PURGING VENDORS This system is not real conducive to deleting anything. In theory, yes, you can delete and re-use vendor numbers, but consider the following. When you delete, the vendor record is gone. You cannot access it anywhere on the system, not even in a prior year. All the other information about the vendor - PO's, invoices, checks - is still in the system with the vendor number only - no name. Some counties have chosen to delete the vendor records, but if you do, do a print screen of the vendor record for future reference. I would advise not using the same vendor number again since the system will continue to store activity for the first vendor with the same number. To get a list of inactive vendors, use PUR.571 – Vendor Transaction report found on the Vendor Listings and Reports menu in the Purchasing System. The following example will give you a list of inactive vendors for the past 3 years.
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