THRUXTON PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD ON 3 MAY 2006
Present: Cllr C Milner Williams Chairman Cllr J Davis
Cllr J Graham Cllr A Hopkins
Cllr R Mallock Cllr K May
Cllr R Pennells
In attendance: Cllr P Lashbrook TVBC Mrs S Beswick Clerk
Mr J McKenzie Newsletter
Three members of the public
APOLOGIES FOR ABSENCE
ELECTION OF CHAIRMAN
2 Cllr Mallock took the chair for this item.
3 Resolved: that Cllr Milner Williams be elected Chairman of the Parish Council for the
year to the next Annual Parish Council meeting.
ELECTION OF VICE-CHAIRMAN
4 Resolved: that Cllr R Mallock be elected Vice-Chairman for the year to the next Annual
Parish Council meeting.
5 Resolved: that membership of Committees and responsibilities of individual Councillors
be as follows:
Planning Advisory Committee Cllrs Davis, Mallock and Milner Williams
Play Area Committee to be held in abeyance
Traffic and Footpaths Cllr Hopkins
Youth Sports Cllrs Milner Williams and Hopkins
Trees and Shrubs Cllrs Milner Williams and Pennells
Adopt-a-Road and Litter Cllrs Graham and Pennells
Memorial Garden Cllrs Graham, May, Pennells, and
6 The following annual subscriptions were noted:
HAPTC - annual affiliation fee and NALC levy £158.00
Local Council Review - three-year subscription 2006-2009 £37.80
Bank - annual safe custody fee £15.00
Information Commission - annual data protection registration fee £35.00
7 Cllr Davis suggested that the necessity of the annual data protection registration fee be
challenged. Cllr Milner Williams would take this up with Sir George Young.
8 The list of documents held by the Parish Council was received. The original Deeds for the
Glebe Field (the Green) were lodged with the Bank for safe keeping.
CALENDAR OF MEETINGS
9 The Calendar of meetings for 2006/07 was confirmed.
10 Resolved: that the rates at which Councillors claim mileage while on Council business
be according to the national agreement reached between the National Joint
Council and Local Government Services for 2006/07.
11 Resolved: that the minutes of the meeting held on 5 April 2006 be confirmed as a
correct record and signed by the Chairman.
12 TVBC had confirmed that the road running through the Village from the eastern junction with
the A303 to the western junction with the A303 was now officially known as ‘Village Street’. Notices
had been posted on the boards to this effect.
13 The following decisions by TVBC were noted:
06/00809/TREEN removal of 1 tree at Ash well - no objection
06/00714/FULLN single storey extension at The Hale - permission.
14 Resolved: that the following recommendations of the Planning Advisory Committee be
06/01061/TREN tree work at 2 Manor Cottages - no objection
06/01126/FULLN erection of single and two storey extensions at
11 Lambourne Close - objection on the following grounds
The increased footprint would result in a house out of proportion
with its neighbours
The single-storey extension on the north-east side would be
within four feet of the adjoining property (No.10) thereby reducing
privacy and amenity
15 the Parish Council received the unaudited statement of accounts for the year ending
31 March 2006.
16 Resolved that the Statement of Accounts and Statement of Assurance for the year
ending 31 March 2006 be signed by the Chairman and the RFO/Clerk.
Receipts and Bank Balances
17 The bank balances as at 24 April 2006 were as follows, and included £4125.00 precept and
£36.64 in bank interest:
Lloyds Bank plc £4766.40
Bank of Ireland £11979.95
18 Resolved: that the following payments be approved and cheques authorised:
Cheque 742 Allianz Cornhill - annual premium £616.23
743 Thruxton War Memorial Hall - May hire £20.00
744 Prontaprint - May newsletter £21.00
745 Brian Pearce - replace tiles on bus shelter £99.00
746 S Beswick - April salary
747 S Beswick - April expenses £19.27
19 Cllr Milner Williams declared an interest in Thruxton PCC: he informed the debate but did
not vote on the matter. The Council reviewed grants paid to the PCC in the light of those paid
recently to Thruxton War Memorial Hall. Cllr Milner Williams reported that the PCC was satisfied with
the current level of grant received for maintenance of the churchyard but asked that in future the
amount be increased in line with inflation; if the PCC were in need of funds for particular projects it
would approach the Council accordingly. The Clerk reminded the meeting that Parish Council grants
were only paid for specific projects identified by applicants.
20 Resolved: that the grant allocated to the PCC for 2006/07 remain at £360.00.
ATTENDANCE AT MEETINGS
21 Cllr Milner Williams reported on the recent TVBC Planning User Group and Test Valley
Strategic Partnership meetings which he had attended.
22 (i) The Council would send an expression of interest to HCC regarding the survey of
countryside paths usage to be undertaken on Sunday 18 June 2006.
(ii) TVBC’s invitation to contribute ideas to the core Strategy Development Plan was
(iii) Information on the Village Service had been received. The Parish Council was
to suggest a suitable hymn and provide a poster.
ANY OTHER BUSINESS
23 Tiles had been broken on the roof of the bus shelter in Stanbury Road, and the glass door of
the notice board smashed. The Police and insurers had been informed. Roof tiles had since been
replaced and a new door with polycarbonate glazing would be ordered.
24 The possibility of providing a youth shelter on the sports field would be discussed at the next
DATE OF NEXT MEETING
25 The next meeting would take place at 7.30 pm on Wednesday 7 June 2006.
In response to a suggestion that a footpath be created around Mullens Pond, it was noted that this
area was private property.
THRUXTON PARISH COUNCIL
ACTION LIST - MINUTES 3 MAY 2006
Minute Action By
6 Annual Subscriptions Ask Sir George Young to challenge the necessity for CMW
the £35.00 annual data protection registration fee
9 Calendar of meetings Distribute calendar to County, Borough Councillors, etc SMB
22 Village Service Pass suggestions for a suitable hymn to the Chairman All
24 Youth Shelter Put on the agenda for discussion at the next meeting SMB