Be Active Partnership Board Meeting
13 July 2011
The Deckhouse, Waterfront West, Brierley Hill
Present Attendees Apologies Also
Mike Chamberlain (Univ of Wolv) Chair Mark Wildman – M&C Local Authority
Andy Webb (AW) Vice Chair (Dudley PaiCE) Chair Heads of
Jason Britton (JB) NGB Forum Chair Simon Kirkland –W&S Leisure
John Ackerley Sportivate SAG Chair/WM NGBs Chair Sport England
Stuart Johnson (SJ) WM NGB Anne Rippon – Sport
Gordon Andrews (GA) Sandwell PAB/Health England
Alex Lofthouse Walsall CAN
Sue Cook Black Country LDA
Andrea Fieldhouse Wolverhampton CC
Simon Hall (SH) BCC Ltd
Simon Fisher (SF) BCC Ltd
Suzanne Gardner BCC Ltd
Ian Carey BCC Ltd (part)
Jo Taylor BCC Ltd (part)
Summary of Issues and Actions
No. Item Topic Action Date Due
The Chair welcomed members to the meeting, informing members
that this was his last meeting as chair as Andy Webb will be taking
over at the next meeting. The Board thanked him for his excellent
Mark Wildman and Simon Kirkland
3 Declaration of Interests
No declaration of interests
4 Minutes of last Meeting & Matters Arising Prior to
Voluntary sector nominee – to be agreed by NGB Forum ASAP JB/SF the next
Youth Sport 4 Life – a revised paper was circulated and the meeting
emphasis placed on School Games was agreed.
Coachweb/volunteerweb – Simon H informed the Board that
funding would be provided to CSPs for the volunteerweb and on
the back of this, BCC Ltd was purchasing coachweb. The CSPN
had negotiated and agreed this approach with Sport England. SF SF Ditto
to report back at the next meeting on progress.
Other items are included on the agenda.
5 Board Membership
SH introduced the paper seeking confirmation of membership, the
new team and approval for the new Partnership Memorandum of
The following membership was agreed for the next 2 years and
Andy Webb as Chair & Dudley PAiCE representative.
Action: Need to approach Black Country Chief Leisure Officers to
confirm Local Authority Chief Leisure Officer representative
Sue Cook - Black Country LDA
Andrea Fieldhouse to continue on an interim basis as
Wolverhampton CSPAN representative.
Alex Lofthouse – Walsall Can do and FE
Mike Chamberlain – University of Wolverhampton & L2012 lead
Jason Britton- NGB Forum
John Ackerley & Stuart Johnson – WM NGB Forum
Action: SH to approach Simon Kirkland and Mark Wildman to
seek their continued Board membership and Chairing Forums SH/MK/ Ditto
and WM NGB Forum regarding John and Stuart. SH/AF/SC to MW/AF/
approach Adrian Philips and Rob Willoughby to discuss SC
SH outlined the work undertaken in establishing the School Games
Local Organising Committee and the benefit of using the Board
governance to appoint LOC Members. He added that the significant
shift in Government priorities for School Games and the attention
afforded to the Black Country pilot, that he was recommended to the
Board that Billy Downie, current Chair would be invited onto the
Board and the LOC would operate as part of the Partnership’s
governance. This was approved, however Sue Cook raised
concerns about the post pilot chair appointment (raised later on the
Action: SH to write to Billy Downie inviting him onto the Board SH Ditto
and the LOC operating as part of the Partnership.
The Chair raised whether the Board felt that its membership was still
representative. SC and AL raised that consideration should be given
to Youth Sector, Voluntary Sector and young people representation.
Action: SH and AW to investigate.
Visit Black Country Representation SH/AW Ditto
SH also confirmed that the Board had been approached by the Visit
Black Country Partnership for a representative. This is linked to the
LEP’s Image and Communication’s group. It was agreed that MC
would represent the Board and feedback on progress.
Action: SH to provide details to VBC and ensure MC is brought SH/MC Ditto
Draft Memorandum of Understanding
SH apologised for circulating this document late. Following
discussion with Sport England and the Chair and Vice Chair it was
agreed that although the Partnership operated under the
Consortium’s governance, it would be of benefit for the Partnership
to have a MoU. This was agreed as it would provide clarity and
direction. The following issues were raised:
It was similar to the Board’s Terms of Reference. This
ensures there is continuity.
Need to clarify partners and stakeholders
Action: SH to revise SH Ditto
Membership and representation.
Concern was expressed by SC & AF over the presumptions
made on SC representing the CSPAN. SH confirmed he
would amend and ensure the representation is addressed as
soon as possible.
Action: SH to update, amend and circulate bringing to SH Ditto
signature at its 7 September 2011 meeting.
Introduction to new staff members
New BCC Ltd sport team members were introduced. See attached
sheet for contacts and work areas.
Actions were approved by the Board.
4) Formatted: Bullets and Numbering
6 Annual Review Formatted: Bullets and Numbering
SH and JT introduced the 2010/11. The Chair commented that this
looked an excellent document. SH confirmed that Walsall CAN had
provided information, which filled in the gaps in practice and
progress. It was stressed that this should be used as a promotional
2010/11 End of Year Budget Report
SH introduced the Budget report highlighting the significant progress
made in 2010/11 Quarter 4 in ensuring payments of outstanding
projects. He added that there were some carry forward budget items
such as Sport Unlimited, where BCC Ltd were in the process of
making final payments.
Audited Accounts will be submitted to the Consortium’s Audit
Committee in September and once approved onto Sport England.
Sport Unlimited Final Report
SH also introduced this report, which summarised the progress
made both locally and across the Black Country in meeting the
targets. The achievements were noted, especially in being the 4 th
highest performing CSP. The lessons learnt were discussed and
SG and JA pointed out that many of these were being taken forward
It was noted that approximately £11k underspend from delivery
would be returned to Sport England.
Action: SH was asked to write to leads thanking them for their
work. SH Ditto
The Board approved actions.
7 2011/12 Operational Plan
Implications of recent Communication from Sport England
SH added that some members along with SG had recently attended
the Sport England Strategy consultation briefing. SH agreed to
circulate headlines and emerging actions.
In addition, he also summarised the recent Sport England
communication regarding CSP Funding Formula consultation. The
Board felt that it was important for BCC Ltd and the other CSPs to
have the same amount of funding but also for CSPs to look at
collective bargaining and local corporate procurement opportunities
to supplement this income or make it work better.
Action: SH to provide members with updates on this position. SH Ditto
Operational Plan Implementation
SH provided an update on the proposed seminar programme
scheduled for the Autumn 2011, which would lead to a Black
Country issues report for consideration by the Board and steer the
development of the Partnership’s new Business Plan.
Increasing Adult Participation
Overview of Places, People and Play Implementation
AW introduced this item informing members of the opportunities
provided through the new Sport England “protecting playing
fields and inspired facilities” programmes. He stressed the
importance that the Black Country makes the most of this
funding and the need where appropriate to prioritise projects to
give the Black Country the best chance.
AW also added that he was also keen for all relevant Partnership
partners to bid for Queen Elizabeth Playing Fields (Fields in
Trust) through SITA. This will ensure pitches are preserved for
perpetuity and provide new sporting opportunities. He outlined
the sites that Dudley were considering nominating and sought
information from the other areas.
Action: SH to monitor progress in bids for protecting SH Ditto
playing fields and inspired facilities as well as Fields in
IC outlined the Sportmakers strand of the legacy and the targets
and priorities for the Black Country. He raised issues concerning
perceptions of clubs and volunteering and how we can sustain
volunteering post the programme. Further, that it was important
to continue to work alongside and not duplicate work undertaken
by other agencies such as volunteer centres. JA pointed out that
there are many opportunities to link with NGBs as well as
exploring potential with FE. AF added that there could be some
long term gain from working with Job Centres on placement
opportunities. The Board wished to receive regular briefings on
progress through the Dashboard.
Action: IC to keep Board informed of progress through IC Ditto
dashboard and aim to work with FE, NGBs & Job Centre
JA and SG provided a presentation on the delivery and lessons
learnt from the Sportivate first year application process. This was
well received and Board members congratulated JA and SG for
the work undertaken so far. JA stressed the importance to
monitor progress and learn lessons through the ongoing delivery
of the programme. Working with NGBs and Further Education
Colleges, job centres and Youth Sector may provide some good
opportunities in engaging older age groups.
JB outlined the progress made in interpreting NGB plans. This
included providing the draft Sport England/NGB templates (netball
for example) outlining their main interventions. These were now
getting produced for other sports, although he recognised that this
was a slow process. In addition, he added that the recent Carousel
event between selective NGBs and local areas had been positively
received, with the intention of organising other events later in the
year. SC stressed the importance of monitoring trends in
programmes and interventions for example, the types of
programmes for sports such as rugby league and cycling.
Issues were discussed as part of the presentations and points
raised around engagement, monitoring as highlighted above
will be taken forward by relevant Forums and BCC Ltd.
Increasing Young People’s Participation
1. School Games Review and 2012 Plan
SH introduced this paper outlining the success of the 2012 Pilot,
which was well received by young people, schools, NGBs and
national agencies. It was pointed out that the CSP should have a
more visual presence on the day, although it was recognised that
considerable amount of work was undertaken behind the scenes.
SH pointed out that this was very much a partnership approach
for which we can build on in planning and delivery in 2012.
2. Alignment of School Games Organisers and LOC
SH outlined the recent communication between CSP Directors
and Sport England concerning the additional funding for School
Games, bringing an additional £20k into the CSP to help and
deliver the level 3, attract partnership funding and co-ordinate
the involvement of community sports clubs and organisations.
The Board felt it was important that the CSP remains strategic
and not get involved in direct delivery of the event and asked SH
to take this on board in planning. However, the Board also felt
that it was important that the LOC was more aligned to the
Partnership (as discussed previously). SH also highlighted that
there was an expectation that CSPs would be the lead applicant
and accountable body and asked whether the Board would be
happy with this role. Members confirmed their view that the CSP
should identify and manage the risks, but aim to be lead and
accountable body for the funding.
SC raised her concerns about the appointment of the LOC chair,
recognising the excellent work that Billy Downie had undertaken
with the pilot, but encouraged an open process so a Chair could
be elected and this may include Billy. SH said that he felt that to
ensure consistency Billy should be encouraged to retain as Chair
and ensure that other Heads are invited to sit on the LOC,
including Vice Chair appointments. This was acknowledged by
Board members and SH was asked to confirm arrangements.
Action: SH to confirm communication with Heads and SH Ditto
recruitment on to the LOC and to confirm risk management
arrangements so that BCC Ltd will become accountable body.
Workforce and Skills Implementation
1. Workforce Programme Implementation
In SK’s absence, SF outlined the progress with the workforce
programme. He added that significant progress although BCC
Ltd was waiting for confirmation of funding for Year 3. Board
members asked SF to push for this to be confirmed as soon as
JB also outlined the progress made with the coach bursaries and
club benefits package. The funding allocations proposed in the
distributed papers were endorsed. JB added that, although this is
based on need, encourage more applications from
Wolverhampton and Walsall clubs and organisations.
3. Coaching Strategy Update
SF updated Board members following the Coaching Strategy
approval at its last meeting and the ongoing discussions with
Sport England/Sportscoach Uk to seek approval for the delivery
plans which releases funding to BCC ltd for Coaching Officer to
lead this work. He added that following Chris Guest leaving BCC
Ltd, discussions have been centred on seeking to invest into
local leads to work up local coaching plans, work with NGBs as
well as BCC Ltd continuing to lead on certain Black Country
Action: SF to work with NGBs and Wolverhampton and Walsall SF Ditto
partners to push bursaries, confirm Sport England funding and
once agreed map out coaching delivery arrangements to Board
1. Master Class
In MW absence, JT outlined the success of the recent
masterclass, for which over 40 people attended and positive
feedback received from attendees for the presentations gave.
The main actions from the event were:
a. Marketing and Comms Forum to confirm a programme of
b. BCC Ltd to investigate establishing a “sport in the Black
Country” Twitter account.
2. Sport Awards
JT confirmed arrangements for the Sport and Physical Activity
Awards on 6 October 2011 involving 12 awards. There will be
considerable savings made, but also look to have an
Olympic/Paralympic feel. Over 100 nominations have been
Action: JT to look at the programme of masterclasses, JT Ditto
investigate a twitter account as well as notifying Sport Award
Effective and Efficient Partnership
SH provided a progress report on the budget upto 31/05/11. It
was noted that Sport England funding for this year was now
coming into BCC Ltd to support staffing and programme costs.
AW commented that some of the carry forward budgets had not
been allocated for over 2 years and recommended that the
Youth Games surplus be transferred to the School Games. This
2. Stakeholder Management Plan
SH outlined that progress was being made and this would be
submitted to members by the end of the Summer.
Action: SH to transfer Youth Games funding to the School SH Ditto
Games and to distribute the draft Stakeholder management
8 Changing Landscape
AW provided a local authority perspective on the changing
landscape, highlighting discussions on Black Country collaboration.
He added that it was important to understand the implications of the
forthcoming local government prospectus and Localism white
papers. In relation to the localism agenda, he added that it was
important that NGBs considered the readiness of clubs and
organisations to begin to manage community assets (community
asset transfer). He highlighted that local authorities were looking at
the opportunities and risks associated with transferring publicly
owned assets to voluntary membership. He pointed out that Dudley
MBC was doing some work with the BCC Ltd team to look at the
appetite for CAT in the Borough and hopefully this could become a
Black Country wide project,
He added that it was important that the Board looks at how it should
react to the changing context. SH added that this is something that
would be considered as part of the Autumn series of briefings. JB
and JA pointed out that CAT and sustainability of clubs and
organisations was gaining considerable profile.
9 Appointment of Partnership Chair and Vice Chair
SH introduced this agenda item, outlining the change process. The
Board thanked MC for his work and congratulated AW on his
AW thanked Board members for their support and sought
nominations for the Vice Chair appointment. JB nominated John
Ackerley as Vice Chair, for which MC seconded. JA accepted the
offer and was appointed Vice Chair.
Any Other Business
13 There was no any other business,
2. Formatted: Bullets and Numbering
Dates of Future Meetings
(Meeting Cycle paper issued)
7 September Board Lunch, 12 October 2011, 25 January 2012.
Prepared By: Date Checked By File Code Ref
Angie Sheasby 13/08/1 Simon Hall X:\Black Country Sports\Shared
Work\Be Active Partnership