CAPP TEAM MEETING MINUTES
April 9, 2008, 2:00 pm
Present: Susan Byers, Molly Cronin, Kim de Leon, Thomas Hicks, Cheryl Hine, Julie Fellers Hook, Gary
Lanier, Mary Lehto, Nancy Leinbach, Jackie Miklos, Penny Pereira
Absent: Julie Litmer-Schwaller
1. Minutes from 4-2-08 approved as emailed
2. Banner Update
Kim and Julie will be at Banner Summit next week. According to Kim, most CAPP sessions at summit will
deal with things that we have already done, but she will check further for useful ones. The users’ forum
with SunGard personnel is usually helpful.
Susan mentioned that MyIPFW is again using advisors’ direct phone numbers when students look up
their advisors. Some would prefer that the main office number be used instead to avoid delays for the
students who wish to make appointments or ask simple questions.
Jackie asked that Kim ask SunGard about the inability to substitute courses for attributes in CAPP. We
may be able to substitute a course for a course with that attribute instead for now. Further testing is
needed for this.
Nancy asked that Kim remind SunGard about our concern with the readability of the CAPP reports.
Maybe a third report version could be created with less code (e.g. 200820)?
3. IU Academic History Update
Kim reported that AP/CLEP/International credits are being tested in Admissions. Frank Guzik found some
issues regarding GPAs. Karen Geary is contacting Caroline Ward about this. Caroline may know a fix for
Kim also mentioned a problem with special credit coming into Banner with asterisks instead of course
numbers (e.g. SPAN ***). This is being checked into.
4. CAPP Team Organization
Patrick McLaughlin is fine with the team reorganizing, if they choose to do so. He even suggested a name
for the group, if reorganized (University Degree Audit Advisory Committee). Regarding Nancy attending
EPC meetings, he recommended that this would not be useful anymore this academic year, but perhaps
in the fall this could be considered. Nancy will communicate with Mark Franke regarding the
reorganization this week.
5. New Course/Course Change Forms
One form to review today. From last meeting, CS 106 is the process of being approved for a course
number and department change. It would become ETCS 106 and move from CS to ETCS. The course
and the instructors will remain the same. There may be some programs that will need to be adjusted for
the change when it is approved. This will involve General Studies, SPEA, and perhaps others.
6. Adjustment/Substitutions Forms and Process
Patrick has spoken with Deb Roy about processing the substitutions and adjustments for academic units.
She is very agreeable and will speak with Publications or LRC about developing the approved form in
triplicate. The team will have an opportunity to proof the form when the time comes.
7. Repeat Course Audit Update (199230 is done; Handout)
The team reviewed the handout regarding the plan to complete repeat course audit by the end of
December 2008. This gives a one month cushion given on the current rate of progress. This will allow for
vacations and other obstacles along the way.
8. General Education Clean-Up
General Education attributes were added to some courses in December 2007, based on Mark Masters’
assumption that the General Education subcommittee would approve this. As the subcommittee ruled
against this practice recently, the attributes need to be removed. The question is at what point do we
remove them; for summer 2008, fall 2008, spring 2009, retroactively for spring 2008? This will have
obvious impact on some graduation candidates and students who have already enrolled for summer and
fall 2008, creating a possible service barrier. Should we ask the subcommittee for permission to remove
the attributes for spring 2009 to reduce the impact? Academic units use these courses routinely to satisfy
Gen Ed requirements, especially the sciences for students changing their majors. Asking students to
complete additional science courses seems irrational (e.g. pre-nursing student changing to psychology
major has often already taken CHM 104 and BIOL 203). It was suggested that IPFW should consider
changing to General Education statements rather than lists of specific courses, as is the case with IU.
Kim will speak to Mark Franke about the best way to proceed on this.
9. 2 + 2 Programs (handout)
Ann Brown, Crossroads Director, applies a CROS attribute to all Crossroads students she is aware of, not
just the 2+2 program students. Therefore, we will need to create a new attribute for the 2+2 students to
track them and build CAPP programs for them.
Human Services is currently abiding by the old 2+2 articulation agreement.
The team reviewed the revised table of programs. Once the attribute has been established, we can begin
programming for those programs that require this.
10. Other issues/problems/questions from the team
Could CAPP do percentage completion calculations for athletes or those on financial aid (Rule 150)? Kim
mentioned that she had written a Cognos report on the Rule 150. Because of the need to include
unsuccessful course attempts at other colleges/universities, which are not loaded into Banner, it would
not be possible to build a perfect Cognos or CAPP report at this time. The CAPP report could be used
along with the Cognos report. If the student attended an outside college/university, this would also need
to be checked.
Athletes percentage completions should be doable using CAPP, as it shows their credits that apply to the
degree and the total required.
11. Team Work
None needed today.
On the “Back Burner” for now
Purdue course subjects and numbering changes
Recheck of Purdue course equivalencies in Admissions’ list
The meeting adjourned at 4:15 pm.
Next meeting, Wednesday, April 16 , at 2:00 pm.