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                        NETWORK AND CONSORTIUM
                       THE UNIVERSITY OF MICHIGAN
                           Department of Psychiatry
                                    and
                    VA ANN ARBOR HEALTHCARE SYSTEM
                            Mental Health Service


                   POLICIES FOR POSTDOCTORAL RESIDENTS
                       IN PROFESSIONAL PSYCHOLOGY
                                September 2012

(These policies are currently in effect but may change during the training year based on
decisions of the Director of Psychology Training, in consultation with the Psychology
Training Committee and Chief Psychologists at the University and VA. This should be
viewed as a guide. It is not considered to be a contract.)
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Welcome to the Program

Welcome to the Postdoctoral Training Program for Professional Psychology! We are very
pleased that you will be joining us and are looking forward to working with you during the
course of your time in the program. We believe that The University of Michigan (UM) and the
VA Ann Arbor Healthcare System (VAAAHS) are great places to acquire the tools that will
enable you to succeed as a psychologist. The University of Michigan Component of the
Consortium was one of the first five postdoctoral training programs in the nation to be fully
accredited by the American Psychological Association (APA). The different parts of the
Network will be visited by site visitor teams this year and it is our hope that through our Self
Study and the report of the site visitors, the Commission on Accreditation of the APA will see
that all parts of the Network conform to the guidelines and requirements of the APA. The
Network resides within the UM Medical System (Clinical Child Program) or both the UM
Medical System and the Veterans Administration Hospital (Clinical Psychology and Clinical
Neuropsychology), with access to resources and scholarly activities available across the
University and VA campus. Our training programs are rich in opportunities for scholarship,
cutting edge clinical training, and challenging work at the interface of science and practice. Our
postdoctoral psychology residents have substantial opportunities to participate in programmatic
research with members of our teaching faculty, many of whom have national and international
reputations in their fields. Reflecting the strong multidisciplinary focus of our Department and
medical system, psychology residents also have opportunities to work closely with faculty, staff,
and trainees from a variety of disciplines.

We are experiencing a period in history that is characterized by rapidly changing economic,
social and technological landscapes. Our postdoctoral training programs aim to prepare each
psychology resident to meet the challenges and embrace the exciting opportunities that these
changes present for the delivery of psychological services and the advancement of knowledge in
our field.

THE TERM OF RESIDENCY

The term of your residency depends on the training program that you were accepted into. The
postdoctoral training program is a two-year program for the Neuropsychology Psychology
Residents (both UM and VA) and for the residents in Adult Clinical Psychology and Child &
Adolescent Clinical Psychology at the University. The residents in Mental Health at the VA are
in a one-year program. For those in the two-year program, appointments are made initially for
one year with a second year re-appointment being expected but at the discretion of the
Department, Section, and postdoctoral resident.

Appointments are usually from September 1st to August 31st. For two-year residencies, a re-
appointment decision will typically be made by April 1st of the current appointment year. The
resident is expected to give reasonable notice to the Section if he or she plans to terminate
training prematurely.
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 ORGANIZATION OF THE POSTDOCTORAL RESIDENCY TRAINING PROGRAM
                  IN PROFESSIONAL PSYCHOLOGY

                                         Responsibilities

Faculty Advisor: The function of the Faculty Advisor is to organize clinical and research
training experiences, and provide ongoing supervision for the resident at a personal level. The
Faculty Advisor also arranges for additional supervisors to provide breadth to clinical
experience, participates in evaluations of the psychology resident, and provides
recommendations for the psychology resident.

Specialty Track Coordinator: Each Track has a designated, licensed faculty psychologist who
is responsible for the organization and integrity of the components of the track. This person
administers specialized program components such as file maintenance, recruitment, and
specialized curriculum requirements. This person also conducts evaluations of psychology
residents in conjunction with the psychology resident and faculty advisor.

Training Coordinator (Pam LaForest): This person assists the Director of Psychology Training
with the administrative functioning of the program. This person maintains all records relating to
psychology residents and all aspects of the program. The Coordinator also facilitates Forum,
travel, and other aspects of the psychology residents’ education.

Director of Psychology Training: Together with the Chief of Psychology, the Director of
Psychology Training (hereafter referred to as the Training Director) is responsible for the overall
integrity and quality of the training program, the integration of multidisciplinary components in
the core curriculum, the allocation of training positions to Sections and programs, the preparation
of training program documentation, the development of training program policies, and the
handling of corrective actions and grievance procedures. In addition to organizing the overall
postdoctoral program, this person administers the common program components related to file
maintenance, recruitment, and graduation. The Director of Psychology Training is assisted in
these duties by a Psychology Training Committee composed of licensed psychologists
representing each of the participating Sections and programs.

UM Chief of Psychology: The Chief of Psychology monitors quality of the residency training
program in relation to other Sectional, Departmental, and institutional training. This person also
provides training funds for the program as available, oversees organization of postdoctoral
program as a whole, and provides necessary clinical resources for psychology residents such as
materials, patient scheduling, assignment of case supervisors, etc. The Chief of Psychology is
responsible for making final appointments or terminations of psychology residents in
conjunction with the Training Director and the Psychology Training Committee.

VA Chief of Psychology: The Chief Psychologist in the VAAAHS monitors quality of the
residency training program in relation to other Sectional, Departmental, and institutional training.
This person also provides training funds for the program as available, oversees organization of
postdoctoral program in the VA system, and provides necessary clinical resources for
psychology residents such as materials, patient scheduling, assignment of case supervisors, etc.
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The VA Chief Psychologist is responsible for making final appointments or terminations of
psychology residents in conjunction with the Training Director and the Psychology Training
Committee.


Expectations for psychology residents

Psychology residents are expected to:

Conduct themselves in a positive and professional manner, representing a model in dress and
conduct to other staff, trainees, visitors and patients.

Develop a personal program of self-directed study and professional growth with guidance from
the teaching staff.

Participate in safe, effective and compassionate patient care under supervision, commensurate
with their level of advancement and responsibility.

Participate fully in the educational activities of their program and, as assigned and required,
assume responsibility for teaching and supervising other psychology residents, interns, and
students.

Participate in institutional programs and activities involving the medical staff and adhere to
established practices, procedures, and policies of the institution, as well as with published ethical
and service standards of the American Psychological Association.

Complete patient reports and other records in an accurate and timely manner, in keeping with
institutional and Section guidelines.

Self-report any health problems adversely affecting their ability to function professionally in the
program.

Obtain state licensure and adhere to state licensing laws and regulations.

Limited License

All UM Psychology Postdoctoral psychology residents working within the UM system are
required to maintain at least a limited psychologist license from the State of Michigan throughout
their residency. VA psychology residents who want to work with patients in the UM system also
need this license. Information for obtaining this license can be obtained from the Director of
Psychology Training or the Specialty Track Coordinator, and initiation of this process before
beginning the residency is required for those in the University of Michigan Component of the
Consortium.

Supervised Cases
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All postdoctoral psychology residents will be responsible for evaluation/treatment of patients in a
clinical setting. The caseload will vary as directed by the UM Specialty Track Coordinators and
the VA mentors/supervisors. All patient contacts by psychology residents must have a specific
designated faculty supervisor. psychology residents should not accept responsibility for a case
unless they know exactly who will provide supervision. Supervision must be obtained before the
psychology resident commits to clinical conclusions and/or communicates findings to patients,
referral sources, or other staff.

Core Curriculum

The specified time dedicated to core curriculum should remain free, within reason, of patient
care and other responsibilities. Attendance at Core Curriculum activities is a required part of the
training program. Please do not allow yourself to be scheduled for patient care responsibilities,
supervisory sessions, or other conflicting engagements. If a problem occurs, please let your
training coordinator know right away. Unanticipated patient emergencies are excepted.

The current Core Curriculum consists of the following mandatory activities for all psychology
residents:

1.      Postdoctoral Fellowship Forum: This weekly Postdoctoral Forum provides an
organized series of presentations and discussions designed to promote professional development.
It also provides an opportunity for peer interaction and consultation. Forum topics include
professional ethics, multidisciplinary practice issues, legal dilemmas, professional writing, career
pathways, and the job application process. The forum also provides an opportunity for
psychology residents to present research findings.

2.      Grand Rounds/Invited Lectures: Weekly attendance at Grand Rounds/Invited Lectures
in the Department of Psychiatry (or Neurology for psychology residents specializing in
Neuropsychology) is required. These provide current, state-of-the-art presentations and
discussions of research findings and clinical controversies in the field as a whole. Some
psychology residents also may have the option of presenting at Grand Rounds. In addition,
psychology residents will attend a minimum of two Bioethics Grand Rounds each training year.
If the psychology resident attends a bioethics talk elsewhere, for example at a national meeting,
the psychology resident can ask that this serve as a substitute for one of the seminars here.

3.      Program for Education and Evaluation in Responsible Research and Scholarship
(PEERRS): UM psychology residents will sign on to the web-based program for responsibility
in research and complete at least the three modules that are required for those engaged in clinical
work and clinical research. VA psychology residents may complete the PEERRS modules if they
wish (and if they carry out any part of their research at the University of Michigan). VA
psychology residents will need to complete VA-specific training modules to allow them to carry
out research in the VA setting. The Web address for PEERRS is:
http://www.research.umich.edu/training/peerrs.html. The following modules are mandatory for
UM researchers.
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   1. Foundations of Responsible Research Conduct
      publication/authorship, intellectual property, conflict of interest, signatures,
      plagiarism, misconduct reporting.

   2. Conflict of Interest
      definitions and recognizing potential conflicts, responsibilities toward
      students/colleagues, consulting and conflict of commitment, sponsored project
      and technology transfer issues.

   3. Human Research
      basic module provided in three versions -- clinical research, health sciences and
      social/behavioral sciences. It covers definition of human subjects research, why
      human subjects research is regulated, regulatory and ethical responsibilities of the
      PI, IRB, and University.

The Web address for the VA equivalent is:
https://www.citiprogram.org/default.asp?language=english

4.      Additional Formal Didactics: All postdoctoral psychology residents will participate in
one or more formal didactics or seminar series in their area of specialization. The choice of
didactics will be determined by the UM Specialty Track Coordinator and the VA mentors, in
collaboration with the VA Training Director. Some possibilities include the following: (1)
medical, public health, graduate school coursework; (2) specific Sectional, program, or
organizational seminars (e.g., available within the Child & Adolescent Psychiatry Section,
Neuropsychology Section, Personality Disorders Program, University of Michigan Substance
Abuse Center); (3) components of the Psychiatry Core Curriculum; (4) Hospital Teaching
Rounds.

Research

The Department encourages research participation as an important part of training at all levels of
psychology resident education. All research undertaken by psychology residents must, however,
have a specific designated faculty sponsor and must have the approval of the appropriate
Institutional Review Board (Medical IRB in the University and the VA Human Subjects Sub-
Committee in the VA.) Grant proposals must be approved by the UM Section and VA Director
of Training before submission. Approval by the Section Director and VA Director of Training is
also required prior to any contract negotiations. Faculty sponsors may be assigned or they may
be chosen by the psychology resident, based upon the psychology resident's interest and the
Section's resource availability. All research communications must acknowledge the relevant
institution where the work was done, including Section or Unit within the VA, and approval by
mentors and possibly Section/Unit directors must be obtained before committing to any
communication of research or clinical findings.

EVALUATIONS

Psychology residents are evaluated by their Faculty Advisor and all attending faculty with whom
the trainee has worked. At approximately six-monthly intervals, the Training Director meets with
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the psychology residents for formal, face-to-face and written evaluations of their performance.
The initial evaluation occurs around the middle of the first year of training and serves as a basis
for improvement and further goal setting; psychology residents in two-year programs will be told
at this point if they are being invited to stay for the completion of the two-year residency. The
second evaluation is at the end of the first year; for psychology residents in one-year programs,
this will also serve as a final review of progress and an assessment of achievement of goals and
designated competencies. The third evaluation occurs in the middle of the second year and is
timed to provide continued professional development. And the last evaluation is at the end of the
second year. Supervising faculty fill out a standardized evaluation form for each psychology
resident they work with. The supervisor discusses the evaluation form with the postdoctoral
psychology resident and then the form is forwarded to the Training Director.

Psychology residents are also asked to evaluate their faculty supervisors, postdoctoral forum
presentations, and their overall training program experience, using forms that are distributed by
the Training Coordinator periodically and at the end of each training year. The purpose of these
evaluations is to monitor the quality of the clinical supervision and didactic educational program
that psychology residents receive. These evaluations may be anonymous or signed, at the
psychology resident's discretion. The evaluations are collected by the Training Director and a
summary of the aggregated data is used in assessing faculty performance and developing the
didactic component of education. Feedback from the data is provided to individual faculty
members as needed.

COMPLETION OF THE PROGRAM

A certificate of completion, with beginning and end dates, is provided to each postdoctoral
psychology resident upon fulfillment of program requirements.

BENEFITS

Questions regarding UM staff benefits should be referred to the Hospital Office of Staff Benefits
(734-764-6584). Questions regarding VA staff benefits should be referred to Human Resources
(734-845-3087). We encourage psychology residents to take full advantage of the benefit
programs offered.

UM stipends are negotiated through the Psychiatry Department and University of Michigan
Medical System, and are paid monthly. VA stipends are mandated nationally and are paid every
two weeks. Please check your paychecks to ensure accuracy. Although every effort is made by
the University and VAAAHS to prevent errors, occasionally inaccuracies may slip through.

Vacations

Psychology residents will have vacation times allocated in accordance with University and VA
policy for postdoctoral psychology residents. UM psychology residents are allowed up to 22
working days and National Holidays. VA psychology residents get 13 days annual leave and ten
federal holidays (VA annual leave accrues over time; check ^emp to see your annual leave
balance).
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 Each psychology resident submits vacation preferences to the Specialty Track Coordinator well
in advance of intended leave, and after consultation with appropriate Section supervisors. The
Specialty Track Coordinator has full authority to schedule the specific time during which
vacation can be taken in a way that meets Section needs. This person will attempt to be flexible
in response to individual personal situations within the constraints of the Section's needs and in
keeping with institutional guidelines.

UM residents use a Report of Faculty/Staff Absence form, which must be submitted and
approved before vacation time can be used; VA residents use ^emp to request leave, after
discussing it with their faculty advisor(s). Approval may not be granted if reports and other
records are not up-to-date. Vacation may be lost if it is not used within a 12-month period
(contact Human Resources if you want more information). Release time for professional
meetings for UM psychology residents may be authorized by the UM Section Director, Training
Director and Chief of Psychology, and is not counted as vacation time. For VA psychology
residents, the Training Director will make decisions about release time in conjunction with your
primary mentor/supervisor(s). However, time used for licensing exams, job interviews and job
visits will count as vacation time. While every effort will be made by the UM Training
Coordinator to keep track of the available vacation time, psychology residents should monitor
their usage in order to avoid running out of vacation days before their intended use. The VA
system uses a computer-based vacation request system and VA psychology residents can easily
check the status of vacation time by entering ^emp in Vista.

Psychology residents must arrange for coverage of their clinical activities through consultation
with their faculty advisor and Specialty Track Coordinator. For first-year psychology residents,
coverage beyond one day of absence should not be handled by another first-year psychology
resident.

Sick Leave

UM psychology residents have 15 days of sick leave available each year. VA psychology
residents have up cumulative sick leave that is accrued over time; it probably amounts to about
13 days sick leave each year (check ^emp to see your sick leave balance). For VA psychology
residents, sick leave is acquired incrementally at four hours per pay period. If a psychology
resident becomes ill and cannot report for his/her assigned duties, the UM Section and VA
timekeepers, mentors and supervisors must be notified as soon as possible after the illness or
injury is established. If the psychology resident will be absent from his or her workplace for
more than three days, formal documentation of the reason for absence must be submitted to the
Training Coordinator. Medical documentation of the need for sick leave may be requested by the
UM Specialty Track Coordinator, Training Director, or VA Director of Training at any time; if
such documentation is unsatisfactory, expended sick leave may be charged against accrued
vacation leave.

If a psychology resident is ill and unable to report for work, it is the responsibility of the UM
Section or VA clinic to arrange coverage. The psychology resident's Faculty Advisor will notify
the UM Specialty Track Coordinator or VA Director of Training and the residency Training
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Director when sick leave endures long enough to compromise the educational experience of the
psychology resident and the psychology resident cannot be given full credit for his or her
experience. Leave due to illness or injury in excess of the allotted number of days becomes leave
without pay and must be made up at the end of the residency.

Conference Days

UM psychology residents are usually approved for 5 days of conference time per year.
Scheduling of the allowed conference time is handled in the same manner as a request for
vacation time. Requests for additional time and/or money may be approved, but such requests
must document the way in which this trip will augment the psychology resident's education.
Psychology residents are responsible for arranging for necessary coverage of clinical activities
during their travel period, and insuring that relevant staff and clinical programs have been alerted
to their intended absence.

UM psychology residents with a full appointment are entitled to the following each year:

   1. Fifteen days (120 hours) sick time per year beginning on the date of hire. Unused sick
      time is not paid at the end of the residency.

   2. Nine paid holidays: Memorial Day, Independence Day, Labor Day, Thanksgiving Day,
      the day following Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve, and
      New Year’s Day.

   3. Twenty-two days (176 hours) of vacation time, which must be used before the
      anniversary of the start date or it is lost. If a psychology resident leaves before the end of
      the residency, vacation days will be pro-rated at 1.84 days per month.

   4. Five conference days

VA psychology residents with a full appointment are entitled to the following each year:

   1. An increment of 4 hours of sick leave each pay period (approximately 13 days per year)
      beginning on the date of hire. Unused sick time is not paid at the end of the residency.

   2. Ten paid Federal holidays: Memorial Day, Independence Day, Labor Day, Columbus
      Day, Veterans Day, Thanksgiving Day, Christmas Day, New Year's Day, Birthday of
      Martin Luther King, Jr., and Washington's Birthday,

   3. An increment of 4 hours of vacation time each pay period (approximately 13 days of
      leave per year); leave may be carried over into the next calendar year but the remainder
      must be used before the end of each calendar or it is lost. If a psychology resident leaves
      before the residency ends the vacation days will be pro-rated.

   4. Five conference days
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When vacation or sick time is used, UM psychology residents must submit a Report of
Faculty/Staff Absence form to the Training Coordinator to obtain the necessary signatures. If you
are not sure how to fill out this form, check with the Training Coordinator. Forward the form to
the Training Education Coordinator for signatures of the Director of Training and the Chief
Psychologist's signatures. VA psychology residents use the VISTA system (^emp) for requesting
and reporting vacation and sick leave time.

Monthly Timekeeping

Each month UM psychology residents will receive a Monthly Timekeeping Record for the
Training Program records. This is used to track any exception time the psychology resident may
have taken off for the previous month. This form should be completed within one week and
returned to the Training Coordinator. Records of the attendance of VA psychology residents will
be kept by the VA Director of Training.

Maternity Leave Policy

If a psychology resident needs to take maternity leave during the course of the program, leave
will be granted according to the following policies.

       1. The psychology resident must notify the relevant (UM or VA) Training Director in
       advance. UM psychology residents are automatically granted a one-month leave of
       absence. UM and VA psychology residents may use any available vacation and sick time
       for paid leave of absence.

       2. If additional leave is desired, the psychology resident must request such leave in
       writing. The Training Director, in consultation with the Psychology Training Committee
       and the Chiefs of Psychology at UM and VA, may approve this leave for up to 3 months.
       That is, the psychology resident would forfeit neither their position in the program nor
       their opportunity to complete two years of training (pending expected budgeting
       approval).

       3. If the psychology resident would like to request other arrangements, owing to special
       or extenuating circumstances, the request must be made in advance and in writing. The
       request will be considered by the Specialty Track Coordinator, the relevant directors of
       training, the Postdoctoral Training Committee, and the UM and VA Chiefs of
       Psychology. As a policy, however, psychology residents may not participate in the
       program on less than a half-time basis, and must complete the two-year training program
       within three years.

Travel Procedures

Professional travel by UM psychology residents is supported, when possible, at a level consistent
with that available to UM Departmental faculty and other trainees of comparable level within the
Department and institution. Guidelines for approving the travel when the psychology resident is
presenting a paper will be the same as those for UM faculty whenever possible. That is, it is
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expected that the psychology resident is the author of a paper or a presentation sponsored by a
recognized scientific society. Stipends are usually not provided for multiple authors of one paper
to attend the same meeting or if the presentation topic does not relate to psychology,
neuropsychology or psychiatry. In general, such papers should be subject to a peer review
process in order for the Department to provide travel support. Attendance at a conference at
which the psychology resident is not presenting may be allowed at the discretion of the Training
Director. For VA psychology residents, there is no funding for travel and attendance at meetings.
Speak to the VA Director of Training about options for obtaining funding from the Education
Service or other parts of the Federal system.

Paying for Travel

UM psychology residents:

   UM psychology residents are allotted travel funds up to $1000.00 total per year. Prior to
   making travel arrangements, an approval e-mail must be sent to the Training Director. Once
   the Training Director’s approval is given, travel arrangements can be made. The
   arrangements are to be made by the psychology resident and reimbursements are processed
   by the Training Coordinator. If you incur costs prior to the conference, you can be
   reimbursed using Concur and you may receive your reimbursement at about the same time as
   the credit card bill. Travel requests must be brought to the Training Coordinator as soon as
   possible in order to take advantage of better rates for airfare and early registration. Travel
   reimbursements brought to the attention of the Training Coordinator too long after the return
   date may not be able to be processed due to other duties assigned to the support staff.


   Travel advances are available for those items not included in the list above, again not to
   exceed $1000.00 in a training year (this can be for one conference or more than one
   conference, as long as the total does not exceed $1000.00). The procedure for receiving a
   travel advance is listed below. Please work with the Training Coordinator to request a travel
   advance through the Concur system.


   Once the travel advance is requested via Concur, Psychiatry Administration will approve or
   reject the request. If the request is approved, the money will be deposited into your bank
   account.

   Reimbursement

   Psychology residents are also allowed to opt for reimbursement instead of a travel advance.
   Again this is not to exceed the $1000 total stipend. As with travel advances, all forms must
   be completed and submitted with appropriate signatures prior to the travel.

   Post Travel
   Upon returning from travel, ALL RECIEPTS must be submitted. These receipts must be
   originals and not copies or simple credit card receipts without itemization. All receipts must
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   be returned to the Training Coordinator no later than two weeks after returning. Alcoholic
   beverages and other items not covered by University reimbursement must be identified on
   the receipt. Any receipts turned in later than this may not be able to be processed and may
   result in non-reimbursement or, in the case of an advance, payroll deduction for the traveler.

   There is a set per diem rate for each day of travel that covers meals. Alcohol will not be
   reimbursed.. Airport parking, mileage to airport (check for current reimbursement rate) and
   registration fees can be claimed. Proof of attendance at the conference (e.g., a badge or
   program from the conference) must also be submitted with the receipts.

VA psychology residents: Funding for travel and conference registration is not yet in place. Talk
to the VA Training Director for an update on available options available.

Office Policies

Equipment

Upon starting the residency, all psychology residents will be issued a pager and lab coat for
clinical use. Testing materials and other necessary equipment will be provided by the track to
which the psychology resident belongs. Other items may be purchased by the Training program
if approved by the Training Director. All materials must be returned to the Training Coordinator
upon termination of the residency.

Telephone Use

Personal long distance calls cannot be made from University, VA, or other institutional
telephones unless you call collect or charge the call to your home number, calling card, or credit
card. It is better to use pay phones or your cell phone to make personal calls. In no case may a
personal call interfere with the conduct of clinical or other university-related business.


Practice Outside the Program

The training program policy regarding outside practice by UM psychology residents is consistent
with the House Officer's Association contract: "A House Officer shall be permitted to engage in
outside medical practice which is not part of a University-approved program, provided such
practice does not interfere in any way with the responsibilities, duties and assignments of the
training program of The University of Michigan Medical Center. Extracurricular medical
practice, which requires that the House Officer assume continuing responsibility for patients will
interfere with his/her responsibilities at The University of Michigan Medical Center is therefore
not permissible. It is understood that House Officers engaged in outside medical practice which
is not a part of a University-approved program are not covered by the employer's professional
liability insurance."

The residency year is considered full time, and the seeking of outside income through extra work
is therefore generally not recommended. It may only be approved under special circumstances.
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Approval is requested from the Faculty Advisor, Specialty Track Coordinator, and the Training
Director. Moreover, if there is evidence that outside activity interferes with education,
performance or clinical responsibility, the psychology resident will be requested to stop the
outside employment as soon as is reasonable dependent upon the nature of outside duties. A
psychology resident may be placed on probation if the problem with completion of training
responsibilities is not resolved in a timely manner. psychology residents must be at the
University or Section-assigned locations during required work hours. No non-Section work is
permitted during this time.

Corrective Actions and Grievance Procedures

Corrective Action

When the question of possible corrective action for postdoctoral psychology residents is raised,
the following procedures will apply.

All appropriate faculty members will be asked for written statements regarding the trainee's
performance for the period in question. This evaluation should include positive as well as
negative aspects, and must include specific instances to document the statements made. Faculty
members may, or may not, make statements regarding what action they believe should be taken,
but an individual faculty member may not mandate disciplinary action unilaterally. This material
will be reviewed by the Faculty Advisor and the Specialty Track Coordinator. This person may,
on the basis of this information, decide what action is necessary and communicate the decision to
the psychology resident and the Training Director. The Training Director will maintain all
written documentation concerning the psychology resident's performance and corrective actions.

The postdoctoral psychology resident may also request that the Training Director be consulted
directly if he or she wishes to appeal a decision. The Training Director, in consultation with the
Psychology Training Committee, will review all available information. This information shall be
discussed with the psychology resident before the meeting, so that he or she can make a written
statement to the Training Director. A meeting of the faculty supervisors who have recently
worked with the trainee will be held to discuss details and compare information. This meeting
will take place only after the written evaluations have been completed.

The standard for continuing in the program shall be that the psychology resident is making
adequate educational progress, in clinical skills, didactic knowledge and professional
characteristics, such that competence as a professional psychologist will be attained by the end of
the program. In cases involving lack of educational progress, the trainee must be given adequate
notice of the nature and severity of the problem, and must be given a clear expectation regarding
what must change if he/she is to continue in the program. In practical terms, this means that, with
the exception of gross infractions, at least three months of probation will be granted in most
instances of inadequate educational progress. Decisions concerning probation or termination
from the program must have the approval of the Training Director and the Chief of Psychology.
The Training Director will maintain all written documentation concerning the psychology
resident's performance and corrective actions.
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The Training Director and the Specialty Track Coordinator shall notify the psychology resident
and document in writing the decision for probation and the reason for it. The institution of
probation carries the implication that performance must improve from its present level if the
psychology resident is to continue in the program. A psychology resident who is on probation at
the time of transition from one post-graduate year to the next may not be reappointed for the
second year. This decision will be made by the Specialty Track Coordinator in consultation with
the Training Director and will be explicitly stated in the terms of the probation.

The Training Director will meet with the Specialty Track Coordinator and the psychology
resident's Faculty Advisor to inform him/her of the probationary status. The psychology resident
is expected to be present at this meeting. This will be to clarify the nature of the problem and the
expectations regarding change so that the psychology resident can receive maximum guidance to
progress. Any decision may be appealed by the psychology resident to the Chief of Psychology,
who has final program authority.

In situations involving significant ethical or personal problems, a probationary period may not be
appropriate. In instances that endanger the quality of clinical care or the reputation of the Section
or the Department, a psychology resident may be put on probation, dismissed or put on leave of
absence prior to a final decision. In such instances, action will not be final until the psychology
resident has had the opportunity to pursue the review and appeal procedures described here.

When a psychology resident is on probation, his or her progress will be monitored at least every
three months. The Training Director, in consultation with the Specialty Track Coordinator and
the Psychology Training Committee, will discuss and decide on removal from probation.

Grievance Procedures

UM psychology residents

(The following procedures are in keeping with the Model Grievance Procedure outlined in the
Personnel Section of Standard Practice Guide # 201.19; Subject: Postdoctoral Research Fellows.
Quotations are from this document.)

"The following procedures are available to Research Fellows who wish to complain of any
action or inaction, within the jurisdiction or control of [the Postdoctoral Training Program in
Professional Psychology; Department of Psychiatry], which the psychology resident alleges to be
in violation of law or University policy or to be unfair, arbitrary, or capricious."


   A. "The psychology resident shall seek to resolve the matter by informal means through his
   or her mentor."

       We ask postdoctoral psychology residents to try to resolve such issues by speaking with
       their Faculty Advisor in the Postdoctoral Training Program.

   B. "If the matter is not satisfactorily resolved by the mentor, the psychology resident shall
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   seek resolution by informal means through the mentor's section head, and if still
      unresolved, by informal means through the Department chair."

       If speaking with the Faculty Advisor does not result in a satisfactory resolution, or if the
       postdoctoral psychology resident chooses not to speak with the Faculty Advisor because
       of the nature of the complaint or personal discomfort, we ask the postdoctoral psychology
       resident to speak with the Training Director, Chief of Psychology, or another member of
       the Psychology Training Committee. This person may request the consultation/assistance
       of the Psychology Training Committee. If the matter is still unresolved, the psychology
       resident may seek resolution through the Chief of Psychology and finally the Department
       Chair. These all represent efforts to seek resolution by informal means.

   C. "If the matter is still not satisfactorily resolved, the psychology resident may request
   resolution by the Dean of the Medical School. The psychology resident shall file a written
   statement with the Dean stating the alleged wrong, the facts which support the allegations,
   and the disposition of the matter at prior informal steps."

   D. "The Dean shall seek to resolve the matter promptly."

       1. "The Dean may seek advice from an appropriate standing committee, or establish an
          ad hoc committee for advice on the matter."

       2."Before the Dean decides a case, they should consult with the Office of the General
           Counsel to assure correct and consistent interpretation of the law."

       3."When the Dean decides the matter, the reasons for the decision will be given in
          writing."

No procedure delineated in this policy is intended to conflict with discipline, complaint,
grievance, or arbitration procedures or with standards for professional conduct set forth in the
Agreement between the Regents of the University of Michigan and the University of Michigan
House Officers Association or the Regulations of the Medical/Dental Staff of the University of
Michigan as they may be renegotiated or amended from time to time. In the event the procedures
set forth do conflict, documents noted in this paragraph will prevail.

								
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