"Payment is made by the Student Loans Company on behalf of Durham University"
Student Immigration and Financial Support Office 2012/13 Durham Grant Scheme Terms and Conditions 1. Background and Eligibility 1.1 Durham University’s Access Agreement commits it to providing financial support as set out below to full-time home fee-paying undergraduate and PGCE students of the University1. 2012/13 Starters Undergraduate students who started their current degree programme in 2012/13 Household Income Durham Grant Value Less than £25,000 £3,000 £25,000 - £42,600 £1,000 The £3,000 Durham Grant for students starting their studies in 2012/13 is also known as the Promise of Support: Package One. The £1,000 Durham Grant for students starting their studies in 2012/13 is also known as the Promise of Support: Package Two. The National Scholarships Programme for students starting their studies in 2012/13 shall be administered through the Durham Grant scheme. PGCE students who started their current degree programme in 2012/13 Household Income Durham Grant Value Less than £25,000 £1,000 Continuing Students Undergraduate students who started their studies in 2011/12 or 2010/11* Household Income Durham Grant Less than £25,000 £1,000 *Students who started their studies in 2010/11 but who had a deferred offer of a place, will receive the same Durham Grant as students who started their studies in 2009/10. Undergraduate students who started their studies in 2009/10† Household Income Durham Grant Less than £25,000 £1,330 † Students who started their studies in 2009/10 but who had a deferred offer of a place, will receive the same Durham Grant as students who started their studies in 2008/09. Undergraduate students who started their studies in 2008/09‡ 1 http://www.offa.org.uk/agreements/University%20of%20Durham%20AA%20with%20ITT_0116.pdf. 1 Household Income Durham Grant Less than £19,410 and from the North-East £2,695 Less than £19,410 and not from the North-East £1,345 £19,410 - £30,270 and from the North-East £785 £19,410 - £30,270 and not from the North-East £550 “From the North-East” is defined as having a home postcode beginning with DH, DL, NE, SR or TS. ‡ Students who started their studies in 2008/09 but who had a deferred offer of a place, will receive the same Durham Grant as students who started their studies in 2006/07 or 2007/08. Undergraduate students who started their studies in 2007/08 or 2006/07 Household Income Durham Grant UG Less than £19,410 £3,290 UG £19,410 - £24,590 £1,645 UG £24,591 - £30,270 £660 “Home Students” are students who are charged the home tuition fee of up to £9,000 and who are not from the European Union. “2012/13 Starters” refers to home fee-paying students of Durham University starting a full- time undergraduate degree programme in 2012/13 and being charged a tuition fee of £9,000. “Continuing Students” refers to home-fee paying students of Durham University continuing a full-time undergraduate degree programme in 2012/13 and being charged a tuition fee of £3,465 or less (e.g. the equivalent year abroad fee, or an adjusted fee following a concession). Please note that Student Finance England (or equivalents) define students as either “2008 Cohort”, “2009 Cohort” or “2012 Cohort” depending on when they started their studies and the tuition fees they have been charged2. These may be different from Durham University’s definitions. “Household Income” is the gross annual taxable income of the student in the current academic year, minus any income from part-time work, plus the gross annual taxable income of the adult(s) on whom the student is financially dependent from the 2010/11 tax year. It is calculated by Student Finance England (or equivalent). 1.2 Durham Grants will be awarded if students: have applied to Student Finance England (or equivalent) for statutory support; are eligible to receive statutory support; 2 See http://www.legislation.gov.uk/uksi/2011/1986/regulation/2/made/ for definitions of 2008, 2009 and 2012 cohort students. 2 have consented to share the household income data provided to Student Finance England (or equivalent) with Durham University; have a household income of less than the amounts specified in 1.1 above; are in attendance on the relevant “trigger date” (see 2. Below). “In attendance” means having a registration status of RE on the student record system. 2. Payment of Grants 2012/13 Starters 2.1 2012/13 starters who are living in College managed accommodation (including Mezzino where the tenancy has been allocated by the College) will have their Durham Grant deducted from the cost of their accommodation. 2.2 If a 2012/13 starter’s Durham Grant is approved before the 17th September 2012 The full cost of their accommodation will appear on the invoice, and the amount of the Durham Grant will also appear on the invoice as a deduction from the full cost of the accommodation. Students will be responsible for paying the balance of their accommodation (for information on how to pay for College accommodation please see https://www.dur.ac.uk/treasurer/students/residence_charges/). 2.3 If a 2012/13 starter’s Durham Grant is approved after the 17th September 2012 but before the start of the academic year they will receive an invoice at the start of the academic year showing the full cost of their accommodation, but not their Durham Grant. An e-mail will be sent out informing them that their invoice has been reduced by the amount of their Durham Grant, and confirming how much they have left to pay. 2.4 If a 2012/13 starter’s Durham Grant is approved after they have paid for some or all of their accommodation, their Durham Grant will be deducted from the amount they have left to pay for their accommodation. An e-mail will be sent out informing the student that their invoice has been reduced by the amount of their Durham Grant, and confirming how much they have left to pay. If the amount of the Durham Grant is greater than the amount the student has left to pay for their accommodation, the Finance Department will refund the surplus. Refunds will be made to the person who paid the original invoice. Please contact email@example.com for information on refunds. 2.5 2012/13 starters who have been given permission by their College Principal to live out of College accommodation will have their Durham Grants paid into their bank accounts by BACS Transfer. Payment is made by the Student Loans Company on behalf of Durham University, to the bank account details provided to the Student Loans Company. 2.6 Payment dates and amounts are as set out overleaf. 3 2012/13 Starters Undergraduate Students Attendance Payment £3,000 £1,000 Trigger Date Date Durham Grant Durham Grant 1st December 2012 14th December 2012 £1,000 £340 1st March 2013 15th March 2013 £1,000 £330 8th June 2013 21st June 2013 £1,000 £330 PGCE Students Attendance Trigger Date Payment Date £1,000 Durham Grant 1st December 2012 14th December 2012 £340 Continuing Students Awards will be paid into continuing students’ bank accounts by BACS Transfer. Payment is made by the Student Loans Company on behalf of Durham University, to the bank account details provided to the Student Loans Company. 2.7 Payment dates and amounts are as set out below. Attendance Trigger Date Payment Date % of full entitlement 11th October 2012 26th October 2012 34% rd th 3 January 2013 18 January 2013 33% th th 11 April 2013 26 April 2013 33% PGCE Students Payment Date % of full entitlement 14th December 2012 100% 2.8 If a student’s award has not been approved 10 working days before a payment date, for example if there was a delay in Student Finance England (or equivalent) passing the student’s household income data to the Student Loans Company, payment of instalments due to date will reach the student’s bank 10 working days after approval. Further instalments will be paid on the correct payment date. 2.9 Please note that no 2012/13 Durham Grants will be paid after 21st June 2013 unless there are exceptional circumstances. The Deputy Head of the Student Immigration and Financial Support Office is responsible for deciding whether circumstances count as exceptional circumstances. 4 3. Students who withdraw from the University or suspend their studies 2012/13 Starters 3.1 2012/13 students who withdraw from or suspend their studies are entitled to receive the portions of their full Durham Grant entitlement as set out below. £3,000 Durham £1,000 Durham Grant Grant Students withdrawing or suspending before 1st £0 £0 December 2012 are entitled to receive: Students withdrawing or suspending after 1st December £1,000 £340 2012 and before 1st March 2013 are entitled to receive: Students withdrawing or suspending after 1st March £2,000 £670 2013 and before 8th June 2013 are entitled to receive: 3.2 Students who withdraw from or suspend their studies before the dates given above, whose Durham Grant is reduced accordingly, will become liable to pay for any portion of their accommodation previously covered by their Durham Grant. Continuing Students 3.3 If a student withdraws or transfers from the University or suspends their studies during the academic year 2012/13, they will be invoiced for repayment of their Durham Grant pro-rata on a weekly basis proportional to the length of time they spent in attendance at the University. No future instalments will be paid. 3.4 For example, a continuing student who started his studies in 2012/13 and who has a household income of less than £25,000 is entitled to a Durham Grant of £1,000 for the academic year 2012/13. The academic year is taken to be 39 weeks for an undergraduate student and 41 weeks for a PGCE student. On the 26th October 2012 the student receives his first instalment of £340.00. Then at the end of November after 9 weeks in attendance he withdraws. The weekly value of a Durham Grant of £1,000 is £25.50 so the student is entitled to £229.50 of his Durham Grant. He has received £340.00 so he is asked to repay £110.50. He does not receive any further instalments of his Durham Grant after he has withdrawn. Weekly values are set out in the table overleaf. 5 Year Studies Started Durham Grant Amount Weekly Value Weekly Value (UG) (PG) 2011/12 or 2010/11 £1,000 £25.65 N/A 2011/12 £338 N/A £8.25 2009/10 £1,330 £34.10 N/A 2008/09 £2,695 £69.10 N/A 2008/09 £785 £20.12 N/A 2008/09 £1,345 £34.59 N/A 2008/09 £550 £14.10 N/A 2007/08 or 2006/07 £3,290 £84.35 N/A 2007/08 or 2006/07 £1,645 £42.18 N/A 2007/08 or 2006/07 £660 £16.92 N/A Students are asked to repay any Durham Grant awarded within one month, but if they cannot do this they may contact the University’s Credit Controller, Mrs Kathy Fall on firstname.lastname@example.org to request repayment by instalment. When a student who has suspended resumes his or her studies at the start of the next academic year he or she will be eligible for a full Durham Grant for that academic year provided that they still meet all the other eligibility criteria and that they remain in attendance for the entire academic year. Due to the nature of the administrative procedures around withdrawal and suspension, students may receive Durham Grant payments after they have formally withdrawn from the University or suspended their studies. They will be invoiced for repayment in accordance with the procedure set out above. Students who return to the University in the Easter Term to take exams will receive the final instalment of their Durham Grant. 4. Reassessments 4.1 From time to time students’ household incomes are reassessed by Student Finance England (or equivalent). There will be no change to a student’s eligibility for the Durham Grant if their household income is reassessed after the start of the academic year, except in the case of a student who has been a forced non-means-tested student who is then fully assessed, or where the reassessment was due to a mistake by Student Finance England (or equivalent). 4.2 If there has been a mistake by Student Finance England (or equivalent) the affected student must submit evidence to the Deputy Head of the Student Immigration and Financial Support Office, who is responsible for deciding whether to change the student’s eligibility for the Durham Grant. “A forced non-means-tested student” is a student who is non-means assessed by Student Finance England (or equivalent) while Student Finance England (or equivalent) is waiting for information from them, so that they receive the non-means-tested portion of the first instalment of their Maintenance Loan at the start of the academic year. 6 4.3 Students whose household incomes change and who are in need of financial support as a result should contact their college about making an application to the Access to Learning Fund. Please note that students are not automatically in need of financial support if their household incomes change; they are only in need of financial support if their own income is less than a reasonable level of expenditure for their personal circumstances. 5. Interpretation of Terms and Conditions The Deputy Head of Immigration and Student Financial Support shall make the final interpretation of these Terms and Conditions in cases of doubt or omission. 6. Contact Details If students have any queries about the Durham Grant Scheme they should contact Mrs Elizabeth Lovett, Student Financial Support Officer (UG) or Mrs Joyce Dando, Student Financial Support Assistant on email@example.com, 0191 334 6116 or 0191 334 6063. 7