Minutes of the fifty-seventh CDAP Information Technology Committee (CITC) Meeting
In the Ministry of Health Head Office fourth floor Minister’s Conference Room
Thursday June 14h 2007
Present: Christopher Samuel (CSa) - Ministry of Health, Committee Chairman
Sharon Subero (SSu) - Ministry of Health
Louella Sealy (LS) - NCRHA
Richard Robinson (RR) - NIPDEC
Stephon Stewart (SS) - NIPDEC Pharmaceutical Division, Secretary
Excused: Artie Whittington (AW) - NIPDEC
Wayne Lucky (WL) - Ministry of Health
Tomas Sandor (TS) - Ministry of Health
Andrew Rahaman (AR) - Pharmacy Board (PB)
DESCRIPTION Action /
The meeting commenced at 10:20 am, approximately.
1. Confirmation of Minutes
1.1 RR referred to Minute 1.1 of the fifty-sixth meeting and stated that the last
sentence should read as follows: “CP, KR and RR explained to the
Committee the additional functionality afforded with this version of the
terminal device and its associated smart cards.”
1.2 RR referred to Minute 1.6 of the fifty-sixth meeting and stated that the last
sentence should read as follows: “RR continued as to how pharmacies
would access patient smartcard data must be specified as well as who pays
for this system to be developed.”
2. CDAP Expansion
2.1 RR referred to Minute 1.3 of the fifty-sixth Committee meeting and stated
that all mandatory prescription (Rx) labelling requirements were followed, PB
but still wanted advice and final sign off on this from the PB.
2.2 RR referred to Minute 1.4 of the fifty-sixth Committee meeting and stated
that for patient smartcard enrolment, using CDAP participating
pharmacies offered a greater measure of control for this process. LS
suggested that patient enrolment be done at the major public health
institutions, possibly using MOH On the Job Trainees (OJTs). CSa stated
that this must be properly planned for.
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2.3 RR referred to Minute 1.6 of the fifty-sixth Committee meeting and stated
that pharmacies with their own computer systems would be able to
customise them in order to utilise the CDAP smartcard system. RR added
that there would be a cost in developing the generic interface used to
integrate diverse pharmacy systems with CDAP.
2.4 RR referred to Minute 1.7 of the fifty-sixth Committee meeting and stated
that the list of pharmacists was forwarded to Infotech and the pharmacist
smartcards were created.
2.5 CSa referred to Minute 1.8 of the fifty-sixth Committee meeting and stated
that the launch of the CDAP smartcard for use on the terminal device
would be held at Crowne Plaza on the first available date in July 2007. MOH
2.6 RR referred to Minute 3.1 of the fifty-sixth Committee meeting and would
attempt to forward a photocopy of the cheque to the MOH to assist in the RR
preparation of formal correspondence on its purpose, which is patient
2.7 RR referred to Minute 3.2 of the fifty-sixth Committee meeting and stated
that the CDAP smartcard registration form was designed and forwarded to NIPDEC
Infotech. The vendor would then work with this design to ensure it works
with Optical Character Recognition (OCR) scanning software.
2.8 RR referred to Minute 3.3 of the fifty-sixth Committee meeting and stated
that accessing personal identification numbers (PINs) for foreign-born
nationals requires data integration between the Civil Registry and the MOH
Ministry of National Security’s immigration records. RR added that the
project to integrate foreign-born nationals into the Civil Registry has
stalled and someone needs to drive it. CSa would raise this issue with the
Permanent Secretary in the MOH (PSMOH).
2.9 RR stated that CDAP participating pharmacies were informed at the
terminal device training they would purchase consumables. RR added that
the previous PB President stated that the professional fee paid to
pharmacies covers terminal device consumables.
2.10 RR stated that pharmacy professional fee payments were processed up to
the end of February 2007.
2.11 CSa referred to Minute 3.8 of the fifty-sixth Committee meeting and stated
that the CDAP study’s brief would be done by the MOH and external MOH
organisations would submit bids for the tender to execute the study.
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2.12 CSa referred to Minute 3.9 of the fifty-sixth Committee meeting and stated
that the MOH’s legal department needed to clarify certain issues with
NIPDEC’s management of CDAP. CSa added that NIPDEC would
continue to procure supplies and process professional fee payments for
2.13 SSu referred to Minute 3.10 of the fifty-sixth Committee meeting and
stated that the vendor has not completed client requirement evaluations for
the National AIDS Coordinating Committee (NACC).
2.14 CSa referred to Minute 3.11 of the fifty-sixth Committee meeting and
stated that diabetes-testing supplies are being considered for inclusion on
CDAP. RR suggested that when the CDAP smartcard system is functional
that physicians indicate if a patient is insulin dependent.
3. Project Status Review
3.1 RR stated that the latest version of the terminal device software, with
smartcard capabilities, is working, but one (1) report remains to be done
and would be included in the next release of the software. RR added that
the latest version was sent out to eight (8) pilot pharmacies throughout
3.2 RR stated that the most patient smartcard registration was received
through Vita Drugs and Midtown Pharmacy.
3.3 RR stated that representatives from all participating CDAP pharmacies
would be trained on the use of both the pharmacist and patient smartcards
with the latest version of the terminal device software. RR added that NIPDEC
pharmacies would be given follow up training on professional fee claim
payment processing with the new system.
3.4 RR stated that at present the electronic network connection for data
transfer between the terminal devices and the CDAP MIS Backend, which NIPDEC
is housed at NIPDEC Central Stores (C40) was being finalised.
3.5 RR stated that the vendor Infotech Caribbean has installed the terminal
device and trained users in Tobago. RR added that NIPDEC was awaiting NIPDEC
a formal report on this deployment from the vendor.
3.6 RR referred to Minute 4.3 of the fifty-sixth Committee meeting and stated
that NIPDEC would move forward using the CDAP MIS Backend before
the completion of its fine-tuning.
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4. ENCOM Upgrade Project
4.1 SS updated Committee members in the status of the ENCOM Upgrade
deployment and stated that Internet connectivity, between sites and the
vendor remained the greatest challenge for the project. RR added that
ENCOM sites would be able to electronically order items directly from
NIPDEC Pharmaceutical Division, but that facility was not yet
5. Other Matters
5.1 CSa introduced SSu, a member of Tomas Sandor’s (TS) team, to the
Committee. SSu would represent TS at future Committee meetings.
5.2 Minute held over from the last Committee meeting. HR stated that the
inclusion of ten (10) MOH sites on the E-Backbone would begin in April
5.3 CSa stated that the next meeting of the Committee would be held after the
CDAP smartcard launch and would deal with any matters arising out of it.
With no further business the meeting ended at approximately 11:27 am.
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