Bryn Athyn Church Gameplan Electronic Template
This Grove Gameplan Electronic Template supports the work that you are beginning today when you use the Grove
visual gameplan for your project planning efforts. We recommend that one person from your group records the group’s
output, as it evolves, in the blocks below. At the end of the day, please email today’s work to
email@example.com. Kelly will be compiling the work from each project group, which will allow the ongoing
leadership of this initiative to have a complete picture of all change efforts.
Step Description Action Plan
1 Record the NAME OF THE PROJECT TEAM as the title Name of the Team
for the Gameplan chart.
Between 2:00 – 3:15 pm today… Coordinator:
Identify your Team Leader and a Coordinator
(Backup Leader). Next Meeting:
Establish your group’s next meeting date, time
2 Record the TEAM MEMBERS, their strengths/skills, and TEAM MEMBERS (name, skills, phone & e-mail)
contact information (phone and email address). As the
day goes on, list any other individuals you’ll ask to join
As a way to start today’s work:
We recommend that you start your conversation
with a “go-round” -- Why did you join this group?
Also ask: What strengths and/or experiences do
you bring to this team?
Later in the day the group may want to ask: Are
there other people we need to add to our team?
3 Clarify your TARGET TARGET
In the center of your TARGET identify, as concisely as
you can, the desired outcome or end result of your
project, and the timeframe for achieving it.
4 In the next circle, list your 3-6 PRIMARY OBJECTIVES PRIMARY OBJECTIVES
that will be necessary to achieve your target.
Have you included at least one meaningful, short term
objective that can be achieved quickly, that will show
progress, that will demonstrate positive impact from
the Summit and keep your team encouraged to
5 STAKEHOLDERS STAKEHOLDERS
AT THE TOP OF THE OUTER CIRCLE, identify the
stakeholders that you will need to consider in your
planning? Use the five “I” test as you consider
Have an Interest in what you are doing
Have Influence, formal or informal, and can effect
your project either positively or negatively
Have Information or access to information that
could impact your project
Can either Impact, or will be impacted by your
Can make an Investment, financial or emotional, to
help you achieve your desired outcomes
6 STAKEHOLDER WIIFM’S STAKEHOLDER WIIFM’S
AT THE BOTTOM OF THE OUTER CIRCLE, identify
what’s in it for each of the stakeholder groups if you
successfully achieve your desired outcome.
Now, test the first six elements of your plan with these questions drawn from the Aspiration Statements
7 Look at your project through the lens of the other aspiration statements that were developed in the
May summit. Questions are posed BELOW as prompts for the consideration of you and your group.
A. How does your planning reflect the Lord/Word as the center of our lives?
B. How have you used the principles of the BAC as a Welcoming Church?
C. How does your plan reflect our aspirations for being an Inclusive Community?
D. How does your plan involve young people?
E. What plans have you made so that men and women can share leadership as your project moves
F. How will your project encompass a variety of spiritual practices?
G. How does your project reflect the aspiration of service and volunteerism?
H. Is your project fiscally responsible? Will your group be able to raise the needed funds?
I. What are your plans for getting inputs from a broad base of people, and for being transparent in your
J. How will this help improve relationships among all Bryn Athyn institutions? What can you do to
proactively involve institutions beyond the Bryn Athyn Church?
K. If this project involves the use of land, how does it reflect the principles outlined in the Wise Use of
Land aspiration statement?
After you have answered all of the relevant questions to your group’s satisfaction, consider retooling
any of the items in the TARGET (# 3-6 above) that you see need changing.
Now Continue with the Gameplan Steps on the Following Page
Step Description Action Plan
8 Name the major project STAGES on the top of the STAGE 1 (in the next 10 DAYS)
arrow and brainstorm TASKS necessary for each stage. TASK
These can be done in reverse order also, naming the
stages after identifying the action steps. Don’t worry STAGE 2 (in the next 100 days)
about every detail; focus on the major stages or tasks TASK
TASK STAGE 3 (in the next YEAR)
9 Record CHALLENGES (obstacles, issues and concerns) CHALLENGES
all along the way, especially as you are identifying
actions. Don’t judge or dismiss a potential problem.
Remember, a problem can be opportunity.
10 Add SUCCESS FACTORS last. They are the principles SUCCESS FACTORS
and agreements that will be important to the project’s
success as wheels are on a car. They support the
action steps. These can come from your community’s
unique strengths that you identified as BAC’s Positive
Core and other abilities within your team.
What do you absolutely need to do to ensure your
What additional contributions can you make, that if
you did them would have a significant positive
impact on the outcomes you achieve?
ADDITIONAL CONSIDERATIONS FOR YOUR PLANNING
11 COLLABORATORS AND PARTNERS - Have you included COLLABORATORS AND PARTNERS
all of the others who can help you achieve your
TARGET and PRIMARY OBJECTIVES?
12 TECHNOLOGY - What role will technology play in the TECHNOLOGY
success of your team?
13 COMMUNICATIONS - What is your plan for COMMUNICATIONS
communicating your activities, progress and results?
Who needs what information and when?
14 FUNDING - What are your funding needs? How will your FUNDING
group raise the needed funds?
15 METRICS - How will you measure progress and results? METRICS
How will you define and measure success?
Please mail your template with all the entries that you have made so
far to firstname.lastname@example.org before you leave today.