Please note that the organisation supporting you in your application for
funding will need to comply with the council’s requirements, which are set out
below. If the council agrees to fund your project, a representative of the
supporting organisation will need to confirm its agreement to do so before any
money can be released.
The supporting organisation must agree:
1) To have its own Safeguarding Children’s Policy and Child Protection
2) To have sufficient Public and (if appropriate) Employer’s liability
insurance in respect of any activities undertaken as part of your project
and to supply evidence to the council that these policies are in force.
3) To ensure its members of staff who are responsible for supporting the
project have been appropriately vetted1 and competent to work with the
young people involved in the project.
4) To be responsible for confirming the suitability of persons/organisations
(other than the supporting organisation and its employees) to provide
services for young people if such services or facilities will be used during
5) To be responsible for receiving the funding awarded and paying the
expenses incurred as part of your project.
6) To notify the council as soon as possible if the project for which funding
has been awarded cannot proceed or if changes are planned to the
project which would materially change the nature of what was originally
7) To keep records about the activities undertaken during the project.
8) To complete and return monitoring information to the council about the
project in agreed format as outlined in the council’s letter of award.
9) At the end of the project, to deliver to the council
a) a written report about the activities undertaken. This report will
detail how the agreed outcomes of the project have been achieved.
b) a summary of actual expenditure in relation to the project and
copies of the receipts for any payments over £100 made to other
persons or organisations out of the funding provided.
Along with other pre-employment checks, the Council requires the supporting organisation
to vet to the enhanced level through the Criminal Records Bureau all volunteers, employees
and intended employees who have regular contact (or the possibility of it) with children and/or
10) To re-pay to the council any funding not spent at the end of the project -
such sum to be paid within 14 days of the council’s request for re-
11) That the council may withhold further payments of funding until the
supporting organisation has provided satisfactory monitoring information.
12) To repay all or part of the funding received if the money is not used for
the purposes intended.
Unless otherwise agreed, the council will pay the agreed funding to the
supporting organisation in two stages:
a) A first payment will be made on confirmation by the supporting
organisation that it agrees to comply with these conditions. The
sum to be paid will be equivalent to 80% of the amount the council
has agreed to pay to support your project. The supporting
organisation must submit an invoice/request for payment in this
sum to the council.
b) A second payment of the remaining 20% of the amount due will be
made at the end of the project on receipt of an appropriate request
for payment/invoice for the balance of monies and on confirmation
that all necessary monitoring information is or has been provided
by the supporting organisation. This payment may be withheld if
the supporting organisation has not submitted a satisfactory