Wednesday, August 08, 2012
10:00 a.m. – Westminster Woods
Present: John Turner, Art Doherty, Art Hill, Dan Lange, Clark Williams, Werner Buehler, Kim Puzey, Tony Turner,
and Doug Voyles. Board member Bryan Branstetter, Lea Mathieu, and Ed Taber were absent.
President Turner welcomed everyone to the retreat. At the last Board dinner, one of the Board members asked
how our ratio of instructors to administrators compares to other community colleges. President Turner distributed
a handout that compares BMCC to TVCC, Columbia Gorge, and Clatsop Community College. We are very similar in
ratio to these schools. Dan Lange stated there is a statewide process of defining the full-time part-time ratio being
developed and they may use FTE as part of the calculation.
Update on Strategic Plan
President Turner informed the Board that Clark Williams would be presenting information on the progress that has
been made on the strategic plan. Mr. Williams distributed a chart showing the status of the goals and objectives in
each focus area. New projects that have been added to the strategic plan were also noted. One of the new
projects is the implementation of the no-late add policy. This policy will help with our student success and we are
the first institution in Oregon to implement this policy. The College Coordinating Council (CCC) will be working on
instructional quality over the next couple of years. This will involve training part-time instructors, aligning
curriculum, establishing pre-requisites, and doing a more thorough evaluation of instructors. These items will be
added to the strategic plan over the next year. The CCC will also be focusing on students who come to us not
prepared for college level work. Mr. Williams stated the strategic plan is resource based and tied to our budget.
Several objectives in the strategic plan have been completed. The facilities master plan should be complete in a
couple of weeks. We have a draft IT plan that is ready to go to President Turner for review. This is a companion
document to the facilities plan. Dan Lange informed the Board that we have commissioned a local company to
perform an employer survey. 600 employers over the entire district will be surveyed.
Board Priority Setting for 2012-13
President Turner asked the Board if they are happy with what we are doing strategically. Do they want us to lean
into a new project? Tony Turner stated the strategic plan is a huge document and feels that we are already
working on some great initiatives. President Turner informed the Board that we will continue with what we are
doing with student success and our current push of instructional quality. Mr. Turner would like to see more
Milton-Freewater students interested in BMCC. President Turner stated we are having meetings with the
superintendent of McLoughlin High School. Art Hill said we need to be better about informing our taxpayers of
what we bring to their communities. Mr. Lange informed the Board that we can pull a lot of marketing
information from EMSI. It shows projections for new jobs, age demographics, and etc. Werner Buehler asked if
we are concerned about declining enrollments and marketing issues. How important is it to even have a campus.
The danger we have is believing that people are place bound. Kim Puzey stated these types of questions are what
will keep us in the game.
President Turner stated our last formal accreditation visit was in October of 2004. Recommendations from the
report focused on advising, assessment, and evaluation. We continue to work on assessment. Dan Lange
informed the Board that our next visit was to be this October, but the visit has been delayed until 2014. The
accreditation standards require a mission statement and how we fulfill the mission statement. Mr. Lange
distributed an overview of our mission statement and our core themes. He also outlined how we are going to
respond to our year one report. The commission had the following concerns regarding our definition of mission
Mathematically, BMCC could fail at an entire core them and still meet its criteria for mission
Benchmarks were stated without explanation or justification and therefore arbitrary.
Workforce Development/Self-Improvement core theme indicators did not adequately address
quality of education.
Following is our response:
The college will revise its criteria to be a minimum of 70% accomplishment of the aggregated
benchmarks within each core theme rather than 70% accomplishment of all aggregated
The college developed the benchmarks based on current rates of success, but failed to
communicate this. The college will use a consistent, parallel structure for each indicator
benchmark to provide the necessary explanation for how each benchmark was determined.
The college will contact the Commission office to determine if the college’s assertion in the
report that “repeat customers” of continuing education offerings in fact does provide a
viable measure of quality. If the Commission message indicates revision is necessary, the
college will adapt a student survey of quality currently administered in each offering, and
create an additional indicator and benchmark for this core theme.
Board Self-Assessment Discussion
President Turner stated we are fortunate to have the Board that we have. Our Board is not pushing any personal
agendas and they take their role as a policy board very seriously. Tony Turner said there is value in evaluating our
past performance. Kim Puzey said as a board member he always looks to the staff as being the experts and the
board speaks through the chairman and the chairman speaks for the board. This helps to keep them unified. He
likes how collaborative the board works. Mr. Puzey is interested in technology, infrastructure, and keeping ahead
of the curve. He would like to see things expand in Milton-Freewater and Baker. Mr. Puzey stated the board
members need to get more in tune with area high school boards. We need to have better outreach. We need to
be able to demonstrate our value to the community. Clark Williams noted that what the board is talking about is
Board Discuss President Attributes
At this time, President Turner, Art Hill, Clark Williams, and Dan Lange were asked to leave the room. Art Doherty
asked the Board members to choose the top seven traits of what they would like to see in a president. Each Board
member was given a list of 27 personality traits to choose from. The results will be compiled and reviewed later in
the day. Input will also be sought from the Board members who were unable to attend the retreat.
Board Information Updates/Discussion
Facilities Master Plan
Clark Williams stated the final facilities master plan should be here in about two weeks. This will be used
as the basis for the bond campaign. It is the blue print for the rationale for the bond campaign. President
Turner’s concern for the long range plan is that it is not really understood by the staff at the college.
Therefore, there is some reluctance to support it.
IT Master Plan (Draft)
The draft IT master plan is ready to be passed to President Turner for his review. The plan is built from
the same conversations we had when putting the facilities master plan together. The plan outlines what
we need to do in infrastructure over the next three to five years. The college currently has two fees that
each student pays that goes into a special fund that pays for information technology. Werner Buehler
asked if the plan is tied to revenue forecasts. Clark Williams responded that it is. Art Hill feels that tying
the facilities plan to student success in important for getting support and the IT plan needs to be tied to
Dan Lange distributed information regarding Eastern Promise. Eastern Promise is the umbrella for early
college programs. Through Eastern Promise we will now be able to allow instructors without a master’s
degree in their subject area to teach courses. These courses will have an assessment based test at the
end of the course. A pre-pilot of the program was conducted this spring with a 56% pass rate. Mr.
Williams asked if the 56% pass rate in the pilot program is indicative of the inadequacy of the teacher pool
versus the pool of students. At this point we really don’t know. A pilot program consisting of seven
courses will be held this year. This fourth pathway fits with OEIB’s vision of 11-14 funding priorities. A
multi-million dollar educational sector proposal is currently under development. The funding would allow
Eastern Promise to expand courses in eastern Oregon and expand statewide with three centers in western
50 Anniversary planning
President Turner distributed a list of all events planned for the 50 anniversary celebration. Board
members were encouraged to attend as many events as possible.
Report from CC President’s Planning Retreat
President Turner recently attended the annual Oregon President’s Council planning retreat. A discussion
of governance was held. What the HEC and OEIB are doing was also discussed. The HEC was developed
by the legislature and OEIB comes from the Governor. The HEC is focused on textbook costs, credit for
prior learning, and Western Governor’s University. OEIB recommends where the money is going to go.
Community colleges have always been a part of the Department of Education and President Turner would
not like to see us moved under the state Board of Higher Education. Community college interests are
more tied to the high schools and universities are tied to community colleges. Sixty percent of the
students who graduated from EOU this past spring had credits from one of the community colleges in
Oregon. The K-12 achievement compacts all contain goals on how to make students more college ready.
OCCA is putting together an ask of $500 million for the next biennium. They believe we will get between
$435 - $450 million. Budget teams will be formed and they will work in secret. The Governor’s staff will
turn in their budget numbers in late October, as will the secret teams. The Governor will then put the
budget together. President Turner informed the Board that there will be a big push in the next few years
for open access for textbooks.
The college is preparing to send forty letters out to citizens in Umatilla and Morrow counties to help form
a blue ribbon committee. The first meeting will explain the plan and a second meeting will be used to
develop a white paper. The white paper will then be brought to the Board for approval and a press
release will be sent out.
Animal Science Center
President Turner informed the Board that part of the bond request includes money for the animal science
center. We are moving up on the capital construction list. The intent is to take the capital construction
funds and combine it with a match of $3.3 million that will come from the bond. Once a site is established
plans will be drawn up. President Turner asked the Board if anyone objected to the college finding a
corporate sponsor for the center. No one indicated having an issue with the sponsorship.
President Planning Discussion
President Turner, Art Hill, Clark Williams, and Dan Lange were asked to leave the room again so the results of the
president attributes could be discussed. The makeup of the two committees was also discussed. The Board will
provide input into the membership.