Graduate School of Business

Student Exchange Programme 1. Faculty: Administrative procedure: Michael Leung, Executive Officer of Faculty of Business ((2766 5507 or fbmic@inet.polyu.edu.hk) 2. Resources: Academic Exchange And Collaboration Office (AECO), M1601, Li Ka Shing Tower 3. AF: School Sponsorship Form and Credit Transfer AS41a: Scarlett HO (Room 715, 2766 4538, email afsho@inet.polyu.edu.hk) 1 I. Administrative Procedure Responsible staff: Michael Leung, Executive Officer of Faculty of Business (2766 5507 or fbmic@inet.polyu.edu.hk) Application (last year, by end November) Interview sessions (last year: 420 applicants): (1) Drop by Faculty Office (9/F) to register the favoured session, typically before mid-Jan (last year was 19-Jan-07). (2) Each session will be limited to 10 students. (3) Interview will consist of 2 parts – (1) in no more than 1 minute, share candidate’s ideas about his application for overseas exchange. (2) interviewers will ask students several questions. 2 Sample Interview Questions • • • Which country will you like most to go for the overseas exchange studies? What is so special about this country? What factors will influence your choice of a partner university overseas? How will you rank those factors? What will be the benefits of taking the overseas exchange program? Give examples. How will you prepare yourself to realize these benefits? What will be the difficulties of taking the overseas exchange program? Give examples. How will you prepare yourself to overcome these difficulties? • 3 Sample Interview Questions • After the exchange studies, how will you prepare to share your experiences with your fellow students? Who else would you like to share your experiences? During the exchange studies abroad, how will you promote Hong Kong as a Special Administrative Region of China to all other students? What are the differences between Chinese Mainland and HK? During the exchange studies abroad, how will you promote the Hong Kong Polytechnic University to all other students? During the exchange studies abroad, how will you promote your School/Department to all other students? 4 • • • Sample Interview Questions • • During the exchange studies abroad, how will you promote your own undergraduate program to all other students? What are the pros and cons choosing between the overseas and the Chinese Mainland student exchange programs? • If you will have to defer your graduation by one semester due to the exchange studies, are you going to take the exchange? Why or why not? Is it important to get a very good academic result during the exchange studies? Why or why not? • 5 Eligible students • This is your only chance to apply. Applications are only accepted from first year students (except for foundation year students). You will not have a second chance to apply if you miss it. All Full-time Year 1 BBA Students (this is the second year for foundation year students) Full-time Students Entering Directly to the Second Year of Faculty of Business Degree Programmes Year 2 Students in Double Degree Programme 05004 1. 2. 3. 6 Selection Criteria 1. Academic performance (WGPA 2.75* or above in Semester One 07/08) 2. Language proficiency 3. Leadership 4. Extra curricular activities and community service 5. Performance in an interview • * The Faculty Office will examine your GPA result after its release in January 2008. • Eligible nominees who are not selected in the first round exercise due to insufficient places will be reserved on the waiting list for further consideration if there are subsequent places. 7 Application Form • Part A: General Information • 1. Personal Information • 2. Academic Information in English Studies   Result of Use of English (AS Level) Workplace English for Business Students (ELC3201)  Other Qualifications in English Studies (e.g. IELTS, TOEFL, JEE, etc. / please specify) • 3. Extra Curricular Activities • 4. Community Services (You may append separate sheets if necessary.) 8 Part B: Preference on Overseas Universities: 1. Country 2. Partner Institution 3. Eligible Students 4. No. of Exchange Places 5. @Priority • Notes: • Institutional – exchange places agreed at Institutional Level and places are open to competition from all undergraduate students of the PolyU • FB – exchange places agreed at Faculty Level - places are exclusively for FB students • @ Please prioritize. (1 = highest priority) 9 ATTENTION! • Students MUST do research on the courses/subjects available at the host institutions to avoid the risk of withdrawal. Information can be obtained from the following sources: • The Resource Library of Academic Exchange And Collaboration Office (AECO), M1601, Li Ka Shing Tower • The senior FB students who have participated in the exchange programme before • The website of host institutions through Internet 10 Waiting List • Applicants, who have not been nominated in the first round exercise due to insufficient places or GPA below 2.75, will be put on the waiting list for further consideration when there are subsequent places available then and/or when their GPA can reach the necessary requirement in Semester 2. • Eligible students, having been nominated for exchange, are obliged to maintain their GPA at 2.75 or above for every semester before their departure. The nomination would be retracted for the reason of unsatisfactory academic performance. 11 Part C: Applicant Undertaking • I recognise that if I am selected for overseas exchange, the Faculty of Business will incur considerable expense on my behalf. • I further recognise that I will therefore be under an obligation to the Faculty to provide voluntary service when called upon. • Such service may include acting as a Mentor for more junior students, helping at Information events, or any other service reasonably requested by the Faculty. 12 II. Academic Exchange and Collaboration Office (AECO) • AECO is responsible for promoting collaborations and exchanges with academic institutions on the Chinese mainland and overseas. • http://www.polyu.edu.hk/%7Eaeco/public/eabo. htm • Address: M1601, 16/F., Li Ka Shing Tower • Phone: (852) 2766 5379 / 5097 • E-mail: oaexst@polyu.edu.hk 13 Outbound Exchange Application Procedures Institutional Exchange Programmes - Applied via AECO • Identify an exchange place that fits your study plan and obtain further information from AECO. • Submit application form and supporting documents to AECO. • All applications will be processed by AECO and successful applicants will be notified individually. Faculty Exchange Programmes - Applied via Faculties • Identify an exchange place that fits your study plan. • Submit application forms and supporting documents to the Faculty (Application form for faculty exchange is obtainable from the Faculty). • All applications will be processed by the Faculty concerned and successful applicants will be notified individually. 14 III. Credit transfer application • For credit transfer of exchange programme, send your forms (Application Form for Student Exchange Sponsorship and Relief Fund for Overseas Exchange and AS41a) to AF's general office (M715) addressing: 1. Noble HUN (Phone: 2766 7038 afnoble@inet.polyu.edu.hk) for 02002-BAC and 21045 (Accountancy) 2. Wilson KWOK (Phone: 2766 7039 afwilson@inet.polyu.edu.hk) for 02002-BAF (Accounting and Finance), and 3. Kitty CHONG (Phone: 2766 7115 afkitty@inet.polyu.edu.hk) for 02002-BFS (Financial Services). • so that they will forward the forms to Scarlett HO, Executive Officer of AF (Phone: 2766 4538, email afsho@inet.polyu.edu.hk), who will coordinate and advise. 15 THE HONG KONG Form AS 41a POLYTECHNIC UNIVERSITY APPLICATION FOR PRIOR AGREEMENT FOR SUBJECT SELECTION AT EXCHANGE-OUT INSTITUTION (For exchange-out students only) Please read the notes overleaf before completing this form. I. PARTICULARS OF STUDENT Name Faculty/ Department AS 41a p.1 Programme Title Student No. Programme Code Stream Year __ __ Programme  Full-time  Part-time  Mixed-mode (Please  as appropriate.) Mode Daytime contact number: ____________________________ Email address: ___________________________________________ Fax No. _________________________________ II. DETAILS OF EXCHANGE Period of exchange: Academic year 20______/20______  First Semester  Second Semester  Summer Term (Please  as appropriate. More than one  is allowed.) Exchange Institution: __________________________________________ (please also specify the country) Expected date of departure: _____________________________________ Expect to resume study at PolyU in Semester ____________ of academic year 20______/20______ III. LIST OF SUBJECTS TO BE TAKEN AT EXCHANGE-OUT INSTITUTION To be completed by the student Subjects to be taken Subject Level Credit Value Medium of Instruction Corresponding subjects offered at PolyU (leave it blank if no corresponding subject can be found) Subject code (credit value) Subject Title To be completed by the Subject Offering Department Prepared to accept as Subject-to-subject credit transfer (please specify the subject code of corresponding subject)* Block credit transfer (please specify the recognised level of subject and its corresponding credit-value)* _______ (level) _______ (credit) Reject Endorsed by Subject Title ( ( ) ) _______ (level) _______ (credit) *Please specify the conditions for granting the subject-to-subject credit transfer/block credit transfer in the next page. (6/06) 16 To be completed by the student Subjects to be taken Corresponding subjects offered at PolyU (leave it blank if no corresponding subject can be found) To be completed by the Subject Offering Department Prepared to accept as Subject Level Subject Title AS 41a p.2 Credit Value Medium of Instruction Subject code (credit value) Subject Title Subject-to-subject credit transfer (please specify the subject code of corresponding subject)* Block credit transfer (please specify the recognised level of subject and its corresponding credit-value)* _______ (level) _______ (credit) ( ( ( ) ) ) _______ (level) _______ (credit) _______ (level) _______ (credit) * Conditions for granting the subject-to-subject credit transfer/block credit transfer: ___________________________________________________________________________ . IV. DECLARATION OF STUDENT Copies of the approval for participating in the exchange activity and the syllabus of the subjects listed in Section III are attached. As of today, I have been granted transfer of credits for meeting the requirements of my present programme. I declare that the information given by me in this form is complete and true to the best of my knowledge. I authorise the University to verify the data provided by me in this application where necessary. I also understand that any false information given in this application will result in nullification of the application or approval. Signature of Student_________________________________________________ The information given in this form will only be used for processing this application. V. FOR OFFICE USE (a) Action taken by Programme Offering Faculty/Department (i) (ii) (iii) (b) This application is received on _____________________________. Date of Submission ____________________________ The application is referred to the Subject Offering Department by _________________________________________on ________________________________ for decision. Copy of decision sent to student by the Faculty/Department on __________________________. Action taken by Subject Offering Department Decision returned to the Programme Offering Faculty/Department by _____________________________________ on ______________________ (Subject Offering Department is advised to return the decision to the Programme Offering Faculty/Department within 7 days upon receipt of the application.) 17 1. This form is for students who have been given initial approval to study at an exchange institution by the Department or Academic Exchange and Collaboration Office of the PolyU and wish to seek prior agreement from the Department concerned for recognising the subjects/credits to be taken at the exchange institution for fulfilling the award requirement of the current PolyU programme. 2. 3. AS 41a p.3 Students should submit this form (AS41a) in person to the General Office of the Programme Offering Faculty/Department as early as possible and not later than one month before the departure date for the exchange activity. They will be informed of the application result in about two weeks’ time. Before completing this form, students should study carefully the list of subjects and detailed syllabuses that they intend to take at the exchange institution to initially ascertain whether the subject content and level are equivalent to those specified for their PolyU programme. If students cannot find a PolyU subject that can correspond to the subject offered in an exchange institution, they may leave the column “Corresponding subjects offered at PolyU” blank. In case of doubt, they should consult the programme leader concerned. The following information should be submitted together with this form in support of the application: (a) Copy of the approval for participating in the exchange activities issued by your Department/Faculty Office or AECO of the PolyU; and (b) Copies of the syllabus of the subjects to be taken at the exchange institution listed in Section III of the form. In case there are changes to the subjects taken at an overseas institution after the exchange activity commences, students should seek approval for the changes from the General Office of the Programme Offering Faculty/Department first and provide copies of the syllabus of the subjects afresh. The Programme Offering Faculty/Department will liaise with the Subject Offering Departments concerned and advise the student. The approval given in this form is provisional only. Students need to fulfil the conditions specified for each individual subject in this form in order to qualify themselves for subsequent application for credit transfer at the PolyU. 4. 5. 6. 7. The Programme Offering Faculty/Department, in consultation with the Subject Offering Department, may recognise credits earned under an approved exchange programme beyond 50% of the normal credit requirement of the award. However, students still have to complete at least 1/3 of the normal credit requirement of the award, unless the respective professional bodies specify the otherwise. Upon successful completion of the exchange programme/activity, students need to submit a formal application for credit transfer of the subjects taken at the exchange-out institution by completing Form AS41c. The approved AS41a, relevant written communication concerning the recognition of the subjects issued by the Faculty/Department and evidence of the successful completion of the subjects/credits concerned at the exchange institution should be submitted together with Form AS41c. The Department reserves the right to approve or otherwise the application for credit transfer. The information given in this form will only be used for processing this application. 8. 9. 18 THE HONG KONG Form AS 41c POLYTECHNIC UNIVERSITY APPLICATION FOR CREDIT EXEMPTION/TRANSFER Please read the notes overleaf before completing this form. I. PARTICULARS OF STUDENT AS 41c Name Student No. Programme Code Stream Year Faculty/ Department Day time contact number: __ Programme Title Email Address: __ Programme  Full-time  Part-time  Mixed-mo (Please  as appropriate.) Mode Fax No. : II. (a) APPLICATION FOR CREDIT TRANSFER Subjects offered under your current programme Code Title No. of Credit(s) Name of Examination/Award Obtained Subjects completed before you enroll on the current programme Grade Obtained No. of Credits Obtained Year of Completion of subject Result (For Subject Offering Dept. Use Only) : Accept / Reject Remarks*: Endorsed by: Date: Result (For Subject Offering Dept. Use Only) : Accept / Reject Remarks*: Endorsed by: Date: Result (For Subject Offering Dept. Use Only) : Accept / Reject Remarks*: Endorsed by: Date: Result (For Subject Offering Dept. Use Only) : Accept / Reject Remarks*: Endorsed by: Date: 19 * Please indicate subject grade, if deemed appropriate Credit Transfer 1. 2.  Core subjects: no block credit transfer Electives subject-for-subject credit transfer (candidates need to match intended subject syllabus with PolyU’s subject) block credit transfer:  AF3100 = 1 block credit transfer, AF3200 = 2 block credit transfer, AF3300 = 3 ….  European (ECTS 30 credits = HK 15 credits)  5 ETCS = 2.5 credits  20 Subject to subject transfers • • Subject to subject transfers involving subjects taught within FB, i.e. AF, LGT and MM subjects. For these subjects, Programme Leaders can authorize transfers Subject to subject transfers involving subjects taught outside FB, most notably English, GE subjects, and other languages. Programme Leaders cannot approve subject to subject transfers for such subjects. If a student wishes to claim subject to subject transfer for non-FB subjects it is the students’ responsibility to ensure that sufficient information is enclosed in the application to allow the subject-offering Department to take a decision since it is the host department’s responsibility to coordinate the processing of the students’ application. • 21 Subjects for Intended Minor: 1. Students should obtain prior approval of subject offering Departments for subject-to-subject credit transfer for minor elective subjects. 2. Normally grades cannot be transferred for credits earned overseas*. 3. Normally students cannot claim Minor award with block credit transfer**. • *note that the University regulation (Admission & Registration A2 28.1) has been revised as "Credit transfer with the grade carried may be granted for subjects taken from outside the University, if deemed appropriate, and with due consideration to the academic equivalence of the subjects concerned and the comparability of the grading systems adopted by the University and the other approved institutions."] • **However, if the subjects taken overseas are clearly in the domain of a Minor, the host department may consult with the Minor subject offering Department for a flexible arrangement on this matter. 22 23