Exploration and Production Standards Conference on Oilfield Equipment and Materials
API Subcommittee 18 - Quality
Renaissance Worthington Hotel, Ft. Worth, TX
Thursday, January 26, 2012
Chair: Stacey Hagen (Chair)
Vice Chairs: Ted Mitchell and Patrick Fallouey
1:00 PM – 5:00 PM
Agenda Items are provided below in the approximate order to be addressed.
Breaks are at the chair’s discretion
1. Meeting Opening/Safety Issues (Stacey Hagen) Chair welcomed the members and guests
and provided guidance on evacuation in the event of an emergency.
2. Adoption of the proposed agenda (Stacey Hagen) M-S-P to accept agenda with no
3. Attendance (Ed Baniak) (18 for quorum) 25 of 34 voting representatives were present,
Meeting Attendance sheets were circulated (See Attachment A)
Mel Wright was recognized with an award for his past service as chair.
The loss of Dean Goodson was recognized by the committee.
4. Adoption of the minutes from San Francisco, CA, June 30, 2011 (Stacey Hagen)
M-S-P to accept the meeting minutes.
5. Previous (Open) Action Items:
a. ITEM 2009-2 (Stacey Hagen): Identification of processes requiring validation. SC18 Chair
requests update on the status in product subcommittees at the ECS (CSOEM). Item
remains open. Item was brought to the CSOEM and it is an open action on their agenda.
b. ITEM 2010-3 (Stacey Hagen): SC18 Chair to bring the issue of welding across
subcommittees and product specifications to the ECS (CSOEM). The intent was to
ensure a minimum welding performance when the product spec was silent on it. Created
TG6 to Address Item. Item closed.
c. ITEM 2011-1 (Stacey Hagen): SC18 chair to bring the TG4 report (See January 2011
minutes of SC18, Ft. Worth, TX) to the attention of the Monogram Program Board for
review and action. Item brought to the attention of CSOEM. Item closed.
d. ITEM 2011-2 (Gary Devlin): Informal study group to determine feasibility of identifying the
continued compliance of product to its original manufacturing requirements during its life-
cycle. Created TG7 to Address Item. Item closed.
6. Product Spec/Subcommittee Liaison Reports
Call for additional [missing] subcommittee liaisons (SC2, SC10, SC15, SC16, SC17, SC20)
a. Joe Majkrzak (SC5)
There is concern over the quality of the Monogram Program audits. A task group under SC5
was formed to address these concerns and bring back to SC18. The task group will be
involved in addressing these concerns.
Noted that old TG1 was for audit effectiveness and could be reopened.
Suggestion that all subcommittees be approached about the quality of audits associated with
ITEM 2012-1: Stacey Hagen to contact subcommittees through CSOEM to have them
review the quality of the audits associated with their product specifications and report
back to the MPB.
b. Mike Briggs (SC6)
SC6 will meet next month. There will be a round table to address new issues.
c. Shawn Firenza (SC8)
Robert Ubranowski reported for Shawn Firenza. The subcommittee has addressed the need
for processes requiring validation in their documents.
d. Darrell Copsey (SC11)
Ed Baniak reported for Darrell Copsey. Three API Product specifications are under
revisions. Some older documents identified as eligible for withdrawal: will be balloted for as
e. Johnna Oakley Smith (SC13)
A report was provided (See Attachment B). The subcommittee is working on a ew document
on particle size. Adopted-back RP 13C (from ISO equivalent)
f. David Ott (SC19)
Austin Freeman reported for David Ott. Twelve documents are currently under revision.
7. Task Group and Liaison Reports:
a. Task Group 2 (TG2) – API Spec Q1 Revisions (Austin Freeman) Charge: To develop the next
edition of API Spec Q1 independently of ISO TS 29001 while meeting or exceeding the
requirements ISO 9001.
Austin Freeman reported (See Attachment C).
A summary of the process of the revision of the document was provided. The group meets about
once per month for 2 days at a time. Anyone can review the status of the document on the API
Proposal made to revise the scope of the TG as:
To develop the next edition of API Spec Q1 independently of ISO TS 29001 while meeting or
exceeding the requirements ISO 9001, the intent of API Q1, 8 edition and maintain close
alignment in structure and language with API Q2. M-S-P
b. Task Group 3 (TG3) – Task Group on Recommendations for Improvements to the API Monogram
Program (Ed Durante) Charge: To review issues and develop recommendations for
improvements to the API Monogram program.
Ed Durante reported (See Attachment D) and provided a presentation (See Attachment E)
i. NWI 3002 – [NWI Language Summary: Have a study conducted and recommendations made on
the appropriate licensee classifications which organizations should be qualified per a given
specification, e.g., assembler, steel manufacturer, etc.] Status: To be submitted to ECS (CSOEM)
when completed. Need participation from other specification subcommittees to identify categories. No
new activity on this action. Waiting on feedback from ECS (CSOEM) chairs.
The proposed categories for manufacturing were described. Options to move forward: a)
self-disclosure, b) percentage of materials and/or labor, and c) establish minimum activities
for licensees. Work is on-going.
Suggestion that this may require additional input from API legal.
ii. NWI 3007 – [NWI Language Summary: Review Guest / Host licensing currently being offered by
API and provide User input and recommendations to API.] Status: Intent of the original G/H was for a
manufacturer to extend their manufacturing capabilities, but now includes distributor as licensee. Waiting
on feedback from ECS (CSOEM) chairs.
Will address this issue with the report on the MPB. Item Closed (see below)
c. Task Group 5 (TG5) – Quality Management System for the Service Sector (Stacey Hagen)
Charge: Oversee the development of Spec Q2 - Quality Management Systems for Service
Supply Organizations for the Petroleum and Natural Gas Industries.
Stacey Hagen reported. (See Attachment F)
Document published on December 15, 2011. The document was published in less than a year.
The TG recognized the group that developed the document. A work group has been proposed to
address a user’s guide on this document. Dr. Ed Baniak was recognized for his guidance and
support enabling API Spec Q2 to be developed and published in less than a year and presented
with an Oil & Gas Industry Recognition Award.
It was reported that TG5 is working with API to establish Beta Test sites for auditing against the
new API Spec Q2. A service center in Louisiana had volunteered their facility. The Beta Tests
will service as a means to identify potential hurdles, gaps and issues with the new specification as
well as a means for API to identify needed resources for the new certification program. In
addition, an industry forum has been scheduled for February 23, 2012 in Houston to gain insight
on the number of global facilities that are impacted by the new document, discuss certification
schemes and identify User’s perception on compliance. The need for a new TG5 Chair was
identified and a request was made for candidates (see New Business, below)
d. Task Group 6 (TG6) – Welding Requirements in the API Product Specifications (Bud Weightman)
Charge: To review all API product specifications to cross-functionally identify
requirements for welding; the purpose to identify welding criteria to be recommended for
use in all product specifications where welding is required.
Bud Weightman reported. (See Attachment G) and provided a presentation (See Attachment H)
Plan to identify baseline requirements for auditors to use in the monogram audits based on key
criteria recognized by the task group and to created benchmark requirements where they do not
currently exist. The report will be vetted by a peer review from SC18 and will provide guidance to
the auditors for auditing. The hope is to have the document ready by the summer meeting.
e. Task Group 7 (TG7) – Product Life Cycle (Gary Devlin) Charge: To create a life-cycle
management system document for use in conjunction with products and/or standards
used in the oil and gas industry.
Gary Devlin gave a presentation. (See Attachment I)
The purpose of the review is to provide guidance on the product once it has been monogrammed
and left the manufacturer: associated with installation, service, functionally tested, inspected,
repaired, remanufactured, service. There has been a strong driver for this by pending regulation.
There is a proposal to expand the scope of the document to include other sectors (midstream and
Proposed new charge:
To create a life-cycle management document that provides the means of identifying the
continued compliance of a product to its original and/or current manufacturing and design
requirements and the ability to demonstrate product compliance to original and/or current product
standards and industry/product-specific technical and regulatory requirements throughout the
product lifecycle. M-S-P
A Break - 20 minutes
8. Monogram Program
a. Report from SC18 Liaison to the API Monogram Program Board [MPB] (Stacey Hagen)
When will Spec Q2 be put into the certification program? There will be a forum in Houston in late
February to get information on the potential size of this program. There is also a company that
will undergo a beta-test audit in the 2 quarter to determine what needs to be captured for
TG3-NWI3007 - discussion: The MPB decided immediately that the API will not accept new G-H
licenses. The existing licenses will be maintained for the next 18 months.
b. Monogram Program Status/Update (API Staff) (See Attachment J)
General Program Update (Don Whittaker)
Don Whittaker presented the status of the monogram program and its growth
Audit Update (Aaron Duke)
Aaron Duke presented the status of the monogram program. Effort is being placed in the
development of a training plan for the implementation of a certification program to Spec Q2.
There will be an Asian Auditor summit in China in October/November.
9. New Business:
a. New TG5 Chair – Jim Hood (Chevron) has volunteered to be the new TG5 chair and will take on
the role of the development of a guidance document for Q2.
b. Call was made for additional [missing] subcommittee liaisons
10. Review of New Action Items (listed below)
11. Next Meetings:
a. API Summer Standards Conference in Westminster, CO (June 11-15, 2012)
b. API Winter Standards Conference in New Orleans, LA (January 21-25, 2013)
12. Meeting Adjourned at 4:30 PM
Motion and Action Items Summary:
M-S-P to Accept the Agenda with No Revisions
M-S-P to Adoption of the Minutes from San Francisco, CA, June 30, 2011
ITEM 2012-1: Stacey Hagen to contact subcommittees through CSOEM to have them review
the quality of the audits associated with their product specifications and report back to the
M-S-P to change the charge of TG2 as: To develop the next edition of API Spec Q1
independently of ISO TS 29001 while meeting or exceeding the requirements ISO 9001, the
intent of API Q1, 8th edition and maintain close alignment in structure and language with API
M-S-P to change the charge of TG7 as: To create a life-cycle management document that
provides the means of identifying the continued compliance of a product to its original and/or
current manufacturing and design requirements and the ability to demonstrate product
compliance to original and/or current product standards and industry/product-specific technical
and regulatory requirements throughout the product lifecycle.