vMINUTES OF THE HANBOROUGH PARISH COUNCIL by 1ut45Np

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									                 MINUTES OF THE HANBOROUGH PARISH COUNCIL
At the monthly Meeting of the Hanborough Parish Council held at 7.15 pm on Tuesday 9 March
2010 in the Welcome Room of Methodist Church, the following were present:

                                 Mr Peter Brittin (Chair)
       Mrs Jeanette Braybrooke-Tucker          Dr Peter Hacking
       Mrs Jane Lewis                          Mr Michael Rogers
       Mrs Laura Rostron                       Mr Peter Thorn
       Mrs Janet Witcomb                       Mr Colin Dingwall (District Councillor)

In Attendance: Mrs Frances Hancox, Clerk; Mr Graham Haynes, Finance Officer.
Members of the public attending: 3 members of the public were present.
189. Apologies for absence.
Mrs Gill Battams, Mr Hugh Burton, Mr Steve Griffiths, District Councillor Mr Toby Morris.
190. Declarations of Interest.
Mrs Laura Rostron: (personal) in respect of her membership of the HPFA.
Mr Michael Rogers: (personal) in respect of his membership of the HPFA Management Committee.
Mrs Janet Witcomb: (personal) in respect of her tenancy of a Cottsway garage.
191. Minutes of the Last Meeting.
Agreed: Members approved the Minutes of the Meeting of 9 February 2010 as an accurate record
of the meeting with the amendment that 6 members of the public attended.
192. Matters Arising.
192.1. Combe Turn Dirty Road Signs.(177.1)
The signs to Woodstock and Witney had been washed but remained grey. The Clerk reported that
these were older signs than the sign to Combe. Their surfaces had degraded and would not respond
to further cleaning.
Agreed: The PC would request replacement signs even though this might require a waiting time.
192.2. Vans for hire parked on the verge at Church Hanborough. (177.1.f)
The Chairman had spoken to WODC Planners about the legality of renting out from verges but did
not get clear guidance. He had asked Paul Wilson at Highways to inspect the site as the vans were
creating a hazard. Members reiterated that customers leaving Field Fare Nurseries could no longer
safely see traffic coming over the build out from Hanborough.
Agreed: The PC would write to the Enforcement Officer to complain about this hazard.
193. Financial Matters.
193.1. February Schedule of Accounts for Payment.
Agreed: Members approved the following Schedule of Accounts for payment.
                  Payee                         Description of payment   Payment            Cheque
    Oxford Playing Fields Association                       membership    £42.00            102383
       Oxford Green Belt Network                            subscription  £15.00            102384
           Data Protection Act                              exempt item  £459.92            102385
           Data Protection Act                              exempt item  £450.04            102386
            cheque not issued                                             £0.00             102387
           Data Protection Act                              exempt item  £197.96            102388
           Data Protection Act                              exempt item  £348.68            102389
           Data Protection Act                              exempt item  £398.20            102390
        Margaret L Johnson ltd                             Ink & stamps   £40.29            102391
             Stephen J Wiley                        reset MCB Pit lights  £24.68            102392
     The Information Commissioner          Data Protection Act renewal    £35.00            102393

                                                                              £2,011.77


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 receipts                                                                         Amount
                                                Description of receipt
                                             bank interest                            £0.27
                                             Cemetery fees                          £130.00

193.2. Council Tax Notice.
Members noted the 2010/11 Council Tax information to be displayed on the Parish Board.
194. Parish Council Matters.
194.1. Parish Council Risk Assessment 2009/10.
Members noted the Annual Risk Assessment analysis.
Agreed: The PC approved the Hanborough Parish Council Risk Assessment summary for the year
2009/2010. Appendix A.)
194..2. Parish Good Neighbour Scheme- Update.
The position of Co-ordinator had been advertised in the Hanborough Herald. No applications had
yet been received. The advertisement for this role and for volunteers would be publicised in the
May Herald.
194.3. Parish Plans to commemorate the Queen’s Diamond Jubilee in 2012.
Agreed: Members would consider an appropriate project before the November decision on the
2011/12 budget.

195. Highways and Footpaths.
195.1. Parish Roads.
a. A4095.Speeed Limit: Resident’s Concern.
Members noted a copy of the letter to Highways from a resident living near the A4095/Lower Road
junction setting out detailed concerns about the speed at which vehicles drive past the corner
adjacent to Ox Close. Members pointed out that the A4095 Witney End provided for a phased
speed limit reducing from 50 mph to 40 mph and then to 30 mph in Hanborough. Logically this
phasing should be replicated at the Bladon end, particularly as visibility was reduced by the corner
after the Lower Road junction.
Agreed: The PC should ask Highways to consider protecting the entry to Hanborough from Bladon
with a 40 mph speed limit.
The Finance Officer would contact the resident to report this request.
b. Riely Close: Parking Pressures.
Members noted that the PC could consider asking WODC to introduce a shorter time –limit on
parking at the site. The Clerk had asked the Chairman of the Governors to discuss with the
Headteacher whether some staff parked at the Riely Close site and if so whether they would agree
to parking at the Playing Fields instead.
Mrs Braybrooke-Tucker reported that a WODC Community Warden was seen inspecting cars
parking at the Riely Close car park.
Recycling facility..
Members reported that some of the recycling bins had broken lids.
Agreed: The Clerk would follow this up.
c. Church Road.
Members noted the recent further incidents of ‘drive-throughs’ at the pedestrian crossing. One had
been reported to the Police and OCC. The Clerk had contacted OCC to log all the incidents.
Members appreciated that Tony Currell had responded with a further site visit and was arranging
for the road markings to be refreshed.
Agreed: The PC would invite Rodney Rose, Cabinet Member for Transport Implementation, to
attend the April PC Meeting to discuss these safety concerns.
Agreed: The Clerk would write a further letter to request lights to protect the crossing.


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e. Lower Road.
Nothing to report.
f. Church Hanborough.
Members noted that the Camper vans advertising hire charges were regularly parked on the grass
verge.
Agreed: The Clerk would check with Highways.
195.2. Footways and Footpaths.
Members reported that a great deal of grit and debris was making the footway/cycleway from
Hanborough to Witney difficult to cycle on.
Agreed: The PC would ask for the path to be swept.
Agreed: The PC would check whether the narrow footway towards Bladon was counted as part of
the official cycleway.
195.3. Provision of Grit Bins in the Parish.
Members discussed the possible locations for grit bins in the Parish and the advantages and
disadvantages of providing the bins. These would cost £150 each with grit provided free. A location
such as by the Surgery had needed grit during the snow week in January. Vandalism and logistics of
organising who should spread the grit were concerns.
Agreed: The PC would not arrange for extra grit bins in the Parish at this time. The matter could
be revisited if weather patterns remained severe.
195.4. Other Highways Matters.
a. Other Parking Concerns.
Cars parked by the old terraced cottages at the end of Millwood End were creating problems for
residents accessing the driveways of houses opposite. Members noted that owners of the cottages
had extended their gardens instead of retaining rear access to garages and that the side access to
the garages at the rear of these cottages was now privately owned.
Agreed: The PCSO’s should be advised of this problem.
b. Overflowing Dog Litter Bins in Millwood End.
The bin by 28 Millwood End was inadequate and bags regularly piled up on the grass verge.
Agreed: The Clerk would request more frequent collections or a larger bin.
196. Planning.
196.1. Comments made on recent planning applications.
10/0119/P/FP. Erection of single storey extension to provide double garage & work room and
construction of detached, self contained ancillary living accommodation. Keswick Church Road
Church Hanborough
As on the previous application the revised design of garage extension and now a separate dwelling
is well planned which will provide a better standard and more liveable space for granny. There is no
impact on the neighbours.
10/0111/P/FP. Alterations and erection of extensions. Long Hanborough Methodist Church, Main
Road Long Hanborough
It is felt that it is an over development of the site on one hand but on the other the best use of the
site has been made to provide the desired facilities. The plan area certainly shows some good
additional features and a better overall layout of the new and existing features.
It is felt that the new roof lines do nothing to enhance the existing building and that the use of stone
instead of rendered walls would be an improvement.
The new main entrance is certainly an improvement and together with other features will provide a
much improved overall design of a valuable and well used parish facility.
This is a very important, prominent building and natural local materials should be used. Stone not
rendering, zinc is modern and cheaper than tiles but will look smart and attractive in 30, 40 or 60
years time. Is cost the overriding consideration, maybe it has to be !
The plans show that the bank of the car park is to be changed. This appears to tidy up the recycling
bins and add trees. This is regarded as a positive gain.
It is a pity about the Whitebeam tree (Sorbus Aria)by the proposed new entrance, which was
planted under the Parish Council tree planting initiative led by the late John Judge. The tree is


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quite a handsome specimen now. It is noted a new, quite mature, replacement is shown on the
plans to the north of the current tree. The plans do not make it clear whether a sizeable standard is
to be planted in replacement, or a small sapling. There are specialist firms that will move existing
trees of this sort of size, by simply taking up a big enough 'root ball'. Whatever is planned, The
parish Council would like to see a decent sized Whitebeam in the proposed new position in memory
of John Judge, who did so much to replant trees within the parish.
Were there only more space available for the realisation of these imaginative and ambitious plans!
But there isn't. On balance the application is supported. It will in the end be “an all embracing
community facility” in the centre of the village.
10/0203/P/FP. Erection of new office building with associated parking and Landscaping. Former
Oxford Science Film Studios Lower Road Long Hanborough.
The Parish Council considers this to be and improvement on the existing buildings and supports
the application.
10/0194/P/FPEXT Alterations and erection of two single storey extensions and front porch.(To
extend time limit of planning application 07/0439/P/FP). Silk Hill 5 Swan Lane Long Hanborough
The Parish Council has no comments on this application.
10/0242/P/FP. Erection of single and two storey side extension. 4 Evenlode Drive Long
Hanborough
The Parish Council has no comments on this application.
10/0230/P/FP. Conversion of barn to joinery workshop.(Retrospective).Land adj. to Mill Farm
Lower Road Long Hanborough.
The Parish Council has no comments on this application.
10/0261/P/FP. Erection of first floor and single storey rear extension. 11 Roosevelt Road Long
Hanborough.
The proposed extensions seem reasonable, a marked improvement and one that should in no way
be untenable by the neighbouring owners.
10/0263/P/AC & 10/0264/P/LB. Affix eternally illuminated lettering to front elevation and erect
three non illuminated replacement fascia sings. The George & Dragon PH 133 Main Road Long
Hanborough.
The Parish Council has no comments on this application.
10/0263/P/AC & 10/0264/P/LB. Affix externally illuminated lettering to front elevation and erect
three non illuminated replacement fascia sings. The George & Dragon PH 133 Main Road Long
Hanborough.
The Parish Council has no comments on this application.
196.2. Planning Applications: decisions notified by WODC
10/0033/P/FP: Erection of two detached dwellings with garaging. Alterations to existing access.
(To allow changes to window and door openings for unit two) 42 Witney Road Long Hanborough
Granted subject to conditions.
1. The development hereby permitted shall be begun before the expiration of three years from the
date of this permission. REASON: The time condition is imposed in order to comply with the
requirements of the Town and Country Planning Act 1990 (As amended).
2. Except where modified by the plans approved by this application the development shall be
carried out in accordance with the conditions attached to Planning Permission 09/0870/P/FP.
REASON: For the avoidance of doubt.
09/1573/P/FP: Remove existing porch and replace with new porch. Erection of single storey rear
extension (retrospective) and insertion of two dormer windows to front elevation. Erection of new
outbuilding in rear garden. The Muttons Church Hanborough
Granted subject to conditions.




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1. The development hereby permitted shall be begun before the expiration of three years from the
date of this permission. REASON: The time condition is imposed in order to comply with the
requirements of the Town and Country Planning Act 1990 (As amended).

2. The roof of the dormer windows shall be covered with tiles of the same type, colour and texture
as the materials used for the roof of the existing building. REASON: To ensure that appearance of
the dormer windows matches the original building. (Policy BE2 of the West Oxfordshire Local Plan
2011)
3. Prior to the commencement of development, a timber sample detailing the proposed finish of the
timber boarding shall be submitted to and approved in writing by the Local Planning Authority and
retained as such thereafter. REASON: To ensure that the building details are in keeping with the
local vernacular style. (Policy BE2 of the West Oxfordshire Local Plan 2011).
4. Detailed drawings of the following items to a scale of not less than I :20 shall be submitted to and
approved in writing by the Local Planning Authority before work on that part of the development
takes place; detailed drawings of the dormer windows. REASON: This information has not been
submitted with the application. (Policy BE2 of the West Oxfordshire Local Plan 2011)
10/0016/P/FP: Erection of single storey front extension and two rear dormers. 50 Millwood End
Long Hanborough
Granted subject to conditions.
1. The development hereby permitted shall be begun before the expiration of three years from the
date of this permission. REASON: The time condition is imposed in order to comply with the
requirements of the Town and Country Planning Act 1990 (As amended).
2. The roof and walls of the proposed extension shall be constructed of materials of the same
colour, type and texture as the materials used in the construction of the existing building. REASON:
To ensure the appearance of the extension matches the original building. (Policy BE2 of the West
Oxfordshire Local Plan 2011)
3. The development shall be carried out in accordance with the plans accompanying the application
but as clarified by the applicant's agent's letter and plan dated 11 th February 2010. REASON: The
application has been amended by the submission of revised details.

10/0072/P/FP: Replace existing windows with cream hardwood double glazing. (Part
retrospective). Kingswood 3 Blenheim View Park Lane Long Hanborough
Granted subject to conditions.
1. The development hereby permitted shall be begun before the expiration of three years from the
date of this permission. REASON: The time condition is imposed in order to comply with the
requirements of the Town and Country Planning Act 1990 (As amended). All new external joinery
shall be painted cream and retained in that colour unless otherwise agreed in writing by the Local
Planning Authority. REASON: To preserve the appearance and character of the building and the
wider street scene. (Policy BE2 of the West Oxfordshire Local Plan 2011)
10/0111/P/FP: Alterations and erection of extensions. Long Hanborough Methodist Church, Main
Road, Long Hanborough
Refused.
REASON FOR REFUSING PLANNING PERMISSION
That the proposed extensions, due to their scale, form, massing, design and materials would
overwhelm the simple form of the existing building to the detriment of its simple character and the
character and appearance of the street scene. As such the proposal is considered to be contrary to
Policies BE2 and TLC 1 of the West Oxfordshire Local Plan 2011 and the West Oxfordshire Design
Guide.
196.3. Local Development Framework report.
The Finance Officer had received a copy of this Report which Members could view. The leaflets
summarising the Report had been circulated to Members and provided a fair summary.


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Development would mainly be centred on Witney, Carterton and Chipping Norton; decisions on
other sites had not yet been made. Long Hanborough was highlighted in the Report as a local
service centre. As there were no specific proposals for development in Hanborough in the Report
there were no detailed comments the PC could make.
197.Minerals and Waste Development Framework Strategy Options Consultation.
Members noted Mrs Witcomb’s Report (Appendix B) The Chairman thanked Mrs Witcomb for
representing the PC at the Standlake meeting.
198. Affordable Housing.
1. The garage area behind Riley Close would not be resurfaced.
2. The Housing Survey indicated that over 59 applicants were eligible to be on the rural exception
waiting list so the Blenheim Allotments development would be needed.
3. The s106 Developers contribution had been utilised to ensure that the Myrtle Farm development
was ring-fenced for Hanborough applicants in perpetuity.

199. Transport Matters.
199.1 Parish Transport Survey Questionnaire.
Members noted the draft questionnaire and approved its wording. Members would assist with
distributing the survey forms.
199 2. OCC Review of Subsidised Bus Services.
Members noted the timetable for the above consultation.
200. Village Amenities.
200 1. Leisure Facilities Management Report.
a. The Pit.: The dying willow in the Dell. Members were dissatisfied that the tree had been marked
for pollarding rather than removal.
Agreed: The Clerk should inform Mr Foster, OCC, that the PC regarded the condition of the tree as
hazardous for children playing and press once more for its removal.
b. Children’s Playground.
The broken gate to the area has still not been replaced. Mr Braybrooke-Tucker has spoken several
times to the company to get this done. The padlock and chain which was around the old gate to
prevent use by the public has been stolen.
c. Multi Sports Court.
Nothing to report.
d. Hurdeswell.
The whole area was looking very attractive.
200.2. Playing Fields Matters.
a. HPFA ‘Knock Out’ Fund-raising Initiative.
The Finance Officer was waiting for the Treasurer to contact him to discuss how to save VAT on the
cost of the event. A number of teams had already signed up to take part.
b. The Chairman of the HPFA had arranged to meet the Clerk to hand over emergency keys and
agree details of an extra telephone connection in the Bar room.
c. Sensor activated security lighting installation would be discussed with HPFA to illuminate the car
park in order to prevent further accidents.
200.3. Reports of Other Council/Community Working Groups.
New Parish Hall Steering Group Report.
The Chairman reported that Mr Jon Neville would be giving a presentation on the plans at the
Annual Parish Meeting. The plans had been amended to respond to WODC planning comments
and were much closer to a definitive design on which residents could comment.
201. Community Police Report.
1. The County Council reminded residents to be aware that the bargain security system offered by a
firm which continued cold calling residents, in fact involved costly maintenance.

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2. Cars had been broken into on the Main Road, Long Hanborough.
3. A burglary on Main Road had been reported.
4. A car had been taken from a drive in Marlborough Crescent.
5. A padlock and chain had been taken from a gate in the Children’s Area.
202. Allotments.
The Finance Officer was responding to a Freedom of Information questionnaire to complete as part
of a survey on the availability of allotments in the South of England.??

203. Cemetery Administration. Nothing to report.
204. Clerk’s Report.
Nothing to report.
205. Report of County Councillor.
None received.
206. Report of District Councillor.
Mr Dingwall reported that the increase in the District Council Tax would only amount to an
increase of £3.06 extra per year from each resident.
WODC had saved £1.2 million in expenditure during the past year. The central Government rules
meant that a District with a lower Council Tax was subject to a percentage cap: £44 in the case of
WODC. But Parish Precepts were not capped.
New Parish Hall grant applications: November 2nd was the deadline in the coming year. An
application could be made with a letter of support from WODC planners.
Iceland Bank investments.
Some of the WODC investments had been recouped. Councils were not deemed ‘preferred
creditors’. Potentially WODC could face a loss of £3 million.

207. Confidential Session for a private discussion of a Community Initiative.
Agreed: Members approved District Councillor Mr Dingwall’s request to discuss a matter of
commercial sensitivity in confidential session and to continue the PC meeting to complete the
discussions.

Members of the Public left the meeting.

208. Conclusion of discussions in private session.
Agreed: The Council voted in favour of plans to ease congestion and parking at Hanborough
Station and to send a letter to planning officers supporting District Council efforts to find a solution
to the parking problems at Station Terrace.

209. Miscellaneous Reports from Members.
No Reports received.

The Meeting ended at 9.39 pm.


The Date of the Next Meeting.
The next ordinary meeting of the Parish Council would be held on Tuesday 13 April 2010.


The Chairman. 13 April 2010.




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