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Preparation for Wedding

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Preparation for Wedding Powered By Docstoc
					Revised August 2008
                         Fairbanks First Assembly of God
                       Wedding Policies and Procedures
Congratulations!
         We are happy that you are planning your wedding in our church. We will do our
         best to make this holy and happy occasion all that you wish it to be. To assure
         that all reservations are made, please be sure to follow this checklist:

To Schedule Your Wedding on the Church Calendar
                Read this booklet thoroughly and become familiar with policies.
                Return the completed wedding form to the church office along with a
                 $100.00 deposit. Upon approval, your date will be posted to the
                 calendar when the deposit is received. The deposit will be refunded
                 after the wedding if policies have been followed and no damages
                 have been incurred.
                You will be notified when the date is confirmed.

Preparation for Wedding
                Schedule and attend, a series of premarital counseling sessions with the
                 pastor performing the ceremony.
                Inform the wedding party and other people as necessary about these
                 policies.
                Arrange for soloist(s), organist or other musicians.
                Pay all fees due to the church on or before 30 days prior to the date of
                 wedding.
                Assign a responsible person to ensure that all policies are followed and
                 clean up is accomplished for rehearsal, wedding, and reception.

Day of Wedding
                Have a responsible person ensure that all policies are followed and clean
                 up is accomplished.


                                      Wedding Personnel
Officiate
         Please contact a member of the pastoral team to set up an appointment. Both
         the bride and groom will need to be present. If a staff member of the First
         Assembly pastoral team is involved in officiating your wedding a minimum of six
         pre-marital counseling sessions will be required. If you are planning to use
         other clergy/individuals, please speak with the Senior Pastor of First
         Assembly of God.

Church Site Consultant
         A site consultant determined by the church office will be legislated for non-
         member/non-adherent weddings and be optional for member/adherent weddings.
         The site consultant will help to facilitate communication between the wedding
         party and the church office/pastoral staff. (Please note: The site consultant is not
         a wedding coordinator! This person will simply act as a liaison during the final
         week of the wedding to help answer questions mostly pertaining to the facility

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         and its contents.) The site consultant will be available to attend one scheduled
         meeting with the bride and groom prior to the rehearsal, the rehearsal, and the
         wedding ceremony. The site consultant is limited in which aspects of the
         wedding planning in which they will be able to assist.

Sound Technician
         Most weddings require the use of church sound equipment. Due to the
         complexity of the church’s sound configuration, only a trained church sound
         technician can operate the system. No exceptions will be made. He or she will
         attend the rehearsal. Please call the church office to schedule a sound
         technician.

Pianist
         The groom and bride will secure a pianist. The church office may be able to
         provide individuals names and phone numbers of church soloists. All soloists and
         musicians must be approved by the church office. An honorarium is suggested to
         be given to the soloist and musician on the rehearsal day.

         Soloists and musicians will be allowed time to rehearse at the wedding rehearsal.
         However, the soloist and musician should plan to do only a sound check before
         the wedding.


                                   Facilities Information
Sanctuary
         The worship center seats approximately 400 people. Two main aisles may be
         used for seating guests. The chairs can be rearranged to create one main aisle
         but you must notify the church office of this desire at least one week prior to the
         ceremony. Ceremonies may be held on the floor or on the platform.

Fellowship Hall (Reception Area)
         This area may be used for a rehearsal dinner or the wedding reception. The
         room will accommodate approximately 135 people. The room will accommodate
         more if tables are not used.

         Both round and rectangular tables are available.

         Preparation of the meal and clean up of the reception area is the responsibility of
         the bride and/or groom. They should appoint someone in advance of the wedding
         day to assure that cleanup is done and trash taken to the dumpster.

Table Covers and Flatware
         We suggest paper table/vinyl table covers for ease with clean up. Supplies
         such as napkins, towels, flatware, dishes, cups and other tablecloths
         should be secured from an outside source. Both round and rectangular
         tables may be reserved. Please call the church office.

Custodial Services/Clean Up
         Custodial services are provided to assure clean, ready to use facilities. However,
         the wedding party is responsible for clean up of trash and for putting worship
         center and all other rooms back to the way they found them. Please see page 7
         for a Clean-up Checklist which must be completed by the wedding party


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         and returned to the church office after the clean-up has taken place to
         ensure the facility has been cared for appropriately.
Child Care
         We are unable to provide or accommodate nursery care for weddings.
         Adherents of First Assembly may contact the church office for assistance in
         hiring a church approved nursery worker for the wedding ceremony only (does
         not include time for the reception or any additional activities before or after the
         wedding).


                                             Decorations
Decorations
         You may use any of the church’s existing decorations (silk trees/flowers,
         communion table, etc.) in the worship center at no cost. Any other decorations
         must be approved through the church office. First Assembly has some older
         wedding furniture (white lattice, candelabras, arches, white pillars) for rent for
         $75.00. Please call the church office for details.

         1. Moving anything in the sanctuary or building must be arranged in advance
         through church office.
         2. Nails or tacks may not be used to secure decorations. Adhesive materials
         such as scotch tape or masking tape may not be attached to painted or
         varnished surfaces. Staples and pins may be used as long as they are
         completely removed during the clean-up process.
         3. Ask your florist for suggestions for hanging or securing decorations.


                                         General Policies
Setting Wedding Date and Time
        Wedding and rehearsal date and time will be confirmed when:
                  The wedding form and $100.00 deposit is received in the church office
                     and approved.
        Weddings in the sanctuary may be booked one year in advance for members of
         First Assembly of God and six months in advance for non-members. We will
         always try to give you your first choice for your wedding date.
        Weddings should not be scheduled on Saturday after 4:00 p.m.
        Weddings and/or receptions must be concluded and church facilities completely
         vacated by 7:00 p.m. on Saturdays. This includes any photography and all clean
         up activities.

Preparing for Marriage
         We believe your marriage deserves the very best. To help you understand what it
         takes to have a real Christian home, we require all couples married by one of our
         pastors to attend a minimum of six weeks of premarital counseling.

Music Selection
      All musical selections, instrumental or vocal, must be approved by the
      Pastor performing the wedding ceremony.

Photographer
         In keeping with the sacredness of the occasion, we request no flash pictures be
         taken after the bride comes down the aisle. Pictures from the back of the

Fairbanks First Assembly of God - The Wedding Planner                                          4
         auditorium may be taken without a flash during the wedding ceremony. Pictures
         may also be taken during the recessional. It is the responsibility of the bride and
         groom to see that their families and friends are aware of this policy.

Video
         Outside Videographer: All videotaping of the ceremony must be planned prior
         to the wedding ceremony. If you are using a videographer from outside of the
         church, the pastor and/or sound technician will help you select an appropriate
         location in the sanctuary to record the ceremony.

         Church Videographer: The church has a video camera which is available for a
         fee which the sound technician/church personnel will turn off and on before and
         after the ceremony. The church video camera will remain in one stationary
         location at the back of the sanctuary with a wide-angled focus for the entire
         ceremony. (Please note: Our sound technicians/church personnel are not
         professional videographers!) The church will provide you with a rendered DVD of
         the wedding ceremony within 2-3 weeks after your wedding date.



                                    General Stipulations
        PLEASE USE DRIPLESS CANDLES.
        Smoking is not permitted anywhere in the building.
        Alcohol is not permitted anywhere on church premises.
        Food or drink is not to be taken out of the reception areas.
        Dancing in the Sanctuary or Fellowship Hall is not permitted.
        We discourage the throwing of rice. We recommend the use of birdseed or
         blowing of bubbles instead. This act of celebration must be done outside of
         church building only.
        The bride and groom are responsible for security of all personal belongings and
         wedding gifts on the church premises. The church is not responsible for any lost
         or stolen items.
        Reservations may be cancelled up to 90 days prior to the date of the wedding
         with full refund of deposit.

Summary
         We want your wedding to be a very special and worshipful day for everyone.
         Please be sure you notify all persons involved in the wedding of these policies.


                                 Marriage License Information
        Marriage License            www.vitalrecords.alaska.gov

        Phone Numbers               Information Line:   451-2970

                                     Fairbanks Office: 452-4863
                                     615 23rd Ave., Suite #300
                                     (S. Cushman behind gas station)

                                     Office Hours:       8:00AM-4:00PM M-F


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                                     License Fee:       $35.00 Takes 3 business days
                                                        issued on the 4th day
                                       Fees for Weddings
                    at Fairbanks First Assembly of God
Member/Adherent Fees
        Sanctuary…………………………………………………… No Cost
        Fellowship Hall/Reception (wedding & rehearsal)……… No Cost
        Nursery……………………….. $10.00 per hour for each attendant
        Pastor……………………………………………………….. No Cost
        Church Site Consultant…......……………………….. $150.00
        Sound Technician………………………………………….. $100.00
        Video (church camera optional–includes non-professional DVD).. $150.00
        Pianist………………………..…… $100.00 (suggested honorarium)
        Soloist…………………………..… $100.00 (suggested honorarium)
        Custodian…………………………………………………… $125.00

Non-Member/Non-Adherent Fees
        Sanctuary……………………………………………...…...                                  $300.00
        Fellowship Hall/Receptions (wedding & rehearsal)…….                $150.00
        Pastor……………………………………………………….                                       $200.00
        Church Site Consultant…………………………..…..                              $150.00
        Sound Technician…………………………………...…….                                $100.00
        Video (church camera optional–includes non-professional DVD)..     $150.00
        Pianist…………………………………………………...….                                    $100.00
        Soloist…………………………………………………...….                                    $100.00
        Custodian…………………………………………………..                                     $125.00


Deposit
A $100.00 deposit is required when the wedding reservation form is returned to
the church office. The deposit will be refunded in full after the wedding if no
damages have been incurred and all policies have been observed (e.g., no rice,
no smoking in the building, etc). The deposit is not refundable if the wedding
reservation is cancelled less than 90 days prior to the date of the wedding.




Fairbanks First Assembly of God - The Wedding Planner                                  6
                            Wedding Clean-up Checklist
Custodial services are provided to assure clean, ready to use facilities, however,
the wedding party is responsible for clean up of trash and for putting worship
center and all other rooms back to the way they found them. Below is an
itemized list by location to aid the wedding party in ensuring the facility has been
cared for appropriately and is ready for future use.

Sanctuary
____ 1. All decorations removed, including the staples, pins, etc.
____ 2. Trash cleaned up from floor, chairs, platform, etc. (Custodian will
vacuum.)
____ 3. Wax clean-up from candles.
____ 4. Any rented/borrowed church equipment moved to the back hallway
behind the sanctuary. (Church personnel will return items to storage area.)
Please do not leave behind any of your personal equipment and decorations!
Note: If the sanctuary chairs have been moved to accommodate the ceremony,
the wedding party is not responsible to return them to their original position.

Foyer (Entrance Area)
____ 1. All decorations removed, including the staples, pins, etc.

Fellowship Hall / Kitchen
____ 1. All decorations removed, including the staples, pins, etc.
____ 2. Trash cleaned up from floor, chairs, etc. (Custodian will vacuum.)
____ 3. Tables and chairs stacked against side wall.
____ 4. Tablecloths/Towels/Washcloths (if used) placed in basket to be
laundered.
____ 5. Remove all food from kitchen (refrigerator/freezer).
____ 6. Sweep the floor. (Please do not mop!)
____ 7. Remove trash from containers and place bags in outside dumpster.

Bathrooms & Mens/Womens Dressing Rooms
____ 1. All clothing and personal toiletry items removed.




Fairbanks First Assembly of God - The Wedding Planner                              7
 Today’s Date: ____________________________________________________

 Name of Bride and Groom (to be ):                       ________________________________
                                                          ________________________________

 Addresses: _____________________________________________________
                   _____________________________________________________

 Phone number(s): _________________________________________________

 Requested Date and Time of Wedding: ________________________________

 Requested Date and Time of Wedding Rehearsal: _______________________

 Clergy/Pastor Performing the Ceremony: _______________________________
  (Please note: the Senior Pastor of First Assembly of God must approve all outside clergy.)

 Please submit or mail this form to:
 First Assembly of God
 2830 Airport Way
 Fairbanks, AK 99709
 907-474-9112

 A $100.00 deposit must accompany this form for your date to be reserved.




                                          For Office Use Only

Date Received: _______________                           Staff Approval: ____________________

Date Posted to the Calendar: ____________




 Fairbanks First Assembly of God - The Wedding Planner                                         8

				
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