completes assignments, writes legibly, works independently or seeks help when needed, and
The rating scale rates a student with a 1 through 3, where students receive:
3- meets expectations,
2- inconsistently meets expectations, or
1- does not meet expectations.
The standards based report card increases a teacher’s ability to communicate with the student and
the parent about the student’s success in progressing towards grade level standards for that grade,
as well as reporting on the student’s classroom behavior.
REPORT CARD DATES
(2012 – 2013)
TRACK 1 TRACK 2
Quarters Report Cards Quarters Report Cards
1 September 11 1 September 28
2 November 30 2 December 20
3 March 1 3 March 20
4 May 31 4 June 28
TRACK 3 TRACK 4
Quarters Report Cards Quarters Report Cards
1 September 28 1 September 28
2 December 20 2 December 20
3 March 20 3 March 20
4 June 28 4 June 28
Kindergarten students do not receive report cards during the first and third grading periods.
Parent conferences are held in lieu of report cards.
Parents of Kindergarten students should receive either the Progress Update or an Interim Report
at the end of the first and third nine weeks. Interims are sent at the mid-point of the second and
fourth nine weeks for students not meeting grade level expectations in Kindergarten.
First Grade Students do not receive report cards during the first grading period. Parent
conferences are held in lieu of report cards.
Parents of First Grade students should receive either the Progress Update or an Interim Report at
the end of the first nine-weeks and mid-point of the third nine weeks. All students not meeting
grade level expectations will receive an interim during the mid-point of the second and fourth
Parents of students in grades 2-5 should receive either the Progress Update or an Interim Report
at the mid-point of the first and third nine-week grading period and students not meeting
expectations should receive an Interim. All students not meeting grade level expectations will
receive an interim during the mid-point of the second and fourth quarters.
At the beginning of the year, your child’s teacher will send a “locator information”
form to be completed and returned as soon as possible. The information on the
form is very important and will be filed in the school office. Please complete the
form as soon as possible, giving the name and phone numbers of relatives,
neighbors, or friends who can be contacted, in case of an emergency, when you
cannot be reached. If these arrangements change during the year, please notify the office
and the teacher. We are also requiring signatures on the form from your identified
emergency contacts. Please let these individuals know that they will be required to show a
School Messenger is a tool for pro-actively contacting large numbers of parents via the
telephone. The primary function of the system at Wake County Public Schools is to keep parents
informed of their child’s attendance by delivering nightly messages to the homes of those
students who are marked absent from school.
As an added benefit, the system can send general announcement information to parents and
students, particular grade levels, and to different tracks. School Messenger simplifies timely
communication and creates a community of supportive parents, successful students, and
empowered educators. Creating personal messages for attendance notification, parent reminders,
and safety announcements are made easier with the School Messenger. Mrs. Thomas sends a
weekly school messenger to keep our community abreast with current activities at HGES.
Telephones are available in the office for students’ use for emergencies only.
Students will be called from class only in emergency situations; otherwise,
messages will be given to your child’s teacher.
The Tuesday Folder is sent home every week and contains vital information from the school and
the classroom teacher. It can also contain samples of your child’s work, assignment sheets, and
other important information regarding your child’s progress and needs. In many cases, a
signature is required for the folder. Please review all the contents of the folder carefully and
send it back on the next school day.
II. DISCIPLINE PLAN
All students are responsible for complying with and are expected to be familiar with the
WCPSS Code of Student Conduct and school board policies governing student behavior and
conduct. All Code of Student Conduct policies are contained in the WCPSS Student/Parent
Handbook, which is distributed to all students and parents at the beginning of each school year
or upon enrollment in the WCPSS. If there is a conflict between the rules expressed in this
handbook/agenda/planner and the Code of Student Conduct policies, the WCPSS Code of
Student Conduct policies shall take precedence.
Todos los estudiantes son responsables por el cumplimiento y el conocimiento del Código de
Conducta Estudiantil y de todas las políticas de la Junta Escolar que gobiernan el
comportamiento y la conducta estudiantil. Todas las políticas del Código de Conducta
Estudiantil se encuentran en el manual de WCPSS de Estudiantes/Padres, el cual se distribuye a
todos los padres y estudiantes al principio de cada año escolar o al matricularse en el WCPSS.
Si hay un conflicto entre las reglas expresadas en este manual de Estudiantes/Padres y el
manual/agenda/planificador de la escuela de su hijo(a) las reglas expresadas en este manual
deben tomar prioridad.
An effective school climate is one that is nurturing, safe, and conducive to learning. In
establishing a discipline policy, it is important to focus on encouraging students to make good
choices and in being responsible for their behavior. In making these decisions, students learn that
there are rewards and consequences for their actions. Our job as educators and parents is to
guide students to rewards for appropriate choices and to assist them in learning from their
mistakes. Within this framework, teachers certainly have the leeway to establish a variety of
individualized behavior management plans that support the school’s philosophy. It is hoped that
this consistency provided by the school-wide plan will assist students in realizing their potential,
thereby making the learning environment as productive as possible.
Holly Grove opened as a PBIS school in 2006. Positive Behavioral Intervention Support is the
school wide discipline plan that we use to make our school a great place to learn. PBIS uses
proactive measures and school wide expectations to enable students to achieve social and
academic success in school. Such supports and expectations are developed, implemented, and
monitored by all staff members working in the school. Implementing these expectations school
wide can reduce frequency of students who engage in problem behavior. What does a system of
positive behavior supports and expectations look like? Ideally, the system is in place at the
classroom and school level. Both levels share some basic similarities.
First, there must be a set of clearly described expectations for student behavior. In the
classroom, this includes a set of classroom expectations that set the parameters for student
behavior in social and academic areas. In the school, behavioral expectations and limits for
student behavior include rules for each common area: cafeteria, halls, carpool, bathrooms,
playground, and dismissal.
Second, the expectations must be taught to mastery. This is accomplished by explaining the
rules, giving and eliciting examples and non-examples of each, then engaging students in both
guided and independent practice of each rule.
Third, a system of cues and prompts during the time the students are learning the expectations
can facilitate student success.
Finally, continuous monitoring of the fluency with which students demonstrate those appropriate
and desired behaviors gives the staff needed feedback.
What happens when students begin to demonstrate inappropriate behavior again? Review and
re-teaching are a critical piece of an effective system of positive behavioral supports. Taking
time at periodic intervals based on data to bring students back to mastery on a specific behavioral
expectation will enable the classroom and school to function as a safe and orderly learning
Expectations for Holly Grove Elementary School
ns Cafeteria Restroom Playground Bus Substitute Lobby/Hall Carpool
Rules Teacher Stairwells
Pay for items Wash hands Play fairly Get off only at Follow regular Go where you Give note to G
you take your stop procedures need to be teacher about n
Clean up after Follow the rules and routines transportation t
Keep your yourself of the game Walk on the right changes c
place in line Sit in assigned
Respect seats Quiet halls Stay in order
Remember the Aim Take turns Sit Quietly Keep from Quiet halls Remain quiet so S
things you saying how everyone can i
need Respect Share Keep book bag the teacher One stair at a time hear
privacy playground closed does things B
Eat first then equipment Hands to yourself Sit criss- cross c
talk quietly to Quiet voices Raise hand to
those nearby Use kind assist Use handrail Hands to B
language substitute yourself
ws Touch your Respect Invite others to Follow Treat Quiet halls Listen for your F
food only privacy play directions of substitute like number d
the driver a guest in your Hands to yourself
Help clean, Clean up after Say I’m sorry, if home Remain quiet so R
even if it’s not yourself you make a Follow safety Keep the floors everyone can
yours mistake rules clean hear
Keep the Take care of Go where you Stay in order
serving line equipment need to be
Leave sticks/ Follow adult
rocks on the directions
Stay seated Report spills If someone falls Don’t distract Follow One stair at a time Follow the W
get help the driver established sidewalk
Raise your Wash hands class and Use hand rails B
hand and wait with soap and Report broken Stay seated school rules Walk quickly to
for help water equipment Know Follow arrows the loading area
evacuation plan Be helpful
Walk Return to class Know Cross at the
promptly Keep hands evacuations crosswalk
Report spills and feet from procedures
Classroom Interventions/Incidents of Misbehavior
Acts of misconduct that impede the orderly operation of the classroom and/or school should be
handled by an individual staff member but may require the intervention of other school
Failure to carry out directions,
Failure to complete assignments or to participate in class,
Disruptive behavior in the halls or bathroom (including running, yelling, etc.),
Playground behavior that does not endanger self or others,
Laughing at/sneering at others,
Wandering in/out of class,
Interrupting learning or play activities, and
Teasing/putting down others.
Withdrawal of privileges,
Lunch at silent table,
Conference with parents and/or student(s),
Separation from others in class (for short periods of time), and
Acts of continued misconduct or aggravated instances of minor disruptions and/or more serious
misconduct not addressed above:
Repeated occurrences of the above offenses,
Disrespect (back talk/arguing),
Refusing to work,
Occurrences of minor theft,
Abusive or profane language or gestures, and
Withdrawal of privileges,
Lunch at silent table,
Conference at school with parents and/or student,
Separation from others in class (for short periods of time),
Office referral, and
Possible out-of-school suspension.
Acts of misconduct that involve behaviors directed against persons or property but which
consequences do not seriously endanger the health and safety of others in the school will require
administrator-initiated disciplinary action:
Repeated occurrences of the above offences,
Setting off fire alarm,
Threatening bodily harm,
Obscene gestures, and
Restitution in payment of damage to property, and
Possible out-of-school suspension.
Acts of misconduct that directly endanger the health and safety of others and/or property
require administrator-initiated disciplinary action:
Assaulting a school employee,
Possession of dangerous weapons,
Possession of drugs,
Pushing, shoving, biting, fighting, and
Any other behaviors that violate the WCPSS Code of Conduct.
Please note that in the great majority of cases, only one or two options are chosen at a level. These are
all listed simply to give examples.
Fighting or Assault:
Fighting and assault on students and other people are prohibited. A fight is considered hitting,
shoving, biting, scratching, blocking the passage of another person, or throwing an object at another
person. No student shall take any action or make comments or written messages, which might
reasonably be expected to result in a fight. Students violating this policy will be suspended from
school for up to ten days.
The Holly Grove Administration is involved with, and supportive of, the Holly Grove Behavior Plan.
Proactive involvement in the form of conferences will be held with the teacher, student, and/or parent.
These meetings may range from reinforcing behavior to problem-solving and clarifying expectations of
appropriate school behavior.
When a student is the victim, his/her parents will be notified regarding the resolution of the problem in
a manner consistent with the WCPSS’s rules and regulations regarding the privacy of student
III. HEALTH PROCEDURES
School officials may administer medications to students only if the following guidelines are met:
1. The Parent Request and Physician Order for Medication (Form 1702) is completed
and in the possession of school officials. The physician and the parent must sign
this form. The medication must have a current prescription label, including the
child’s name, medication name, doctor’s name, and the directions clearly marked on
the container. For long-term medications, the request must be updated at the
beginning of each school year and any time there is a change in the time given
or the dosage prescribed. The medication prescribed and the container must
match Form 1702. Please request two bottles or containers from the pharmacy, one
for home and one for school, for your convenience.
For non-prescription medication (i.e., cough syrup, cough drops, Benadryl, Tylenol, chap stick:
medicated or non-medicated, etc.) the same rules for Form 1702 apply. The medication must be
received in the original container and will be administered according to the doctor’s written
instructions. Parents should mark the bottle or container with the student’s name.
Please note: No medication will be administered without the 1702 Form or a medical plan
developed through the doctor’s office. All medications must be brought to the school by the
parent. If this is not possible, arrangements must be made with the principal or the bus driver to
transport the medication.
**If your student has medication that has to be given by injection, please call the school nurse to
develop a plan.
Health Policies & Screenings
The Health Room is located near the receptionist/office area. This area is for students who are ill or
injured and are waiting to be picked up.
Students will be sent home if they have the following symptoms:
Temperature of 100.0 or higher (A child should remain at home for 24 hours after the
temperature has returned to normal.);
Red, watery eyes with yellowish discharge;
Undiagnosed rash; and/or Head lice. (Students will need to be checked upon returning to
school to control outbreaks in the school.)
Pre-School: A kindergarten-screening program will be provided at the base elementary school in the
fall. The screening will include a check of hearing, vision, gross and fine motor skills,
language/speech development, and hand-eye coordination.
Vision: Students in kindergarten, 1st, 3rd, and 5th grades will be screened for visual acuity once a year.
This information is kept in the student’s cumulative record. Other students may be screened at the
request of the teacher or parent.
Hearing: Students in kindergarten and new students to Wake County will have their hearing checked
once a year.
**Remember that school screenings do not take the place of regular check-ups by your child’s
School Insurance (Accidental and Dental)
School insurance is available to all students. Information is available on the Wake County Public
Schools Website. Purchase of the insurance is optional.
Attendance & Absences
Attendance at school is important to a child’s achievement and success in school. We encourage
regular attendance of your child at school.
When your child is absent from school, please call the school at (919) 577-1700 by 9:00 AM. In
addition, a written note from the parent is required within 2 days of the student’s return to school.
According to Wake County School Board Policy, the absence must be for one of the following
1. Illness or injury
2. Quarantine of the child by the State Board of Health
3. Death of an immediate family member
4. Medical or dental appointments
5. Court proceeding (if the student is a party to the action or under subpoena as a witness)
6. Religious observance
7. Educational opportunity with prior approval by the principal (Parents should request
approval at least 5 days in advance by completing Form 1710, which is available in the
All other absences will be considered unexcused. Students who are frequently absent will be referred
to the available school nurse and/or the school social worker to help with problems that interfere with
Family trips will be considered unexcused absences. Students will be given the opportunity to make
up work missed due to the absences. For more information, please review the Board of Education
policy on attendance in the Wake County Public Schools Handbook.
Holly Grove Elementary School will have an attendance committee to monitor student attendance and
will intervene with appropriate action when attendance and/or tardies become excessive.
This committee will:
Educate parents and staff of the attendance and tardy policies and procedures of WCPSS and
Holly Grove Elementary School.
Inform parents of their child’s attendance at set intervals.
Help to educate parents and students of the importance of regular school attendance in order to
show the connection between regular attendance and school success.
Include the following people: NCWise Data Manager, School Counselor, School Social
Worker and an Administrator.
Meet at the beginning of the school year and monthly to review attendance data.
Plan of Action:
3 Unexcused Absences: Letter will be sent home with an attendance profile attached. Letter signed by an
6 Unexcused Absences: Letter (form 1700) will be mailed home with attendance profile attached. Letter will
be signed by an Administrator.
10 Excused and/or Unexcused Absences: Letter will be mailed home with attendance profile attached. Letter
signed by an Administrator. Attendance committee will review information to determine if a referral is needed
to appropriate staff member (School Nurse, School Counselor, School Social Worker, Administrator) for follow
up with the family.
15 Unexcused Absences: School Social Worker will make a referral to the Truancy Diversion and Intervention
Program (TDIP) through the court system.
Promptness to school is very important. Students are admitted to homeroom class at 8:45 AM. All
students must report directly to homeroom upon arrival. Students arriving after 9:15 AM are
considered tardy and must report to the office with their parents to pick up a class admittance slip
before going to the classroom. Students are considered absent if they arrive to school after 12:30 PM
or leave prior to this time. No staff will be on duty after 9:15 AM.
Cell Phones and Electronic Devices
Cell Phones and electronic devices should not be turned on during the school day. Any child that
violates this policy will have their phone taken and kept in the office until it is picked up by a parent.
No other electronic devices are permitted on campus.
Checking Students Out
The school day ends at 3:45 PM. Students will not be called out of classrooms after 3:30 PM. Parents
will need to go through carpool or wait outside for dismissal announcements. To limit classroom
disruption, as well as to ensure the safety and security of the students, please wait to pick up your child
after dismissal. Also, try to schedule all non-emergency doctor and dentist appointments during after
school hours. If your child must leave school early, write a note to the teacher, stating what time your
child will be picked up and who will be picking him/her up. The person who is to pick up your child
must be on the Student Locator Card (Form 1728B) that parents fill out at the beginning of the school
year. The person picking up your child for early dismissal must report to the office (not the classroom)
to sign out the student. If there is not a court order or separation agreement concerning custody
of the child, either parent (or legal guardian) has the same right to see the child at school or have
the child released to him/her. If you have any questions, you may call the school office at (919) 577-
Dress Code Policy (See examples located inside back cover)
Wake County Public School System has a dress code policy which states that students are expected to
adhere to standards of dress and appearance that are compatible with an effective learning
environment. (Reasonable accommodations will be made on an individual basis for students’
religious or medical conditions that require a departure from normal dress standards.)
If a student’s dress or appearance is such that it constitutes a threat to the health or safety of others,
distracts attention of other students or staff from their work, or otherwise violates dress code, the
principal or designee may require the student to change his/her dress or appearance. A second or
repeated violation of the policy may result in disciplinary action.
Logos and/or pictures should be appropriate. Shirts are to cover the entire top torso and to reach the
waistline but should not extend beyond the knee. No spaghetti straps, halter-tops, or see through tops
are permitted. Loose fitting tank tops will not be permitted unless another shirt is worn underneath.
Tops should cover all undergarments. Any symbols, styles, or attire frequently associated with
intimidation, violence, or violent groups are prohibited.
Baggy or loose fitting pants with belt loops are to be worn with belts. No pants are to be worn below
the waist. All undergarments are to be covered.
Athletic shoes are to be worn for Physical Education. Your child will need to bring athletic shoes if
he/she wears any other type of shoes. Your child will not be allowed to participate in PE without the
proper shoes. Please be advised that this could affect his/her participation grade. Cleats are never
permitted to be worn at school and beach flip flops are not permitted. These guidelines will be
enforced for the safety of our students. If your child wears inappropriate shoes, your child’s ability to
participate in outside activities will be limited (kickball, etc.). Heelies may be worn, but the wheels
must be in at all times.
Do not send students to school with expensive jewelry. The school will not be held responsible for
items that are lost or damaged. Earrings and other jewelry should be small enough that they do not
pose a safety hazard. Any adornment such as chains or spikes that reasonably could be perceived as,
or used as, a weapon will not be permitted.
Hats or other head coverings may not be worn during the school day except for special days or for
medical reasons approved by the administration. Sunglasses are not to be worn in the building.
Go over these guidelines and discuss them with your child. Remember that neatness, modesty, and
safety are our primary concerns. If you have any questions regarding the dress code or an article of
clothing, please call the office at (919) 577-1700.
Food Brought to the School
Food-related illness caused by improperly prepared food brought in from the community is a public
concern. In an effort to reduce the risk of a food-related illness with our students, we request that
parents refrain from bringing in certain home-prepared foods and/or foods from non-commercial
sources. High-risk foods are foods of animal origin (eggs, meat, milk, etc.). Additionally, the number
one cause of food borne illness is improper temperature control. So foods that need refrigeration or hot
holding (meat and cooked vegetable salads, milk, meat, etc.) carry the most risk. Under no
circumstances should the following food items be brought in from homes:
Ground beef products (hamburgers, casseroles, or ground beef containing dishes)
Venison in any form
Unpasteurized milk or juices or products made from unpasteurized milk (such as
butter, cheese or ice cream). These foods have traditionally been involved in E. coli
and young children are particularly susceptible to this organism.
The following drier foods carry a lower risk. The following foods are accepted with relatively small
risk for classroom activities:
Fruit pies (avoid cream and custard pies and pastries-their risk is much higher)
Breads not containing pieces of fruits or vegetables
Canned, bottled and boxed drinks (not containing artificial sweeteners)
Any fresh fruits or vegetables brought in should be from commercial sources and washed
thoroughly before being eaten. Again we want to keep students safe and need your
support in following the food guidelines. (Information and guidelines provided by the
North Carolina Department of Environment and Natural Resources.)
We consider homework to be a worthwhile use of time outside of the regular school hours to practice,
maintain, enrich, complete, or make-up classroom activities. Homework is to help develop
independent study habits and appreciation for learning.
Homework will emphasize practice in basis skills previously taught, studying for a test, make-up work
following an absence from school, remedial activities, and project/enrichment activities that extend
classroom learning. Reading a variety of books to enhance reading skills is encouraged. Students are
encouraged to read 20 to 30 minutes each night in addition to their regular assignments. Drills in the
fundamental skills of a particular subject, creative writing, compositions, and summaries may also be
assigned. Homework usually will not be assigned on evenings in which school activities have been
Grade Daily Time
K-2 20 minutes
3-5 50 minutes
In the event a student has two teachers in grades 3-5, each teacher may give up to 25 minutes of
homework each day. If an excessive amount of time beyond these limits is being spent on homework
each night, it should be a signal to check with the teacher to see if there is a problem.
Because homework is designed to help students with a wide range of subjects and to reinforce and to
apply many different skills, homework assignments will be varied to fit the needs of the students.
Inclement Weather/Delayed Openings
Please check the Wake County School System 2011-2012 Parent/Student Handbook for the current
policy on inclement weather procedures. Remember to always check the radio, television, or the
main school number (919) 577-1700 to find out about school openings during inclement weather.
You may also find this information on the Wake County Public School System’s web site at
www.wcpss.net. On this web site, you may also sign up to be included on an “e-mail notification
list”, so that you may be notified, immediately, of any changes to the school day. Our make-up days
are determined by Wake County school officials and are held on Saturdays. You may call the main
number for information on school closings or delays; a voice mail message will let you know the
current situation on the status of closings and delays. Please do not drop off your child early on a
delayed school opening. No one is available to supervise students. The decision to delay school,
because of weather conditions includes the safety and well being of staff members.
Make-up days for year-round schools due to inclement weather are held on Saturdays. Students
checked out early will be counted absent. Any students arriving late will also be counted absent. No
dismissals will be made through the office after 12:15 AM; we will need to prepare for dismissal.
School dismisses at 12:45 on Saturday make-up days.
Replacement of Textbooks
The teacher will issue students only one textbook. If a student’s textbook is lost, stolen, misplaced, or
damaged, the student may purchase another one from the State Textbook Warehouse, 3095 Reedy
Creek Road, Raleigh, NC 27607. The State Textbook Warehouse telephone number is (919) 715-
5373. (Call to determine whether the book is available and the cost of the book before driving out to
All books that are lost, stolen, misplaced, or damaged must be paid for or replaced by the end of the
Parties are not to be held during school hours for students. If your child wants to share a snack on
his/her birthday, the snack may be purchased and sent to school for either lunch or a snack. All snacks
must meet NC State Board Policy for nutritional guidelines. If you have questions regarding snacks,
ask your child’s teacher. On occasion, an activity may involve food items as a part of an instructional
objective. Having flowers and balloons delivered to the school is disruptive to the learning
environment, so please plan for those items to be delivered at home. We value our instructional time;
therefore, teachers will not be hosting parties in their classrooms. You can purchase a celebration book
from the library in honor of your child’s special day. A plaque will be placed in front of the book
honoring the birth of your child.
Toys at School
We realize how much children love to bring their prize possessions to share with their friends;
however, we cannot accept the responsibility for their safety. Toys can also distract students from
learning while at school. Please do not allow children to bring toys to school unless they are for show
and tell. Items brought for show and tell must be put away after they are presented. If students
repeatedly bring toys and other non-school items to school, toys/items will be confiscated and placed
in the “June Box” to be given to students the last week of school, or a parent may come to school to
pick up the toys/items. Students may not bring toys in their backpacks to take to an after school
program, unless they have a special game day. We will not be responsible for lost, broken, or stolen
toys. All toys/games must be kept in their book bag until the special event or they will be taken away.
Items may be picked up by a parent or placed in the “June Box”.
Students who destroy or vandalize school property will be required to pay for the losses and damages.
Damage often results from horseplay in the corridors or rooms, and students are liable for either
accidental or malicious damage.
Visitors to Holly Grove
All visitors must come in the front doors of the school and check in at the office, state the reason for
the visit, and receive a visitor’s badge. The badge is printed out when you check-in on the computer
in the front lobby.
Visiting or volunteering in classrooms must be prearranged with the teacher prior to your visit. This is
not a time for conferencing. Observing in classrooms will not be permitted. Observing in
classrooms is a disruption to the instructional day. If you have questions or concerns about a
class/classroom talk with the teacher first and then if necessary speak with an administrator.
Legal orders regarding custody and visitation are kept on file in the school office. However, it is not
the responsibility of the school staff to enforce visitation agreements. The family member who
has visitation rights for a given weekend or period of time needs to make the necessary
arrangements for that visit without school personnel involvement.
Walking Students to Class
We, at Holly Grove Elementary, encourage independence. After the first week of school, students
should walk to their class. We ask parents to refrain from walking to the classroom, which is
disruptive to learning and creates dependence in the child. When you walk your child to class; do not
use this time for conferencing. All conferences must be prearranged with the teacher.
Water bottles are permitted in the classroom as long as they are not a distraction.
Early Arrival Program
Students enrolled in the Early Arrival/Before-School Program may arrive at school as early as 7:00
AM. For details on this program, please refer to the letter and agreement form that will be available at
Meet and Greet at the beginning of the school year, or you may request one from the office at any time.
Students who are not enrolled in the Early Arrival Program are not to arrive before 8:45 AM, because
teachers are not available for supervision before this time. Cost of the program is $96.75 a month
(price is subject to change), with a $15.00 registration fee. Contact the school office if you wish to
apply for the Early Arrival/Before-School Program.
The After-School Program is available as a service to parents needing childcare after school hours.
The program combines a supervised snack time, arts & crafts, and games from 4:00 PM to 6: 00 PM.
The cost of the program is $114.58 per month, with a $15.00 registration fee. You may obtain
enrollment information at Meet and Greet, or you may request the information from the school office,
if you wish to apply for the After-School Program.
Cafeteria Policies & Procedures
We want to make our cafeteria an enjoyable and inviting place for students and staff to eat nutritious
meals. Many special events will be planned throughout the year to get everyone excited about our
nutrition program. Parents are always welcome to come and eat lunch with their children.
Students may purchase their breakfast and lunch daily. Parents who do not wish for their children to
carry money/checks to and from school may open a pre-paid lunch account. Children may access the
account using their assigned lunch numbers. Free or reduced breakfast and lunch are also provided for
those families who qualify. Students receiving free/reduced lunch will also receive breakfast free.
Summary of meal prices:
Full Price $ 1.00 Full Price $2.00
Reduced Price $ .30 Reduced Price $ .40
Extra Milk $ .50
* Adult meals and snacks are priced a la carte.
Free and Reduced Lunch: Applications for Free/Reduced Lunch will be sent home to all students on
the first day of school. All students who were eligible last year will remain eligible until October 9,
2012. However, completing the application immediately will be greatly appreciated. Each year, new
applications must be submitted to Child Nutrition. Additional applications are available from the
school office. Until Child Nutrition notifies you of your acceptance/denial, your child will need to
have lunch money if he/she did not qualify for the free/reduced lunch program last school year. If a
child receives a lunch number, he/she will be required to give their number to the cashier. Questions
regarding Free/Reduced Lunch should be addressed to the Assistant Principal or to the cafeteria
Lunch Line/Self-Serve: During the first few weeks of school, students will be assigned lunch lines.
There may be adjustments in the first few weeks as students learn lunch procedures. Both lunch lines
will be self-serve. The cafeteria Manager will provide an orientation when school starts on cafeteria
1. Students are neither to break in line nor to save places for others. Students are to be quiet and
orderly while in the lunch line.
2. After getting their food, students will proceed directly to the designated table area of the
teacher in charge.
3. While eating, students may talk quietly but may not leave the table for any reason, without
permission from the teacher in charge.
4. Upon finishing lunch, trays are to be returned to the disposal area, emptied, and stacked neatly
5. Students may not take opened food items from the cafeteria. They may buy a snack, but it must
remain unopened. Children may only buy one snack with lunch per day.
6. At the direction of staff, students will line up along the wall for dismissal and wait quietly in
line until the teacher comes to get them.
7. In going to and from the cafeteria, students are to remain quiet in the hall so that classes in
session will not be interrupted.
Parents are encouraged to come and eat with their child. We will designate an area for parents to eat
with their child. You are encouraged to eat in our cafeteria or bring a bagged lunch. NC General
Statute 115C-264.3 and WCPSS Policy 5125.3 regulate the nutritional value of the foods served to
students during the instructional day; therefore, bringing fast food items from outside vendors and
other sources will not be permitted.
Lunch Bunch is an active program and parent participation is wonderful! We want parents to come
and read to our students during lunchtimes. However, we require that parents only take 4 students
(including your child and any small children) to participate in the Lunch Bunch. Please sign up
to come and be part of our amazing lunch bunch program!!! You must be registered as a
volunteer and be approved. Parents are to use the picnic tables outside of the cafeteria or sit in the
hallway near the cafeteria. Do not go pass the office area for Lunch Bunch or sit out front on the
benches. Make sure that you clean up once you are finish with lunch.
Lost & Found
1. Students are to turn into the school office any item found on the school grounds that does not
belong to them.
2. Students may check the Lost & Found during their homeroom period.
3. Students are not to be sent to the Lost & Found for lost textbooks or lost library books. Lost
textbooks are returned to the student’s teacher and lost library books are returned to the Media
4. Write names on all personal items (jackets, sweaters, backpacks, lunch boxes etc.). All
unclaimed lost and found items will be taken to Goodwill the day before winter break and the
day after the school year end.
The media center is an essential part of the school’s instructional program. It helps students learn to
become proficient readers and independent users of information. The media center will be open for
students every school day from 8:45 until 3:45. Students may, with teacher permission, come to the
media center any time during the school day to use its resources and students are encouraged to use
the media center as much as possible. Teachers, in collaboration with the Media Specialist, may
assign students independent projects for research in the media center, may bring their entire class or
send small groups for instruction or research.
We are happy to be in such a beautiful facility with access to a high-quality collection of over 19,492
titles, including books and DVDs. In addition, we also have online subscriptions (BookFlix and
Tumblebooks). There are also 8,647 titles as well as online and video resources. The Media Specialist
encourages students to come by often to check out books for personal enjoyment or research. Parents
are also encouraged to bring their students in during track-out to use the media center for
research or to check out, renew, or return books. A parent must accompany students during
track-out trips to the media center.
We want all our students to become life-long readers and book lovers. We hope that parents will
enjoy reading with their children the books they bring home and that you will encourage them to love
reading. Please check out our online resources, too, at:
All students who are assigned to be walkers will meet together in the kindergarten hallway each
afternoon. This group will be walked across the parking lot and to the top of the sidewalk leading into
the neighborhood. K-2 students will not be allowed to walk unless they have an approved person to
meet them or their parents have signed the form stating they can walk with an older sibling. All
students will be assigned a number and those who are to meet with a parent will have their number
matched to the one their parent has.
After School Transportation Arrangements
1. Any changes in bus transportation (such as riding a bus other than the regularly assigned bus)
will require a note signed by the parent (the child’s word is not acceptable) and presented to the
office on the day the change is needed. Permission will be granted, if there is space on the bus.
If a student is going home with another student or getting off at another student’s stop, a note
will also be required from both students’ parents. If a student does not have a note, he/she will
be sent home his/her regular way.
2. Parents who plan to provide their own transportation for students to and/or from school should
send a written statement to the teacher at the beginning of the school year.
3. If a child needs to go to a regularly scheduled day care facility, scouting program, etc. after
school hours, the parent is required to send a written notification of this to the teacher. The
teacher needs to know by what means each student is to go home, and, if this is to be changed,
a written note should be sent to the teacher. If your child will not be riding his/her day care
van, please notify the day care center.
4. If your child is to go home with a classmate after school, both the hosting and visiting students
should bring notes from their parents indicating the planned visit and transportation plans.
Both students are to report to the school office on the morning of the planned visit with their
notes. This is required as a safety precaution. Some buses are at capacity and visiting students
may be denied riding home on the bus with a friend.
5. No student can be permitted to ride home, after school hours, with anyone other than his/her
parent unless the child brings a note from his/her parent requesting this.
6. Parents may e-mail transportation changes; however, we must receive them prior to 12:00 PM.
In the event the teacher does not check his/her email, we will not be responsible, if the child’s
transportation change is not received.
All students who are bus riders are to ride to and from school on the bus that the transportation
department has assigned to them. Students shall board and leave the bus only at the designated bus
stops. The principal or assistant principal must approve any changes in bus assignments.
Each student transported on a school vehicle must be considerate of the safety and well being of fellow
passengers. Misconduct on the bus can distract the driver’s attention from his/her primary
responsibility, which is to transport all students to and from school in a safe, orderly manner.
Due to concerns of many citizens, the Wake County School Board has adopted specific rules and
procedures to deal with bus transportation. These rules and procedures are listed below. Parents and
students are asked to become familiar with these rules.
Rules for Bus Safety
For the safety of all riders, students are required to do the following:
1. Show respect for the driver at all times.
2. Enter and leave the bus without pushing or crowding.
3. Be seated at all times while the bus is in motion.
4. Talk using a quiet tone of voice and without profane or abusive language. Do not yell
out of the windows.
5. Keep the bus clean and avoid littering.
6. Refrain from consuming food or beverages on the bus.
7. Remain in your seat without placing any part of your body out of the window, without
climbing or jumping over seats, and without throwing objects.
8. Refrain from fighting on the bus.
Smoking, drinking, possessing alcoholic beverages, or bringing weapons on the bus shall result in a
suspension from the bus and from school. (Please refer to the WCPSS policy as it relates to these
The driver of the school bus will report promptly to the principal or assistant principal any misconduct
on the bus or disregard/violation of the driver’s instructions by students. The principal or assistant
principal will follow the guidelines set by WCPSS as they relate to bus misconduct.
The principal or assistant principal may exclude a student from the bus for disciplinary reasons, and
the parents will be responsible for providing the student’s transportation to and from school during the
period of such exclusion.
A driver who determines that a student is unmanageable and that the misconduct of the student is
placing the safety of the other passengers in jeopardy will complete a Bus Discipline Form.
The assistant principal or principal will conference with the student regarding appropriate bus behavior
and give him/her a warning not to repeat any inappropriate behaviors.
Another disciplinary conference will be held with the student. The assistant principal or principal will
call the parents regarding the incident and a report will be sent home with the student that will need to
be returned with the parent’s signature.
* If a student is involved in a fight or other dangerous activity or displays extreme disrespect towards
the driver, he/she could be suspended from the bus on the 1st or 2nd offense.
Another disciplinary conference will be held with the student; the parent will be called and notified of
the situation and the number of days that the student will be suspended from the bus. (It will be the
parent’s responsibility to transport the student to and from school for the entire suspension period.
Absences from school during the suspension period will be considered unexcused.) Any further
infraction will be subject a student to an additional suspension from the bus.
Riding the school bus is a privilege. Improper conduct on the bus will result in that privilege being
denied. Inappropriate behavior that distracts the bus driver’s attention is NEVER permitted.
To be fair and consistent with all students, suspensions from the school bus are final. No alternative or
substitute consequence to suspension will be made regardless of the child’s transportation difficulties
during the suspension. The bus stop is a place where we have responsibility as well. Any child that
misbehaves at a bus stop is subject to the same disciplinary actions as outlined for bus riders.
Parents can improve their child’s behavior on the bus by doing the following:
1. Stress to your child the importance of behaving on the bus and let them know
that you will not tolerate their misbehavior on the bus.
2. If your child is disciplined at school for misconduct on the bus, follow up with
your child at home.
3. Please always remember that we are here to assist your child. Your help and
cooperation is needed.
By notifying parents of a child’s misconduct, it is hoped that the parents will work with us to correct
bus problems so that a suspension will not be necessary. Parental assistance will certainly help
improve bus behavior. Parental concerns about a student bus behavior should be referred to the
Assistant Principal at (919) 577-1700. Concerns about bus drivers or bus routes should be referred to
Vicky Jacobs, Operations Manager for Holly Springs Transportation, at (919) 577-1440. (See WCPSS
School Bus Safety
Please review the rules for safety and conduct on the bus as explained in the WCPSS Student
Handbook with your child.
Current educational philosophy recognizes the desirability of using the total community environment
as a learning laboratory. To this end, teachers may schedule field trips for their classes. These trips,
always arranged for their educational value, enable students to see people at work and serve to broaden
the students’ total educational experience. The cost of the field trip will include the cost of
transportation and any other fees associated with the trip. Every effort will be made to assure both the
suitability of any trip away from school and the reasonableness of any cost involved in the trip. For
this reason, all field trips must have the approval of the principal. Before a student can go on a field
trip, a Wake County permission sheet signed by the parent must be on file in the office. Verbal
permissions and handwritten notes are not accepted. All volunteers on field trips must be approved
volunteers to be a chaperone. There are two kinds of field trips: (1) an off campus field trip is defined
as any planned activity that necessitates the student leaving the school grounds during the instructional
day (2) an on campus field trip is defined as any planned activity by an outside organization during the
instructional day. Trips are an extension of learning. However, if students do not have permission to
go on a trip, those students will be placed in another classroom for their instruction.
Car Pool Procedures
Parents who bring their children to school and who pick up their children after school should
unload/load through the carpool line only. Please do not use the bus loop to drop off or pick up
children. Our policy does not support parents parking and coming into the office to pick up a
child. For safety reasons and security reasons, this procedure will be strictly enforced.
The following is a list of rules and procedures regarding car pool. Your cooperation is needed
to ensure a safe and efficient car pool system.
1. Use one lane only (right lane). This is for the safety of students and families
using the crosswalk. No parking in the carpool lane is allowed.
2. To ensure that only authorized adults are picking up students, parents should
remain in their vehicles and follow all procedures. Students must walk at all
times during carpool arrival/dismissal.
3. All vehicles in the carpool lane must display a school-issued carpool number.
Anyone wishing to pick up a child without a carpool number will be required to
park and to report to the office to verify authorization to pick up the child.
4. Carpool number may be obtained at the Carpool Registration table at Meet and
Greet. After the first week of school, cards may be obtained from the office.
5. No child will be released to persons not on the locator card.
6. If there is a change in the person picking up the child, notification must be made
in writing, and the person picking up the student must display the ID card.
7. To ensure optimum traffic flow and student safety, students and vehicles picking
them up will be assigned pick-up points along the curb. Vehicles should
proceed to their assigned pick-up point as soon as traffic allows. Students will
not be loaded at any point other than the one assigned to them.
8. Students must stay in their designated pick-up point until a member of the
Safety Patrol or a staff member opens the door for them.
9. If a student is not ready to load on time, vehicles will pull down the curb as far
as possible and wait there so that others can load quickly.
10. Students should not be dropped off before 8:45AM, and must be picked up
by 4PM. Any student not picked up on time must be signed out in the office.
11. Our staff will monitor children getting out of cars in the mornings, but will not
open car doors.
12. Staff on duty in the afternoons will open car doors for students to get in their
cars to go home.
Friday, July 27, 2012
Friday, August 17, 2013
Friday, September 28, 2013
Friday, October 19, 2013
Friday, December 7, 2012
Friday, February 8, 2014
Friday, March 1, 2014
Friday, May 10, 2014