Grooming3 2012 2013 Trail Grooming Non profit Instructions and Application

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STATE OF WASHINGTON
WASHINGTON STATE PARKS AND RECREATION COMMISSION
1111 Israel Road SW  P.O. Box 42650  Olympia, Washington 98504-2650  (360) 902-8500
Internet Address: http://www.parks.wa.gov
TDD (Telecommunications Device for the Deaf): (360) 664-3133

DATE: February 17, 2012

TO: Ongoing - Non-Profit Applicants

FROM: Pamela McConkey, Winter Recreation Program Manager

SUBJECT: ONGOING TRAIL GROOMING REPORT, REQUEST FOR CONTINUED FUNDING
APPLICATION - 2012-2013 SNOW SEASON

Deadline: postmarked by June 1, 2012

Completed applications are to be mailed to the Winter Recreation Program and postmarked no later than
June 1, 2012. Late applications will not be considered. State Parks will not be responsible for ensuring
your application is received by the due date. Applications missing required signatures and/or attachments
may be deemed incomplete, and may not be considered for funding.

Applications meeting all requirements will receive confirmation by July 2, 2012

For a hard copy of the application and accompanying documents, please contact (360) 902-8684
or winter@parks.wa.gov.
The Advisory Committees will meet to review the applications and evaluate the availability of funds for
each project. They may wish to ask specific questions of an applicant during this meeting; however, no
verbal presentations will be scheduled. Applicants will be notified of funding results at a later time.

Winter Recreation Advisory Committee Meeting
East Wenatchee
7 p.m., Friday, August 24, 2012
8:30 a.m., Saturday, August 25, 2012

Snowmobile Advisory Committee Meeting
East Wenatchee
7 p.m., Friday, July 27, 2012
8:30 a.m., Saturday, July 28, 2012
8 a.m., July 29, 2012 (if necessary)

Groomer Meeting
East Wenatchee
2:00 p.m. – 4:00p.m. Friday, July 27, 2012

 When completing the 2012-2013 Trail Grooming Application, project sponsors must apply for
the same maximum funding amount provided in the 2011-2012 contract.

 ATTENDANCE IS STRONGLY RECOMMENDED.

 TRAIL GROOMING APPLICATIONS DO NOT AUTOMATICALLY RECEIVE
THE PREVIOUS YEAR’S FUNDING.

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ONGOING TRAIL GROOMING
REPORT AND REQUEST FOR CONTINUED FUNDING APPLICATION
CHECKLIST

DUE DATE

 Postmarked by June 1, 2012 Funding request and required signatures/documents must be mailed to
State Parks Winter Recreation Program. Late applications will not be considered. Send original
application and its attachments to:

Washington State Parks & Recreation Commission
Winter Recreation Program
1111 Israel Road SW
P.O. Box 42650
Olympia, WA 98504-2650

*Applications may be faxed, (360) 586-6651, to meet the deadline, but the original documents must follow in the mail.

COMPLETING THE APPLICATION

 Application should be typed. If writing, please print clearly.

 Answer all questions completely even if the answer is no, none or not applicable.

 Maps that have changes to the trail system from the previous year’s map. Please make changes
in red.

 Letters of support from local users demonstrating the need for education/enforcement in the project
area.

 Landowner Permission

DUE OCTOBER 15, 2012
 Grooming Schedules

Please note:
Winter Recreation Program staff will not be responsible for collecting missing signatures or documents.

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FOR ASSISTANCE IN COMPLETING THE APPLICATION

These groups are familiar with the application process:

Washington State Parks and Recreation Commission, Winter Recreation Program
Wayne McLaughlin (360) 902-8662 wayne.mclaughlin@parks.wa.gov
A.J. Parlan (360) 902-8663 aj.parlan@parks.wa.gov

Washington State Snowmobile Advisory Committee
http://www.parks.wa.gov/winter/snomobilecom/

Washington State Winter Recreation Advisory Committee
http://www.parks.wa.gov/winter/snoparkcom/

These groups or agencies may assist with support letters or provide government input and landowner permission letters:

Washington State Snowmobile Advisory Committee
http://www.parks.wa.gov/winter/snomobilecom/

Washington State Winter Recreation Advisory Committee
http://www.parks.wa.gov/winter/snoparkcom/

United States Forest Service
http://www.fs.fed.us/recreation/map/state_list.shtml#W

Contact information is also available in hard copy from the Winter Recreation Program.

COMMENCEMENT DATE FOR WORK DESCRIBED IN THE APPLICATION

Work described in the application will not begin until an executed contract/agreement has been signed by all parties and
put in place by the Washington State Parks and Recreation Commission Winter Recreation Program. Approximate start
date is December 1, 2012, subject to availability of snow and available funding.
FUNDING REQUEST 2012-2013 For State Parks Use Only

Non-Profit  On-going  Trail Grooming Priority 2nd, 3rd yr. review

Report and request for continued funding

Motorized Non-Motorized
Project Name Grooming funds requested (State Parks Use Only)

Truck Hauling Miles Requested Grooming Miles Requested Of the total value of project, what is the percentage
from:
% State (Total funds requested divided by
Truck Hauling Miles Allotted Grooming Miles Allotted total value of project x 100)
% Applicant (Total funds requested
Total Sponsor Contributions Total Sponsor Contributions divided by total value of project x 100)
(Dollars / In-Kind Services / $ (Dollars / In-Kind Services / $
Materials) Materials)

SPONSOR INFORMATION
NAME OF SPONSORING CLUB / GROOMING COUNCIL NAME OF REPRESENTATIVE

APPLICANT MAILING ADDRESS TITLE

CITY, STATE, ZIP E-MAIL ADDRESS

TELEPHONE NUMBER & EXTENSION FAX NUMBER

CONTACT PERSON (if different than above) TITLE

MAILING ADDRESS (if different than above) E-MAIL ADDRESS

CITY, STATE, ZIP TELEPHONE NUMBER & EXTENSION

LOCAL GROOMING COUNCIL INFORMATION
NAME OF GROOMING COUNCIL

VOLUNTEER GROOMING COUNCIL COORDINATOR TELEPHONE NUMBER

MAILING ADDRESS E-MAIL ADDRESS

CITY, STATE, ZIP WEBSITE

IF MEETINGS ARE SCHEDULED, WHERE IS THE MEETING HELD (location name and address)

st
WHAT IS THE DAY OF MONTH AND TIME OF MEETINGS (i.e., 1 Tuesday, 7:00pm)
Detailed Season Summary
2011-2012 SEASON
1) Based on last year’s log “Trail Grooming Season Totals”, please answer the following:

Date season started: Date season ended: Total hours grooming:

Total Miles traveled: Preventative maintenance hours: Repair hours:

Administrative hours: Total hours: Gas/Diesel Used (in Gallons):

2) At the end of last season, was there still snow? Was the system still being used?

3) Did you extend the 16 weeks (early starts and late endings permissible with budget constraints)?

4) Estimate the number of visitor days and method used to track this:

5) Please give approximate percentage of recreationists for each category:

% Nordic % Snowshoe % Skijoring % Sledding % Snowmobiling % Other

TRAIL SYSTEM
1) How many different trails are in this system? Total Trail miles:

2) Grooming miles allotted for last season: Actual groomed miles:

3) Were all trails identified in the application groomed during this past season? If no, please indicate the trails that were
not groomed and the reason (wildlife closure, logging, etc.) Attach map if necessary.

4) Were trails groomed that were not identified in the applications? If yes, please indicate trails (name, number, miles
and frequency) that were groomed. Indicate if permission to groom these additional trails was obtained. If authorized
trails were not groomed as a result, please list those trails. Attach map if necessary.

EQUIPMENT
1) Provide date range(s) that grooming was not conducted due to equipment down time. Were there separate
arrangements with others to conduct grooming during these periods? (Was back-up plan implemented?)

2) Estimate the longevity of primary machine. When will this machine need replacing?

FUNDING
1) Funding Requested $ Amount Approved $ Amount Spent $
2011-2012 2011-2012 2011-2012
2) If you did not spend the total approved funding amount, why not?

3) For this project, please list volunteer hours and type of work (include pre-season hours):
Trails and Map Miles Summary

1. Show actual grooming information for last winter season.

a. TRUCK MILES What was actual cost for hauling truck miles?
b. TRAIL GROOMING MILES List the round-trip trail grooming miles for each trail system groomed.
Remember round trip Trail Name or Road From which Sno- Map Trip Trips per Trips Per Total
miles should be used! Number Park Miles Miles Week Season Miles
Approx. grooming miles

Approx. grooming miles

Approx. grooming miles
Approx. grooming miles

TOTAL grooming miles for trail systems listed above: Actual 11-12 miles

2. Show requested grooming information for next winter season.

a. TRUCK MILES What is the estimated cost for the hauling truck?
b. TRAIL GROOMING MILES (16 week season)
 List the round trip trail grooming miles planned for next season for each groomed trail system.
 Grooming schedules will be required by October 15, 2012.

Remember round trip Trail Name or Road From which Sno- Map Trip Trips per Trips Per Total
miles should be used! Number Park Miles Miles Week Season Miles
Approx. grooming miles

Approx. grooming miles

Approx. grooming miles
Approx. grooming miles

TOTAL grooming miles for trail systems listed above: Proposed 12-13 miles
Amount requested using formula: $ (OR ) Amount requested if less than formula: $
3. Under your existing program, are there special circumstances that require NO
additional funding outside the formula? If yes, how much additional funding? YES $
Explain:
4. Total funds requested for the 2011-12 season (add the figures from 5, 6, and 8 above). *$
* THIS TOTAL FIGURE SHOULD EQUAL THE TOTAL FIGURE SHOWN ON PAGE 1 (WHICH IS EQUAL TO LAST YEARS ALLOTMENT).
COST SUMMARY
FOR ON-GOING TRAIL GROOMING AND HAULING TRUCK FUNDING ONLY

NOTE: ORIGINAL APPLICATION ON FILE, ONLY UPDATE FIELDS WITH CHANGES SINCE LAST SEASON.

PROJECT TYPE AGENCY TELEPHONE NUMBER
Trail Grooming (& Hauling Truck) ( )

(A) THROUGH (E) BELOW IS OPTIONAL FOR SPONSORING CLUB/COUNCILS FILLING OUT THIS APPLICATION:

(A) TYPE OF COST – ITEMIZE ALL PROJECT COST TYPES, i.e., salaries, maintenance, construction, equipment, supplies, etc.
(B) PROGRAM FUNDS BEING REQUESTED – DOLLAR AMOUNT FOR EACH COST TYPE.
(C) NATURE OF MATCHING, COST SHARING OR VOLUNTEER SERVICES PROVIDED – EXPLAIN WHAT SUCH SERVICES ARE.
(D) VALUE OF MATCHING, COST SHARING OR VOLUNTEER SERVICES PROVIDED – ESTIMATE THE VALUE OF SUCH SERVICES.
(E) SOURCE OF MATCHING, COST SHARING FUNDS OR VOLUNTEER SERVICES PROVIDED – IDENTIFY WHETHER THEY ARE
COUNTY/STATE GENERAL FUNDS, FEDERAL AGENCY FUNDS, LOCAL CLUB FUNDS, VOLUNTEER HOURS, ETC.

Source of
Nature of Matching/Cost
Grooming Hauling Matching/Cost
Sharing Funds or
Type of Cost Funds Truck Funds Value of (C) Sharing Funds or
Volunteer Service
(A) Requested Requested (D) * Volunteer Service
Provided
(B) (B) Provided
(C) *
(E) *
Operator
Salary/Benefits
$ $

Program Administration $ $
Postage/Telephone $ $
Snow Cat Maintenance/
$ $
Parts/Labor
Hauling Truck
Maintenance/Parts/Lab $ $ $
or
Fuel, oil, grease $ $ $
Storage (Rental) $ $
Trail Maintenance $ $
Signing $ $
Miscellaneous (explain) $ $
$ $
TOTALS
(enter totals from Page 1) $ $ $
Any major snow cat Explain type of breakdown:
Length of down time?
breakdowns? Yes/No

What type(s) of snow groomer(s) are currently being used?
Season
Season Beg Hrs Season End Hrs
Make Model Year Total Hrs

Season
Season Beg Hrs Season End Hrs
Make Model Year Total Hrs
Agreement
Washington State Parks and Recreation Commission is hereby requested to consider this application for motorized or non-motorized
winter recreation project funding assistance as described herein and to approve funding from such state sources as may be available.

The Applicant:
1. Agrees to cooperate with the Washington State Parks and Recreation Commission (Commission) by thoroughly completing this
application including submitting the required signatures/documents as requested in the application.

2. Understands that allocation and disbursement of funds from the non-motorized program accounts of the state general fund is
governed by 79A.05 RCW.

3. Is aware that project funding assistance will be paid on a reimbursement basis except as otherwise approved by the Commission.

4. Private entities that intend to provide the services described in this application -- understand that if funding is approved, it will be
necessary for the Commission to execute a project contract, and we are prepared to help carryout/undertake all of the obligations
outlined in the project contract. However, also understands that if funding is approved, it may be necessary for the Commission to
contract with a contractor.

5. Agrees to return or replace in-kind losses if, by our actions, the project is cancelled or not completed in a timely manner.

6. Agrees that the project will be open to the public at no charge.

7. Private entities that intend to provide the services described in this application – agree to maintain accurate accounting records and
agrees that all such records will be available upon request.

8. Understands that all projects will be subject to on-site inspections to maintain a high standard of maintenance including trail signing
and grooming and that failure to maintain such standards will be cause for termination of the project.

The contractor is required to perform the services listed below. List the group/individual responsible to ensure completion:
Sno-Park signing Post State Parks maps at
major trail intersections
Trail Signing Ensure trail maps are available
at trailhead
Maintain bulletin board Post state Parks map at
information trailhead.

 We agree to obtain landowner permission documents by June 1, 2012

The applicant certifies that, to the best of his/her knowledge, the information in this application is true and correct.

Signature of Applicant Printed Name and Title of Applicant Date

Signature of Grooming Council Representative Printed Name and Title of Grooming Council Rep. Date
List of Landowner Permission Documents

You are required to obtain written permission from all landowners for WA State Parks
and Recreation Commission to provide winter recreational services on land which
this project will occur. The landowners must include approval of each groomed trail
route and verification of the number of miles of groomed trails. Each landowner must
complete the Winter Recreation Use Permit (see pages 8 and 9). This must be
submitted with the funding application by the due date.

Land owner permission documents are attached from the following landowners:

Number of
Owners miles

I hereby certify that all appropriate landowners have been asked for their
permission to use their land for winter recreation activities, and at their
permission documents have been signed and they are attached.

Signature of Authorized Representative

Printed Name and Title

Date

PLEASE NOTE:
COPY OF ORIGINAL DOCUMENTS MUST BE ATTACHED.
ALL DOCUMENTS MUST BE CURRENT.
STATE OF WASHINGTON
WASHINGTON STATE PARKS AND RECREATION COMMISSION
1111 Israel Road SW P. O. Box 42650 Olympia, Washington 98504-2650 (360) 902-8500

Date:
To be completed by applicant
Landowner:
Project Name:
Address:

Land Description:

WINTER RECREATION USE PERMIT

WA State Parks and Recreation Commission is required by statute to have landowner permission for winter
recreation activities funded by the Commission on public and private lands.

RCW 79A.05.225(1) Plan, construct, and maintain suitable facilities for winter recreational activities on lands
administered or acquired by the commission or as authorized on lands administered by other public agencies or
private landowners by agreement.

RCW 4.24.200 and RCW 4.24.210 limit landowner liability.

RCW 4.24.200:
The purpose of RCW 4.24.200 and 4.24.210 is to encourage owners or others in lawful possession and control
of land and water areas or channels to make them available to the public for recreational purposes by limiting
their liability toward persons entering thereon and toward persons who may be injured or otherwise damaged
by the acts or omissions of persons entering thereon.

Please sign and date below.

By my signature, I do hereby grant permission for winter recreational activities to occur on my land, that are
funded by WA State Parks and Recreation Commission, from date signed below to terminate on the
day of of 20 .

Agency/Landowner Date
RCW 4.24.210
Liability of owners or others in possession of land and water areas for injuries to recreation users — Limitation.

(1) Except as otherwise provided in subsection (3) or (4) of this section, any public or private landowners or others in
lawful possession and control of any lands whether designated resource, rural, or urban, or water areas or channels and
lands adjacent to such areas or channels, who allow members of the public to use them for the purposes of outdoor
recreation, which term includes, but is not limited to, the cutting, gathering, and removing of firewood by private persons
for their personal use without purchasing the firewood from the landowner, hunting, fishing, camping, picnicking,
swimming, hiking, bicycling, skateboarding or other non-motorized wheel-based activities, hang gliding, paragliding,
rock climbing, the riding of horses or other animals, clam digging, pleasure driving of off-road vehicles, snowmobiles,
and other vehicles, boating, nature study, winter or water sports, viewing or enjoying historical, archaeological, scenic, or
scientific sites, without charging a fee of any kind there for, shall not be liable for unintentional injuries to such users.

(2) Except as otherwise provided in subsection (3) or (4) of this section, any public or private landowner or others in
lawful possession and control of any lands whether rural or urban, or water areas or channels and lands adjacent to such
areas or channels, who offer or allow such land to be used for purposes of a fish or wildlife cooperative project, or allow
access to such land for cleanup of litter or other solid waste, shall not be liable for unintentional injuries to any volunteer
group or to any other users.

(3) Any public or private landowner, or others in lawful possession and control of the land, may charge an administrative
fee of up to twenty-five dollars for the cutting, gathering, and removing of firewood from the land.

(4) Nothing in this section shall prevent the liability of a landowner or others in lawful possession and control for injuries
sustained to users by reason of a known dangerous artificial latent condition for which warning signs have not been
conspicuously posted. A fixed anchor used in rock climbing and put in place by someone other than a landowner is not a
known dangerous artificial latent condition and a landowner under subsection (1) of this section shall not be liable for
unintentional injuries resulting from the condition or use of such an anchor. Nothing in RCW 4.24.200 and 4.24.210
limits or expands in any way the doctrine of attractive nuisance. Usage by members of the public, volunteer groups, or
other users is permissive and does not support any claim of adverse possession.

(5) For purposes of this section, a license or permit issued for statewide use under authority of chapter 79A.05 RCW or
Title 77 RCW is not a fee.