FREE/Carter Steering Committee Meeting
Location: Morcombe residence, 110 Lisa Drive, Carrboro
Date & time: January 21, 1998 at 7:00 p.m. Home Office
Present: Roger Gerber FREE 967-1029
Peter Morcombe FREE 942-5461 660-2661
Anita Olinga Carter CS Steering Committee 403-0904
Becky Sterling Carter CS Steering Committee 319-1239 493-5343
1. Background and purpose
1.1. The Carter CS charter proposal has been approved by the North Carolina Commission for Charter Schools.
This means that there is a high probability that the school will receive formal approval in March. We have
until the end of April to secure a building for the school. After that, every week that passes reduces our
chances of opening the school on time and securing well qualified staff. The purpose of this agreement is
to define responsibilities to ensure that nothing important is overlooked.
2. FREE responsibilities
2.1. Updating bylaws. The Carter CS may want to operate differently from our existing schools and this may
require bylaw changes. Action Roger Gerber.
2.2. FREE to maintain a legal “firewall” between its subsidiary schools so that problems in one school cannot
affect other schools. Action Roger Gerber
2.3. Financial reporting to the DPI (ISIS). This has proven to be a very difficult problem requiring special
expertise. FREE will pay professional staff to handle these duties. Action Peter Morcombe.
2.4. Appointment of auditors. Action Peter Morcombe.
2.5. Principal and business manager. As the bylaws stand, these positions and the associated contracts of
employment must be approved by FREE. Action Rebecca Coyne.
2.6. Assumption of debt and business leases. As the bylaws stand, proposals must be approved by FREE.
Action Louise Cole.
3. Carter Community School steering committee responsibilities
3.1. Securing a building.
3.2. Recruiting a principal.
3.3. Recruiting faculty and other staff.
3.4. Recruiting students.
3.5. Establishing a board of directors. This may require bylaw changes.
3.6. Arranging student transportation.
3.7. Arranging insurance.
3.8. Arranging staff benefits.
3.9. All other operational matters.
4. Division of income received from state and local sources
4.1. The Carter CS will directly receive 100% of its state, county and city funding.
4.2. The Carter CS will pay a fee to FREE equal to 3% of the funds in 4.1 above. In the 1998/9 school year,
$12 per ADM will be paid to FREE each month before the financial month ending date. An adjustment
will be paid or refunded at the end of the financial year to maintain the overall 3% rate.
4.3. The fees payable to FREE do not cover start up costs, which are the responsibility of the Carter CS.
This draft is being mailed to FREE board members. If you want to make changes please call me as soon as
you read this. I want to produce an updated version for approval at the next FREE board meeting at 7 p.m.
on February 3 at the Orange County CS. Likewise, a copy is being sent to Anita Olinga for discussion with
the Carter CS steering committee. Anita, please comment and advise me who is empowered to sign the final
document on behalf of the Carter CS.
Organization.doc January 27, 1998 Page 1 of 1