75-DAYS AFTER AWARD END DATE CLOSEOUT NOTIFICATION
(Please print and include in your award folder)
TO: Principal Investigator
Department Administrator, ERA Administrator
Department Financial Administrator
Research Process Manager or ICO Officer, as appropriate
FROM: OSR Senior Director Email: ______________ Phone: ___________________
OSR Deputy/Associate Director Email:______________ Phone: ___________________
OSR Accounting Manager Email:______________ Phone:____________________
SPO Number: ___________ PTA: ________________ PI Name: _________________________
Sponsor Name: __________________________________Award End Date: ____________________
According to our records the above listed award has ended. Previously, the Office of Sponsored Research sent you the 60-DAY
ADVANCE CLOSEOUT NOTIFICATION, the AWARD CLOSEOUT NOTIFICATION, and the 60-DAY AFTER AWARD END
DATE CLOSEOUT NOTIFICATION with the closeout checklist and instructions for award closeout.
During the past months, the OSR Closeout Accountant has communicated with the department administrator, and the following is
OSR’s immediate action:
In accordance with the 60-day AFTER AWARD END DATE CLOSEOUT NOTIFICATION, the time period for final
adjustments on this award has now expired. OSR is now closing out the award. The final financial report will be prepared and
sent to the sponsor as required by the award terms and conditions.
An unspent balance of $_____________ remains on the award. OSR is now closing out the award. The remaining balance is
now being de-obligated, and the unused balance is being returned to the sponsor.
Stanford University is required by most federal sponsors to submit final financial closeout reports within 90-days after the award
end date (some agencies may require early submission.) Please assist the Office of Sponsored Research to fulfill Stanford
University’s obligation to the government agency. Untimely submission of final financial closeout to the sponsor could be subject
to A-133 audit finding.