bookkeeper by HeMMu3


									                             St. Augustine Catholic School

                                   Job Description

Hours 8-1, MWF

Position Title: Bookkeeper

F.I.S.A.: Non-exempt

Reports to: Principal

Terms of Employment: 156 days part-time, approximately 3 days per week, 5
hours per day.

General Summary of the Position: The school bookkeeper provides clerical support
to the Principal and Pastor. This position works in collaboration with the School
Accountant in performing various duties related to the processing of receivables,
payables, payroll, and related reporting, as well as, the proper maintenance of
accounting records.

Essential Duties and Responsibilities of the Position:

      Cash Receipts and Receivables:

             Tracks all cash and/or checks received in QuickBooks.
             Tracks outstanding receivables (particularly tuition), provides monthly
              report to principal containing list of families with outstanding
             Endorses checks and prepares deposit for Principal’s review and
             Makes file copy of all deposit items and submits to Accountant for
             Maintains deposit records and files.
             Manages FACTS/QuickBooks interface, reconciles accounts
              receivable balances in FACTS to accounts receivable balances in
             Makes monthly phone calls to families with past due balances,
              maintains a collection call log including date and response.
      Runs credit card settlement each day and reconciles to credit card
       receipt book.

Cash Disbursements:

      Matches packing slips and supporting documents to invoices/check
       requests and organizes same for Principal’s approval/account coding.
      Reconciles, researches, and resolves any accuracy/legitimacy issues
       with vendors as per Principal’s instructions.
      Enters approved/coded invoices into QuickBooks for weekly
       processing by Principal.
      Receives processed and signed vendor checks from Principal and
       prepares checks for mailing and/or distribution.
      Files paid bills and maintains vendor files.
      Obtains completed W-9 forms from vendors where applicable,
       updates vendor record in QuickBooks for 1099 purposes.
      Reconciles and prepares annual 1099 forms for review, approval, and
       filing with the IRS.

Payroll/Benefits Management:

      Tracks employee attendance and personnel changes, provides to
       principal for approval, and submits approved changes to payroll
      Compiles and verifies payroll information and data entry for substitute
       teachers and hourly staff.
      Makes necessary payroll adjustments regarding pay, benefits,
       deductions, etc.
      Processes payroll twice a month using system required by Diocese,
       currently, PayChoice.
      Reconciles employee retirement contributions each payroll.
      Manages employee family benefits.
      Files school copies of payroll reports.

Other Duties:

      Maintains accounting records and files.
             Assists Principal and School Accountant as needed.
             Covers administrative assistant duties when necessary.

Position Requirements

      Must possess strong communication skills. Bilingual in English and Spanish.
      Must possess a positive attitude, and ability to relate well to others, and work
       as a team member.
      Must possess a basic understanding and the skills necessary for all areas of
      Must possess good math and calculation skills.
      Must possess an ability to organize and coordinate workflows.
      Must possess an ability to analyze a problem and find the appropriate
      Must possess an ability to effectively present information and respond to
      Must be proficient with Microsoft Office applications, especially Excel, Word,
       and Outlook.
      Must possess a general knowledge of accepted accounting principles.
      Must possess ability to multi-task and switch focus at a moment’s notice.
      Must possess an ability to maintain confidentiality in all areas of work.
      Must possess excellent communication skills.

Position Requirements:

       Education and Experience:

             Must have a minimum of a high school education, some college
             Must have three to five years’ experience in bookkeeping.
             Three to five years’ experience working in an office setting and/or in
              customer service desired.
             Experience using QuickBooks software is strongly desired.

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