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					DIGITAL POLICY MANAGEMENT IN
THE DOM PROGRAMME


Richard Masters

Programme Manager
Digital Object Management Programme



Digital Policy Management Workshop
BL / JISC / UKOLN 24 April 2006
BL Strategic Priorities


Priorities were set out in “Redefining the Library”,
    June 2005

1.   Enrich the user’s experience
2.   Build the digital research environment
3.   Transform search and navigation
4.   Grow and manage the national collection
5.   Develop our people
6.   Guarantee financial sustainability




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       The National Digital Library


Develop the National Digital Library
as a key part of the UK’s research
e-infrastructure
• Pioneer development of the Digital Library to
provide sophisticated storage, preservation and
access to the nation’s digital content.

• The Digital Library will initially ingest material
that is born digital such as websites and
e-journals that have been collected as part of our
voluntary deposit programme.

• The Digital Library will hold the e-versions of all
our collection items that have been digitised.

• The Digital Library will be the central element of
our approach to digital collection management.



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Mission and Vision


The Digital Object Management Programme is developing
the infrastructure of the National Digital Library.
Our mission is to enable the United Kingdom to preserve and use its
digital intellectual property forever
Our vision is to create a management system for digital objects that
will:
 store and preserve any type of digital material in perpetuity
 provide access to this material to users with appropriate permissions
 ensure that the material is easy to find
 ensure that users can view the material with contemporary
    applications
 ensure that users can, where possible, experience material with the
    original look-and-feel

We are building a system:
 to handle Legal Deposit and non-Legal Deposit materials
 to share Legal Deposit content with other Legal Deposit Libraries



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Scope of DPM in the DOM System (1):
National Digital Library content streams

   Voluntary deposit – material received under the Voluntary Code of
    Practice
   eJournals received under legal deposit and under commercial licence
   ‘Hand-held’ items (CD-ROM, DVD, other discs, tapes, etc.)
   Digital newspapers
   Digitisation products
         BL ‘Treasures’
         Digitised masters
         Newspapers
         Microsoft Digitisation Project
   Web archives
   Born digital and digitised audio masters
   e-Theses
   Cartographic datasets
   Dynamic data sets
   .. and many others



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Scope of DPM in the DOM System (2):
Different content sources and terms

   Content acquired under voluntary deposit

   Content acquired under legal deposit

   Content acquired under licence from publishers (which may
    be the “same” content as above)

   Content harvested from the web, which may be acquired
    under legal deposit, by a specific agreement, by a Creative
    Commons licence, or no explicit licence at all

   Our own internally-created content




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Scope of DPM in the DOM System (3):
Different sets of usage terms
   Future terms and business models are hard to predict, but immediate scope is
    known:
   Reading room access to legal deposit material (although precise details will not be
    known for some time)
   Sharing of content with other Legal Deposit Libraries
   Inter-library loan in digital or physical copy
   Single-copy document supply, copyright-fee paid and under library privilege
   Multi-copy document supply
   Sales via proxies
   In the longer term – looking to provide access to third parties which already hold
    licences to use that content obtained directly from the rights holders.


   Focus for first implementation is eJournals
       Legal deposit legislation
       Licensed journals for document supply

   However, the design must be compatible with, and extensible to all other content
    streams and usage terms
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            DOM System components (1):
            ‘Ideal’ process

       Ingest                           Retain                                    Deliver

                                                             time
  Content Provider
                                                                            Current access &
   Ingest process                                                             use policies
                                Descriptive Metadata
                                    Content Item                      Discover
             custody    Policy Metadata + licence documents
                                                                      Authorise
                                     Retained item                                     Contemporary
                                                                       Protect          enforcement
  General library
                                                                                            tool
practice, copyright            Retained general policies
      law, etc
                                                                       Delivered authorised and
                                                                            protected item

 Ingest                Retain                                       Deliver
  short duration       Variable and extended duration              Short duration
                        Retain unprotected content in order to      Use enforcement tool
                         allow digital preservation                   available at time of delivery
                                                                     Generate usage reports
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DOM System components (2)
Summary of what is required
   Policy metadata
       Mechanism for ingest of ‘licence term’ metadata
       Storage and preservation will use existing DOM System functionality
       Ontology-based approach to definition of terms
             Must be flexible and extensible
             Not possible to elaborate all aspects of the data requirement at the start
             Provides a logical structure within which new terms can be added, and
               new business rules derived, without changing what already exists
             Approach being investigated is similar to the ONIX for Licensing Terms
               standard – an event-based analysis of policies.
   Access control and policy enforcement
      Off-the-shelf enforcement technologies where possible
      Biggest challenge will be definition of logic required to interpret policies
        dependent on the use and class of user
   Auditing and reporting
       Mechanisms to capture, record and communicate access and usage




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          DOM System components (3)

                                      Resource Discovery               Delivery and Rendering

                                                                              Enforce
     Ontology Management
                                    Authenticate           Authorize         Match         Audit

                                                        Rights Management




                   Machine-




                                                                                                 Controlled physical access
                 interpretable
                  policies in
                   ontology
 Policy           vocabulary                             License Metadata
change            and syntax
                                                           Other metadata
                                                            Content item
              License translator

                                                   DOM System Ingest and Storage

Legislation      BL policies

                         Original
      Business
                         license
        rules
                        documents
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Challenges


   Management of policies over the long-term
      They need to be actionable over decades

   Expression of terms of use
      Interpretation
      NOT codifying legal concepts
      Where licences are ‘silent’
      Library privilege

   Identification of repertoires
       ‘Repertoire’ is a set of content to which a particular
        set of usage terms applies



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Next steps for the DOM Programme


   First implementation will be with link to scanned policy
    documents as there is no immediate need for anything
    more sophisticated

   However, design must be extensible so that it can
    eventually support the longer term goal of creating and
    using machine interpretable policies

   Review standards – especially ONIX for Licensing
    Terms

   Work with publishers and other bodies on standards
    activities and other initiatives that are taking place in
    the policy management area


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Thank you



http://www.bl.uk/about/policies/dom/homepage.html

richard.masters@bl.uk

01937 546888




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