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ALUMNI REGISTRATION FORM NAC/NPAC UNCF CONFERENCE 2012 WEDNESDAY, FEBRUARY 1 – SUNDAY, FEBRUARY 5, 2012 DISNEY’S CORONADO SPRINGS RESORT – FLORIDA Name College Affiliation Address Phone Email AFFILIATION (PLEASE CIRCLE) NAC UNCF STAFF NATIONAL ALUMNI ASSOCIATION INTER-ALUMNI COUNCIL COLLEGE PRESIDENT COLLEGE STAFF OTHER Registration Fees Alumni FEE AMOUNT EARLY BIRD REGISTRATION – POSTMARKED BY $280.00 DECEMBER 18, 2011 $_____________ CONFERENCE REGISTRATION – POSTMARKED BY $350.00 JANUARY 14, 2012 REGISTRATION FEE INCLUDES INDIVIDUAL EVENT TICKETS CONFERENCE BADGE ___ at Leadership Breakfast $ T-SHIRT AND GIFT $40.00 NAC WELCOME RECEPTION Corporate Luncheon ___ at$75.00 $ LEADERSHIP BREAKFAST TALENT SHOWCASE Alumni Recognition ___ at CORPORATE LUNCHEON $ Banquet $85.00 ALUMNI RECOGNITION BANQUET/GALA MEMORIAL SERVICE Miss National UNCF ___ at $ MISS NATIONAL UNCF CORONATION Coronation $40.00 ONLY FULL REGISTRANTS INDICATE T-SHIRT SIZE EVENT TICKETS SUBTOTAL $___________ (PLEASE CIRCLE ONE SIZE ONLY) TOTAL AMOUNT SUBMITTED $___________ SMALL MEDIUM LARGE XL 2XL 3XL PAYMENT INFORMATION Payments must be received and/or postmarked by December 9, 2011 for Early Bird and January13, 2012 for Conference Rates. Make personal, Cashier’s or commercial checks and money orders payable to: NAC/NPAC-UNCF Conference 2012. Personal checks will not be accepted after January 13, 2012. Mail this Registration Form with payment to: NAC/NPAC-UNCF Conference 2012 *UNCF* 229 Peachtree ST, NE* Suite 2350 * Atlanta, GA 30303 FOR OFFICE USE ONLY Check No. __________ Visa MC Discover AMEX _______________________ Exp._____________ Amount Received____________ Treasurer’s Initials ________________ Confirmation Card Mailed________________ Registrat’s Initials ________________ GENERAL INFORMATION REGISTRATION All attendees must be registered in order to participate in the activities of the Conference. Badges and/or tickets will be required for admittance to all activities. THERE WILL BE NO ON SITE REGISTRATION. CONFERENCE REGISTRATION Registrations received AFTER December 9, 2011, must pay the Conference Registration amount. Registrations received after the December 9, 2011, deadline unaccompanied by the adjusted fee will be returned to the sender. THERE WILL BE NO ON SITE REGISTRATION. CANCELLATION POLICY Often unavoidable situations arise which require that you cancel your registration to the Conference. Cancellations are due in writing by January 13 , 2012 in order to be eligible for a refund. The Conference will process a refund minus a cancellation fee of $50 if received by the January 13, 2012 deadline. NO REFUNDS WILL BE PROCESSED AFTER JANUARY 13, 2012. NO SHOW POLICY Because of the administrative cost of registration and preparation of materials for each participant, no refunds will be given to persons not attending the Conference or those who fail to properly cancel their registration prior to January 13, 2012. RETURNED CHECK POLICY Checks that are returned due to insufficient funds or closure of the bank account will be subject to the amount of the check, the bank fees charged by the payee bank and an additional $25.00 processing fee. One notice and a copy of the returned check will be sent with a request for a replacement payment by bank cashier’s check or money order. Registrations related to the returned check will be cancelled if the replacement payment is not received within 15 business days from the date of the notice. The original check will be returned after the replacement payment is received and processed. CREDIT CARD PAYMENT Payments made by credit cards will be processed by the office of the United Negro College Fund. Refunds for credit card payments will be processed as a credit reversal to the credit card number charged. Checks will not be issued for credit card payment refunds. ROOM REGISTRATION Reservations should be made directly with the Disney’s Coronado Springs Resort by calling and requesting the Reservations Department toll free 1-800-45-HOTEL (Ask for Disney’s Coronado Springs Resort Reservations) OR DIRECT DIAL 407-939-4686 (Fax – 407-939-1001). The hotel requires that you secure your reservation for arrival after 6:00 p.m. with a major credit card. Cancellations: 72 hours prior to arrival REGISTRATION OF DELEGATES Each organization must be financial and registered for the Conference in order for a member of that organization to serve as a delegate. Registered delegates must complete and sign the credential form at the registration desk in order to receive the delegate credentials. Registered members representing an organization will not be allowed to vote at the Conference if the organization has not paid its annual membership dues to NAC. CREDENTIALS FOR DELEGATES Registered delegates and qualified officer must complete a VOTING CREDENTIAL FORM to be counted as an eligible voter at the Conference. ALTERNATE delegates will not be accepted from the Conference floor. Delegates must be cleared at the credentials table prior to roll call for each day of the Conference. VOTING ELIGIBILITY Pursuant to Article IV, Section 1(d) of the Constitution and Bylaws of the National Alumni Council, the following groups that are in good stand shall be entitled to have voting delegates at the Annual Conference of the NAC: 1) Each Inter-Alumni Council shall be entitled to four (4) voting delegates; 2) Each National or General Alumni Association shall be entitled to three (3) votes; 3) Each Director of Alumni Affairs of UNCF member colleges/universities shall be entitled to one (1) vote; 4) Each member of the Board of Directors shall be entitled to one (1) vote; 5) All past presidents of NAC shall have one (1) vote; 6) Each Pre-Alumni Council in good standing shall have one (1) vote; 7) Each affiliate organization shall have one (1) vote.
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