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									                                          Alexandria, Minnesota
                                            January 28, 2008

Pursuant to due call and notice thereof, a regular meeting of the City Council was held in the Council
Chambers with those present reciting the Pledge of Allegiance, after which Mayor Dan Ness called the
meeting to order at 7:00 p.m.

The following members were present: Bigger, Carlson, Weisel, Benson, Frank
The following members were absent: None
Also present were two news media representatives.


CONSENT AGENDA

         A. Approve Minutes of January 14, 2008 Council Meeting
         B. Approve License Applications and Authorize Issuance
                Sign Hangar: JH Signs & Designs, LLC (new)
                               CenterPoint Energy (renewal)
                               New Mech Companies (new)
                Fireworks:     Mills Fleet Farm (inside – 5/1/08 to 7/31/08)
                               K-Mart (inside – 5/1/08 to 7/31/08)
                Gambling:      Parent Advisory Committee (conduct bingo on 3/27/08 at Washington
                               Elementary School)
                               Douglas County Chapter American Red Cross (sell raffles for 4/1/08
                               event)
         C. Proclamation - Runestone Museum 50th Anniversary

Following discussion, a motion was made by Weisel and seconded by Frank to approve the Consent
Agenda as presented. The motion carried by the following vote:

                        YES:     Bigger, Carlson, Weisel, Benson, Frank
                        NO:      None

A motion was made by Carlson and seconded by Bigger to approve the proclamation for the Runestone
Museum 50th Anniversary. The motion carried by the following vote:

                        YES:     Bigger, Carlson, Weisel, Benson, Frank
                        NO:      None


SCOTT DEITZ, ALEXANDRIA LIGHT AND POWER – REQUEST AUTHORIZATION TO
CALL FOR BIDS FOR WELL #17

Scott Deitz, Alexandria Light and Power (ALP) Operations Manager, is requesting City Council approval
to call for bids on a new well, which would be Well #17. This well would replace the existing Well #12
that was drilled in 1993 on the north edge of the well field, and would be about 50 feet from the existing
well. There are currently about six wells in that field. The new well will pump about 700-800 gallons
per minutes, and they operate them at 450 gallons per minute. Well #12 has had several repairs in the
last few years and so ALP made a decision to replace it. They do not replace wells very often; in fact
ALP still has a few wells from the 1940’s that are still working very well. The estimated cost of the new
well is about $140,000. Following discussion, a motion was made by Carlson and seconded by Frank to
authorize ALP to call for bids for Well #17. The motion carried by the following vote:

                        YES:     Bigger, Carlson, Weisel, Benson, Frank
                        NO:      None


ALEXANDRIA FIRE DEPARTMENT ITEMS OF BUSINESS

    A.      Annual Report – Fire Chief Shane Schmidt and Fire Marshal Dennis Stark – Fire Chief
            Shane Schmidt highlighted the following items in his 2007 Alexandria Fire Chief’s Report
            (copy of which is attached to and made a part of these minutes: Chief Schmidt mentioned he
            was starting his 5th year as Fire Chief and 20th year as a firefighter. He was also elected as
            the Vice-President of the Minnesota State Fire Department Association; in April - Tracy
            Weaver joined the ranks as Fire Chaplain, which Mr. Schmidt indicated is nice to have
            around under certain circumstances; in June - Dave Keller and Dan Ridler retired after 20
            years of services; in July – the Department escorted National Guard Troops home; in
            October- they held fire drills at schools and held an open house at the fire stations, attended a
            breakfast with Governor Pawlenty at the Governor’s mansion, Tom Young and Kevin
                                    Alexandria, Minnesota
                                      January 28, 2008

       Pearson retired after 22 years and 20 years of service, respectively, and Jeff Karrow was
       elected as Region 6 Director to MSFCA; in November – 90% of the firefighters have CDL
       and since that time 100% have obtained their CDL, and four new firefighters were hired.
       Other highlights included the fire department having 193 calls with all the firefighters
       making the required attendance percentages, the fire fighters attend Monday night three hour
       drills totaling 156 hours, firefighters attended 12 hours of training one weekend per year at a
       state certified course throughout the state, the Fire Department spent a lot of time on Fire
       Prevention and in recognition of this, the Fire Chief was invited to the Governor’s residence
       on fire prevention and retention. There are 788 fire departments in the State of Minnesota
       and only 32 of these are rated higher than the Alexandria Fire Department. The class rating
       of these 32 departments is Class 3, and Alexandria is rated as a Class 4 by ISO ratings. The
       Department is working on getting the entire Department certified as Firefighters II. There
       will be a couple more retirements in 2008 so they will be hiring two more fighter fighters in
       the fall. On a last note, the Alexandria Fire Department will be hosting the 2008 Minnesota
       State Fire Department Conference in June 2008, which will also celebrate the 125 th
       Anniversary for the Alexandria Fire Department. Chief Schmidt also pointed out the
       Alexandria Fire Department is the only department in the state to have all its fire fighters
       certified II and CDLs.

       Following discussion, a motion was made by Weisel and seconded by Frank to accept the
       2007 Alexandria Fire Department Annual Report and also to recognize the elected officers
       for the Fire Department. Council Member Carlson publicly recognized the Fire Department
       for the great job they do. Council Member Weisel concurred and felt the City is fortunate to
       have a very fine fire department. Council Member Bigger congratulated Mr. Schmidt on his
       leadership. Mayor Ness noted it was wonderful to have that leadership at the State level.
       Fire Marshal Dennis Stark pointed out that this is the fourth year in a row that the Fire
       Department has received a life safety award, which means no fatality or life loss. Council
       Member Carlson wondered if the department has a set number firefighters? Chief Schmidt
       noted they have set it at thirty, and that number seems to work well. The above motion
       carried by the following vote:

                           YES:    Bigger, Carlson, Weisel, Benson, Frank
                           NO:     None

  B.   2007 Minnesota Fire Code Update Adoption – Fire Marshal Dennis Stark – Fire Marshall
       Dennis Stark is requesting the City Council adopt for a first reading an ordinance adopting
       the 2006 International Fire Code. He pointed out that simply put that on July 1, 2007 the
       2007 Minnesota Fire Code was adopted state wide, which includes the 2006 International
       Fire Code with the State amendments. Basically it is a change of date from 2003 Minnesota
       Fire Code to 2006 Minnesota Fire Code Code. Following discussion, a motion was made by
       Frank and seconded by Carlson to adopt for its first reading an ordinance amending City
       Code Section 5.06 to the 2006 edition of the International Fire Code. The motion carried by
       the following vote:

                           YES:    Bigger, Carlson, Weisel, Benson, Frank
                           NO:     None


CORRESPONDENCE:

  A.   Mark Storhaug – Chain of Lakes Triathlon – City Administrator Jim Taddei noted the City
       received a letter from Mark Storhaug, Local Coordinator for the Chain of Lakes Triathlon,
       copy of which is attached to and made a part of these minutes. He is advising the City of
       Alexandria and local law enforcement agencies of an upcoming event they will need to be
       aware of or would require their services on the morning of May 3, 2007. Mr. Taddei noted
       they typically refer this item to the Police Department and Public Works Coordinator for
       their review. Following discussion, a motion was made by Frank and seconded by Benson to
       refer this item to the Police Chief and Public Works Coordinator for their review. The
       motion carried by the following vote:

                           YES:    Bigger, Carlson, Weisel, Benson, Frank
                           NO:     None

  B.   Jeanne Batesole – Request for Funding for Alexandria Sesquicentennial Celebration – Mr.
       Taddei noted the City received a letter from Jeanne Batesole, President of the Alexandria
                                  Alexandria, Minnesota
                                    January 28, 2008

     Sesquicentennial Association, copy of the letter is attached to and made a part of these
     minutes.

     Ms. Batesole, President of the Alexandria Sesquicentennial, noted the Association is
     requesting funds and assistance from the City of Alexandria for the purchase of flag/banners
     to be hung along Broadway/Highway 29 and for assistance in hanging the banners on the
     existing brackets on the light poles. The City of Alexandria will be celebrating its 150th
     anniversary in 2008 since established as a city in 1858. The celebration will take place the
     week of June 21 through June 29, 2008. She then introduced Julie Zulke, Marketing Agent.

     Ms. Zulke gave congratulations to the City of Alexandria on 150 years. She handed out
     informational sheets that showed the list of the board members and the schedule of events.
     The Fire Department and Sesquicentennial Committee are cooperating together for the
     parade. The Douglas County Historial Society is very involved due to the historical nature of
     the celebration. She noted Rachel Barduson is the state ambassador. The next biggest thing
     to order is the banners and flags. Items on sale would include two-gallon crocks that will
     include the courthouse logo representing Alexandria as the county seat and recognizing the
     sesquicentennial. Promotions include paid advertising and many organizations are
     participating with funding. The Sesquicentennial Committee felt it was time to come to the
     City to seek financial support and help. They are requesting $5,000 to help with the
     purchase of the banners, and also the City’s commitment in helping put them up.

     Mayor Ness noted obviously they have been working hard and long to get to this point.
     Council Member Carlson noted at one point a request came through the Alexandria Hotel
     and Hospitality (AHH) Committee, and that Committee was willing to do something but at
     that point she did not know what type of help. She pointed out the directive of that
     Committee is to promote Alexandria. This is the perfect thing to ask that Committee for
     help. Ms. Zulke indicated she did not realize that they should go through the AHH and that
     maybe those funds should be requested from them. She noted no formal request was
     submitted through that Committee. However, they need more than just the banners – they
     need the City to participate in the sesquicentennial with in-kind services. They want the City
     to declare its participation with a formal proclamation or something similar. Council
     Member Carlson noted both her and Council Member Bigger were asked to be on the Board
     of Directors for the Sesquicentennial, but both indicated they did not have time. They would
     both be happy to get the email updates, and Council Member Carlson would be happy to
     participate in hosting an event. Council Member Bigger noted there would be a
     “conversation” in Douglas County and felt that would be interesting to be a part of that.
     Council Member Carlson feels the appropriate place that the Committee should request the
     funds are from the AHH. Council Member Weisel indicated he was wondering what form of
     help is the Sesquicentennial Committee asking the Council to do as the City.          Council
     Member Frank wondered about the flags and where they would be hanging them since the
     American Flags would be flying. Ms. Batesole noted they would be putting up banners on
     the brackets, not the holders that the flags would be placed in. Public Works Coordinator
     Bryan Bjorgaard noted there are brackets that would be put up on the four corners in the
     downtown area. Following discussion, a motion was made by Bigger and seconded by
     Weisel to refer the Association to the Hotel and Hospitality Committee for review in terms of
     requesting funding. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None

C.   Kris Sievert – 2008 Alexandria MS Walk – Mayor Ness noted the City received a letter from
     Kris Sievert, 2008 Alex Walk Coordinator, indicated they are holding an MS Walk that will
     begin and end at City Park. They will be using the trail from City Park to the Central Lakes
     Trail all the way to West Lake Cowdry Road. They would be crossing Agnes Boulevard and
     County Road 22, but would have volunteers at those points to assist the walk participants.
     Ms. Sievert is also requesting the porta-potty at the park be in good condition that weekend.
     Mr. Taddei noted this is similar to the other request previously approved for the Triathlon in
     that it should be referred to the Police Chief and Public Works Coordinator for their review.
     Following discussion, a motion was made by Bigger and seconded by Carlson to refer this
     item to the Police Chief and Public Works Coordinator for review. The motion carried by
     the following vote:

                 YES:    Bigger, Carlson, Weisel, Benson, Frank
                 NO:     None
                                          Alexandria, Minnesota
                                            January 28, 2008

ORDINANCES:

    A.      Fee Schedule Ordinance – 2nd Reading – Mayor Ness noted this ordinance had its first
            reading at the previous Council meeting and a second reading is now in order. Following
            discussion, a motion was made by Frank and seconded by Bigger to adopt Ordinance No.
            614, 2nd Series, AN ORDINANCE ESTABLISHING A FEE SCHEDULE FOR VARIOUS
            LICENSES AND PERMITS FOR THE CITY OF ALEXANDRIA. The motion carried by
            the following vote:

                           YES:   Bigger, Carlson, Weisel, Benson, Frank
                           NO:    None

The full text of this Ordinance appears in the Ordinance file.

    B.      Parking Violations – 1st Reading – Mayor Ness noted this ordinance deals with the parking
            violations in the City. City Administrator Jim Taddei then reviewed what the previous fees
            were and what the current ones would be. Following discussion, a motion was made by
            Frank and seconded by Weisel to adopt for its first reading an ordinance relating to parking
            violations in the City of Alexandria. The motion carried by the following vote:

                                  YES:    Bigger, Carlson, Weisel, Benson, Frank
                                  NO:     None


BOARDS/COMMISSIONS DISCUSSION

The City Council discussed the following boards and commission appointments:

                                                            Term Expires
Board/Commission                  Name                         End of

Airport Commission                Rob Rydberg                     2010

Alexandria AAEDC
       Joint Board                Corliss Stark                   2010

Board of Health                   Peter Pfeffer                   2008
                                  W.P. Luckemeyer                 2008

Cable TV Commission               Barry Ness                      2009

Cultural Competence
        Committee                 Anna Fletcher                   2009
                                  Janice Beliveau                 2009
                                  Doreley Piere                   2009

Economic Development Board Donald Arm                             2010

Housing and Redevelopment
       Authority                  Colleen Thompson                2012

Industrial Park Board of
        Design                    Wade McCoy                      2008
                                  Rick Paulsen                    2008
                                  Dave Horning                    2008

Lakes Area Recreation             Mike Bouressa                   2010

Storm Water Utility Committee Kevin Becker                        2009

A motion was made by Weisel and seconded by Bigger to approve the appointments outlined above. The
motion carried by the following vote:

                           YES:   Bigger, Carlson, Weisel, Benson, Frank
                           NO:    None
                                         Alexandria, Minnesota
                                           January 28, 2008

RUNESTONE COMMUNITY CENTER (RCC) MANAGER VINNIE HENNEN – REQUEST
AUTHORIZATION TO RECEIVE QUOTES FOR ENGINEERING PROPOSALS TO REPLACE
REFRIGERATED FLOOR AND COMPRESSOR SYSTEM

RCC Manager Vinnie Hennen is requesting authorization to call for quotes for consulting services to
replace the existing refrigerated floor and compressor system. He mentioned in talking with City
Administrator Jim Taddei, they felt the need to obtain proposals due to the high cost. Mr. Taddei noted
as Mr. Hennen indicated the concerns are the floor and it seems to be appropriate to request a specialist
to look at it and come back with some type of recommendation to the RCC Commission and to the City
Council. Council Member Bigger wondered what the plan would be if it comes in way over what the
City has budgeted. Mr. Hennen noted that is why they are getting an engineer, to find out what what they
can do and at what cost. Council Member Carlson asked if they know for sure they have to replace the
entire floor. Mr. Hennen stated yes because it would cost more money to replace just areas of the floor
and sections. He pointed out there are probably only five or six firms that specialize it in replacing ice
rink floors. Mr. Taddei mentioned a consultant would prepare the specifications and estimates. Council
Member Bigger wondered what the life expectancy was for new floors. Mr. Hennen noted about 30-50
years. The life of the floor, when the RCC was built in 1977, was about twenty years. It is now in its
thirty-first year. He indicated the biggest problems are the metal piping and the Freon. The estimated
cost of replacing the floor and compressor system is around $750,000 to $900,000. The price would
depend on if the compressors were replaced. Currently there is $600,000 budgeted in the Capital
Improvement Program for 2008. Following discussion, a motion was made by Carlson and seconded by
Frank to authorize the Runestone Community Center to receive quotes for consulting services to replace
the refrigerated floor and compressor system. The motion carried by the following vote:

                        YES:    Bigger, Carlson, Weisel, Benson, Frank
                        NO:     None


BUILDING OFFICIAL BRUCE JASPERSEN – ANNUAL REPORT

Building Official Bruce Jaspersen reviewed the 2007 Annual Building Department Report. He pointed
out the report has been tamed down from the last few years. He noted the housing market is really going
down, and is not only true for the City but all the townships in the building code enforcement area. In
2007 there were 91 new homes – not including remodeling. The City now charges engineering fees to
review site drainage on commercial jobs, however that is a refundable fee. This report includes $13,500
for that drainage review fee. The three Building Inspectors continue to go to training and to upgrade
themselves. Mr. Jaspersen also noted he is now Vice President of the Northwest Region. Council
Member Carlson wondered about the new homes number. Mr. Jaspersen noted that number was just the
new dwellings in the City and townships. Council Member Bigger wondered about how many
inspections does the building department perform. Mr. Jaspersen noted on Wal-Mart alone he did 533,
but it depends on the building and how complex it is. For dwellings it is usually 11-16 inspections.
School and hospitals are very complex and would require many more inspections. He mentioned for the
3M project he has no issues in the event he cannot perform an inspection because there contractor has
private companies doing testing 24/7 so he feels confident. It depends on the structure as far as how
many inspections the building department has to do. He was at Wal-Mart on the average of three times
per day. Mr. Taddei noted the building department also has two other building inspectors, and mentioned
that Building Inspector Lynn Timm gathered all the information to put the annual report together and he
felt she really did a nice job. Following discussion, a motion was made by Weisel and seconded by
Frank to accept and approve the 2007 Building Department Report. The motion carried by the following
vote:

                        YES:    Bigger, Carlson, Weisel, Benson, Frank
                        NO:     None

Mayor Ness noted in 2008 the City’s Building Department would be inspecting Alexandria Township
since they have now adopted the Building Code. Mr. Jaspersen noted they have changed the computer
program just for the Township. The Township is not issuing permits for inside the lakes so it should not
be an issue. They have issued three or four permits since the first of the year, which is more than he
expected. The Mayor and City Council thanked Mr. Jaspersen for his report.


CITY ENGINEER’S ITEMS OF BUSINESS

    A.      Highway Committee Recommendation - No Parking on 34th Avenue - City Engineer Tim
            Schoonhoven noted the Highway Committee met back in December 2007 and discussed the
            parking along 34th Avenue, near Pheasant Run Apartments. There is currently a problem
                                           Alexandria, Minnesota
                                             January 28, 2008

            with on street parking on 34th Avenue by the Pheasant Run Apartments. The Highway
            Committee recommends that parking be prohibited on all of 34 th Avenue from South
            Broadway to Pioneer Road. This restriction would require the residents of the Pheasant Run
            Apartments to use their parking lot. Public Works Coordination Bryan Bjorgaard has sent a
            letter to the owner (Mr. Drown) of the apartments to inform him of this pending change and
            also talked to him on the telephone. Mr. Drown has not contacted Mr. Schoonhoven, or any
            other City staff since talking with Mr. Bjorgaard. They would like to install no parking signs
            the entire length of 34th Avenue. There are some drainage issues that have been on going –
            the apartment owners have taken it upon themselves to change the drainage. They are aware
            of this and know it is coming. Mr. Schoonhoven noted the Code has changed now for
            required parking spaces due to this situation. Following discussion, a motion was made by
            Carlson and seconded by Benson to adopt Resolution No. 08-10, RESOLUTION FOR THE
            AUTHORIZATION TO INSTALL “NO PARKING” SIGNS ALONG 34TH AVENUE. The
            motion carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None

The full text of this Resolution appears in the Resolution file.

    B.      Authorization to Call for Bids for Phase II, Part 2 Waterline - City Engineer Tim
            Schoonhoven would like authorization to call for bids for Phase II, Part 2 Waterline in the
            Orderly Annexation Area. Only part of this waterline project was done with Phase II, Part 1
            and now the rest of the project is to be completed. It would be completed this summer. City
            Administrator Jim Taddei noted he had a form resolution prepared for Council consideration
            that orders the improvements, requests preparation of plans and specifications, and orders
            advertisement for bids. A motion was made by Weisel and seconded by Frank to adopt
            Resolution No. 08-11, A RESOLUTION ORDERING IMPROVEMENT, PREPARATION
            OF PLANS, APPROVING PLANS AND SPECIFICATIONS, AND ORDERING
            ADVERTISEMENT FOR BIDS FOR PHASE II, PART 2 ORDERLY ANNEXATION
            AREA WATERLINE IMPROVEMENT. Mr. Taddei noted the assessment would be a little
            different than the Phase II, Part I project. First the City will get the costs, hold the final
            assessment hearing, and then wait 30-days in case anyone objects to the assessments. The
            motion carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None

The full text of this Resolution appears in the Resolution file.


CITY ATTORNEY’S ITEMS OF BUSINESS

City Attorney John Lervick had no items of business.


CITY ADMINISTRATOR’S ITEMS OF BUSINESS

    1.      Legislative Action Day – City Administrator Jim Taddei received a letter from the Coalition
            of Greater Minnesota Cities regarding its annual Legislative Action Day in St. Paul on
            Wednesday, February 20, 2008. They encourage members of the City Council to attend.
            The Mayor will be attending. Mr. Taddei pointed out elected officials have a great deal of
            influence on the legislators. Council Member Weisel indicated it is a great thing for elected
            officials to lobby for their entity. Mayor Ness noted the 3:30 p.m. spot is especially
            important. Council Member Bigger noted she would be down there with a group but not sure
            what she would be able to attend.

    2.      Southwest Storm Sewer Project meeting – Mr. Taddei reported that about 35 property
            owners were in attendance at the southwest storm sewer project, and the meeting lasted about
            1½ hours long. The group was very receptive to the project, and was surprised at how
            quickly the project would be taking place. They know it will be a tremendous disruption.
            Mayor Ness mentioned the idea for the town meeting was wonderful.
                                         Alexandria, Minnesota
                                           January 28, 2008


OLD AND OTHER BUSINESS

Council Member Frank noted on February 7, 2008, the Lakes Area Recreation would be holding an
informational meeting for the LAR and LARA at Discovery School.


PUBLIC COMMENT PERIOD

Orrin Johnson, 2322 Pioneer Road SE, wanted clarification on tree replacement fees. City Planner Mike
Weber noted he would meet with Mr. Johnson to explain that.

Virg Batesole, 120 6th Avenue, indicated he was not clear as to which committee positions are open.
Some of the people have been contacted and he thinks there might be some that they do not want to run.
He feels this is not being handled in the best way. He would like to be on about six committees. Council
Member Weisel noted the City needs a cross section of a populous for the City. He does not want to see
the same person on all the committees. Mr. Batesole agreed 100%, but he wanted to know which
committees have openings and why they have not contacted the City. Mayor Ness stated typically the
committee members wait to be asked to repeat because some do not know their term has expired since
they do not meet very frequently. He further explained that it has evolved over the years that the City
contacts the people when their terms are up; perhaps it is not the best way but that it the way it is done.
Council Member Weisel feels is it his position as a Council Member to ask them. Council Member
Carlson noted most committee members assume their term is continuing until they are asked. Council
Member Bigger wondering why if a committee does not meet, does the City have such a committee.
Mayor Ness noted most of them are by ordinance – if the committee is needed they would meet.

There being no further business, a motion was made by Carlson seconded by Weisel, and carried
unanimously by those present to adjourn the meeting at 8:39 p.m.

                                                         _______________________________________
                                                         H. Dan Ness, Mayor

ATTEST: _________________________________
        James P. Taddei, City Administrator

								
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