FOR OFC LAYING WORKS
BHELLA TE TO TARABARIHAT TE
GUMAFULBARI NEW USO SITE
(BGN USO Ring-15A)
BHARAT SANCHAR NIGAM LTD.
(A Govt.of India Enterprise)
OFFICE OF THE DIVISIONAL ENGINEER
TELECOM PROJECT, BSNL,
SUB SECTION ---------------------------------------
ISSUED TO --------------------------------------
Signature of the Tenderer with Seal
Divisional Engineer (TP),
No SECTION PARTICULARS PAGE
1. ---- NOTICE INVITING TENDER 2 to 4
2. SECTION-I Instruction & Guidelines 5 to 18
to the contractor
3. SECTION-II Specification of works 19 to 27
4. SECTION-III Specimen Agreement Bond 28 to 30
5. SECTION-IV Declaration of Tenderer 31
6. SECTION-V Schedule of Amount for Quotation 32
7. ANNEXURE I Details of work included the contract 33
8. ANNEXURE II Specification Diagrams 34 to 39
Signature of tenderer with seal Page | 1
BHARAT SANCHAR NIGAM LIMITED O/o THE DIVISIONAL ENGINEER, TELECOM PROJECT,
(A Govt. of India Enterprise) B.T.ROAD, BONGAIGAON-783380
भारत संचार निगम लिलमटे ड मंडि अलभयन्ता कायाािय, दरसंचार पररयोजिा
(भारत सरकार का उपक्रम) बी.टी.पथ, बोंगाइगांव- ७८३३८०
Tel : 03664-225409,FAX:03664-222898
No.DE/TP/BGN/Bhella-Tarabarihat-Gumafulbari/12-13 Dtd at BGN the 13-07-2012
NOTICE INVITING TENDER
Wax Sealed tenders in prescribed proforma are invited by the Divisional Engineer,
TP, BONGAIGAON-783380, on behalf of BSNL from the contractors Registered with
BSNL/MTNL/DOT/Central Govt./State Govt./PSUs having experience for Optical Fibre
Cable laying works in BSNL/MTNL/DOT/Central Govt./State Govt. /PSUs in the last three
years and having experience certificate from an Officer not below the rank of Divisional
Engineer, for digging of trenches for laying of PLB/GI pipes at specified depth and
re-instatement of the same after laying, jointing of the protection pipes and pulling of Optical
Fibre cable through the pipes from Bhella TE to Tarabarihat TE via Gumafulbari new
USO site (BGN USO Ring-15A) under Bongaigaon SSA as given below. The financial
turnover of the contractor during the last three years, ending 31st March of this year, should
be at least 30% of the estimated cost of the concerned sub-section in a single completed
optical fibre cable laying work.
Name of the scheme:- Bhella TE to Tarabarihat TE via Gumafulbari new USO site(BGN
Total No. of Sub-sections:- 02(Two)
Name of S/S Starting point to Approx. Estimated EMD Period of
Scheme No. Ending Point Length Cost Amt. Completion
(Meters) (In Rs.) (In Rs.)
Bhella TE to Bhella TE
01 4500 3,07,931.00 7,698.00 60 days
TE via Kakdhua Ganakpara
Gumafulbari Burial Ground
new USO Kakdhua Ganakpara
site Burial Ground
02 5000 3,10,212.00 7,755.00 60 days
(BGN USO to
Ring-15A). Tarabarihat TE
Signature of tenderer with seal Page | 2
The intending contractors/bidders are requested to take note of the
I. Application in plain paper along with attested copies of the documents viz. valid
registration, income tax PAN card, EPF Registration certificate, Service Tax
Registration certificate and experience certificate of trenching and O.F. cable laying
works in BSNL/MTNL/DOT/Central Govt./state Govt./PSUs in last three years from
an Officer not below the rank of Divisional Engineer or Equivalent officer of other
Central/State Govt. organizations/PSUs may be submitted to the O/o The Divisional
Engineer (TP), BSNL, B. T. Road, Bongaigaon – 783380 (Assam) requesting for
Tender document. Intending tenederers are instructed to bring original documents
for verifications before issue of tender papers by this office without which no
tender paper will be issued.
II. Tender documents will be available for sale on payment of Rs. 563.00 (Rs.
Five hundred & Sixty Three only) (Non refundable) in the above Divisional office
from 11.00 Hrs. to 15.00 Hrs. on all working days from 17-08-2012 to 01-09-2012.
III. The tender document can also be downloaded from our website www.netf.bsnl.co.in and
in such cases the cost of the tender document Rs.563.00/= (Rs. Five hundred & Sixty
Three only) will have to be paid in the form of DD in favour of Sr. Accounts Officer,
O/o The Additional GM, Task Force, Panbazar, Guwahati-1 and should be attached
with the tender without which tender paper will be rejected. In this case, the tenderer
has to enclose all the certificates as mentioned at Sl.No.1 along with the tender
document and to produce original certificate for verification at the time of tender
IV. AFTER SCRUTINY of the applications only the tender papers/documents will be
issued to eligible applicants. Mere submission of applications for tender will not
make an applicant eligible for issue of tender papers/documents.
V. Separate tender for each chosen sub–section is to be submitted along with required
EMD as indicated above in the form of Demand Draft/Banker’s Cheque/Pay
Order drawn on any nationalized Bank in favour of Sr. Accounts Officer, O/o The
Additional GM, T/F, NE Telecom Region, Panbazar, Guwahati-781001 and
payable at Guwahati. Any other form of depositing EMD will be summarily rejected .
VI. The last date and time for dropping of tender papers in the tender box in this office is
up to 13.00 Hrs. on 04-09-2012. The tenders will be opened on the same day at
14.00 Hrs. in the presence of the tenderer or their authorized representatives.
VII. If the last date of selling / dropping of tender document and opening of tender box
falls on a holiday or bandh, then this date will be deferred to the next working day.
However, the time fixed will remain same.
VIII. If number of participant is found insufficient, the undersigned reserves the right to
extend the date of selling / dropping of tender document.
IX. Acceptance of any tender dropped by the tenderer will be subject to the proper
verification of the validity and authenticity of the documents submitted during
purchase and dropping of tender.
Signature of tenderer with seal Page | 3
X. The qualified tenderer will have to deposit an amount @10% of the estimated cost or
the quoted amount whichever is higher as Performance Security Deposit at the time
of executing agreement with the BSNL in the form of Bank guarantee favouring the
Sr. Accounts Officer, O/o The Additional GM, Task Force, Guwahati-1 from any
nationalized Bank having validity for a period of Twelve months as performance
guarantee which may be extended at the discretion of BSNL.
XI. The qualified tenderer will also have to deposit an amount of Rs.10,000.00(Rs. Ten
thousand) only for the concerned sub-section as material security deposit towards
materials to be issued to him/her for execution of the work. This amount shall be
deposited in from of Demand draft/Bankers cheque/pay order drawn on any
Nationalized Bank payable in favour of Sr. Accounts Officer, O/o The Additional
GM, T/F, NE Telecom Region, Panbazar, Guwahati-781001 and payable at
Guwahati before any material issued to the contractor.
XII. The undersigned reserves the right to refuse issue of tender documents or reject any
or all the tenders without assigning any reason whatsoever and he is not bound to
accept the lowest Tender.
Signature of tenderer with seal Page | 4
INSTRUCTIONS & GUIDELINES TO CONTRACTOR (BIDDER)
The contract means the documents forming the tender and acceptance thereof and the
formal agreement executed between the BSNL and the CONTRACTOR together
with the documents referred to therein including the Conditions of CONTRACT, the
specifications, designs, drawings and instructions issued from time to time by the
Engineer-in-charge and all these documents taken together shall be deemed to form
one contract and shall be complimentary to one another.
In CONTRACT, the following expressions shall unless where the context otherwise
referred, have the meaning hereby respectively assigned to them.
(a) The expression ‘WORKS’ or ‘WORK’ shall unless there be something either in the
subject or context repugnant to such construction, be construed and taken to mean the
works by or by virtue of the contract contracted to be executed whether temporary or
permanent and whether original altered, substituted or additional.
(b) The ‘SITE’ shall mean the land and/or other places on into or through which work is
to be executed under the contract an adjacent land, path or street through which work
is to be executed the CONTRACT or an adjacent land path or street which may be
allotted or used for the purpose of carrying out the contract.
(c) “Site Engineer” shall mean Sub-Divisional Engineer of the BSNL who may be
placed by the Divisional Engineer as in-charge of the work at site at an particular
period of time.
(d) The ‘CONTRACTOR’ shall mean the individual or firm or company whether
incorporated or not undertaking the work and shall include the legal personal
representative or such individual or the persons composing such firm or company or
the successors of such firm or company and the permitted assignees or such
individual or firm or company.
(e) The ‘ENGINEER-IN-CHARGE” means, the Divisional Engineer who shall execute,
supervise and shall be In-charge of the work, at any time or who shall sign the
CONTRACT on behalf of BSNL.
(f) The “BSNL” will mean the BHARAT SANCHAR NIGAM LIMITED (A
GOVERNMENT OF INDIA ENTERPRISE).
(g) All references of :-
b. Chief General Manager, Telecom Task Force.
c. DGM, Task Force, Guwahati.
d. Divisional Engineer, Telecom Projects
e. Sub-Divisional Engineer.
f. Junior Telecom Officer.
g. Accounts officer.
h. Assistant Accounts Officer.
i. Junior Accounts Officer
in various clauses shall be taken to mean:
Signature of tenderer with seal Page | 5
i.) BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise). (ii)to (ix)
The Officers, in their respective Grades/Groups employed in the BSNL by whatever
designations are assigned to them from time to time and who may be In-charge of
direction, execution, Supervisions, testing, acceptance, maintenance of claims, from
time to time and includes their successors in office.
Words imparting the singular number include the plural number and vice-versa.
1.1 The contractor must carefully read all the terms, conditions and specifications before
filling up the tender scheduled rate/amount. The tender schedule is to be read in
conjunction with specification of work, instructions & guidelines to tenderer & other
documents and the tenderer shall be deemed to have carefully examined all these
documents. It is further understood and agreed that the contractor, by the
configuration of the ground, the site conditions, the labour condition prevailing
thereof, the detailed description of the work to be done and the way in which they are
to be carried out within time schedule and all other matters which can in any way
effect the works are to be read together and not in isolation.
Any clarification on the details of work can be obtained from concerned DE/SDE
1.2. Tenderer should survey for assessing thoroughly every meter for which, he/she
offering to carry out the work as per specifications, considering work for the sub-
sections as a whole. For this purpose, they are required to take into account type of
soil, topography, nos. of road crossing/railway crossing, no. of bridges/culvert along
the road, brick soling, set stones, concreting and any other associated work
whatsoever. No subsequent change in the rate/amount quoted in the tender, will be
entertained under any circumstances. It will be assumed that tenderer has assessed all
above stated conditions and unforeseen situations before quoting the final
1.3. It is understood that the contractor has inspected the site including the soil conditions
and the surrounding in connection with the execution of the work specified and has
satisfied himself by careful examination before his tender offer as to the nature of the
surface strata soil, sub-soil & ground, the form and nature of the site and local
condition, the quantities, nature and the magnitude of the work, the means of access
to the supply of power and water thereto and the accommodation, he may require and
has made local and independent enquiries and implied in connection therewith and
has considered the nature and extent of all possible stipulations, delays, interferences
or hindrances to or with the execution and completion of the works to be carried out
under the contract and has made his own estimate in respect thereof and has examined
and considered all other matters, conditions and things and all probable and possible
contingencies and generally all matters incidental thereto and ancillaries thereof
affecting the execution and completion of the works and which might have influenced
him in making his offer. The offered rate will be considered to cover all conditions
stated above. Particularly those bearing upon transportation, handling and storage of
materials, availability of labour, water, power and roads and uncertainties of weather,
river stages or similar physical conditions at the site, the confirmation and conditions
needed preliminary to and during the execution of the work.
1.4. Amount should be quoted both in words & figures. In case of dispute, the rate quoted
in words will be treated as final for evaluation purpose.
Signature of tenderer with seal Page | 6
2. No tender will be received in person by the DE or any other staff subordinate to him.
Any tenderer wanting to deliver the tender in person should deposit the tender in the tender
box kept in the office of the DE (TP), BONGAIGAON at Bongaigaon. The slit of the tender
box will be sealed immediately after the specified time for receipt of tender is over. Any
tender presented in person by any contractor or his representative after the tender box is
sealed will not be received by the DE or by any of the sub-ordinate staff.
3.1 The contractor shall investigate fully all hazards and safeguards against them and the
contractor must provide for the protection of person, animals and property.
3.2 Any failure by the contractor to do so shall not relieve him of responsibility for
estimating properly the difficulty or cost of completely and satisfactorily performing
the contracted work.
3.3 The BSNL assumes no responsibility whatever for any oral understanding or
representations made by any of its officers or agents or servants prior to the execution
of the contract, and all previous negotiations and understanding are hereby cancelled.
3.4 The contractor should comply with the statutory requirements as per the Employees
Provident Fund and Miscellaneous Provision Act 1952. The contractor should
maintain proper records of labour engaged by him/them for execution of works and
payments made to them. These records should be produced to BSNL authorities
asked for to comply with the statutory requirement of the BSNL.
4. Documents to be submitted with the completed tender offer:-
4.1 (a) Bank draft/Banker’s Cheque/Pay order drawn in favour of Sr. Accounts
Officer, O/o the DGM, Task Force, Guwahati towards earnest money as
specified in the NIT (payable at Guwahati).
(b) Amount quoted in the prescribed proforma (schedule of amount) along with
the declaration included in the proforma.
(c) Tender document of the concerned sub-section with each and every page
signed by the contactor with seal.
(d) The tenderer should give a certificate in the format given below that none of
his/her near relative is working in N.E.Task Force Organization. The near relative for
the purpose of this is defined as:-
i) Member of a Hindu Undivided family.
ii) They are husband and wife.
iii) The one is related to the other in the manner as father,
mother, son(s) & son’s wife(daughter in law), brother(s) &
brother’s wife, sister(s) & sister’s husband(brother in law).
Format of the certificate to be given by the tenderer
R/of……………………………………………….hereby certify that none of
my relative(s) as defined in the tender document is/are employed in BSNL
unit as per details given in tender document. In case at any stage, it is found
that the information given by me is false/incorrect, BSNL shall have the
absolute right to take any action as deemed fit without any prior intimation to
Signature of the contractor.
The tender submitted without EMD is liable to be rejected.
Signature of tenderer with seal Page | 7
4.2 Any shortcoming /deficiency of the documents, submitted while
purchasing the Tender Paper, if detected later on, will not be entertained as a grant of
validity for the papers Submitted earlier.
5.1 Each & every pages of all the documents submitted is to be signed by the tenderer,
failing which the tender is liable to be rejected; cutting/overwriting must be followed
with signature of the tenderer.
5.2 Incomplete, conditional tenders and tenders not conforming to the conditions of the
NIT will not be accepted by the BSNL.
5.3 Tender documents received not properly sealed is liable to be rejected.
5.4 The tender will be opened on scheduled date and time as per NIT in the presence of
tenderer or their representatives.
6.0 SECURITY DEPOSIT AND EMD
6.1(a) PERFORMANCE SECURITY DEPOSIT
(b) The successful tenderer will be required to deposit an amount of 10% of the
estimated cost or the quoted amount whichever is higher towards Performance
Security Deposit in the form of Bank guarantee from any nationalized Bank at the
time of executing agreement with the BSNL as performance guarantee. The Bank
guarantee will be valid for period of 12 (twelve) months which may be extended at
the discretion of the BSNL.
(c) MATERIAL SECURITY DEPOSIT
The successful tenderer will also be required to deposit an amount of Rs.10,000/-as
security deposit towards the cost of materials issued to him/her for execution of the
work. This amount will have to be deposited in the form of Demand Draft/Banker’s
cheque/Pay order drawn on any Nationalised Bank payable in favour of the Sr. A.O.,
O/o The DGM, Task Force, Guwahati (payable at Guwahati) before any material is
issued to the contractor. Deposit in cash will not be entertained.
6.2 (a) RELEASE OF PERFORMANCE SECURITY DEPOSIT
Release of the performance security deposit will be done after 6 months of final
acceptance of the work by T&D wing (for Acceptance Testing) of the BSNL.
(b) RELEASE OF MATERIAL SECURITY DEPOSIT
The security deposit against the material cost will be released at the time of
completion of the work in all respects and reconciliation of the materials issued. The
charges towards the unaccounted material shall be decided in accordance with para
12.2 below and will be recovered from material security deposit and/or Performance
security deposit and/or any outstanding bill of the contractor. In case all these are in
sufficient, the contractor will be required to deposit the additional amount to the
BSNL on demand.
6.3 The successful tenderer will be required to sign a contract agreement bond (as enclosed
in Section-III) with the BSNL on non-judicial stamp paper of Rs.10/- at his own cost
within 10 days of issue of offering letter, failing which the Earnest money will be
6.4 The tender will be accepted and contract will be finalized with those of the tenderers
who in the opinion of the BSNL are having the capacity to execute the work in
prescribed time and as per specifications.
6.5 The BSNL reserves the right at its absolute discretion to award the work of a single
Signature of tenderer with seal Page | 8
Sub- section to one or more contractors for the interest of service.
6.6 The BSNL also reserves the right to accept or reject the tenders of any or more than one
or all tenderers wholly or in parts without assigning any reason.
6.7 If tender is withdrawn before final acceptance, the EMD is liable to be forfeited.
6.8 RELEASE OF EMD
(a) The E.M.D. of the unsuccessful tenderer will be returned within six months from the
date of opening of the tender.
(b) The E.M.D. of the successful tenderer will only be released, when the successful
tenderer deposits the Security Deposit as mentioned in para 6.1 (a) of the tender
(d) Interest will not be paid either on E.M.D. or Security Deposit in any case for any
6.9 E.M.D. of the tenderer will be forfeited if the successful tenderer fails to deposit
Performance Security deposit within the specified period as per clause 6.1 (a) or fails to
execute the agreement within the period specified on his being called upon to do so.
7.0 Impractical and abnormally low/high offer in the opinion of the BSNL will be
summarily rejected without assigning any reason whatsoever.
7.1 If a contractor is found successful in more than one sub-section, he/she will
normally be offered for work in only one sub-section as per choice and acceptance
by the BSNL. The contractor cannot claim more than one sub section as a matter
of right even though he may be the lowest in more than one sub section. However,
the BSNL may at its absolute discretion award the work of more than one sub
section to an eligible contractor.
7.2 Further sub-division of any sub-section will not be done under any circumstances
what so ever.
8.1 The quantum of work as shown in the NIT and Annexure–I may increase or decrease as
per the actual site condition during execution of the works. Contractor cannot claim the
whole quantity of work as a matter of right and award for any quantity of work will be as
per the discretion of the DE(TP), Bongaigaon or his authorized officer
8.2 If any excess quantum of work is encountered during execution other than the volume
mentioned in the tender document (Annexure-I) the contractor will have to take
permission/instruction from the BSNL before execution of such extra work by a written
notice to the BSNL intimating such work(s) about its type and volume.
8.3 a) Any increase in the volume of work(s) that given in Annexure will be paid to
the Contractor at the rate quoted / approved, provided any such claim is made
only after written approval from the competent authority.
b) If the quantum of work done by contractor is less than the volume mentioned in
the tender document (Annexure-I), the amount to be paid to the contractor will
Signature of tenderer with seal Page | 9
be reduced proportionately.
9. PROTECTION OF LIFE & PROPERTY AND EXISTING FACILITIES:
(a) At the time of execution of works, if injury/accident/death is caused to any worker
employed by the contractor or to any other person, the contractor shall be solely
responsible and will have to pay compensation for the same. The BSNL will not be
responsible for such incidents.
(b) If the excavation of trench alters the contours of the ground around road and Highway
crossing in such locations dangerous to traffic, the contractor shall without cost to the
BSNL take all necessary precautions to protect the public and shall comply with all
BSNL regulations as to placing of traffic signals, barricades, flags etc. or otherwise at
(c) The contractor shall take due precautions to avoid damages to any Public Utility
System/Structures, either underground or over ground, like water pipes, gas pipes,
Telephone or electric cables, poles & posts, culverts, bridges or any other ground
structures like building/walls/fencing.
(d) The contractor shall be solely responsible for all expenses for and in respect of repairs
and/or damage occasioned in the above three (3) clauses. The current market value of
any commodities lost as a result of any damage to the aforesaid existing facilities shall
be paid to the claimant by the contractor together with such additional sums necessary to
liquidate the personnel or property damages, resulting there from.
(e) No diagram details and/or any other relevant documents any way related to the above
mentioned Public Systems/structures will be provided by BSNL. The contractor shall
be solely responsible for locating through approved non destructive means and ensuring
the safety of all existing such systems/structures.
10. The contractor shall not engage any BSNL employee for getting the job executed.
11. The BSNL does not undertake any responsibility for providing employment/ any other
Facility to the labourers employed by the contractor.
12.1 The BSNL will issue following materials in required quantities to the successful
Contractor for execution of the work awarded under proper receipt.
i. Optical Fiber Cable
ii. PLB HDPE pipe and COUPLER
iii. RCC pipe and COLLAR
iv. Nylon Rope
v. GI pipe
vi. End Cap
Any other materials required for execution of the work are to be arranged by
the contractor at his own cost. The contractor shall be responsible for the
transportation, storage and safe custody of all materials issued to him/her by the
BSNL from the BSNL Store within a distance of 100Km. The contractor shall satisfy
himself regularly the quality and quantity of materials supplied to him and he/she will
be responsible for any subsequent deterioration and discrepancy (inclusive of theft) in
the quality/quantity of the materials/stores.
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12.2 The contractor shall submit a proper account every month of all the materials
supplied to him by the BSNL and those consumed for items of work. Any
discrepancy or difference between the materials issued to the contractor and those
consumed in the work as per the BSNL’s calculation (which shall be final) will be
charged to the contractor or deducted from material security deposit and/or
performance security deposit and/or any outstanding bill of the contractor. In case all
these are insufficient, the contractor will be required to deposit the additional amount
on demand by the BSNL.
12.3 The contractor shall ensure that only the required materials are got issued, upon
completion of work the contractor shall return to the BSNL at the latter’s designated
store in good condition, free of charges, to the concerned BSNL any unused materials
that were supplied by the BSNL. The empty cable drums would also be returned to
the same store.
12.4 The contractor while taking delivery of materials issued by the BSNL shall check
before taking them over. Once the materials are made over to the contractor, it shall be
his responsibility for safe custody till commissioning and taking over of the completed
work by the BSNL. Any pilferage, damage etc. to the materials, furnished by the
BSNL shall be at the risk and cost of the contractor and charges for such unaccounted
materials shall be decided in accordance with 12.2 above.
13. (a) No tents or tools or any type of machinery or equipment will be supplied by the
BSNL for carrying out any portion of work for executing the work. The contractor should be
in a position to deploy any machinery or equipment or tools to execute the job within
the time schedule specified in the individual work order.
(b) Before starting the work, the contractor will have to give undertaking that he has
sufficient Mechanical Tools (e.g. rock cutter machine, drilling machine, mortar
mixing machine, Jack, etc.) to make trenches in the Rocky area as per BSNL standard.
14. Any attempt for negotiation direct or indirect on the part of the tenderer with the
authority to whom he has submitted his tender or the authority who is competent
finally to accept it after he has submitted has tender or endeavors to secure interest for
actual or prospective tender or to influence by any means the acceptance of the
particular tender will render liable to be excluded from the consideration.
15. Upon satisfactory completion of all the works, as per the work order, full check for
completed work will be done by the concerned JTO/SDE (Site in-charge) of the work
and test check by the concerned Divisional Engineer or higher officers of the BSNL.
16.1.1 Measurement of each item of work shall be recorded in measurement book by
JTO/SDE as per construction specifications and by the contractor jointly. Based on
above measurements the bills in triplicate will be prepared and will be certified by the
concerned field unit officers & will be submitted to the office of DET in-charge for
further necessary action.
16.2 Payment for execution of work will be made by the BSNL only after
completion of the work as per the specifications of the tender to the satisfaction of the
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BSNL. No payment for incomplete works will be considered by the BSNL.
17 BSNL will arrange for digging permission from concerned State Govt. authorities/NH
authorities, for which contractor will co-ordinate with concerned authorities for getting
the same in time. The contractor will not be entitled to any claim whatsoever due to
18.0 The contractor shall not assign, subcontract or sublet the whole or any part of
the work covered by the contract
18.1 However the contractor may engage any sincere, well-behaved and able person as his
assistant for day-to-day supervision of his work. To avail this facility the contractor
will have to take prior permission from the Engineer-in-charge by giving detail
particulars of the person proposed to be engaged as his assistant. The contractor will
also have to submit three copies of the latest passport size photographs of the person
duly attested by the contractor along with the particulars. Any instruction given to or
any letter received by the person from the BSNL will be considered as to have been
given to or received by the contractor himself.
19. The work will be carried out by the contractor under the supervision of the Sub-
Divisional Engineer in capacity of site in-charge and his sub-ordinate official not
below the rank of Junior Telecom Officer to ensure that the work is done conforming
to the specifications.
The contractor may submit bills in prescribed forms in triplicate based on the joint
measurements recorded in the M.B. and signed by the contractor and site in-charge in
each page of the M.B. The M.B. must contain the dates of commencement and
completion of the work and other particulars of the work in details.
The payments will be made as under:-
(A) On successful completion of the total work of the whole sub-section, the contractor
will be paid 90% of total contract amount for the sub-section.
(B) The balance 10% of the total contract amount will be released after the work is finally
accepted by the Acceptance Testing (A/T) wing of the BSNL.
(C) For any type of incomplete work, no payment will be released.
(D) In the above calculation the total works means the completion of works in all respect
the section specified. The cost of the work in a given S/S will be the cost arrived on
20.1 In the above calculation the fractional, cost of the work awarded through a particular
work order in a given sub-section will be the cost arrived on pro-rata basis taking into
account the total contract amount for the particular sub-section.
20.2 The bill will normally be paid within 45 (forty five) days after submission of the bill
after satisfactory completion of the work ordered for after deduction of Income Tax
and other Taxes and deductions as applicable at the time of payment. The paying
authority is the A.O., O/o the DGM, Task Force, Panbazar, Guwahati-781 001.
21. The execution of the work will normally be done as per the specifications of work.
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However, at the time of actual execution if the situation demands some deviations from
the specifications, the work has to be carried out by the contractor as per the
WRITTEN DIRECTIVE of the Engineer-in-charge/Site Engineer. Such contingency shall be
deemed to have been provided for in the rate/amount quoted and as agreed above.
22. The BSNL will make every reasonable effort to furnish materials required including
the permission to be furnished by it under the contract. However, the BSNL will, not
be liable to the contractor for any losses or damages, costs, charges or expenses that
the contractor may in any way sustain/suffer due to delay in making available the
materials, permissions expected to be supplied by the BSNL. In other words no other
Payment for whatsoever reasons will be paid to the contractor, other than as agreed
Under clause (20.0) above.
23. Notwithstanding, anything else herein stated, the contractor shall furnish and pay for
all supervision, labour, tools, supplies construction equipment and consumable
materials including explosives as may be necessary for performance of the work and
the cost of these shall be included in the amount as quoted in Section –V of this
24. The contractor shall not be entitled to any compensation whatsoever by reason of
suspension of the whole or part of the work made necessary by the BSNL or deemed
advisable on accounts or other Force majeure conditions.
25. All works under or in course of execution in pursuance of the contract shall at all
times be open to acceptance testing and supervision of any of the site officers &
higher authorities of BSNL.
26. The work done by the contractor shall not be covered up before acceptance &
and measurement by such officer or officers aforesaid. If any defect in the date of
completion thereof, the contractor shall forthwith repair the same at his own cost in
such a manner and within such time as may be directed by the said officers.
Without limiting any of the contractor’s obligations or liabilities, the contractor shall,
at his own expenses, take and keep comprehensive insurance including third party
risk, for plant machinery, materials etc. brought to the site and for all the work during
the execution. The contractor shall insure the materials issued from the BSNL for
the execution of the work for an amount not less than Rupees fifty thousand
covering the period of contract. The contractor shall also take out workmen’s
compensation insurance as required by law and undertake to identify and keep
BSNL. from and against all manner of claims, demands and damages and other
charges and expenses that may arise in regard to the same or the BSNL may suffer or
incur with respect to and or incidental to the same. The contractor will have to furnish
all such related documents within 15 days of being called upon to do so if the
Divisional Engineer desire for any reason whatsoever.
28. COMPLIANCE WITH THE LAWS AND REGULATIONS:
During the performance of the works the contractor shall at his own cost and initiative
fully comply with all applicable laws of the land, all applicable bye-laws, Rules,
Signature of tenderer with seal Page | 13
Regulations and orders and any other provisions having the force of law made or
promulgated/deemed to be promulgated by the Govt., Govt. agency or BSNL,
Municipal Board or other authorized body.
The contractor will have to comply with all necessary provisions of workmen’s
compensation Act, acts and laws related to labour Welfare and fair wage and to have
valid license for engaging labourers until the completion of the work.
The successful tenderers, after entering into the agreement, shall obtain a valid
license under Contract Labour (R&A) Act 1970 and the contract labour
(Regulation & Abolition) Central rule 1971 before commencement of the work
and continue to have a valid license until the completion of the work.
i) The contractor shall at all times hold the BSNL, harmless and indemnify from against
all actions, suits, proceedings, works, cost, damage, charges, claims and demands of
every nature and descriptions brought or procured against the BSNL, its officer and
employees and forth with upon demand and without protest or demur to pay to the
BSNL any and all losses and damages and cost (inclusive between attorney and client)
and all costs incurred in endorsing this or any other indemnity or security which the
BSNL may now or at any time have relative to the work or the contractor’s obligations
or in protecting or charge and expenses and liabilities resulting from or incidental or in
connection with injury, disease or disablement to or death of any person(s) including
employees of the contractor or damage to property resulting from or arising out of or
in any way connection with or incidental to the operations caused by the contract
documents. In addition the contractor shall reimburse the BSNL or pay to the BSNL
for the wit on demand without protest or demur all cost, charges, and expenses and
loses and damages otherwise incurred be it in consequence of any clams, demands and
actions which may be brought against the BSNL arising out of or incidental to or in
connection with the operation covered by contract.
ii) The contractor shall at his own cost at the BSNL request defend any suit or other
proceedings asserting a claim covered by this indemnity, but shall not settle,
compound or compromise any suit or other findings without first consulting the
30. METHOD & MANNER OF PERFORMANCE:
The contractor shall be independent contractor and shall have complete charge of the
men engaged in the performance of the work to be performed hereunder and shall
perform the works in accordance with his own method and at his own risk subject to
the compliance with the contract documents. The contractor shall throughout the
stipulated period of the contract execute the works in the best and most substantial
workman like manner, and both as regards materials and otherwise in respect, in strict
accordance with the contract documents or such other additional particulars,
instructions and drawings as may found requisite to be given during carrying in the
works, enforce good order among his employees and shall not employ on the works
any unfit person or any one not capable or not properly qualified to properly perform
the work assigned to him. The contractor shall also not employ in respect of the
works or continue to employ in respect of the works any employee that the BSNL
may for any reason object to.
Signature of tenderer with seal Page | 14
In addition to any and all other guarantees and warranty mentioned in the contract
documents, the contractor guarantees that the entire work will be done in a
satisfactory manner and free from any defects in workmanship and finish and in
conformity in all respects with the specifications and directions. The contractor also
undertake to repair or replace, as the case may be at his own cost and risk any part of
the work which may damage or that may develop any defects due to bad
workmanship or otherwise due to the fault of the contractor within a period of six
months after the written final acceptance of the work by the BSNL.
32. TAXES & DUTIES:
Contractor shall pay all rates, levies, fees, royalties, sale taxes and duties payable or
arising from out of, by virtue of or in connection with and/or incidental to the contract
or any of the obligations of the parties in terms of the contract document and/or in
respect of the works or operation(s) or any part thereof to be performed by the
contractor and the contractor shall indemnify and keep indemnified the BSNL, from
and against the same or any default by the contractor in the payment thereof.
33.0 BREACH OF CONTRACT:
The BSNL may without prejudice to this right against the contractor in respect of any
delay or inferior workmanship or otherwise or to any claim damages in respect of any
breaches of the contract and without prejudice to any rights or remedies under any of
the provisions of this contract or otherwise and whether the date for completion has or
has not elapsed by notice in writing absolutely determine the contract in any of the
following cases :
33.1 If the contractor having been intimated by the BSNL by a notice in writing to
reconstruct or replace any defective work or that the work is being performed in any
inefficient or otherwise improper workmanship and if fail to comply with the
requirement of such notice for a period of 15 (Fifteen) days thereafter or if the
contractor shall delay or suspend the execution of the work so that in the judgment of
the officers of BSNL (which shall be final and binding) the contractor be unable to
secure completion of the work by the date for completion or had already failed to
complete the work by that date.
33.2 If the contractor being a company shall pass a resolution or the court shall make an
order that the company shall be wound up/or if a receiver or a manager on behalf of
stances shall arise which entitle the court or creditor to appoint a receiver or a
manager or which entitle the court to make a winding up order.
33.3 If the contractor commits breach of any of the terms and conditions of this contract.
When the contractor has made himself liable for action under any of the aforesaid, the
BSNL shall have power:
a) To determine or rescind the contract as aforesaid for which termination or recession,
notice in writing to the contractor under the hand of the BSNL shall be conclusive
evidence. Upon such determination or recession the security deposit of the contractor
shall be liable to be forfeited and shall be absolutely at the disposal of the BSNL.
b) To employ labour paid by the BSNL and to supply material to carry out the works or
any work debating the contractor with the cost of the labour and the price of the
Signature of tenderer with seal Page | 15
materials (of the amount of which cost and price certified by the officers of the BSNL
shall be final and conclusive against the contractor) and crediting him with the value
of the work done in all respect in the same manner and the same rates as if it has
been carried out by the contractor under the terms of the contract. The certificate of
the BSNL officers as to the value of the work done shall be final and conclusive
against the contractor, provided always that action under the sub clause shall only be
taken after giving notice in writing to the contractor provided also that if the expense
incurred by the BSNL are less than the amount payable to the contractor at his
agreement rates, the difference should not be paid to the contractor.
33.4 In the event any one or more of the above courses being adopted by the BSNL, the
contractor shall have no claim to compensation for any loss sustained by him by reason
of his having purchased or procured any materials or entered into any engagements or
made any advances on account or with a view to the execution of the work or the
performance of contract, and in case action is take under any of the provisions
aforesaid, the contractor shall not be entitled to recover or be paid any sum for any
work thereto to or actually performed under this contract unless and until the BSNL
has certified in writing the performance of such work and the value payable in respect
thereof and he shall only be paid the value so certified.
34.0 INSPECTION & MEASUREMENT:
34.1 All the work executed or in course of execution or executed in pursuance of the
contract shall at all times be open to the inspection and supervision of the BSNL
officers, and the contractor shall at all times during the usual working hours, and at all
other times at which reasonable notice of the intention of the DE or his sub-ordinates
to visit the works shall have been given to the contractor either himself be present to
receive order and instructions, or have a responsible agent duly accredited in writing
present for that purpose. Order given to the contractor’s agent shall be considered to
have the same force as if they have been given to the contractor himself.
34.2 The contractor shall give reasonable notice in writing to the site in-charge of the
site before covering up or otherwise placing beyond the reach of measurement any
work order that the same may be measured and correct dimension thereof be taken
before the same is so covered up or placed beyond the reach the measurement any
work with the consent in writing of site in-charge of the work without such notice
having been given or the site in-charge’s consent being obtained the same shall be
uncovered at the contractor’s expense, or in default thereof no payment or allowance
shall be made for such work or the materials with which the same was executed.
34.3 If any unforeseen work is encountered which may be taken as extra work other than
the items specified in the work details under Annexure-I, the contractor shall bring it
to the notice of the BSNL in writing before execution of such work. The competent
authority in the BSNL will decide and give final decision regarding execution and
payment for such work which will be binding on the contractor.
34.4 Any technical dispute related to unforeseen work shall be referred to the BSNL
Signature of tenderer with seal Page | 16
35. In case of dispute in respect of interpretation of any clause, the case will be referred to
the Arbitrator. The decision of the arbitrator will be final and binding to both parties.
36. The arbitrator for the purpose of this agreement will be the Chief General Manager,
Task Force, NE Telecom Region, Guwahati or any officer authorized by him.
37. Any legal matter in execution of the contract will be under the jurisdiction of the
Hon’ble Guwahati High Court, Guwahati.
38. FORCE MAJEURE
(a) In the event of either party being rendered unable by force majeure to perform this
contract, then the obligation of the party affected by such force majeure shall be
suspended for the whole period during which such cause lasts and until normal
operation are resumed. Should this contract be suspended by force majeure, then a
corresponding extension of the completion date shall be automatically granted. The
occurrence of a cause of force majeure, however, shall not relieve the BSNL and its
obligations to make payments to the contractor for the work satisfactorily executed
prior thereto. The term force majeure as employed herein shall mean Act of God, war
declared or undeclared, hostilities, enemy actions, revolts, riots, legal lock outs and
illegal strikes, flood, forest fires, major fire explosions, earthquakes, epidemics,
sabotage, extra ordinary Act and Regulations of the central or state government or
Municipal bodies. Upon the occurrence of such cause and its termination, the party
rendered unable as aforesaid shall notify the other party in writing within 72 hours of
the beginning and ending dates, giving full particulars and evidence.
(b) The contractor shall not be entitled to any compensation whatsoever by reason of
suspension of the whole or any part of the work made necessary by the BSNL or
deemed advisable on account of force majeure conditions.
39.0 COMPENSATION FOR DELAY (LIQUIDATED DAMAGES)
39.1 The time allowed for carrying out work as entered in the tender shall be strictly
observed by the contractor and shall be reckoned from the fifteenth day after the date on
which the order to commence the work is issued to the contractor or from the actual date
of commencement of the work which shall not be later than 15 days from the date of
award of the work order whichever is earlier. The work, throughout the stipulated period
of the contract, shall be proceeded with all due diligence and the contractor shall pay as
compensation due to delay on part of the contractor an amount equal to minimum 1
percent of the estimated cost of the work as shown in the tender for each day. Provided
that the entire amount of compensation to be paid under the provisions of this clause
shall not exceed ten percent of the estimated cost of the work.
39.2 In the event that the time scheduled have been altered at a certain stage of the work on
request from the contractor as mentioned in the preceding paragraph does not imply
that whatever liquidated damages have accrued up to the date of revision is not
realizable from the contractor. Further the BSNL is also at liberty to cancel the work
order at risk and cost of the contractor without assigning any reason to the contractor if
the work is delayed beyond the stipulated period and further extension is not sought
Signature of tenderer with seal Page | 17
39.3 The Divisional Engineer while revising the time schedule, may further specify and
it one of the conditions for such modification of the time schedule that the contractor
may be prepared to pay further liquidated damages for any delay in completion of the
work even beyond the periods specified in the modified time schedule.
39.4 In case of slow progress of the work by any contractor, and the BSNL interest does
permit extension of time limit for the completion of the work, the Divisional Engineer
will have full right to order that the scope of the contract may be restricted to a fraction
of the whole work (the fraction being in terms of distance in mtrs/Kms) and to get the
balance of work done by BSNL or to award the work in the balance portion by
calling for fresh tenders or to cancel the remaining works as is convenient or
expedient to the BSNL.
39.5 In such an event no compensation shall be payable by the BSNL to the contractor
towards any inconvenience/loss that may be subjected to as a result of such an action by
39.6 Liquidated damages for delay of the work shall be recoverable from the bills of the
contractor and/or by adjustment from the Performance/ Material security deposit at the
discretion of the Divisional Engineer (TP), Bongaigaon.
39.7 “Day” in all the above clause/sub-clauses relating to liquidated damages, includes holidays
and Sundays in addition to the working days.
39.8 Notwithstanding anything contained in the above clause and its sub-clauses any amount
which become due and recoverable from the contractor on account of liquidated
or on account of any matter relating to this contract, shall be recoverable from any sum
that is due to or any sum thereafter may become due to the contractor out of this
or any other contract with the BSNL.
40. AUDIT AND TECHNICAL EXAMINATION
BSNL shall have the right to cause an audit and technical examination of the works and
the final bills of the contractor including all supporting vouchers extract etc. to be made
after payment of final bill and if as a result of such audit and technical examination, any
sum is found to have been over paid in respect of any work done by the contractor under
the contract or any work claimed by him to have been done by him under the contract and
found not to have been executed, the contractor shall be liable to refund the amount of
over payment and it shall be lawful for the BSNL to recover the same from him. And if it
is found that the contractor was paid less than what was due to him under the contract in
respect of any work executed by him under it, the amount of such under payment shall be
duly paid by BSNL to the contractor.
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SPECIFICATION OF WORK
1. GENERAL: - The work involves excavation, trenching, laying of the types of
protective pipes as mentioned in the schedule to the tender, joining them &
reinstatement of the excavated trench. Optical Fiber Cable shall be drawn through
these pipes at a later date. The pipe is intended to provide mechanical protection to
the delicate Optical Fiber Cable. A nylon rope of approximate 4mm dia. shall be laid
inside the pipe while jointing the pipes to facilitate pulling of Optical Fiber Cable at a
later date. The ends of the pipe sections of 150 meter or 200 meter shall be suitably
plugged to prevent and or any other objects entering the pipes and obstructing the
cable pulling at a later date. The protective pipes, jointing materials, nylon ropes and
suitable plugs will all be supplied by the BSNL. The contractor shall be fully
responsible for safe custody of the materials supplied to him/his representatives, till
work in the entire sub-section is completed and the completed work is taken over by
2. LOCATION & ALIGNMENT OF THE TRENCH.
In city area trench will normally follow the footpath of the road except where it may
have to come the edge of the carriage way with specific permissions from the
authorities responsible for maintenance of this road (such permission will be obtained
by the BSNL). In case of road crossing both on National Highways as well as on
State Highways, road crossing will be generally be done using the mechanical boring
as per standard practice, as allowed by Highway authorities is to be carried out.
Outside the city limits the trench will normally follow the boundary of the road side
land. However, where the road side land is full of borrow pits of the afire standing or
when the cable has to cross culverts, bridges on streams, the trench may be closer to
the road edge or in some cases, over the embankment or shoulder of the road
(Permission for such deviations for cutting the embankment as well as shoulder of the
road will be obtained by the BSNL).
I. The alignment of the trench will be decided by the responsible BSNL Officer not
below the rank of Junior Telecom Officer. While marking the alignment only the
center line will be marked and given and the contractor shall set all other work to
ensure that the excavated trench is as straight as possible. The contractor shall solely
be responsible for the accuracy of such setting out.
II. The contractor shall clear, prepare and grade the right of way to facilitate the making
of the alignment of the trench. Contractor shall remove all bushes, undergrowth,
stumps, rocks and other obstacles to facilitate making the central line. It is be ensured
that, minimum amount of bushes and shrubs given all consideration to the
preservation of trees within the right of way. No additional charges will be paid for
clearing the alignment.
3.0 TRENCHING DEPTH & PROTECTIVE MEASURES:
3.1 TRENCHING IN NORMAL/NON-ROCKY SOIL:
The HDPE pipe is to be laid at a depth of 1.65 meter in this type of soil between top
surface and the bottom of the trench. Normally, a trench of about 45cms width at the
top and 30cms width at the bottom at a depth of 1.65 meters may be appropriate as
per Fig-1(Annexure-II). However, there will not be objection if the width of trench is
adequate to ensure that, the pipes are laid and jointed properly at the specified depth.
The payment to the contractor will not be related to the volume of excavated earth.
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The standard depth of 1.65 meter specified in the preceding paragraph is subject
to the followings:
I. It is likely that, due to uneven ground condition, if 1.65 meter is adopted as the
uniform depth throughout, the bottom of the trench will also follow the same
unevenness as the surroundings terrain. This should not be the case, and the bottom of
the trench has be at uniform level as far as practicable. In this process, it is possible
that in some location the depth of excavation may be more. However, it is to be
ensured that at no location the depth is less than 1.65m.
II. To maintain the trench at uniform level, it may become necessary at certain locations
to excavate more than 1.65 meter. Boring at some location like road crossings will
have to be done as per instruction of the BSNL at a depth of 1.65 meter. Such
contingency shall be deemed to have been provided for in the amount quoted.
III. At some particular location like built up area and road crossings, culverts etc. extra
protection like RCC pipe/GI pipe will have to be laid at the standard depth of 1.65
mtr. as per instruction of the BSNL.
IV. The contractor is required to keep in mind that under this category of soil any trench
having depth less than 1.65 mtr will not be accepted. In case it is not possible to
trench at a depth of 1.65 meter due to extraordinary condition, the trenching may be
done at a lesser depth with written permission of the DET in-charge, provided DET
obtains permission from the competent authority of BSNL for depth lower than 1.65
m as per prescribed rules on the subject. However contractor has to lay RCC/GI pipe
over PLB HDPE pipe in such conditions at his own cost. The RCC/GI pipe will be
provided by the BSNL and the contractor will have to transport them to the work site
at their own cost. The decision of Engineer in charge shall be final and binding on the
contractors in such an exceptional case.
V. The identification of the type of soil will be done by the BSNL and will be final and
binding on the contractor.
3.2 TRENCHING IN SOIL MIXED WITH DEAD ROCK, STONE CHIPS
& BOULDERS ETC. :
The HDPE pipe is to be laid at a depth of 1.65 meter in this type of soil between top
surface & the bottom of the trench and the construction practice is as specified above
under clause 3.1 and subject to the following conditions.
I. In case it is not possible to trench to a depth of 1.65 mtr due to genuine reasons, the
trenching may be done to a lesser depth and up to a minimum depth of 1.20 mtr with
due permission in writing from the Engineer-in-charge, provided the DET obtains
permission from the competent authority of BSNL for depth lower than 1.65 m as per
prescribed rules on the subject.
II. Under extremely difficult conditions, the depth may be further relaxed to a minimum
of 1.00 m. However, the contractor will have to provide extra protection to the cable
by laying RCC/GI pipe over the PLB HDPE pipe with prior permission in writing
from the Engineer-in-charge provided the DET obtains permission from the
competent authority of BSNL for depth lower than 1.65 m as per prescribed rules on
III. The BSNL will provide the required RCC/GI pipes and the contractor will have to
transport them to the work site at their own cost.
IV. No extra payment for laying RCC/GI pipe will be made to the contractor.
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V. No trench below the depth of 1.20 m will normally be accepted by the BSNL under
this category of soil except under the condition laid down in 3.2(II) above.
VI. The identification of the type of soil will be done by the BSNL and will be final and
binding on the contractor.
3.3. TRENCHING IN ROCKY SOIL :
The Rocky soil includes hard rock and hard granite sheet rock that can be dug either
by chiseling/ compressor by skilled stone cutter or by blasting using explosives only.
The type of soil will be identified by the BSNL and this will be final and binding on
the contractor. Trenching in Rocky soil by chiseling/ compressor is to be carried out
I. Trenching by chiseling is to be done to a minimum depth of 0.90 m under any
circumstances. At this depth of 0.90 m the contractor will have to provide extra
protection over PLB HDPE pipes by Reinforced Cement Concreting with 6 mm MS
rod and mortar mixture in the ratio of 1:2:4 as shown in figure-3 under Annexure-II.
For this extra protection by RCC work the contractor will have to arrange all the
required materials like MS rod, cement, sand, stone chips etc at his own cost.
II. No depth below 0.90 m will be allowed and accepted by the BSNL. If under some
difficult conditions the required depth of 0.90 m cannot be achieved, the contractor
should immediately intimate the same to the Engineer-in-charge in writing and wait
for decision from the BSNL. The payment to be made to the contractor in such cases
due to less depth will be decided by the BSNL and will be final and binding on the
III. In case of road crossings by cutting in Rocky area, extra protection by GI pipe and
RCC work over G.I. pipe will have to be provided at a minimum depth of 1.00 m.
IV. In case of depth less than 1.65 mtr, proportionate amount will be paid for trenching.
4. FINISHING & LEVELLING OF TRENCH: The contractor shall dig the
trench to the depth specified. Trenching shall as far as possible be kept ahead of the
laying of pipes. Contractor shall exercise due care that the soil from trenching
intended to be loss for back filing is not mixed with lose debris. The bottom of the
trench should be as straight as possible, all curves and gradients if unavoidable should
be gradual. Any type of root or sharp stones or rocks should be cut & blunted and
trench should be cleared of all pieces of stones, rocks and leveled up properly. A
layer of minimum 7.5cms of soft soil should be used for this and the leveling the
I. The contractor shall be responsible for all necessary arrangement to remove or pump
out water from trench. The contractor should survey the soil condition encountering
the sub-section for which he is tendering and make his own assessment about
dewatering arrangement that may be necessary. Such contingency shall be deemed to
have been provided for in the amount quoted.
II The contractor should provide sufficient width of the trench and all such places where
it is likely to cave in due to soil condition. Such contingency shall be deemed to have
been provided for in the amount quoted.
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III A minimum free clearance of 15cms should be maintained above or below any
existing underground metallic or non-metallic lines or structure crossing the
6. NIGHT CAPPING: At the end of each days work, the open ends of the pipe
section shall be night capped with a securely closed cap which will be supplied by the
BSNL to prevent the entrance of water or any foreign matter in to the pipe line until
the work is resumed.
7. METHOD OF EXCAVATION:
I. In city limits as well as in built up area, the contractor shall resort to use of manual
labour only to ensure that damage is not caused to pipes and structures of various
other utility services like Telephone, Power, sewer or Water supply etc. Any
mechanical excavation may cause damage to such installations.
II. However, along with Highway, away from cities and towns where it is certain after
due care and verification that no other cable or pipe line may lie buried in the path of
excavation, it will be preferred that the contractor use mechanical means such as
trenching machines etc., wherever these can be used without causing damages to
trees, otherwise, the excavation be carried out with manual labour.
III. At road crossing mechanical boring device is to be used to bore a hole of the required
diameter and GI pipe is pushed through that hole, provided of source it is ensured
that, no other existing cable or any services or pipe is damaged. In case of railway
crossing only mechanical boring device is to be used to bore the hole of required
dimension so that 80 mm dia. G.I. pipe can be pushed through. In both the cases
permission for digging trench will not be given of any case within the boundary of
8. USE OF VARIOUS TYPES OF PIPES & METHOD OF LAYING:
Various type of pipes and their application in the protection of Optical Fiber Cable
relating to the work of this contract and detailed specifications are given below:
I. PLB HDPE (High-density polythene) pipes 40/33mm O.D. available in coils of
approximate length 200 mtr. are to be jointed by coupler.
II. RCC pipes for culverts, Built up area etc.
RCC spun pipes of 150mm/100mm dia & 2m lengths with collars to be jointed and
grounded. RCC pipes will be used normally at all side road crossings, culverts under
mixed soil and built up areas at a depth of 1.65 m when crossed by trenching as per
RCC pipes may also to be laid on trenches along dry culverts, small rivulets and
shallow streams/nallas that remain dry for about 9 months or more in a year at a depth
of 1.65m. The collars of the RCC pipe should be used with cement and sand in ratio
1:2 while jointing them. Cement and sand to be provided by the contractor. The
Optical Fiber Cable has to be laid through PLB HDPE pipe protected by RCC pipe as
per following fig.
Signature of tenderer with seal Page | 22
III GI pipes for culverts and bridges etc.
80mm dia GI pipes are to be laid mainly for boring, road crossings and for crossing
bridges and culverts in the following procedures: -
(a) The OF Cable is to be protected by laying GI pipes over the 40/33mm dia PLB HDPE
pipes in culverts and bridges near the parapet wall and over the wheel guards. The
wheel guard (Kerb) may be/may not be broken, the pipe is fixed and the wheel guard is
rebuilt enclosing the GI pipe with MS rod of 6 mm dia and mortar mixture of proportion
1:2:4. as shown in fig-4 under Annexure-II. Here only G I pipe will be supplied by the
BSNL and the other concrete materials to be arranged by the contractor.
(b) In case of bridges having steel girders and rails, the Cable should be taken in GI pipes
connected random and supported by hangers or clamps attached to the girders or railings
(please see figure-5). In the wooden bridges GI pipe is to be laid by clamping for every
one meter distance and the clamp will be supplied by the concerned contractor. The
decision of the Site-in-charge will be final regarding the quantity, quality and size of the
(c) If any of the above methods is not possible, the GI pipe must be clamped outside the
parapet wall with the clamps. If necessary, the pipe may be taken through the parapet
wall at the ends where the wall diverges away from the road.
However, exact method on particular situation would be as per approval obtained from
Highway / Municipal authority and instruction given by the supervising BSNL staff.
9. BACK FILLING & DRESSING THE TRENCH:
I. Provided that the pipe has been properly laid and jointed in the trench at the specified
depth and the nylon rope has been pulled inside, the back filling operation shall
follow as closely as practicable. The back filling operation shall be performed in such
a manner as to provide firm support under and above the pipe be allowed in back fill
at any time.
II. At location where the back fill materials contains hard clods, rock fragments and other
hard materials which may cause injure to the pipe and where rock has been excavated
from the trench and it is intended to refill the trench in whole or in part with such
excavated rock or material the trench should be initially filled with soft soil in order
to prevent injury to the pipe,
III. The back fill shall be maintained by the contractor against wash out settlement blow
original levels and rotting until final completion of the works and until reinstated to
the original surface conditions as acceptable to the BSNL.
10. LAYING O.F. CABLES & ASSOCIATED WORKS:
Laying of the Optical Fiber Cable is done by pulling it through the HDPE pipes at a
nominal depth of 1.65m from the ground level. HDPE pipes are normally laid almost
straight in sections of 200m with a gap of one meter between two sections. This gap
between the sections is called pulling pit or pulling point. Length of the sections may
be less depending on bends in the route or other site conditions. The contractor is
advised to handle the OF cable very carefully and avoid any sort of damage that
might cause to it due to mishandling. The contractor is also advised to take
precautions in transportation of the cable from the BSNL store to the work site.
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11. PULLING OF THE CABLE THROUGH THE HDPE PIPES:
O.F. Cable laying through the HDPE Pipes is carried out in following steps:
a) Cleaning of the HDPE pipes already laid and a Belan test is done to confirm that no
obstruction is faced inside.
b) Pulling of the OF Cable through the HDPE Pipes.
11.1 The OFC cable will be supplied in the drums of about 2 Kms length it will be issued
the contractor/ his authorized representatives on his demand and on the basis of
progress of the work.
11.2.1 The cable drums will be transported from store to the site by his own conveyance.
Loading and unloading to be arranged by the contractor. All necessary precaution to
be taken in this proceeds, that it is not damaged physically or optically.
11.2.2 Distinguish the points between which this cable drum is to be laid suppose A is the
beginning and B is the second end.
11.2.3 A pulling pit to be localized where the cable drums will be placed. Following
procedures are to be adopted while locating such pulling pit.
i) Note the length of the cable drum.
ii) Measure distance equal to half of the cable drum from the point A towards point
Now choose one of the pulling points near to this place for pulling cable drum. Care
should also be taken that there is sufficient space for shape of the cable in this place.
11.2.4 After localizing the place for cable drum, it should be put on the cable drum stand.
The cable drum should be put on the edge of the pit in the opposite direction in which
cable to be landed first. Care should also to be taken that drum is rotated only in the
direction shown by arrow on the drum and that cable is unrolled from the top portion.
11.3 When pulling is complete in one direction, whole of remaining cable will be uncoiled
from the cable drum and kept in the form of shape ‘8’ at a suitable place, normally in
the opposite side of the cable drum. Uncoiling should be done very carefully so that
no portion of the cable is twisted or bend beyond the specified limit. Sufficient
precaution is to be taken to ensure that no damage is caused to the cable. For any
damage caused to the cable due to improper handling / Pulling, cost of cable will
be realised from the contractor. It is advised that the cable pulling is done with
close supervision of BSNL staff.
12. Construction of Brick Chambers/’O’ rings at OFC jointing pits:
1. The size of the chamber will be of dimensions 120 cm X 120 cm X 60 cm to
be constructed with class one brick whose wall be of 5 inch thick as per
diagram shown in Annexure II.
2. The inside if the wall should be plastered with 1:3 fine grade of sand.
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3. The bottom of the chamber will have three (3) inch brick soiling with 1(one)
inch thick concreting having morter mixture 1:2:4.
4. The chamber has to be covered with a three (3) inch thickness RCC slab in
two pieces each of size 145 cm X 72 cm. The reinforcement is to be for
8(eight)mm and concreted by morter mixture 1:2:4. Proper curing should be
done. Each slab should be provided with two nos. handle of 12mm MS rod as
5. 2(two) face to face brick walls in the line of the cable will have two holes of
dia 60mm at the bottom for entry and exit of the O.F.cable.
6. After construction of the chamber it should be filled up with good quality of
sand in presence of BSNL officer not below the rank of JTO.
7. Details of quality of work for construction of one brick chamber will be as
i) Earth work in excavation 1.45m x 1.45m x 1.65m
ii) Brick soiling 1.45m x 1.45m x 0.075m
iii) P/L CC 1.45m x 1.45m x 0.025m
iv) Brick work in cement morter 2 x 1.20m x 0.125m x 0.50m
2 x 1.45m x 0.125m x 0.50m
v) (a) Pre-cast RCC slab 2 nos. x (0.72m x 1.45m x 0.075m)
(b)Reinforcement 8 nos. 8mm MS rod in 0.72m length
16 nos. 8mm MS rod in 1.45m length for
2(two) slabs with two handles of
12mmMS rod in each slab.
vi) Cement Plaster 12mm in ratio 1:3 (cement sand) of size
4 sides x (1.2m x 0.5m)
vii) Sand filling 1.2m x 1.2m x 0.5m
viii) Back filling Earth 0.975m x 1.45m x 1.45m1.
13. CONSTRUCTION OF MICRO TUNNELING WORKS
13.1 GENERAL: - The work involves laying of PLB pipe by HDD method as
mentioned in the tender schedule. The protective pipes, jointing materials, nylon ropes
and suitable plugs will all be supplied by the BSNL. The contractor shall be fully
responsible for safe custody of the materials supplied to him/his representatives, till
work in the entire sub-section is completed and the completed work is taken over by
13.2 LOCATION & LENGTH OF MICROTUNNELING:-.
The location and length of micro tunneling will be decided by the responsible BSNL
Officer not below the rank of Junior Telecom Officer. The micro tunneling trench
Should be straight as far as straight as possible. The contractor shall solely be
responsible for the accuracy of such setting out.
13.3. MICROTUNNELING MEASURES:-
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The PLB pipe is to be laid at a minimum depth of 1.65 meter from the bottom water
level of marked location by HDD method as shown in diagram.
13.3.1 BSNL will not consider the length of total attempt made for making one successful
micro tunneling and will consider only of the length of single successful micro
tunneled patch through which PLB pipe have been pulled.
13.3.2 The micro tunneling will be considered as successful one provided OFC cable can be
pulled through the PLB pipe without any obstruction successfully.
13.3.3 As all the materials required for micro tunneling (PLB pipe) are quality assured. So
BSNL will not consider any plea of non standard quality of PLB pipe for which micro
tunneling is affected.
14.0 CONSTRUCTION & FIXING OF ROUTE INDICATOR/JOINT INDICATORS.
14.1 CONSTRUCTION OF RCC ROUTE INDICATOR/JOINT INDICATORS:
The indicators, both ROUTE and JOINT indicators, are to be constructed by the
contractors as an integral part of the contract as per following specification:
1. Each Route / Joint indicator will be of length 1.25mtr. and having bottom
cross-section 150mm x 200mm will taper to 75mm x 125mm at the top with
necessary reinforcement using MS rod of 8mm dia, 4nos. in lengthwise and at
least 8 nos. of rings with 6mm dia rod as shown in figure-8 under Annexure-II.
2. The ratio of mortar mixture for concreting will be 1:2:4 i.e. cement: sand: chip
and properly cured.
3. The material to be used for the construction of the RCC indicators should be
of good quality.
4. The top 1/3rd length (42cm) should be painted with YELLOW colour in case
Route indicators and RED colour in case of Joint indicators in all sides.
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5. The front side of Route Indicators should be engraved with a mark as OFC
ROUTE and Joint Indicators as OFC JOINT and the letters painted in black colour.
6. The total number of Route Indicators and Joint Indicators are given in the
Schedule of Works for each sub-section in the Annexure.
14.2 FIXING OF ROUTE & JOINT INDICATORS :
After construction of the Brick chambers are completed for the chosen sub-
section of the chosen route, the contractor will have to place the RCC Route
Indicators at a maximum spacing of 200 mtr. and Route Indicators to be fixed at a
distance of 1m away from the line of the cable. The cable jointing pits are to be
marked by placing Joint Indicators. Each indicator is to be placed by fixing 2/3 rd
of the length underground. The contractor is advised to follow instruction of the
Site Engineer to know the location for fixing the Indicators.
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SPECIMEN AGREEMENT BOND
This agreement made on the …………………………. Between M/s (Name and
address of the tenderer) ………………………………. With their office establishment at
…………………………………………………………… (complete postal address) herein
after called ‘The contractor’ (which expression unless excluded by or made repugnant, to the
context, will be deemed to include their successors/Heirs/Executors) on one part and the
BSNL being represented by the DE, (TP), BONGAIGAON, hereafter called ‘BSNL’ (Which
shall unless be excluded or made repugnant to the context, be deemed to include his
successor in office) on the other part, do hereby declare that:
Whereas, in pursuance of tender notice No……………………………..…
……………… regarding tender for laying PLB pipe by HDD method i.e. micro tunneling
process, the contractor has participated in the tender and has been approved after observing
all formalities for the work of laying PLB pipe by HDD method under ………………Sub-
section under DE/TP…Bongaigaon.
Whereas, the contractor has also furnished a Bank Guarantee for Rs…………………
as security money, to the BSNL, both parties do hereby agree to enter into this agreement
with following details :
1.(a) That the amount quoted for completion of the works as per specification to the entire
satisfaction of the BSNL as decided by the tenderer in question is Rs.
…………………………. . These amounts will remain valid for a period of one year
from the date of entering into this agreement.
(b) The amounts as fixed above will not be changed under any circumstances.
(c) BSNL may extend if it considers necessary this agreement unilaterally for a further
period of 2 months beyond the time as indicated in 1(a) above and thereafter for a
period of 4 months if mutually agreed by both the parties.
2. That the work will be commenced by the contractor only after issue of a work order by
the concerned Divisional Engineer. This work order will contain details of the works such
as particulars of work, quantum of work, time frame for completion of the work etc.
3.(a) The contractor shall be obliged to carry out any additional work(s) of similar nature
under any item(s) as specified in Annexure–I without any extra payment. Such
contingency shall be deemed to have been provided for in the rate/amount quoted.
3. (b) If the quantum of works done by contractor is less than the volume mentioned in the
Tender document (Annexure-I), the amount to be paid to the contractor will be
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4 In case it is not possible to trench by HDD method at a depth of 1.65 meter due to
difficult soil condition, the trenching may be done at a lesser depth with written
permission of the DET in-charge
5. That the quality of the work should conform to the specification as given by the BSNL
included in the Tender document.
6. That in case of: -
a) Violation of any clause in this agreement and those mentioned in all sections and
clauses of the tender document by the contractor or
b) If the quality of the work is not found by the BSNL to be as per specifications
(which will be final and conclusive), or
c) If quality of work deteriorates or any kinds of defects develop within six months
from the date of satisfactory completion of the work or,
d) If the work is delayed by the contractor beyond five weeks of the time limit
specified in the work order or beyond five weeks of the extension granted if any
to the contractor to complete the work satisfactorily,
the BSNL may resort to any or all of the following measures.
i) Work order may be cancelled.
ii) Agreement may be terminated.
iii) Security deposit may be forfeited.
iv) The contractor may be ‘Black Listed’.
v) The contractor may be required to rectify the defects noticed within specified period
at his own cost.
vi) The BSNL may measure up the work done by the contractor (which will be final and
conclusive) and to take out the remaining part which is unexecuted and give it to
another contractor or get it done BSNL and in case of defects discovered
subsequently to have the defects removed by another contractor or get it done by
BSNL. Any such expenses which are incurred for the aforesaid reasons, shall be
borne & paid by the contractor and may be deducted from any money due to the
contractor by the BSNL under this contract or from the security deposit.
7. That after the completion of the work, the same should continue to conform to the
specification for a minimum period of six months from the date of completion of the
However, before imposing any or all of the above penalties a show cause notice will
be given to the contractor. If the contractor does not respond by the stipulated time as
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indicated in the show cause notice or his reply is not found satisfactory, the BSNL
will be at liberty to impose any or all of the above penalties.
IN WITNESSES WHEREOF the parties to these presents have hereunto set
and subscribed their respective hands and seals on the agreement on the present date
……………………………… and year …………………………….. .
Name : Name:
(Contractor) (For & on behalf of BSNL)
This agreement signed in the presence of the following witnesses:
1. Witness 1 2. Witness 2.
Signature: ---------------------------- Signature: -----------------------------
Name & address: ------------------ Name & address: ----------------------
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DECLARATION OF TENDERER
1. Name & complete address: -
of the tenderer with PIN
Code & telephone No.,
2. Partnership deed particulars :-
(in case of partnership)
3. Registration certificate of Enlistment :-
with BSNL(attested copy enclosed).
4. a) Permanent income tax A/C No. :-
b) Income tax clearance certificate :-
5. Any other document’s particulars :-
(attested copies enclosed).
I/We certify that above mentioned particulars are correct & true.
I/We hereby declare that I/We have gone thoroughly each and every page of attached
sections (I to III) & signed accordingly on each and every page of tender document.
I/We further declare that I/We shall abide by to all terms and conditions as per
various pages of tender document.
SIGNATURE OF THE TENDERER…………………………………..DATE…………….
FULL NAME OF THE TENDERER……………………………………………………
ADDRESS OF THE TENDERER
WITH PIN CODE & TEL. NOS. …………………………………………………………
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SCHEDULE OF AMOUNT FOR QUOTATION
1.1 NAME OF THE WORK: Trenching, laying of protection pipes & OF cable pulling
and all other associated works.
1.2 NAME 0F THE SCHEME: Bhella TE to Tarabarihat TE Via Gumafulbari New USO
Site(BGN USO Ring-15A)
1.3 TENDER NIT NO: NIT No. DE/TP/BGN/Bhella-Tarabarihat-Gumafulbari/12-13,
Dtd at BGN the 13-07-2012.
1.4 SUB-SECTION NO: SS NO …………
1.5 APPROXIMATE LENGTH OF SECTION: …………………… (Please refer NIT)
1.6 ESTIMATED COST :………………………………( please refer Annexure-I)
2.0 EMD PARTICULARS:
2.1 Earnest Money Deposited Rs.
2.2 Demand Draft No………………………………….Dated……………..
2.3 Drawn on (name of Bank)…………………………………………………….
2.4 Consolidated amount quoted for the above sub-section for completion of the work in
a) In Figure : Rs……………………………….
b) In Words : (Rupees…………………………………………………..) only
I/We do hereby undertake to declare that I/We have carefully gone through all the terms and
conditions of this contract and have quoted the above amount taking all possible expenses
into account to do the work to the full satisfaction of BSNL.
Signature of the Tenderer
Name in full……………………………………………………..
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DETAILS OF WORK INCLUDED UNDER THE CONTRACT
NIT No. DE/TP/BGN/Bhella-Tarabarihat-Gumafulbari/12-13,Dtd at BGN the 13-07-2012
Name of the Scheme:- Bhella TE to Tarabarihat TE via Gumafulbari new USO site
(BGN USO Ring-15A).
Number of Sub-Sections:- 02(Two)
Bhella TE Kakdhua
to Ganakpara Burial
Sl No Description
Rate Ganakpara Burial to
Ground Tarabarihat TE
1(a) Trenching in Normal soil soil Rs46.00/m 4249 m 4880 m
1(b) Trenching in Mixed soil ---- Nil Nil
1(C) Trenching in Hard Mixed soil ---- Nil Nil
2 PLB Laying Rs5.13/m 4500 m 5000 m
3 RCC Work Rs.171.00/m 175 m 70 m
4 Total GI/DWC HDPE Pipe laying Rs.17.10/m 175 m 70 m
5(a) Side road crossing (by Boring) Rs.171.00/m 02 No (20 m) Nil
5(b) Side road crossing (by Cutting) Rs.171.00/m 03 No (26 m) 04 No (40 m)
6(a) Main road crossing (by Boring) Rs.513.00/m 02 No (30 m) 01 No (10 m)
6(b) Main road crossing (by Cutting) Rs.171.00/m Nil Nil
7 Microtunneling ----- Nil Nil
8 Brick chamber Rs.4275.00/No 02 No 02 No
9 Route/Joint Indicator with paint Rs.359.10/No 25 No 25 No
10 Total Length of OFC pulling Rs.3.42/m 4600 m 5100 m
Total Estimated Cost (Rs) 3,07,931.00 3,10,212.00
EMD (2.50% of Total Estimated Cost) (Rs) 7,698.00 7,755.00
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