THE UNIVERSITY OF NOTTINGHAM
Recruitment Role Profile Form
Job Title: Research Project Administrator (fixed-term)
School/Department: School of English
Salary: £21,171 to £25,251 per annum depending on skills &
experience. Salary progression beyond this scale is subject
Job Family and Level: Administrative, Professional and Managerial Level 3
Contract Status: This post will be offered on a fixed term contract from 1
January 2013 (or as soon as possible thereafter) until 31
Hours of Work: 36.25 per week; you are expected to be present in the
Institute for Name-Studies during weekday working hours
Location: Institute for Name-Studies, School of English,
Trent Building, University Park Campus
Reporting to: Dr Jayne Carroll, Director, Institute for Name-Studies (INS)
Purpose of the role: To provide support for INS members working on the AHRC-
funded project, The Place-Names of Shropshire
Main Responsibilities % time
1. The main responsibilities of the successful candidate during the first two 50%
years of the appointment will be to work with the project’s Research Fellow,
Dr John Baker, in the processing of research data from the paper slips
compiled by a team of researchers over the past thirty years.
The post-holder will be required to use specialist knowledge to set up, edit,
and manage a database of names and historical forms on behalf of the
research project. Once set up, the post-holder will be required to develop
the structure of the database in accordance with the requirements of the
research project. The post-holder will be responsible for the content of the
database and provide data analysis in report form as required by the PI,
including status reports and quality control reports to ensure the integrity of
the data recorded at regular stages throughout the project.
On a day to day basis, this will involve transferring data (names, historical
forms, and associated source-document information, to an XML database),
working within the geographical administrative structure of the Survey of
English Place-Names (in most cases the medieval hundreds, ancient
parishes, and townships of England).
The post-holder will have a high degree of responsibility and will be
responsible for checking the quality of the data provided for the project,
following up any shortfalls in information with the research staff as
appropriate. For example, this might involve identifying parishes for which
the available name-forms are inadequate to produce a fit-for-purpose
Survey volume. The post-holder must therefore have experience of working
with place-names, from major settlement names to field and building
names, and with the Survey of English Place-Names.
The post-holder will be required to work independently and plan their own
workload in accordance with the target completion dates of the project.
2. The post-holder will be responsible for administering the project’s 25%
programme of ‘Impact’ activities (outreach and public engagement) in
Shropshire. They will
communicate on a regular basis with a range of external
organisations to build good working relationships and maintain all
contact details on behalf of the Institute for Name-Studies;
research and collate, in association with the PI, appropriate material
for the exhibitions;
liaise with project team and Shropshire library staff in order to select
materials for digitisation and print production;
advise the PI on the pricing and purchasing of exhibition material
following liaison with the appropriate suppliers;
liaise with design and print companies to produce exhibition material
research, proofread and edit exhibition material;
liaise with Shropshire library and archive staff to arrange the
exhibition and lecture events;
attend meetings on behalf of the research project and report back to
the PI as required;
arrange travel and accommodation for the relevant members of the
project team delivering the programme of Impact activities.
3. The post-holder will be responsible for managing the project (non-staffing) 5%
budget, using Agresso software.
4. The post-holder will answer and process routine project-related queries 5%
interested members of the public;
local groups involved in the project’s crowd-sourcing activities;
the county editors and other expert users of the Survey.
This will involve checking the email@example.com email
address on a daily basis.
5. The post-holder will undertake editing and, with guidance, developing the 5%
websites of the Institute for Name-Studies and the English Place-Name
Society. This will include drafting descriptions about the work that is being
undertaken on the project for the website. The content of these descriptions
and other substantive text will be approved and confirmed by Dr Jayne
Carroll, Dr Paul Cavill, and/or Dr John Baker.
6. The post-holder will organise project meetings held in Nottingham and 5%
booking meeting rooms within the University and in Shropshire
making arrangements for catering;
booking hotel or B&B rooms for project members and invitees.
7. Additional administrative work will include: 5%
maintaining project records, both in digital and hard copy;
filing these records;
placing any necessary orders for stationer;
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submitting financial claims to the School’s School Administrator for
payment on behalf of the project.
Knowledge, Skills, Qualifications & Experience
Qualifications/ Educated to HND/HNC or degree A qualification which evidences
Education standard (or equivalent) with interest in Linguistics or History.
experience of working in a similar role
Significant experience in a relevant
academic or educational environment.
Skills/Training Excellent oral communication Experience of maintaining
skills, with the ability to websites within an educational
communicate with a diverse range environment.
Excellent written communication
skills including excellent grammar.
Attention to fine detail, including
excellent proof-reading skills.
Ability to manage own workload.
Excellent interpersonal and
Advanced IT skills including
<oXygen> XML editor, Microsoft
Office applications, email,
databases and the internet, and
CMS software (ideally Contensis)
for website maintenance.
A working knowledge of XML
A thorough knowledge of the
English Place-Names Survey and
A working knowledge of the
geography of Medieval England,
including an understanding of the
Experience Ability to work in a team
Ability to act on own initiative.
Working to deadlines.
Experience of text-checking and
Proven experience in a customer
focused environment and a
knowledge of the University.
Demonstrable experience of
working with place-names, from
major settlement names to field
and building names.
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i) taken independently by the role holder
Prioritisation of work on a daily basis
Responding independently to enquiries about the research project and content of the
research database as required by the project
Researching, collating and editing information from the database for inclusion in
research reports and documentation as required by the research project
Identifying areas of data that need to be referred to the research staff for further
Booking rooms, catering, accommodation
Ordering stationery, supplies etc. for the project
Organising records and information about the project
Layout and basic content of the project web-pages
ii) taken in collaboration with others
following up any shortfalls in information for the database with the research staff as
Editing and emending of material in database and on website
Content of the project web-pages beyond the basic layout and information
Scheduling project work beyond daily routine
Dates of meetings
iii) referred to the appropriate line manager by the role holder
Offers of material from persons other than the project team-members
Any complex enquiries or enquiries involving specialist onomastic knowledge
Queries about the Name Studies library cataloguing process
Please quote reference: CE09831A
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Further information about the Research Project
The research project is an AHRC-funded project, The Place-Names of Shropshire, and is a
collaborative venture, with the Centre for Advanced Welsh and Celtic Studies, to complete a
long-term study of Shropshire place-names begun by Dr Margaret Gelling, former President of
the English Place-Name Society (EPNS) and one of the subject's leading exponents of the last
Before her death in April 2009, Gelling had published around half the county in five volumes,
with a sixth published posthumously. In four further volumes we aim to cover the remainder of
the county and to provide a full introduction to the completed survey. In the process we shall
assemble and discuss the evidence for thousands of names of settlements, natural features
and landholdings. These names were coined from the early medieval period onwards by those
who owned, governed, lived on or worked on the land, and they stand as evidence for the
concerns and perceptions of these people, for the languages that they spoke and for a
landscape sometimes quite recognisable, sometimes wholly altered.
The Survey of English Place-Names is an ongoing project to publish, county by county, the
names of England’s cities, towns, villages, and minor places. It is the main work of the English
Place-Name Society, founded in 1923 to carry out the Survey. The first county to be published,
Buckinghamshire, appeared in 1925. Since then, 87 further volumes have been published:
2011 has seen the publication of the fifth volume of the Leicestershire survey. The Survey is
very widely used by researchers of many disciplines within academic and non-academic
Informal enquiries may be addressed to Dr Jayne Carroll (firstname.lastname@example.org)
Further information about the Institute for Name-Studies is available at:
Information about the Institute for Name-Studies in the School of English
The Institute for Name-Studies was established in September 2002 as an umbrella for the
various research activities of the English Place-Name Survey (founded 1923; a British
Academy Research Project) and the Centre for English Name-Studies (established 1992). It
houses the library and research resources of the English Place-Name Society. The Institute is
very successful in attracting external research funding and has an excellent record of
collaboration with other academic institutions. Current and recent research projects include:
Landscapes of Governance – assembly sites in England, fifth to eleventh centuries (with UCL,
funded by The Leverhulme Trust); The Impact of Diasporas in the Making of Britain (with
Leicester, funded by The Leverhulme Trust); Perceptions of Place: English place-name study
and regional variety (AHRC); the Key to English Place-Names (AHRC and the British Academy);
the Digital Exposure of English Place-Names (JISC).
Information about Medieval Language and Literature in the School of English
The Interdisciplinary Ethos of Nottingham
English is defined broadly at Nottingham, and staff in the Medieval section of the School have a
wide range of specialisms, from Old English and Old Norse to early modern Scottish literature.
Staff also collaborate in teaching and research with colleagues in the Literature, Language, and
Drama sections. Research clusters based within the Medieval section are the Institute for
Name-Studies (www.nottingham.ac.uk/ins) and the Centre for the Study of the Viking Age
(www.nottingham.ac.uk/english/csva/). All staff in the section are active members of the
University’s interdisciplinary Institute for Medieval Research
(www.nottingham.ac.uk/medieval). There are current research collaborations with colleagues
in Archaeology, Genetics and History, and the international refereed journal Nottingham
Medieval Studies (published by Brepols) is co-edited by colleagues in English and History.
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Colleagues are also active in national and international collaborations with the Universities of
Bergen, Cambridge, Leicester, Limerick and Oxford, and UCL.
Existing Research Strengths
Current and recent funded research projects in the Medieval section include:
The Impact of Diasporas in the Making of Britain (The Leverhulme Trust)
Landscapes of Governance: Assembly sites in England, 5th-11th centuries (The
The Wollaton Medieval Manuscripts: Texts, owners and readers (AHRC)
Genes of Gallgoídil: Cross-disciplinary studies of migration of Irish, Hiberno-Norse and
other Gaelic-speaking populations in the Viking Age (AHRC/IRCHSS)
Perceptions of Place: English place-name study and regional variety (AHRC)
Anglo-Saxon Civil Defence in the Viking Age (The Leverhulme Trust)
Viking Identities Network (AHRC)
For further details see www.nottingham.ac.uk/English/Research/Projects.aspx
Text editing is a particular strength of the School, with staff in the Medieval section
contributing to the publications of the Early English Text Society, the Scottish Text Society,
SEENET, and the Skaldic Poetry of the Scandinavian Middle Ages project. Prominent research
themes in the work of Medieval staff are Disease and Disability, and Genetics, Migration and
Teaching in the Section
All Single Honours and some Joint Honours undergraduate students take The Beginnings of
English (Year 1) and Medieval Englishes (Year 2): these cover the full range of medieval
language and literature, including Old English and Old Norse. Optional modules in medieval
studies are available in both Year 2 and Year 3 of the undergraduate programme.
MA programmes offered by the section are Viking and Anglo-Saxon Studies, Norse and Viking
Studies, Old English, and Medieval English; the section also offers modules for the MA in
English Studies. In addition, under the auspices of the Institute for Medieval Research, the
section contributes to an interdisciplinary MA in Medieval Studies. The Library has good
holdings in the medieval fields, including the Eiríkur Benedikz Icelandic collection. There is also
a small but important collection of medieval literary manuscripts, see:
ollatonlibrarycollection.aspx. The Institute for Name-Studies has its own working library,
located in the School.
Staff in the Section
Members of staff in the section are:
Dr Jayne Carroll (Name-Studies, History of English, early medieval poetry)
Dr Paul Cavill (Name-Studies, Early English Studies – Old English)
Professor Judith Jesch (Old Norse and Viking Studies)
Dr Mike Rodman Jones (Early English Studies - Middle English)
Dr Christina Lee (Viking and Anglo-Saxon Studies)
Dr Joanna Martin (Middle English and early Scottish literature)
Dr Nicola Royan (Medieval, early modern and Scottish literature)
Research Fellows in the section are:
Dr John Baker (Name-Studies)
Emeritus members of the section are:
Professor Richard Marsden (Old English language and literature, history of English)
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Professor Thorlac Turville-Petre (Middle English language and literature)
The University of Nottingham
The School is located on the 330-acre University Park campus just within the western
boundary of the city. Nottingham is one of the most popular universities in the UK and
applications for undergraduate English are buoyant. Consequently, the quality of students is
very high. There are over 32,000 full-time and part-time students at the Nottingham
campuses, and more than 1,000 academic staff distributed across 6 faculties. The University
is a global-leading, research-intensive university with campuses in the UK, Malaysia and China.
Following the RAE results, 90% of all research at Nottingham has been classified of an
‘international standard’ and 60% as ‘world-leading’ or ‘internationally excellent’.
The University is an ideal environment for scholarly, cultural and athletic activities, with an
Arts Centre for music and art, a large Sports Centre and a swimming pool. Good quality
housing and schools are available locally. There is easy access to the Peak District National
Park and a half-hourly rail service (1 hour 45 minutes) to London St Pancras.
For further information about the University, see:
For campus maps and other information, see:
The School of English was one of the first departments to be established when the University
was formally opened in 1881 and is located on the ground floor of the Trent Building,
University Park Campus.
The School was ranked in the top 5 departments of English nationally in the 2008 Research
Assessment Exercise, by Grade Point Average and out of 87 units of assessment. 95% of the
School's research was judged to be of international quality and 70% as ‘world-leading’ or
At present, there are 39 academic staff in the School, 6 Teaching Associates, 4 research staff
and 7 Postgraduate teaching fellows with new staff set to join us during 2012. We offer both
Single and Joint Honours courses at BA level, a range of taught postgraduate Masters courses
(many through web-based Distance Learning) and research supervision in all areas.
Research in the School
The following research groupings in the School form a focus for lectures, conferences,
seminars, grant applications and other collaborative activities:
The Centre for Research in Applied Linguistics (CRAL) is an interdepartmental research unit
comprised of scholars from the School of English, Psychology, Education and Computer
Science. The School also houses two of the largest corpora of spoken English and spoken
business English in the world, both funded in co-operation with Cambridge University.
The Centre for Regional Literature and Culture (CRLC) involves a series of fresh initiatives
relating to regional cultures at both local (i.e. East Midlands) and national levels. The Centre
encompasses work on Byron, the interdisciplinary Landscape, Space, Place Research Group,
and the D. H. Lawrence Research Centre.
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The Centre for the Study of the Viking Age (CSVA) fosters, develops and coordinates research
into all aspects of the Viking Age, with special emphasis on Scandinavian contacts with the
British Isles, and on literary and linguistic sources for the period.
The Institute for Name-Studies (INS) was established in September 2002 as an umbrella for
the various research activities of the English Place-Name Survey (founded 1923) and the
Centre for English Name-Studies (established 1992). The Institute for Name-Studies houses
the library and research resources of the English Place-Name Society.
The Institute for Medieval Research (IMR) is University-wide and includes all the members of
the Medieval Section within the School. This institute hosts inter-disciplinary seminars and
conferences as well as convening an MA in Medieval Studies. The peer-reviewed journal
Nottingham Medieval Studies is also edited and published by the Institute.
Research Funding in the School
The School has been successful in attracting substantial funding from The Leverhulme Trust,
the AHRC, the British Academy, ESRC, EPSRC, the Wellcome Institute and other external
bodies. The University has a number of internal research funding schemes and support for
both internal and external funding applications is provided by the University’s Centre for
Advanced Studies (CAS).
The School currently has c. 90 full- and part-time research students working towards the
higher degrees of MPhil or PhD within the range of topics outlined above, with most full-time
members of staff engaged in postgraduate supervision.
Teaching in the School
English Language and Applied Linguistics
Medieval Studies (including the history of the language)
Literature from 1500 to the present day (including literary theory)
Drama and Performance
The curriculum emphasises a wide range of disciplines within the general areas of English, in
which currently Years 1 and 2 are foundation years introducing the students to these
disciplines, while in Year 3 students select a range of specialist modules.
The School offers a number of specialist taught Masters programmes including Applied
Linguistics, Applied Linguistics and English Language Teaching; Literary Linguistics; Medieval
English; Old English Studies; Viking and Anglo-Saxon Studies; Norse and Viking Studies;
English Literature; and Creative Writing. In addition, the MA in English Studies allows students
to combine modules from different areas, particularly language, literature and medieval
studies. There are also joint Masters programmes with other Schools, including English and
American Studies, Communication and Entrepreneurship, Medieval Studies and Creative and
Professional Practice in Arts and Education (new for 2012).
Over the last few years, the School has invested in the development of web-based e-learning
materials not least on its flagship first year module Academic Community which all full-time
members of academic staff contribute to and participate in. Several Masters courses can be
studied via the web (Applied Linguistics, Applied Linguistics and English Language Teaching,
English Studies and Health Communication, Modern English Language, and Literary
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Linguistics), currently taken by 200 students from around 40 countries. In 2011-12 we are also
part of a pioneering project looking at learning technologies in terms of assessment and
feedback cultures and the student experience led by our current Director of Teaching, Dr Jo
All undergraduate and many postgraduate (on-site) modules in the School are supported by
WebCT with a planned migration to Moodle scheduled for 2012.
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