OFFICE OF RESEARCH AND SPONSORED PROGRAMS
Subagreement Information Table – Confirmation Needed
1. Review the information that is included below. If changes are required, make updates as
2. Complete any information that is not included below (highlighted in yellow).
3. Attach the subrecipient’s budget and scope of work.
4. Please indicate your concurrence to proceed with issuing a sub-agreement by returning
this completed form and attachments to firstname.lastname@example.org
University of Wisconsin Sub-Recipient
Prime Award Sponsor: Legal Name and Address:
Prime Award Number: Name of Subrecipient’s Institutional Official1:
Project Title: E-mail Address of Subrecipient’s Institutional Official:
UW Contact Name: Subrecipient PI:
UW Contact Phone Number: Spending Edit (UDDS): Program2:
UW Contact E-mail Address: Amount of Subaward for this Budget Period:
UW Award and Project Number: Should first $25,000 be allocated to Account code 38403?
Prime Award Prime Award Subaward Budget Period Subaward Budget Period
Budget Period Budget Period Start Date4: End Date:
Start Date: End Date:
Thank you for your assistance. If you have any questions, please feel free to contact Cherry Hill
directly at (608) 890-3083.
This should NOT be the PI at the subrecipient institution; rather, this is usually an official in the sponsored
“Program” is an Activity Code field on the purchasing requisitions. An Instruction project would be “2”; a
Research project would be “4”; a Public Service project would be “5”.
For new awards in which F&A is based on Modified Total Direct Costs, the UW will charge F&A against the first
$25,000 of each subagreement. This $25,000 is therefore allocated to Account Code 3840 to ensure proper
distribution of funds awarded. The remainder, if any, is allocated to Account Code 3845. For awards in which F&A
is based on Total Direct Costs, the entire subaward will be allocated to Account code 3840.
Typically, subaward agreements are issued to run concurrently with the budget period of the prime award. They
may also be issued for shorter time periods. However, subawards can not be issued for time periods for which the
sponsor has not yet obligated funding.
21 N. Park Street, Suite 6401 Phone 608/262-3822
Madison, WI 53715-1218 Fax 608/262-5111
November 11, 2009