Pre-Qualification Questionnaire by wL77Z5x

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									        PRE-QUALIFICATION QUESTIONNAIRE

         TEMPORARY OFFICE SUPPORT STAFF

CONTENTS

Introduction

A. Purpose of this Pre-Qualification Questionnaire (PQQ)
     A.1 Background to the procurement
     A.2 Description of the requirement
     A.3 Invitation to Tender (Stage 2)
     A.4 Procurement timetable

B. Instructions for Completion of the PQQ
     B.1 Completion of responses to the PQQ
     B.2 Definitions and abbreviations
     B.3 Consortia and sub-contracting
     B.4 Queries about the procurement
     B.5 Freedom of Information and Data Protection
     B.6 Potential provider Principal Contact

C. Instructions for Submission of Completed PQQ
     C.1 Submission of the PQQ
     C.2 Hard copy submissions

D. PQQ Evaluation Approach
     D.1 PQQ evaluation
     D.2 Evaluation criteria
     D.3 Evaluation of subsequent stages

E. The Pre-Qualification Questionnaire
     Sections 1.0 to 9.0




                             1
INTRODUCTION

Robert Gordon University has its origins in 1909 and the current
Governing Body of Robert Gordon University is constituted and
incorporated by the Central Institutions (Scotland) Amendment Regulation
1981 and operates under The Robert Gordon University (Scotland) Order
of Council 1993.

The total number of Robert Gordon University staff is approximately 1,500
and there are currently approximately 12,000 students, including distance
and part-time learners.

We are currently recruiting around 100 temporary support staff per
annum, although in previous years this has been as high as 200. Our
annual spend on temporary agency support staff has ranged from
£225,000-300,000 per year in the last four years.

The University has had a temporary recruitment contract in place for
almost four years. Through the contract we aim to effectively control our
workforce numbers and costs and to allow sufficient flexibility to respond
to changes of need, pace or direction as schools and departments take
shape.

Please note that this exercise is not a framework agreement mini
competition - however, the University is supportive of the
Procurement Scotland ethos, and would hope to receive completed
questionnaires from those firms currently on its framework, in
addition to submissions from other providers.

A. PURPOSE OF THIS PRE-QUALIFICATION QUESTIONNAIRE
(PQQ)

A.1 Background to the procurement

Robert Gordon University requires the information sought in this
questionnaire from potential providers responding to the advertisement
for expressions of interest published on the University Procurement
website.

This PQQ sets out the information which is required by the University in
order to assess the suitability of Potential Providers in terms of technical
knowledge and experience, capability/capacity, organisational and
financial standing to meet the requirement.

This PQQ is the first stage of the tender process that will lead to the
appointment of a temporary office support staff provider for the
University. During the PQQ stage, the intention is to arrive at a Short List
of a maximum of 5 providers for formal Invitation to Tender against the
requirement as advertised.




                                   2
A.2 Description of the Requirement

Robert Gordon University and Univation (hereinafter referred to
collectively as “Robert Gordon University”) wishes to establish an
Agreement with one primary recruitment agency and two secondary
agencies, to meet its needs for a peripheral temporary workforce.

It is expected that any contract which results from this tendering exercise
will be for a period of two years, with an option to extend for two
additional one-year periods.

The Contract will cover temporary staffing requirements for secretarial
and administrative roles. It may include some Finance, HR and IT but this
work is not guaranteed as part of the contract.

The primary supplier will receive all secretarial and administrative
vacancies for two working days. If, after two working days, the response
level and quality is not considered acceptable by Robert Gordon
University, secondary suppliers will be contacted. In the event that
secondary suppliers cannot provide candidates within two working days,
the University reserves the right to approach suppliers of their choice to
fill the vacancies.

A.3 Invitation to Tender (Stage 2)

Following the selection of potential providers on the basis of responses to
this PQQ, it is anticipated that a maximum of 5 potential providers will
be invited to submit detailed tenders.

Any invitation to tender, however, does not imply any representation by
the University as to the potential providers’ financial stability, technical
competence or ability in any way to carry out the work. The right to
return to these matters as part of the formal tender evaluation process is
hereby reserved by the University.

A.4 Procurement timetable

The programme below is indicative only and may be subject to change:

   Stage Task                                                 Proposed
                                                                 Date
      1    Advert released                                     27.08.10
      1    PQQ responses returned by                           24.09.10
      1    Evaluation of PQQ responses and Shortlist by        01.10.10
      1    Advise outcome to unsuccessful providers by         08.10.10
      2    Issue ITT to short-listed potential providers       04.10.10
      2    Closing date for return of ITT responses            22.10.10
      2    Evaluation of ITT responses and potential           19.11.10
           provider quality audits undertaken by
           Preferred potential provider selected and           22.11.10
           notified by
           Contract start date                                 01.01.11



                                   3
B. INSTRUCTIONS FOR COMPLETION OF THE PQQ

B.1 Completion of Responses to the PQQ

Potential providers should follow the instructions outlined below when
completing this PQQ:
      Please read the questionnaire carefully before attempting to
       complete it.
      Please answer all questions as accurately and concisely as possible.
      All parts of the questionnaire must be completed in the required
       format, and supporting information must be supplied where
       requested.
      Where questions cannot be answered fully, please provide relevant
       explanation and details.
      Any invitation to tender issued as a result of evaluation of this
       questionnaire will be issued to the Company and principal contact
       provided in the answer to Section 1.0 of the PQQ. Please ensure
       this section is completed in full.
      When answering questions, unless instructed otherwise, please give
       details which specifically relate to your Company and not to the
       whole of the group if your company forms part of a group.
      It is preferable that all responses are typed.
      All responses should be in English.
      The answer box may be extended to accommodate your answer,
       but where questions indicate a word limit, any text beyond the limit
       will not be considered.
       All paper responses must be bound. Information provided on
       additional sheets must be clearly cross-referenced with the relevant
       question     number      and   attached    to  the  Pre-Qualification
       Questionnaire.
      Where a YES/NO response is required, please delete as appropriate.
      Please note that only information entered into the appropriate box
       will be taken into consideration for the purposes of the evaluating
       the PQQ.
      Please do not include general marketing or promotional material for
       your Company, either as answers to any of the questions, or for
       any other reason.

The information disclosed in this form will be used in the selection
process. The responses provided must enable the University to assess the
ability, competence, financial standing etc of the potential provider.

The information supplied will be checked for completeness and compliance
before responses are evaluated. The University may validate the
information provided at any time throughout the procurement process.
Where information provided is found to be inaccurate or incorrect, the
University reserves the right to exclude such potential providers from the
procurement. At its absolute discretion, the University may require
clarification of information.




                                    4
Responses will be evaluated in accordance with the procedures set out in
Section D below. In the event that none of the responses are deemed
satisfactory, the University reserves the right to terminate the
procurement.

Failure to provide the required information, make a satisfactory response
to any question, or supply documentation referred to in responses, within
the specified timescale, may mean that a Potential Provider is not invited
to participate further.

The University will not reimburse any costs incurred by Potential Providers
in connection with preparation of their responses to this PQQ.


B.2 Definitions and abbreviations

In this questionnaire the term “Company” refers to sole traders,
partnerships, incorporated companies, co-operatives, etc., as appropriate.

The terms “University” and “RGU” mean Robert Gordon University.


B.3 Consortia and Sub-Contracting

Where a consortium approach is proposed, all information requested
should be provided in respect of each of the Consortium members, i.e.
complete one PQQ per Consortium member. The Consortium name and
Consortium leader should also be clearly identified.

Relevant information should also be provided in respect of sub-consultants
who will play a significant role in the delivery of services under any
ensuing contract. Responses must enable the University to assess the
overall service proposed.


B.4 Queries about the procurement

The University will not enter into detailed discussion of the requirements
at this stage. Any questions about the procurement should be submitted
by e-mail to procurement@rgu.ac.uk:


PLEASE NOTE : both the question and the response will be circulated to all
respondents to the advertisement registering expression of interest.

All questionnaire responses received from potential providers will be
treated in confidence, but will be subject to Section B.5 (Freedom of
Information Act).




                                   5
B.5 Freedom of Information and Data Protection

Potential providers should be aware that The University is bound by the
provisions of the Freedom of Information (Scotland) Act 2002 (FOISA).
Accordingly, any information submitted to the University may be subject
to disclosure in response to a request under the FOISA. The University
may also decide to include certain information in the publication scheme
which we maintain under the Act.

The University will use its reasonable endeavours (but cannot guarantee)
to keep potential providers’ responses confidential subject to its
obligations to comply with that Act and any other relevant legal
requirements.

Therefore if potential providers consider that any part of the information
included in their PQQ response is commercially sensitive, they should
specifically identify it and explain (in broad terms) what harm may result
from disclosure if a request is received, and the time period applicable to
that sensitivity.

Potential providers should be aware that, even where they have indicated
that information is commercially sensitive, the University may be required
to disclose it under the FOISA in response to a request where such
disclosure is considered to be in the public interest. Potential providers
should also note that the receipt by the University of any material marked
‘confidential’ or equivalent should not be taken to mean that the
University accept any duty of confidence by virtue of that marking. The
University accepts no liability for loss as a result of any information
disclosed in response to a request under Freedom of Information
Legislation.


B.6 Potential Provider Principal Contact

The PQQ requires that potential providers include a single point of contact
in their Organisation (Section 1.0 of the PQQ). The University shall not
be responsible for contacting the potential provider through any route
other than the nominated principal contact. The potential provider must
therefore undertake to notify any changes relating to the contact
promptly.




                                   6
C. INSTRUCTIONS FOR SUBMISSION OF COMPLETED PQQ


C.1 Submission of the PQQ

Two A4 bound copies of the completed Pre-Qualification Questionnaires
should be submitted.

Please read Section C.2 below which provides full details of submission
methods.

The completed PQQ must be submitted no later than 12.00pm on
24th September 2010. Responses can be delivered at any time up to
the time and date stipulated above, which is the latest for receipt. No
response, regardless of submission method, will be accepted after the
submission deadline. It is the responsibility of the potential provider to
ensure that their PQQ response has been received within the deadline
date.


C.2 Hard copy submissions

Hard copies of completed PQQ’s must be submitted in a plain sealed
envelope endorsed with the words “Pre-Qualification Questionnaire”
followed by “Robert Gordon University Temporary Office Support Staff”,
reference 004/010/RS. These envelopes must not bear any distinguishing
mark intended to indicate the identity of the sender. Please deliver to the
address below:

                   Rod Strachan
                   Procurement Adviser
                   Robert Gordon University
                   Central Services Building
                   Garthdee Road
                   Aberdeen
                   AB10 7FY

PQQ responses sent by courier or delivered by hand may be accepted
either by Reception or a member of the Procurement department at the
above address. Such deliveries should be signed for to provide proof of
delivery. PQQ responses must not be delivered to staff in other
departments. The University reserves the right to reject responses which
are delivered to a department other than Reception or Procurement and
which aren’t passed to Reception or Procurement until after the closing
date.

It is the responsibility of the potential provider to ensure that their
proposal is delivered on time. The University will not accept late PQQ
responses unless clear evidence of posting can be provided (i.e. a clear
postmark and/or certificate of posting).




                                   7
Questionnaires sent through the post are done so entirely at the potential
providers own risk. The University accepts no responsibility for non-
receipt. In the event of a dispute, it will be the responsibility of the
potential providers to prove delivery.

Potential providers are strongly advised to send their submissions by
secure means e.g. registered post to ensure it reaches the University
before the submission deadline.

Potential providers must ensure that their envelope clearly states the
contract reference number.

The University reserves the right not to consider a PQQ response where
there is confusion regarding which contract the response has been
submitted for.

The University does not accept responsibility for the premature opening or
mishandling of envelopes that are not submitted in accordance with this
PQQ.




                                  8
D. PQQ EVALUATION APPROACH


D.1 PQQ Evaluation

The objective of this stage of qualification process is to assess the
responses to the PQQ and select a short-list of potential providers to
proceed to the next stage of the process, determined upon an evidence
based approach. The Pre-Qualification Questionnaire will be given an
overall score as shown in the Evaluation Criteria section below.

Only those potential providers who are short-listed following the PQQ
evaluation exercise will then be invited to tender.


D.2 Evaluation Criteria

Selection criteria will be a combination of both financial and non-financial
factors and will consider:

a) Provider Eligibility – status of provider in relation to Regulation 23
   (Criteria for the rejection of economic operators) of the Public
   Contracts (Scotland) Regulations 2006 (SI 2006 No. 1).
b) Economic and Financial Standing – the provider must be in a sound
   financial position to participate in this procurement as set out in
   Regulation 24 of the Public Contracts (Scotland) Regulations 2006 (SI
   2006 No. 1). This may entail independent financial checks.
c) Technical or Professional Ability - The provider must be able to
   demonstrate a successful track record of providing similar services to
   those required as set out in Regulation 25 of the Public Contracts
   (Scotland) Regulations 2006 (SI 2006 No. 1).
d) Provider capacity and capability – an Assessment of the totality of
   resources and core competences available to the supplier(s) in the
   delivery of this service.

The University may disqualify any Potential Provider who fails to:

      comply with the requirements of Regulation 23 of the Public
       Contracts Regulations (Scotland) 2006 (as amended) and/or fails to
       certify at Section 10.0 of the PQQ that it has fulfilled these
       requirements
      provide a satisfactory response to any questions in the PQQ or
       inadequately or incorrectly completes any question
      submit its completed PQQ before the deadline.

The University will undertake the financial evaluation of all potential
providers. This evaluation will be in accordance with the University’s
normal process with the additional requirement of ensuring that each
potential provider has the financial capability to undertake the expected
volume of work.




                                   9
The University may seek independent financial and market advice to
validate information declared or to assist in the evaluation. The University
reserves the right to conduct Reference site visits; ask for
demonstrations; and/or presentations as part of the PQQ process.
Please see the scoring information on the following page which
clarifies the University evaluation process;


Table 1: High level evaluation criteria for assessment of the PQQ
PQQ Section Number         Question    Section scoring          Section total
                            No.’s
/ title                                                         (100%)
1.0 IDENTITY OF THE        1.1 to      N/A - For information          N/A
APPLICANT                  1.6         only
2.0 GENERAL                2.1 to      N/A - For information
INFORMATION ABOUT          2.10        only
YOUR COMPANY AND
                           2.11        IN/OUT
STAFF
                           2.12        Mark out of 20
                                                                      45%
                           2.13        Mark out of 5
                           2.14        Mark out of 10
                           2.15        Mark out of 10
3.0 FINANCIAL              3.1 to      IN/OUT                         N/A
INFORMATION                3.4
4.0 SERVICE OPERATION      4.1         Mark out of 5
                           4.2         Mark out of 20                 45%
                           4.3         Mark out of 20
5.0 CONTRACTUAL            5.1 to      Mark out of 1 for each         5%
MATTERS                    5.5         question
6.0 EQUALITY, QUALITY &    6.1         IN/OUT
ENVIRONMENTAL
                           6.2 to      Mark out of 2.5 for            5%
INFORMATION
                           6.3         each question
7.0 HEALTH & SAFETY        7.1         IN/OUT                         N/A
8.0 INSURANCE DETAILS      8.1 to      IN/OUT                         N/A
                           8.5
9.0 COMPLIANCE WITH EU     9.1 &       IN/OUT                         N/A
AND UK PROCUREMENT         9.2
LEGISLATION




                                      10
Scoring definitions for Table 1 above:


N/A:               The information is not scored, but all questions must
                   be answered in full. Please note that the University
                   may disqualify any potential provider who fails to
                   make a satisfactory response or inadequately or
                   incorrectly completes any question.

IN/OUT:            The information is perceived as a critical requirement.
                   Such information is not scored, but will determine
                   whether a potential provider can or cannot remain in
                   the process, based on the following minimum
                   requirements;
                   2.11- Consistently 5 consultants across 3 years with
                          minimum 1 consultant dedicated to temporary
                          office support
                   3-     A Dun & Bradstreet risk rating of average or
                          lower risk
                   6.1- A YES response required, with evidence
                   7.1- Evidence of Health & Safety policy required
                   8.1- Minimum cover £1million
                   8.2- Minimum cover £5million
                   8.3- Minimum cover £5million
                   8.4- Evidence required
                   8.5- A NO response required, unless justified
                   9.1- Signed declaration
                   9.2- Signed declaration

Mark out of n:     The information will be marked out of the maximum
                   indicated, typically;
                   High marks = Full, satisfactory response
                   Lower marks = Partial, satisfactory response
                   Low or zero marks = Unsatisfactory/no response


D.3 Evaluation of subsequent stages

Evaluation of subsequent stages will be undertaken in accordance with the
overall evaluation strategy for the procurement. The high level Evaluation
Criterion for the procurement will be the most economically
advantageous tender, the terms of which will be indicated in the
Invitation to Tender documentation.

Providers are advised that nothing herein or in any other communication
made between the University, or its agents and any other party, or any
part thereof, shall be taken as constituting a contract, agreement or
representation between the University and any other party (save for a
formal award of contract made in writing by or on behalf of the University)
nor shall they be taken as constituting a contract, agreement or
representation that a contract shall be offered in accordance herewith or
at all.


                                  11
E. THE PRE-QUALIFICATION QUESTIONNAIRE

                ROBERT GORDON UNIVERSITY

          PRE-QUALIFICATION QUESTIONNAIRE
                                      FOR
           TEMPORARY OFFICE SUPPORT STAFF

PLEASE REFER TO ASSOCIATED CONTRACT NOTICE AND PRE-
QUALIFICATION QUESTIONNAIRE (PQQ) GUIDANCE NOTES PRIOR TO
COMPLETING THE BELOW PQQ.

1.0 IDENTITY OF THE APPLICANT & PRINCIPAL CONTACT

1.1   Company Name (in whose name
      the tender will be submitted).
1.2   Trading Address.




1.3   Website address.
1.4   Principal Contact: Name of the
      person responsible for applying on
      behalf of the organisation and
      their position in the organisation.
1.5   Principal Contact:
      Correspondence address.




1.6   Principal Contact:
      Telephone, fax number and email
      address.




2.0 INFORMATION ABOUT YOUR COMPANY AND STAFF

2.1   Registered office address

2.2   Address from which you propose
      to administer the contract

2.3   Organisation Legal Status:
      eg    sole  trader,   partnership,
      private limited company, public
      limited company or other.
2.4   Company Registration Number
2.5   Company Establishment Date
2.6   VAT Registration number




                                     12
2.7    Former Trading Names
       (if applicable)

2.8    Is your company part of a                            YES/NO
       consortium joint venture or other
       arrangement?
2.9    If the answer is YES to 2.8 above,
       please provide details of the
       consortium       and      percentage
       shareholdings.
2.10   Please state if your organisation is
       involved      with      any     other
       organisation       expressing      an
       interest in this particular contract.
STAFFING AND EXPERIENCE
2.11                For your organisation, please provide details of
                               staffing levels of the office identified at 2.2
                               above:
Area of activity                                Number of staff
Please indicate number of            2007               2008              2009
full time employed in the
location identified in 2.2
above, noting in brackets
how many of those are
dedicated to temporary
office support recruitment.

2.12 Provide a two page CV of the primary and secondary consultant who will
       be responsible for the day to day supply of temps on this contract. The CV
       should include qualifications and relevant professional qualifications as well
       as a clear indication of their capability to source temporary office support
       staff for the University.
2.13   Provide up to a 100 word biography on the consultant/manager who will
       oversee the running of the contract. A CV is not required.




2.14 Provide     total   ANNUAL       staff     2007           2008         2009
       turnover in the office indicated in
       2.2 above in each of the last 3
       years.   Turnover     should     be
       expressed as follows: leavers as
       a percentage of average number
       staff employed in that year.




                                        13
2.15 Please      indicate if you would                     YES/NO
        intend to use sub-contractors for
        this contract.
If yes, please name company and service
Company                        Service                              %




3.0 FINANCIAL INFORMATION

3.1   Please provide brief details on your organisation and include the
      following:
      Organisational Structure: Please provide a one-page chart illustrating the
      ownership structure of your company including relations to any parent or
      other group or holding companies.
      Please provide details on a separate sheet(s).
3.2   If the applicant company is a subsidiary, will YES/NO/Not applicable
      the parent company guarantee the applicant
      company’s contract performance as its
      subsidiary

3.3   Please provide the name,
      address    and    contact
      telephone number of your
      bank.


3.4   Please provide the following financial information for the last 3
      financial years of your business:
                                           Last      1 year    2 years
                                           Year     previous previous
(a)   Overall turnover
(b)   Turnover in relevant services
(c)   Operating profit
(d)   Current Assets
(e)   Current liabilities

NOTES: If the information you are submitting is for a financial year-end more
than 10 months ago, please submit the latest available information or a statement
signed by the Finance Director detailing any major changes in the current financial
position since the date of the latest information provided.

Potential Providers who do not have 3 years of audited accounts should provide
whatever audited accounts they may have. Newly formed Potential Providers
should provide a statement of the Potential Provider’s turnover, profit & loss
account and cash flow for the most recent year of trading and / or a statement of
the Potential Provider’s cash flow forecast for the current year and a letter from
the Potential Provider’s bank outlining the current cash and credit position.




                                      14
4.0 SERVICE OPERATION

4.1   Provide up to a 100 word profile of your service office (from section 2.2) and
      its primary activities.




4.2   Indicate:
      a) the average number of support staff temporary workers deployed on a
      weekly basis on contracts in Aberdeen city/shire

      b) the average number of new support staff temporary jobs lodged with the
      agency on a weekly basis based in Aberdeen city/shire

      c) the average number of support staff temporary jobs filled by the agency on
      a weekly basis in Aberdeen city/shire

      d) the average number of new temporary support staff who register with the
      agency on a weekly basis, seeking work in Aberdeen city/shire

      e) the average number of temporary support staff registered with your agency
      who are available for work on a weekly basis in Aberdeen city/shire (we expect
      an accurate reflection of candidates who would have actively indicated their
      availability for work in an average week)

      f) actual figures for the month of August 09 for a-e above

      We will seek to verify these figures during our audit. Falsification of these
      figures will result in disqualification.




4.3   Provide names, email addresses and contact telephone numbers for three
      clients who have agreed to be contacted as referees for your service.
      References should be related to:

          The provision of temporary office support staff in a similar capacity to the
      University’s requirements
          Staff supplied by the service office (from section 2.2) and placed within
      Aberdeen city/shire
          Either of the two consultants you have indicated as the main contacts on
      this contract

      References provided which do not meet these conditions may be discounted.




                                      15
(a)   Organisation name

      Contact Name

      Title

      Address



      Email address

      Service Provided

      Period of Agreement

      Approximate Value

(b)   Organisation name

      Contact Name

      Title

      Address



      Email address

      Service Provided

      Period of Agreement

      Approximate Value

Note: The University reserves the right to contact any or all of these organisations
and may wish to visit their premises.        Potential providers should ensure that
organisations listed would be willing to discuss the Potential Provider’s performance
with the University.



5.0 CONTRACTUAL MATTERS

5.1   Has your company suffered                        YES/NO
      a claim on Public Indemnity
      Insurance in respect of any
      contract during the last
      three years?
5.2   Has your company had a                           YES/NO
      contract          terminated
      prematurely due to failure
      to       meet        contract
      requirements, during the
      last three years?




                                      16
5.3   Has your company failed to                   YES/NO
      have a contract renewed
      due to failure to perform to
      the terms of the contract,
      during the last three years?
5.4   Has       your      company                  YES/NO
      withdrawn prematurely from
      a contract, during the last
      three years?
5.5   Has your company had to                      YES/NO
      pay financial penalties or
      had payment deducted from
      failure   to    perform    in
      accordance with contractual
      obligations, during the last
      three years?
      If the answer to any of the above is YES, please provide details on a
      separate sheet.




6.0 EQUALITY, QUALITY & ENVIRONMENTAL INFORMATION



6.1   Contractors and Suppliers who are engaged in business with or on
      behalf of the University must agree to comply with the University's
      policies and procedures to prevent unlawful discrimination on the
      grounds of gender, race, sexual orientation, age, religion or belief.
      Is it your practice not to
      discriminate     (directly  or
      indirectly) on grounds of
      colour, race, nationality,       YES/NO (please provide details of your
      ethnic or national origin,
                                             Equality and Diversity Policy)
      gender, sexual orientation,
      age, religion or belief in
      relation to decisions to
      recruit, select, remunerate,
      train       and       promote
      employees?
6.2   Quality Assurance
      Provide details, in less than 100 words, of any Quality Assurance
      certification, relevant to the provision of this service, which the Company
      holds, e.g. ISO 9001 or equivalent. Please include a copy of relevant
      certificates. If you do not hold certification, please describe the quality
      assurance systems you operate




                                    17
6.3   Environmental management
      Please provide details, in less than 100 words, of any environmental
      management certification which the Company holds, eg ISO 140001 or
      equivalent. Please include a copy of applicable certificates. If you do not
      hold certification, please enclose your environmental policy and describe the
      environmental practices you operate.




7.0 HEALTH & SAFETY

      Please provide details of each of the following on separate sheet(s):
7.1   Please provide details of your Company’s Health and Safety Policies and
      Procedures.




8.0 INSURANCE DETAILS

8.1   Please provide details of the Company’s Professional Indemnity
      Insurance
      Name of Insurer
      Address

      Policy Number
      Renewal Date
      Limit of Cover
      Excess

8.2   Please provide      details   of   the   Company’s    Employers     Liability
      Insurance
      Name of Insurer
      Address

      Policy Number
      Renewal Date
      Limit of Cover
      Excess




                                     18
8.3   Please provide details of the Company’s Public Liability Insurance
      Name of Insurer
      Address

      Policy Number
      Renewal Date
      Limit of Cover
      Excess

8.4   Please provide copies of all        Certificated enclosed: YES/NO
      Insurance Certificates.
8.5   Have you ever been refused                    YES/NO
      Insurance?




                                     19
9.0 COMPLIANCE WITH EU AND UK PROCUREMENT LEGISLATION

Grounds for obligatory exclusion (in eligibility) and criteria for
rejection of applicants in accordance with Regulation 23 of the
Public Contracts Regulations (Scotland) 2006 (as amended).
Please read the statements below and sign to confirm:
9.1:
We confirm that, to the best of our knowledge, the Potential Provider is not
in breach of the provisions of Regulation 23 of the Public Contracts
Regulations (Scotland) 2006 (as amended) and in particular that:
Grounds for mandatory rejection (ineligibility)

The Potential Provider (or its directors or any other person who has powers of
representation, decision or control of the named organisation) has not been
convicted of any of the following offences:
(a)    conspiracy within the meaning of section 1 of the Criminal Law Act 1977
       where that conspiracy relates to participation in a criminal organisation as
       defined in Article 2(1) of Council Joint Action 98/733/JHA (as amended);
(b)    corruption within the meaning of section 1 of the Public Bodies Corrupt
       Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906 (as
       amended);
(c)    the offence of bribery;
(d)    fraud, where the offence relates to fraud affecting the financial interests of
       the European Communities as defined by Article 1 of the Convention relating
       to the protection of the financial interests of the European Union, within the
       meaning of:
       (i)     the offence of cheating the Revenue;
       (ii)    the offence of conspiracy to defraud;
       (iii)   fraud or theft within the meaning of the Theft Act 1968 and the Theft
               Act 1978;
       (iv)    fraudulent trading within the meaning of section 458 of the Companies
               Act 1985;
       (v)     defrauding the Customs within the meaning of the Customs and Excise
               Management Act 1979 and the Value Added Tax Act 1994;
       (vi)    an offence in connection with taxation in the European Community
               within the meaning of section 71 of the Criminal Justice Act 1993; or
       (vii)   destroying, defacing or concealing of documents or procuring the
               extension of a valuable security within the meaning of section 20 of
               the Theft Act 1968;
(e)    money laundering within the meaning of the Money Laundering Regulations
       2003; or
(f)    any other offence within the meaning of Article 45(1) of the Public Sector
       Directive.
Name of
Company:



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Signed:
Position:
Date:


9.2:
Discretionary grounds for rejection

The Potential Provider (or its directors or any other person who has powers
of representation, decision or control of the named organisation) confirms
that it:
(a)     being an individual is not bankrupt or has not had a receiving order or
        administration order or bankruptcy restrictions order made against him or
        has not made any composition or arrangement with or for the benefit of his
        creditors or has not made any conveyance or assignment for the benefit of
        his creditors or does not appear unable to pay or to have no reasonable
        prospect of being able to pay, a debt within the meaning of section 268 of
        the Insolvency Act 1986, or article 242 of the Insolvency (Northern Ireland)
        Order 1989, or in Scotland has not granted a trust deed for creditors or
        become otherwise apparently insolvent, or is not the subject of a petition
        presented for sequestration of his estate, or is not the subject of any similar
        procedure under the law of any other state;
(b)     being a partnership constituted under Scots law has not granted a trust deed
        or become otherwise apparently insolvent, or is not the subject of a petition
        presented for sequestration of its estate;
(c)     being a company or any other entity within the meaning of section 255 of the
        Enterprise Act 2002 has not passed a resolution or is not the subject of an
        order by the court for the company’s winding up otherwise than for the
        purpose of bona fide reconstruction or amalgamation, nor had a receiver,
        manager or administrator on behalf of a creditor appointed in respect of the
        company’s business or any part thereof or is not the subject of similar
        procedures under the law of any other state;
(d)     has not been convicted of a criminal offence relating to the conduct of his
        business or profession;
(e)     has not committed an act of grave misconduct in the course of his business
        or profession;
(f)     has fulfilled obligations relating to the payment of social security
        contributions under the law of any part of the United Kingdom or of the
        relevant State in which the organisation is established;
(g)     has fulfilled obligations relating to the payment of taxes under the law of any
        part of the United Kingdom or of the relevant State in which the economic
        operator is established;
(h)     is not guilty of serious misrepresentation in providing any information
        required of him under this regulation;
(i)     in relation to procedures for the award of a public services contract, is
        licensed in the relevant State in which he is established or is a member of an
        organisation in that relevant State when the law of that relevant State
        prohibits the provision of the services to be provided under the contract by a
        person who is not so licensed or who is not such a member.




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Name of
Company:
Signed:
Position:
Date:



CHECKLIST OF ATTACHMENTS

Please ensure that the following attachments are included within your
response:

         Document               Applicable Question         Included
CV of primary and secondary            2.12                    Y/N
          consultant
   Organisational structure              3.1                   Y/N
            chart
      Quality assurance                  6.2                   Y/N
         certification
Environmental management                 6.3                   Y/N
         certification
    Insurance Certificates               8.4                   Y/N
    Statements relating to               9.1                   Y/N
 compliance with EU and UK               9.2                   Y/N
   procurement legislation


DECLARATION:

I certify that the information given is true, complete and accurate to the
best of my knowledge and belief.
I understand that false information could result in the termination of any
future contract.

Signed………………………………………………………………….

Name…………………………………………………………………..

Position………………………………………………………………..

Date…………………………………………………………………….

This declaration must be signed by an authorised signatory in his/her own
name and returned with the completed questionnaire.




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