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Page 1 of 14
BHARAT SANCHAR NIGAM LIMITED
(A Govt. of India Enterprise)
Office of the General Manager Telecom District
MUZAFFARPUR
NOTICE INVITING TENDER
TENDER FOR “SANITATION & CLEANING OF BSNL COLONY MUZAFFARPUR, C-DOT
AND E-10B SWITCH ROOM, DE/SDE OFFICES IN C-DOT & E-10B BUILDING
MUZAFFARPUR / DRINKING WATER SERVING & MAINTENANCE OF GARDEN AND
MAINTENANCE & CARETAKING OF INSPECTION QUARTER OF GMTD,
MUZAFFARPUR”
Tender No.:- GC-721/2012-13 Dated:- 08-08-2012
1 Date of Purchase of Tender Form :- 09-08-2012 to 28-08-2012
2 Date of Submission of Tender Paper:- 29-08-2012 (Up to 14.00 hrs.)
3 Date of Opening of Tender :- 29-08-2012 (At 15.00 hrs.)
4 Cost of Tender Paper :- Rs. 500/-
5 Earnest money :- Rs. 8500/- (Rs. Eight thousand five hundred
only)
6 Estimate cost :- Rs. 3,40,000/- (Rs. Three Lac forty Thousand
only)
Receipt {ACG-67 or D.D. Details}
Rs. ----------- D.D. No.:- --------------------
R/No. ----------- Rs.:- --------------------------
Dated ---------------- Dated --------------------
Issued to:-
Name ------------------------------------------------------
Address ---------------------------------------------------
---------------------------------------------------
---------------------------------------------------
Tel. No. ---------------------------------
AGM {A&P}
O/o The GMTD, Muzaffarpur
Details of Tender Documents:-
1. Annexure I Details regarding Firm/Contractor
2. Annexure II Information regarding EMD & SD
3. Annexure III General Conditions
4. Annexure IV Commercial Conditions of the Contract
5. Annexure V Arbitration Clause
6. Annexure VI Submission of Tender Offer
7. Annexure A Form for quoting rates
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BHARAT SANCHAR NIGAM LIMITED
(A Govt. of India Enterprise)
Office of the General Manager Telecom District
MUZAFFARPUR
NOTICE INVITING TENDER
Tender No.:- GC-721/2012-13 Dated:- 08-08-2012
The General Manager Telecom District Muzaffarpur for and behalf of Bharat Sanchar
Nigam Limited invites SEALED Tender for arranging of “Sanitation & Cleaning of BSNL
Colony Muzaffarpur, C-DOT and E-10B Switch room, DE/SDE offices in C-DOT and E-
10B building Muzaffarpur / Drinking water serving & maintenance of garden and
maintenance & caretaking of inspection quarter of GMTD, Muzaffarpur”.
S/N Tender No. Details of work Estimate Earnest
Cost Money
GC-721/2012-13 Sanitation & Cleaning of BSNL Colony
1. Muzaffarpur, C-DOT & E-10B switch
room, DE/SDE offices in C-DOT & E- Rs. Rs.
10B building Muzaffarpur / Drinking 3,40,000/- 8500/-
water serving & maintenance of garden
and maintenance & caretaking of
inspection quarter of GMTD,
Muzaffarpur
The Tender Paper be had by the Contractor from the SDE (Planning), O/o The GMTD,
Muzaffarpur on any working day from 09-08-2012 to 28-08-2012 Between 11.00 hrs to 15.00
hrs on payment of Rs. 500/- (Rs. five hundred only) in form of ACG-67 receipt or DD in favour of
AO (Cash), O/o The GMTD, Muzaffarpur.
Tenderer will submit one WAX envelope superscribed with the name of work. The envelope
should contain the experience and other certificate.
Duly filled in tender paper, enclosed in a sealed envelope as said above may be dropped in
tender box in office chamber of AGM (A&P), O/o The GMTD, Muzaffarpur up to 14:00 Hrs. on
29-08-2012. The tender shall be opened on 29-08-2012 at 15.00 hrs. in presence of Tenderer
or their representative who to be present there.
The General Manager Telecom District, Muzaffarpur reserves the right to accept or reject any
or all tender wholly or partially without assigning any reason. Further GMTD BSNL Muzaffarpur
reserves the right to award the work among more than one tenderers on the lowest approved
rate.
The tenderer should submit the following documents along with Original tender document
(Technical bid) & Annexure-A Rate Quoted by bidders (Financial bid).
Eligibility of Firm/Contractor:-
(a) Photo copy of Registration of Firm / contractor.
(b) Photo copy of Income Tax Account No. (PAN Number).
(c) Photo copy of service Tax.
(d) Photo copy of Experience Certificate for Rs. 200000/- during last two
financial years issued from the level of AGM or equivalent Officers for
Sanitation & Cleaning from any State Govt., Central Govt. & PSUs.
(e) EPF code.
(f) Photo copy of valid Central Labour license.
AGM {A&P}
O/o The GMTD, Muzaffarpur
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ANNEXURE-I
“TECHNICAL ELIGIBILITY OF FIRM/ CONTRACTOR” &
DETAILS REGARDING FIRM/CONTRACTOR
1. Full Name of firm / contractor with address
2. Year of establishment (Enclose documentary
evidence).
3. Type of organization whether partnership /
Proprietorship/ Private Ltd. Or Co- Operative body
etc.
4. Name of the partners / Proprietor of the applicant
with address and phone numbers :-
5. Whether register with Government / Semi
Government or any other private organization.
6. (a) No. of years of experience in the relevant field.
Give proof.
(b) Experience certificate for Rs. 200000/- during
last two financial years as per NIT.
7. Address and Phone Numbers of Office through which
the propose work of organization will be handle.
8. (a) Whether Income Tax return certificate obtained
(copy to be enclosed) & PAN No.
(b) Service Tax No. (Photo copy of certificate to be
given).
(c) Valid central Labour license C.L (R &A) Act.
License No. (Photo copy to be given).
9. EPF Registration (Photo copy to be given).
10. Whether 24 hrs. X 7 days service and support will be
available.
11. No. of supplementary sheet attached if any.
12. Whether Police verification of character certificate of
contractor/proprietor.
13. Reference of Two responsible officers with
designation from Govt./PSU with address and Phone
Numbers
(1)
(2)
14. Name the location of the work executed with name of
organization , work order No, contract Amt. , year of
contract, contract period during last 2 financial years
I/We hereby certify that the above mentioned particulars are true and correct.
Signature for and on behalf
of the firm/contractor
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Annexure-II
Information regarding EMD & SD
EARNEST MONEY
Earnest money amount of Rs. 8500/- (Rupees Eight Thousand Five hundred
only) has been deposited in favour of AO (Cash), O/o The GMTD, Muzaffarpur vide DD
No. -------------------------------------- Dated ---------------------------- Original receipt/DD of earnest
money is enclosed herewith.
SECURITY DEPOSIT
(i) If tender is accepted, 7.5% amount will be deducted from monthly
bill as security deposit and it will be retained in this office for the
period of contract.
(ii) No interest will be paid on security deposit.
(iii) Security deposit will be refunded after successful completion of
contract period.
(iv) Cost of any damage or loss of department property will be adjusted
from security deposit.
I/We agree that the decision of the General Manager Telecom
District, Muzaffarpur will be final.
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ANNEXURE-III
General Conditions
1. Eligible Bidders: - This invitation for bid is open to all the Indian Nationals only
upto the date of submission of the bid.
2. Submission of Tender: - The bid shall be submitted as per Annexure –I. The
misc. work indicated in Annexure –I is for the propose of tender evaluation only.
The bid must be submitted in two sealed wax cover and marked as under:
Envelope must be subscribed as “TECHNICAL BID FOR SANITATION & CLEANING
IN BSNL MUZAFFARPUR” & “FINANCIAL BID FOR SANITATION & CLEANING IN
BSNL MUZAFFARPUR”. Two bids (one technical & another financial) in separate
envelope should be dropped. Financial bid should only be opened when technical
bid is found in all respect OK.
From :
Name and Address of tenderer ---------------------------------------------------------------
----------------------------------------------- The tender documents shall be signed in
ink on each page by the bidder.
Sealed cover address by name to AGM (A&P), O/o The GMTD, Muzaffarpur shall
either be sent by registered post or deposited in the Tender Box available in his
room on or before 14:00 hrs. of 29-08-2012.
3. Compliance: - Compliance report on all the terms and conditions of the contract
must be submitted as per Annexure –II. In case, Compliance report is not enclosed
with the offer, the same shall not be considered.
4. Earnest Money: - The earnest money of Rs. 8500/- (Rupees Eight Thousand five
hundred only) may be deposited in shape of Bank Draft in the name of AO (Cash), O/o
The GMTD, Muzaffarpur or in cash on ACG-67 to AO (Cash), O/o The GMTD,
Muzaffarpur.
5. The Bank Draft/Deposited receipt of ACG-67 must be enclosed with tender. Without
Earnest money tender will not be entertained.
6. The earnest money of unsuccessful tenderer will be refunded through cheques after
finalization of tender.
7. The earnest money of successful tenderer will be converted into S.D.
Security Deposit :-
8. Security Deposit 7.5% amount will be deducted from monthly bill as security deposit
will be retained in this office for the period of contract.
9. No interest will be paid on security deposit.
10. Security deposit will be refunded after successful completion of contract.
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11. Cost of any damage or loss of departmental property will be adjusted from security
deposit or will be deducted from bill.
Obligation of the contractors:-
12. In order to ensure sanitary of the campus as per the clause above, the
contractor may be required to deploy the personal for the purpose of the
following work of this tender.
NOTE : If documents submitted by the bidder is found fake on verification, the EMD
may be forfeited, debarred from future tender and Blacklisted from the Department
Scope of work
1. Sanitation & Cleaning of BSNL Colony, Mithanpura, Muzaffarpur (covered
area 1769 Sq. Mt, uncovered area 19548 Sq. Mt.) – 01 Place.
2. Provision of drinking water serving table to table at GMTD Office,
Muzaffarpur. Total no. staff 102. – 01 Place.
3. Maintenance of Garden at GMTD Office Campus and Officer Quarters
Campus Muzaffarpur – 02 Places.
4. Maintenance and caretaking of inspection quarter of GMTD, Muzaffarpur. –
01 Place.
5. Cleaning and mopping of C-DOT switch room, E-10B switch room, C-DOT
building corridor first floor & ground floor, DE/SDE offices in C-DOT & E-
10B buildings, C-DOT building ground floor S/M office, C-DOT power plant
room, CDR equipment / WLL BTS room (first floor of E-10B MDF building),
WLL MSC and E-10B Power Plant, Ladies Tiffin room, all toilets of C-DOT
and E-10B buildings, cleaning of Officers quarter campus, cleaning of
exchange campus and upkeep of gardens in exchange campus.
15 DUTIES OF CLEANERS
15.1 He will start the work in morning.
15.2 He will clean the entire campus daily.
15.3 He will clean the road inside the campus.
15.4 He will clean the drain lines weekly.
15.5 He will clean grass inside campus.
15.6 The contractor shall himself deploy necessary required personal.
15.7 He will clean the outside quarters approach road only.
15.8 He will clean the campus and the dust will be thrown at proper place.
15.9 The Agency / contractor will supply other cleaning materials like phenyl, broom,
bleaching powder etc.
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16 Duties of Waterman/woman:-
16.1 He/she shall arrange to supply clean water to all staff time to time and table to table
at GMTD office Muzaffarpur.
16.1.1 He/She shall serve the occasionally meeting and other function held in office of
GMTD, Muzaffarpur.
16.1.2 He/She shall present in the office during office hours.
16.1.3 He/She personal involved in this work having good experience.
16.1.4 The items as per requirement will be provide by the Department i.e. Bucket, Jug,
Tumbler, Glass etc.
17 Duties of Gardener :-
17.1 They shall maintain all garden and Phool gamla at GMTD Office campus,
Officer Quarter campus and C-DOT and E-10B exchange campus
Muzaffarpur.
17.2 They shall give manure to plants provided by the department.
17.3 They shall do the plantation as and when required as per season.
17.4 They shall change the gamla/fertilizer provided by BSNL and up keep of all
Gamlas coloring etc weekly.
17.5 Maintenance of garden should done daily.
17.6 The person involved in this work must have sufficient experience.
18. Duties of Caretaker of I/Q :
18.1 Caretaker will perform his duty on 24 Hour basis.
18.2 The person involve in this duty will have good experience.
18.3 They will maintain and up keeping all room of Inspection Quarter.
18.4 They will work as per instruction of Authority.
18.5 The materials required for maintenance like room fresher, heat, acid, phenyl,
harpic etc will supplied by tenderer.
18.6 Faulty bulbs will be changed by contractor.
19. The contractor shall deploy necessary required personnel.
20. The GMTD, Muzaffarpur reserve the right to disqualify such bidders who
have a record of not meeting the contractual obligations against earlier
contracts entered into with the Department.
21. The contractor shall not be permitted to tender if any of his near relative in
working as an officer in any capacity in Bihar Telecom Circle. He should
submit and affidavit that no his/her near relation is employed in Bihar
Telecom Circle. By the term near relative is meant wife, husband, parents
and grand parents, children and grand children, brother, sister, uncle,
aunts, cousins and their corresponding in – law.
22. Any attempt at negotiation direct or indirect on the part of a tender with the
authority to whom be has submitted the tender of authority who is
competent finally to accept if after he has submitted his tender of any
endeavor to secure any interest for an actual of prospective tenderer or to
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influence by any means the acceptance of a particular tender will render the
lender liable to exclusion from consideration.
23. No tender should be accepted from any person directly or indirectly
connected with the Govt. Service.
24. Late/Delayed tenderers :
Late tenders (i.e. tenders received after the specified time of opening,
(delayed tender (i.e. tenders before the time of opening but after the due
date and time of receipt of tenders) and post tender offers should not be
considered at all.
Penalty clause :
If the contractor/tenderer fails attend the work within one week after issue of
work order (it may be telephone also). The penalty Rs. 100/- per week will be
charged.
25. The Tenders are at liberty to be present or should their representative at the time
of opening of tender. The representative should bear authority letter from the
tenderer.
26. The GMTD, Muzaffarpur reserves the right to reject all the tenders so received
without assigning any reason.
AGM (A&P)
O/o The GMTD, BSNL Muzaffarpur
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ANNEXURE-IV
Commercial condition of the contract
1. The validity period the contract will remain effective for one year from the date of signing of the
agreement. It is subject to extension at the discretion of GMTD, Muzaffarpur based on the
performance.
2. The contract can be terminated by GMTD /Authority by giving a notice of one month
without assigning any reason.
3. The GMTD, Muzaffarpur reserves the right to terminate the contract at any point of time
in case of unsatisfactory performance. The decision of GMTD /Authority shall be final
and binding.
4. The contractor shall compensate in full the loss substained by GMTD on account of any
left, burglary and any other kind of intrusion in building/areas of GMTD campus or loss
due to any other reason. The amount of loss to be compensated by the contractor shall be
determined by the GMTD authority.
5. Monthly Bills as per the rates agreed to for the work viz. shall be raised by the contractor
to concern SDE. After verification by SDE the bill will paid by the AO (Cash), O/o The
GMTD, Muzaffarpur. No revision of the rates on any ground will be entertained till the
contract is in force. In other words the contractor will not claim my enhanced rates
during the currency of this contract.
6. The Income Tax will be deducted at source as applicable.
7. The SD 7.5% will be deducted from monthly bill.
8. No leave of any kind to the personnel shall be sanctioned by GMTD,
Muzaffarpur/Authority. The contractor shall be liable to make substitute arrangement in
case of the absence of the personnel. The contractor shall have to make substitute in case
weekly offers. No extra payment shall be payable on this account. The contractor has to
keep sufficient no of leave reserves.
9. The contractor shall bear all the expenses incurred on the following:-
(a) Brooms, Phool & Coconut both, as required.
(b) Gaita, Kukiali, Pails, Plastic pipe, Brush, Basket etc.
10. GMTD /Authority reserve the right to change the palce of duty of any personnel. It also
has the right to ask for replacement if any particular staff is not found to be carrying out
the functions effectively.
11. The staff shall be found to observe all instructions issues by GMTD /Authority
concerning general discipline and behavior.
12. The GMTD /Authority has also the right to check the various implements item etc. The
contractor shall maintain these items to the satisfaction of GMTD /Authority.
13. The contractor shall comply with all the statutory provisions as regards personnel to the
deployed by them in respect of minimum wages.
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14. The GMTD /Authority shall not be responsible financially or otherwise for any injury to
the security personnel in the course of performing the duties.
15. The contractor shall not be permitted to transfer their rights and obligations under this
contract to any other organization/otherwise.
16. In case any of the details or documents furnished by the contractor while filling up to the
tender or at any time are found to be false at any stage, GMTD /Authority, Muzaffarpur
shall have the right to process against him under the process of law. The contractor shall
not impose any other conditions during the period of contract.
17. In case of breach of any of the terms of agreement, the security deposing of the contractor
is liable to be forfeited by GMTD /Authority against any amount which contractor may
own to GMTD /Authority.
18. Any other provisions as advised by the GOI/BSNL, New Delhi should be incorporated in
the agreement. The same shall also be binding on the contractor.
AGM (A&P)
O/o The GMTD, Muzaffarpur
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ANNEXURE-V
ARBITRATION CLAUSE
(i) In the event of any question, dispute or difference arising under this agreement
or in correction therewith except as to matter the decision of which is specifically
provided under this agreement the same shall be referred to sole arbitration of
the CGMT, Bihar Circle, Patna/BSNL or in case his designation is changed or his
office is abolished then in such case to the sole arbitration of the officer for the
time being entrusted whether in such case to the sole arbitration of the CGMT,
Patna or by whatever designation such officers may be called (hereinafter referred
to the said officer) and if the Director General or the said officer is unable or
unwilling to act as such the sole arbitration or some other person appointed by
the Director General or the said officer. The agreement top appoint as arbitration
will be in accordance with the arbitration and conciliation Act – 1996.
There will be no objection to any such appointment that the arbitration in Govt.
Servant he has expressed views on all or any of the matter under dispute. The
award of the arbitrator shall be final and binding on the parties. In the event of
such arbitration to whom the matter is originally referred being or vacating his
officer or being unable to act for any whatsoever such Chief General Manager or
the said officer shall appoint another person to act as arbitration in accordance
with terms of the agreement and the persons so appointed shall be entitled
proceed from the stage at which it was left out by his predictors.
(ii) The arbitration may from time to time with the consent of parties enlarge the time
for making ad publishing and award. Subject to aforesaid arbitration and
conciliation Act – 1996 and the rule made there under, any modification thereof
for the time being in force shall be deemed to apply to the arbitration proceeding
under this clause.
(iii) The venue of the arbitration proceeding shall be the office of Director General
Department of Telecommunication at New Delhi or such other places as the
arbitrator may decide.
AGM (A&P)
O/o The GMTD, Muzaffarpur
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ANNEXURE-VI
SUBMISSION OF TENDER
The bidders are requested to submit their offer in Sealed envelop. Tender
should submit in separate bid (1) Technical Bid and (2) Financial Bid. In
technical bid, the supporting papers in respect to eligibility conditions as
mentioned in tender document should be enclosed. In financial bid, as
mentioned. Both Technical bid and financial bid should be kept in third envelope
which should be superscribed with the name of work. First Technical bid will be
opened if it will be found in order, then only financial bid will be opened.
On the envelope the tenderer must mention the name of work i.e. “TENDER
FOR SANITATION & CLEANING OF BSNL COLONY MUZAFFARPUR, C-DOT
AND E-10B SWITCH ROOM, DE/SDE OFFICES IN C-DOT & E-10B BUILDING
MUZAFFARPUR / DRINKING WATER SERVING & MAINTENANCE OF
GARDEN AND MAINTENANCE & CARETAKING OF INSPECTION QUARTER OF
GMTD, MUZAFFARPUR. Tender No.:- GC-721/2012-13 Dated:- 08-08-2012.
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BHARAT SANCHAR NIGAM LIMITED
(A Govt. of India Enterprise)
Office of the General Manager Telecom District
Muzaffarpur
“TENDER SANITATION & CLEANING OF BSNL COLONY
MUZAFFARPUR, C-DOT AND E-10B SWITCH ROOM, DE/SDE
OFFICES IN C-DOT & E-10B BUILDING MUZAFFARPUR /
DRINKING WATER SERVING & MAINTENANCE OF GARDEN AND
MAINTENANCE & CARETAKING OF INSPECTION QUARTER OF
GMTD, MUZAFFARPUR.
Tender No.:- GC-721/2012-13 Dated 08-08-2012
Financial Bid
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ANNEXURE – ‘A’
Financial Bid
Rate quoted by Tenderer
S. Name of Work Rate quoted by Tenderer
No (Per month) (In Rs.) (Word & Figure)
.
1 Sanitation & Cleaning of BSNL Colony,
Muzaffarpur covered area 1769 Sq. Mt.
and uncovered area 19548 Sq. Mt.
(01 Place)
2 Provision of Drinking water serving table
to table at GMTD Office, Muzaffarpur
(Total no. of Staff 102) - (01 Place)
3 Maintenance of Garden at GMTD Office
Campus and Officer Quarter Campus
Muzaffarpur (02 Places)
4 Maintenance & caretaking of inspection
quarter I/Q of GMTD, Muzaffarpur
(01 Place)
5 Cleaning and mopping of C-DOT switch
room, E-10B switch room, C-DOT
building corridor first floor & ground
floor, DE/SDE offices in C-DOT & E-
10B buildings, C-DOT building ground
floor S/M office, C-DOT power plant
room, CDR equipment / WLL BTS room
(first floor of E-10B MDF building), WLL
MSC and E-10B Power Plant, Ladies
Tiffin room, all toilets of C-DOT and E-
10B buildings, cleaning of exchange
campus, cleaning of officers quarter
campus and upkeep of gardens in
exchange campus
Total:-
Note:-The rate quoted should be inclusive of levies and taxes i.e. sale Tax, Excise duty, packing
forwarding, freight, insurance, VAT, etc.
Signature for and on behalf
of the Firm/Contractor
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