Kettering & District CHAIR: Mr C Jervis
4 Durness Close
Eisteddfod Kettering, Northants, NN15 5BN
VENUES: The Salvation Army Citadel, Toller UR Church, Rockingham Road Baptist Church.
Safeguarding/Child Protection Policy
Implementation: September 2008 – Reviewed Annually – Latest: September 2012
The safety of children and members of other vulnerable groups is paramount and all, without exception, have the right to
protection from abuse. All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately
and all the festival’s trustees, organisers, staff and volunteers have a responsibility to report concerns.
Throughout this Policy, where "children" are mentioned, this also includes members of other vulnerable groups.
Purpose and function of the organisation The Kettering & District Eisteddfod is a charitable organisation run by volunteers
that provides a platform for amateur performance combined with an educational element from professional musicians and
The Festival environment The Kettering & District Eisteddfod is held in various churches within the Borough of Kettering.
Speech & Drama classes are held in Toller United Reformed Church; music classes are held in The Salvation Army Citadel
and when numbers of entrants require, Rockingham Road Baptist Church. Occasionally discreet areas of these venues may be
used by other bona fide organisations. Children may have to move between venues if they are entered in a number of classes.
The Eisteddfod is open to the public who may attend any of the venues to listen to any performance in any class. It is the
policy of our festival to inform and involve parents/guardians/carers/teachers in order to ensure, as far as it is reasonably
practicable, a safe environment at our festival. We do this by ensuring you receive a copy of this policy.
Risk assessments Each venue used by the Eisteddfod has its own Risk Assessment for the facilities we hire. Our organisation
has investigated these and validated them. Consequently they form the basis for our own Risk Assessment that is displayed at
each venue during the Eisteddfod. It is incumbent on schools and teachers to have made their own risks assessments
concerning travel, behaviour and performance if these are deemed necessary and/or appropriate.
To whom does this policy apply? This policy relates to children under the age of 18 years and members of vulnerable groups of
any age who are identified to the organisers prior to their arrival at the Eisteddfod. This is done by contacting the
Safeguarding/Child Protection Officer (address at the foot of this document). In recognising the needs of children from all
ethnic groups and children who are disabled, the Eisteddfod actively seeks to meet needs notified to the Eisteddfod by
parents, carers and/or teachers.
Festival personnel Helpers are recruited by the Committee. A database of their addresses and referees is held by the
Safeguarding/Child Protection Officer. Job descriptions for all posts have been written by the Committee and where
appropriate certain posts have been designated as requiring an enhanced disclosure from the Criminal Records Bureau. All
Committee members and helpers are issued with an official Kettering & District Eisteddfod identification badge. Those
visiting the Eisteddfod are therefore able to approach anyone wearing an official badge if they need help. In all venues an
area is identified should any concerns need to be expressed confidentially. Every problem will be treated seriously and in
confidence. Documentation will be dated and kept by the Child Protection Officer.
Preparation for attendance at the festival The Kettering & District Eisteddfod Committee ensure that all parents of
competitors receive a copy of the Safeguarding/Child Protection policy to inform them of the responsibilities of the
Eisteddfod and their own responsibilities regarding Child Protection. This will be sent with entry times and venue details. All
this information is also available in the syllabus, programme and on the website. The Kettering & District Eisteddfod
Committee firmly believe that the way forward is to work in partnership with parents/carers/teachers. Where parents/carers
are not personally attending with their children, this Policy requires them to be satisfied that their children will be
accompanied to the festival and adequately supervised by responsible adults acting on their behalf. Entries will not be
accepted if teachers do not return a signed copy of form SCP1.
Performance and changing areas At all venues, performing areas and changing areas will be supervised by members of the
Eisteddfod Committee and/or helpers. Helpers undertaking this task will have completed an enhanced disclosure from the
Criminal Records Bureau. However, the Committee expect that where parents/carers are present, they should ensure that their
child is adequately supervised.
Photographs, videotapes and press photography The Kettering & District Eisteddfod Committee have declared that no form
of recording will be allowed at any venue during the course of the competition. Press photography will only be allowed with
the permission of parents of competitors.
Legislation and guidance that supports this policy
The Rehabilitation of Offenders Act 1974 The Children Act 1989 The Police Act 1997
The Data Protection Act 1998 The Human Rights Act 1998 The Protection of Children Act 1999
The Criminal Justice & Court Services Act 2000 The Children Act 2004 The Vulnerable Groups Act 2006
Policy review The Committee of Kettering & District Eisteddfod will constantly review its policy, revising and enhancing it as
necessary. In doing this it will look to The British & International Federation of Festivals for support and that body, in turn
will look to other agencies for good practice, most notably the NSPCC and Arts Council of England policy guidelines.
Safeguarding/Child Protection Officer: Cllr Mrs R Groome, Kingfisher House, 1 Preston Court, Burton Latimer, NN15 5LR
www.ketteringeisteddfod.org.uk - Patron: Sir Edwin Jowitt – Registered Charity: 287960
Affiliated to the British & International Federation of Festivals of which Her Majesty the Queen is Patron