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									MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 11th JUNE 2012 AT 7.00 PM IN
THE READING ROOMS

PRESENT:               Mrs K Bentley (Chairman)                  Mrs J Pratt
                       Mr L Eastwood                             Ms S Pitts
                       Mrs M Dewar                               Miss P Linford


APOLOGIES:             Mr M Simpson
                       Mr S Ullyott
                       Mr J Eastwood

IN ATTENDANCE         Mr C Atkin

23     TO RECEIVE DECLARATIONS OF INTEREST (CODE OF CONDUCT 2001) PERSONAL &
       PREJUDICIAL
       Ms S. Pitts           Item 4(e)   Prejudicial
       Mr L. Eastwood        Item 4(k)   Personal
       Mrs P. Walker (Clerk) Item 6(k)   Personal
       Mrs K. Bentley        Item 6(o)   Personal


24     MINUTES OF THE ANNUAL GENERAL MEETING HELD ON MONDAY 14th MAY 2012
                                                  th
       The Minutes of the AGM held on Monday 14 May 2012 were signed as a correct record.
       Proposed by Mrs M Dewar, seconded by Ms S Pitts and agreed by all.

25     MINUTES OF THE ANNUAL PARISH MEETING HELD ON MONDAY 14th MAY 2012
                                                                       th
       The Minutes of the Annual Parish Meeting held on Monday 14 May 2012 were signed as a
       correct record. Proposed by Mrs J Pratt, seconded by Ms S Pitts and agreed by all.

26     MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 14th MAY 2012
                                                     th
       The Minutes of the meeting held on Monday 14 May 2012 were signed as a correct record.
       Proposed by Mr L Eastwood, seconded by Miss P Linford and agreed by all.

27     CORRESPONDENCE (REQUIRING DECISION/ACTION)
       The Chairman then closed the meeting to allow Mr C. Atkin to give a short presentation about the
       Fuel Buying Group that he operates in Middleton. Mr Atkin stated that he would be willing to
       extend it to the rest of the village.
       The Chairman thanked Mr Atkin for attending and reopened the meeting.
       .
       (a)     Code of Conduct
               The new Code of Conduct adopted by East Riding of Yorkshire was discussed.
               The Chairman proposed that the Code of Conduct, as adopted by East Riding of
               Yorkshire Council on 4 April 2012 but without the disclosure of members addresses on
               the ERYC website, be adopted to take effect as of 1 July 2012, subject to review following
               the receipt of further information from the Monitoring Officer/ERYC in relation to pecuniary
               and non-pecuniary interests.
               Voted 5 to 1 in favour of adopting the new code.
               The Chairman stated that if members had problems with the new disclosure requirements
               then they should take it up with their MP.
               It was agreed by all that unless a particularly sensitive pecuniary item was been
               discussed then the member with the pecuniary interest did not have to leave the room.


       (b)    Fuel buying Cooperatives
               Following Mr Atkin’s presentation it was agreed by all that an article together with a reply
               slip be put in the next newsletter to find out the number of people interested in joining a
               fuel buying group in the village. The type of group and the way it would operate would be
               discussed at the next meeting. The clerk to contact Humber & Wolds to see if they could
               be of any further assistance.

Parish Council Meeting June 2012                                                                   Page 1
       (c)     Village Green
             (i) Schedule of work required
               Mrs M Dewar & Ms S Pitts reported that they had been to the village green and that in
               their opinion the best course of action would be to start again by redefining the rose bed
               to make maintenance easier and re-planting around the tree with plants that would give
               colour and interest to the area all year round. Most of the shrubs along the railings were
               dead but it might be possible to move some of the roses later in the year. Agreed that Mrs
               M Dewar, Ms S Pitts and the Chairman would go to Mires Beck Nursery to see if they
               would be willing to help with plants/planting.
               Mr D Newlove to be asked to prune the trees.
               (ii) Lawnmower
               As Mr S Ullyott was not at the meeting this was carried forward to the next meeting. The
               chairman stated that it was possible to get an attachment for the current lawnmower and
               she would get a price.
               (iii) Japanese Knotweed
               It was reported that there were now 3 areas of Japanese Knotweed, one near to a house.
               The chairman had a quote for approx £2000 to eradicate the Knotweed which involves
               treating the knotweed several times in 2012 and again in 2013 to enable an eradication
               certificate and warranty to be issued in December 2013. A further quote was to be
               obtained together with exact details of any form of guarantee etc.
               Ms S Pitts suggested that Bishop Burton College may be able to help and agreed to
               contact them.
               It is important that no one cuts it before treatment starts.
       (b)     Village Pond
               There was no feedback from the members that had read the report on the pond although
               it was noted that the report had suggested the pond was only big enough for one pair of
               ducks.
       (c)     Allotments
               It was reported that much of the area around the allotments and several of the allotments
               themselves were getting overgrown to the detriment of other allotments. The Clerk
               reported that two of the allotment holders had indicated they wished to give up their
               allotments. The Clerk was asked to write to the holders and see if they were going to clear
               their allotment or have the Council clear the allotment at their expense as per the rental
               agreement. The matter was to be discussed at the next meeting when the allotments
               holders response would be available. As there is currently no-one on the allotments
               waiting list a notice was to be put in the next Newsletter.
       (f)     Cemetery Footpath
                (i) Meeting with BDS
               Mr J. Eastwood was not available at the meeting and it was unsure if a meeting had taken
               place
                (ii) Works completion form
               A works completion form had been completed by the Church Council listing unresolved
               items connected to the footpath. It was agreed that the Clerk should complete a form for
               the unresolved matters in the Parish Council Section of the Cemetery and send them
               together with a cheque for half the cost of the work done and request a meeting to resolve
               the outstanding issues. The balance was to be paid on satisfactory completion of the
               work.
       (g)     Cemetery
               The annual fee increase for the cemetery was discussed. Proposed by Miss P Linfoot,
               seconded by Ms S Potts and agreed by all, that there should be no increase in fees this
               year due to the current economic climate. The option for a 5% increase to be reviewed in
               2013.
               It was suggested that enquires be undertaken about the possibility of buying more land to
               extend the cemetery
       (h)     Beverley Road
               (i) To discuss response
               No response had been received from the Highways Department at ERYC. The clerk was
               asked to write to them again requesting a representative come to the next meeting.
               (ii) Extending 30 mile area
               This is not currently an option as there is no street lighting along Beverley road going out
               of Middleton

Parish Council Meeting June 2012                                                                   Page 2
       (i)     Orchard Drive Play Area
               (i)Play Equipment repairs
               The repairs have been carried out to the climbing frame and were satisfactory.
               (ii) Sign
               Mr M Simpson was not present at the meeting so this was carried forward.

       (j)     Humber & Wolds Rural Community Council
               The clerk informed members that the above membership was up for renewal at the cost of
               £25.00. Proposed by Mrs M Dewar, seconded by Ms S Potts and agreed by all that the
               subscription be renewed.

      (k)      Tuesday Club donation for jubilee
               A letter had been received from the Tuesday Club asking for a donation towards a lunch
               for elderly village residents unable to get to the school for the Jubilee Celebrations.
               Proposed by Mrs M Dewar, seconded by Miss P Linford that a donation of £100.00 be
               made to the club, not specifically related to the jubilee, but to go towards general running
               costs of the club.



28     CORRESPONDENCE (For Information)

       (a)    Grant from Severe Weather Assistance Scheme
              The members noted that a grant of £248.00 had been received from the above scheme
       (b)    Anti Social Behaviour 6 month figures
              There were no figures for Middleton.
       (c)    Neighbourhood Planning Training workshops
              Training workshops have already taken place, further workshops may be arranged
              depending on demand
       (d)    Application approved to erect headstone for Dulcie Marina Hardcastle
              Noted by members
       (e)    Countrywomen
              A letter of thanks for their donation was passed around the meeting

29     REPORTS/QUESTIONS FROM CHAIR/MEMBERS
       (a) Standards /Code of Conduct Training 2012
            Feedback from the meeting had already been given in discussions under 27(a) above
       (b) Queens Jubilee Celebrations
           The Chairman thanked members for their help particularly Mr M. Simpson and Mrs M Dewar.
           We were lucky with the weather and she had received good feedback from residents.
           Donations had been taken for cakes as people had been coming back several times this had
           raised £146.00.
           Unfortunately the Birds of Prey had not been able to attend due to illness and so the cheque
           was returned. The members agreed that the chairman should contact the Headmaster at the
           school and see if they were interested in having a display at the school for the pupils.
           A letter was to be sent to the Headmaster thanking him for all his help on the day.
       (c) S137
            The chairman reported that currently the council can spend £5 per elector so a total of £3420
           could be spent under s137.


30     FINANCES
       Mrs M Dewar proposed, seconded by Miss P Linford that the following be paid (Items (i) & (m)
       were amended following previous resolutons). This was agreed by all.

       (a)     Clerk’s Salary and Expenses (cheque no: 101612)
               Salary                                                                            £241.32

       (b)     Jessica Stone (cheque no: 101613)
               Newsletter                                                                         £ 6.00


Parish Council Meeting June 2012                                                                   Page 3
       (c)    Emma Cage (cheque no: 101614)
              Newsletter                                                    £ 6.00

       (d)    Zach Hudson (cheque no: 101615)
              Newsletter                                                    £ 12.00

       (e)    Alma Printers (cheque no: 101616)
              Newsletter                                                     £75.00

       (f)    P Caley & Son (cheque no: 101617)
              Grass cutting May 2012                                         £52.18

       (g)    James Brailsford (cheque no: 101618)
              Grass cutting cemetery March & April 2012                      £80.00

       (h)    HWRCC (cheque no.101619)
              Annual Subscription                                            £25.00

       (i)    BDS (Yorkshire) Ltd (cheque no.101629 replaces101620)
              Re-surfacing work cemetery footpath
              (VAT £509.30)                                                £3055.80

       (j)    Mr M Simpson (cheque no.101621)
              Jubilee Bunting etc.                                           £53.37

       (k)    Mr P Manson (cheque no.101622)
              Milk for Jubilee Celebrations                                  £8.40

       (l)    Mrs P Walker (cheque no.101623)
              Internal Audit                                                £80.00

       (m)    Tuesday Club (cheque no.101628 replaces101624)
              Donation                                                      £100.00

       (n)    ERYC (cheque no.101625)
              Hire of school for jubilee celebrations                       £55.13

       (o)    K.Bentley (cheque no.101626)
              Travel expenses for meetings                 27.47
              Purchases for jubilee celebrations          128.90            £156.37

       (p)    Supplies (cheque no.101627)
              Cutlery & plates for Jubilee celebrations
              (VAT £11.39)                                                   £68.37

       (q)    Direct Debit Plusnet
              (VAT £2.59)                                                £12.99

             Total                                                         £4087.93

       (r)    Middleton on the Wolds Parish Council (cheque no.100199)
              Balance from cemetery account to close account                £324.30




31     POLICE MATTERS

       (a)    Figures for May 2012
              Members noted there were no reported crimes in May 2012.



Parish Council Meeting June 2012                                             Page 4
32        PLANNING (APPLICATIONS TO BE DISCUSSED)
          (a) The members noted a planning application for the erection of potatoe grading,
              sorting, bagging and agricultural storage building at Wold Dyke Farm, Market
              Weighton Road for Mr A Soanes. No comments.

33        PLANNING APPLICATIONS APPROVED/REJECTED BY ERYC
          Members noted that the following planning applications had been approved by ERYC

          (a) Felling a Horse Chestnut Tree at 12 Church Hill Road. Work approved.


34        DATE AND TIME OF NEXT MEETING

          The next Parish Council Meeting will be held on Monday 9th July 2012 at 7.00pm in the
          Reading Room.




Signed:                                                   Date:
                          Chairman




Parish Council Meeting June 2012                                                              Page 5

								
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