Historic Oakland Foundation - DOC

							Historic Oakland Foundation
Board of Trustees Meeting
Bell Tower Building, 12:00 noon
January 21, 2010

Members present: Charlotte Christian, Sara Henderson, Ken Zeliff, Libba Grace, Larry
Upthegrove, English Robinson, Spence Rosenfeld, John Ross West, Dianne Cannestra,
Ben Clark, Bruce Stewart, Betsy Teplis, Bob Price, Andrew Kohr, Ann Abrams, Norman
Asher, Brooks Garcia, May B. Hollis, Ralph Morrison, Shepard B. Ansley, Beau Allen,
Virginia Brooks, Mose Bond, Alan Elsas, Kelly Jordan, Penny Hart, Henry Wyche,
George Hart, Newell B. Tozzer, Katherine Niehaus, Lee Smith, Sharon Cooper.

Chairman Libba Grace called the meeting to order at 12:15 welcoming the Trustees and
Advisory Board members. Chairman Grace introduced the new trustees and new staff
members. She reported that Ralph Morrison will be stepping aside as counsel for the
Foundation and that Grant Wilmer and Howell Hollis will be taking this over. Chairman
Grace reported that Fay and Ann Pearce elected not to move to the Board of Advisors
following their tenure as trustees. She also reported that Fay Pearce is being honored by
the Bobby Dodd Institute. The Foundation will be purchasing seats at a table for the
ceremony.

Chairman Grace reminded board members ideas for projects or anything tasks that need
to be done should be taken to the appropriate committee chair for discussion and approval
by the committee. Committee lists, minutes for the board meetings and committee
meetings will be available on the Historic Oakland Foundation website board page.

Chairman Grace also reminded Trustees of their annual commitment which includes
attending meetings, giving and soliciting support for Historic Oakland Foundation.

The Martin Luther King, Jr. holiday workday was last Monday. Approximately sixty
Emory students participated. The need for a truck to move mulch for 2nd Saturdays and
other workdays was very apparent. Chairman Grace put forth an appeal for a truck in
working order to be donated. If any board member has a truck or knows of someone who
would be willing to loan or donate a truck it would be put to good use.

The minutes for the November 19, 2009 board meeting were approved.

Chairman Grace brought board members attention to the list of board meeting dates and
special event dates on the back of today’s agenda.

Nancy James, 2009 Finance Committee Chairman, and Donna Barwick, 2010 Finance
Committee Chairman, were unable to attend today. Nancy James has provided a Finance
Committee report and budget. The proposed 2010 budget was approved.
Charlotte Christian, Communications Committee Chairman, reported that a company has
offered to do the aerial survey for the GIS (geographic information service) project pro
bono.

May B. Hollis, Development Committee Chairman, advised that letters with pledge cards
will be sent out shortly. It is essential to have 100% participation. While other donations
may be memorials, honorariums or restricted to specific purposes, Board contributions
are unrestricted gifts. Board members are expected to be part of the development effort
and also to identify and cultivate sources.

Sara Henderson, Landscape Committee Chairman, reported that the Landscape
Committee met yesterday. Phase II is almost complete. Sub-freezing temperatures have
taken a toll on the landscape. There will be some replanting to do. The National Garden
Club of America will be visiting in May. The Garden Club of Georgia has adopted a plot
located at block 84.

Ken Zeliff, Restoration Committee Chairman, announced that the first 2010 meeting of
the Restoration Committee will be the first week in February. He hopes to establish goals
for this year. Restoration is part of the development effort.

Under New Business Virginia Brooks discussed the 2010 Shindig to take place
March 27, 2010 at the Trees Atlanta facility. She asked members to start thinking about
auction items such as restaurant, sporting event or concert gift certificates. Volunteers
are needed to work on committees, cook, decorate, bar tend and to do the check out for
purchases made at Shindig. Katherine Niehaus offered to chair the Acquisition
Committee. The cost to attend will again be $50 per person. Ralph Morrison suggested,
for both financial and liability reasons, giving two drink tickets to each attendee and
having a cash bar for any additional beverages rather than an unlimited open bar.

Ruth Middleton, HOF Office Manager, reminded members to sign the roster so that their
names would be captured as attending today’s meeting and to provide any changes in
their personal information on the Board list as soon as possible.

Beau Allen thanked May B. Hollis for serving as the Historic Oakland Foundation Board
Chairman, “the tornado chairman”, in 2008 and 2009. He presented her with a tornado in
a bottle and a tame tornado.

Chairman Grace also thanked Mrs. Hollis and presented her with a recycling tote bag and
a cherry bowl carved by Bill Henderson from wood taken from an Oakland tree that came
down during the March 2008 tornado.

The meeting adjourned at 1:15 p.m.