EDIFY ANNUAL BOARD OF DIRECTORS MEETING MINUTES DATE: 10/18/08, 12:00 PM TO 6:00 PM LOCATION: MAXIMUM RESULTS TRAININGS CENTER, RANCHO CUCAMONGA, CA PRESENT: Andrea Craig; Adam Sick (via phone); Kathy Defensor, Nikk Ehret, Ana Davalos; Cathy Pérez; Annie Abad; Rose Najarian ABSENT: Juan Uribe, Arlene Agoncillo and Brittney Agoncillo I. MEETING COMMENCEMENT A. A. Craig brought the meeting to order at 12:05 pm PST. B. Non-agenda item: 1. C. Pérez motioned to have a vote of no confidence in B. Agoncillo and A. Agoncillo. 2. A. Davalos seconded the motion. 3. Vote was taken and tallied: motion failed. C. Non-agenda item: 1. N. Ehret resigned from the board. He was requested to e-mail his resignation ASAP to C. Pérez. 2. M. Rivera also resigned from the board and e-mailed C. Pérez earlier in the morning. 3. This meant the board was officially 10 people. D. Non-agenda item: 1. C. Pérez motioned to have a vote of no confidence in B. Agoncillo and A. Agoncillo. 2. A. Davalos seconded the motion. 3. Vote was taken and tallied: motion passed (7 yeas and no neas). 4. A. Davalos was nominated as the new Executive Director. C. Pérez was asked to get the vote of A. Sick and J. Uribe. 5. A. Davalos read an article for motivation purposes. II. REVIEW OF INCORPORATION DOCUMENTS A. Bylaws 1. Everyone present read out loud a part of the bylaws; amendments were made after the review. 2. The new copy will be e-mailed to the board. B. Articles of Incorporation 1. C. Pérez read out loud the articles of incorporation. 2. The board approved the articles of incorporation as is. C. Conflict of Interest Policy 1. Everyone took turns reading out loud a portion of the policy. 2. The board approved the policy as is. D. Restructure of Board 1. The board discussed changing the present board formation. 2. The results follow by an unanimous vote of those present: a) A. Davalos was nominated and accepted the position of Executive Director and will continue in her role as Treasurer. (motion initiated by K. Defensor; 2nded by R. Najarian) b) K. Defensor was nominated and accepted the position of Vice President of Marketing and will continue in her role as Assistant Treasurer. (motion initiated by A. Davalos; 2nded by C. Pérez) c) A. Abad was nominated and accepted the position of Vice President of Fundraising and will continue in her role as Vice President of Events. (motion initiated by A. Davalos; 2nded by C. Pérez) d) Vice President of Customer Service was changed to Vice President of Membership. (motion initiate by C. Pérez; 2nded by K. Defensor) e) Removal of the Chief Operating Officer and Vice President positions. (motion initiated by C. Pérez; 2nded by K. Defensor) f) Monthly board meetings and annual board meeting: EDIFY ANNUAL BOARD OF DIRECTORS MEETING MINUTES DATE: 10/18/08, 12:00 PM TO 6:00 PM LOCATION: MAXIMUM RESULTS TRAININGS CENTER, RANCHO CUCAMONGA, CA i) Every 3rd Saturday/month will be a 1 hour (or less) board meeting via conference call. ii) Every quarter the board will meet in person. iii) The first conference call meeting will be November 8, 2008; the first face to face meeting will be December 13, 2008. III. FORECAST OF TRAININGS FOR FISCAL YEAR/CALENDAR YEAR 2009 A. The board decided on the following pattern of events for the upcoming year: 1. January; March; May; July and September will all hold training seminars. 2. February (focus will be families); April (focus will be restaurants); June (talent show); August (focus will be sporting events); October (annual board meeting); November and December will all hold fundraising events. B. Supplies needed for each training 1. Storage room for supplies 2. Easels (minimum two) 3. Easels pads (minimum two) 4. Notebooks and pens 5. Markers for easels 6. Name badges and basket for badges 7. Sound system w/ wireless microphone 8. Multi-function printer/fax/scanner/copier (wireless) 9. Music library 10. Digital camera 11. Actual facility for business by 2010! C. Tasks for each position 1. Two versions of how to present the tasks that each person has was reviewed. The group voted (motion initiated by C. Pérez; 2nded by K. Defensor) on a style and this will be used from now on. IV.FUNDRAISING FORECAST A. Revenue goal for each month is $5,000. B. Every other month a fundraiser will take place. C. Every board member is authorized to find fundraising opportunities and take on the responsibility of getting funds for the company. All ventures will be reported to A. Abad. D. November and December 2008 will be fundraising months only. V. ADJOURNMENT A. Craig adjourned the meeting at 5:42 pm PST and the next meeting will be in October 2009.
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