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To be acceptable as Tender this Tender in quadruplicate properly

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					Tender No: NTEC/P&MM/T3/11-T2




Name of Hospital             : North District Hospital

Ref.                            NTEC/ P&MM/ T3/ 11-T2


         TENDER FOR THE PROVISION OF SECURITY AND CARPARK CONTROL SERVICES
                            TO NORTH DISTRICT HOSPITAL



                                             LODGING OF TENDER

To be acceptable as a Tender, this Tender, in quadruplicate, properly completed and enclosed in two separately
sealed plain envelopes, marked “Tender for the Provision of Security and Carpark Control Services to
North District Hospital” “Tender Reference Number” and “Tender Closing Date” on the outside of the
envelopes, and addressed to the Chairman of the Tender Opening Committee, New Territories East Cluster,
Hospital Authority. The above documents must be deposited in the Cluster Procurement & Materials
Management Section, New Territories East Cluster Tender Box situated at P&MM Section, 2/F, Block B,
Staff Quarters, Prince of Wales Hospital, 30-32 Ngan Shing Street, Shatin, New Territories on or before
2:30 p.m. on 30 January 2012 (Hong Kong time). Late Tenders will not be accepted.

The Tenderer must submit its Tender in two separate sealed plain envelopes:

1. “Technical Proposal – Envelope 1”

Please enclose the following documents in one sealed envelope and mark “Technical Proposal – Envelope 1”
(i) Schedules 1 to 17 except Schedule 2 of Part IV of Tenderer’s Schedule.

2. “Price Proposal – Envelope 2”

Please enclose the following document in one sealed envelope and mark “Price Proposal – Envelope 2”.
(i) Schedule 2 of Part IV of Tender’s Schedule (ie Price Schedule)



Tenders can be submitted during the following office hours:

Mondays to Fridays                            0900 – 1300 and 1400 – 1730
Saturdays, Sundays & Public Holidays          Closed

Tender Closing Time in case of Typhoon/Rainstorm
In case a black rainstorm signal or tropical cyclone warning signal No. 8 or above issued by the Hong Kong
Observatory is still in force or expected to be issued three hours before the Tender closing time, the Tender closing
time will be extended to 2:30 p.m. on the next working day between Monday to Friday.

N.B. This tender is covered by the Agreement on Government Procurement of the World Trade
     Organization.




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Tender No: NTEC/P&MM/T3/11-T2



INTERPRETATION

Throughout the Tender Documents, the following words and expressions shall have the following meanings, unless the
context otherwise requires:


"Authority"                   the Hospital Authority, a body corporate established under the Hospital Authority
                              Ordinance;

"Contract"                    the contract for the Tender Subject Matter to be entered into between the Contractor and
                              the Hospital in Part III of the Tender Documents;

"Contractor"                  the Tenderer whose Tender is accepted as hereinafter provided;

"Hospital"                    North District Hospital managed and controlled by the Hospital Authority;

"Hospital                     The Cluster Chief Executive acting for and on behalf of the Hospitals or any duly
Representative”               authorized officers for the time being performing his duties;

"Tender"                      the Tender for the Tender Subject Matter;

"Tender Closing Date"         the latest date by which Tenders must be lodged as stated above;

"Tender Documents"            this Tender, comprising Part I (Terms of Tender), Part II (Tender Subject Matter),
                              Part III (Contract), Part IV (Tenderer's Schedule) and Part V (Offer to be Bound)

"Tender Prices"               the price for the Tender Subject Matter;

"Tender Subject under         the tender subject matter to be performed and/or supplied by the Contractor under the
Matter”                       Contract, the specifications for which are set out in Part II of the Tender Documents;

"Tenderer"                    the person or persons and/or the firm or the company whose details are set out in Part V
                              of the Tender Documents.
“Deposit”                     The amount to be deposited by the Contractor with the Hospital pursuant to Clause 7 of
                              Part II and as specified in Part D of Schedule 1of Part IV;

“Permit”                      such permit(s) or licence(s) issued in favour of the Contractor by competent authorities as
                              may be required (if any) under any applicable law for the performance of the Services;

“Services”                    the provision of Security and Carpark Control Services under the terms hereof;

“Staff Rules”                 the rules concerning the conduct, appearance and dress of staff of the Hospital and/or the
                              Contractor's staff, published by the Hospital from time to time including the rules contained
                              in Schedule 4 of Part IV ;

“Term”
                              the term of the Contract as specified in Part C of Schedule 1 of Part IV;




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Tender No: NTEC/P&MM/T3/11-T2

                                                        PART I

                                                TERMS OF TENDER

1.   Tender Documents

     The Tender Documents consist of:

     1.1    Part I     -   Terms of Tender
     1.2    Part II    -   Tender Subject Matter
     1.3    Part III   -   Contract
     1.4    Part IV    -   Tenderer's Schedule
     1.5    Part V     -   Offer to be Bound

     All supplementary information to this Tender will be in writing and forwarded by post, e-mail or fax to
     all Tenderers known to be in receipt of this Tender. Tenderers must acknowledge receipt of all such
     supplementary information. Tenderers are also provided with the following documents for information:

     1.6    Part VI - Notice for Submission of Tenders
     1.7    Part VII - Review Body on Bid Challenges
     1.8    Part VIII - Reply Slip for Tender Invitation
     1.9    Part IX - Reply Form for Attendance Confirmation

2.   Invitation to Tender

     Tenders are invited for the Provision of the Security and Carpark Control Services to North District Hospital
     subject to and in accordance with the Terms of Tender in Part I, the Tender Subject Matter in Part II, the
     Contract in Part III, and the Tenderer’s Schedule in Part IV and

3.   Tender

      3.1     This Tender relates to the Tender Subject Matter.The Hospital has the intention to choose a
              Tenderer based on its Tender Prices and the level of compliance with the requirements in the
              Tender Documents. Tenders not in compliance may not be considered.

      3.2     The Tenderer must complete Part III (Contract), Part IV (Tenderer's Schedule) and Part V (Offer to be
              Bound). If the Tenderer wishes to make any change to Part III (Contract), it must submit its Tender with a
              copy of the Contract with the required amendments marked by manuscript additions or deletions to the
              terms thereof. All such manuscript changes should be made and initialled by the Tenderer in permanent
              ink.

      3.3     The Tender Documents are to be completed in English or Chinese (except where technical
              information is expressly required to be provided in English) and in permanent ink or
              typescript and submitted in the manner stipulated. Where documents to be provided under the
              Tender Documents are in a language other than the English or Chinese language, a true,
              accurate and complete English or Chinese translation certified by the translator stating his/her
              relevant qualifications shall be provided with the original foreign-language document.
              Tenders not so completed may not be considered.

      3.4     In the event that the Hospital determines that clarification of any Tender is necessary, it will
              advise the Tenderer of such fact and the Tenderer shall thereafter have five (5) working days or
              such further period as the Hospital Representative may specify to submit such information in the
              form requested (if any).

      3.5     Any enquiries from Tenderers concerning this Tender up to the date of lodging their Tenders with the

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Tender No: NTEC/P&MM/T3/11-T2

            Hospital shall be in writing and shall be submitted to :-

             Cluster Co-ordinator (Procurement and Material Management)
             New Territories East Cluster
             (Attn: Mr Daniel Au, Senior Supplies Officer, P&MM, NTEC)
             Telephone No. :        2632 2549
             Facsimile No.    :     2632 4546
             Address          :     2/F, Block B, Staff Quarters
                                    Prince of Wales Hospital
                                    30-32, Ngan Shing Street,
                                    Shatin, New Territories


            Any enquiries from the Tenderer relating to the Requirement Specification and arrangement of the site
            survey up to the date of lodging their Tender shall be in writing and shall be made to:-

            Hospital Chief Executive
            North District Hospital
            (Attn. Ms Janice Au, Manager, Supporting Services, NDH)
            Telephone No. :         2683 7892
            Facsimile No.     :     2683 8383
            Address           :     North District Hospital
                                    9 Po Kin Road, Sheung Shui
                                    New Territories

            After lodging a Tender with the Hospital, the Tenderer shall not attempt to initiate any further contact,
            whether direct or indirect, with the Hospital on its tender. The Hospital shall have the sole right to
            initiate any such further contact and any replies of the Tender thereto shall be in writing or formally
            documented in writing.

      3.6 Complete information, including descriptive and technical literature, catalogues, operation and
          maintenance manuals, drawing diagrams and documentary evidences as required in this Tender must be
          submitted.

4.    Tenders to Remain Open

      In consideration of the Hospital expending time and manpower in considering its Tender, the Tenderer
      undertakes and agrees that its Tender shall remain open for not less than 180 days after the Tender Closing
      Date and the Tenderer agrees not to withdraw the offer constituted by such Tender for this period. If a
      Tenderer is unable to comply with this requirement, the Tenderer must clearly indicate in the Tenderer’s
      Schedule the period for which its Tender is valid for acceptance.

5.    Prices

      5.1      The Tenderer must set out its Tender Prices in the Tenderer's Schedule (if any) of Part IV and
               Schedules of the Contract of Part III. Failure to provide the price information in full will render the
               Tender invalid.

      5.2      The Tender Prices quoted by the Tenderer in the Tenderer's Schedule are to be in Hong Kong dollars.
               Such prices shall be net prices allowing for all trade and cash discounts.

      5.3      The Tender Prices shall include all other costs incurred by the Tenderer in performance of the
               Contract.




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Tender No: NTEC/P&MM/T3/11-T2



6.    Accuracy of Tender Prices

      Tenderers should ensure that the Tender Prices quoted are accurate before submitting their quotation. Under no
      circumstances will the Hospital accept any request for price adjustment on grounds that a mistake has been
      made in the Tender Prices quoted by a Tenderer.

7.    Prices Quoted

      Offers must remain valid for the duration of the Contract unless Tenderers clearly stipulate otherwise.
      Therefore no request for price variation will be considered. If however a Tenderer wishes to submit an offer
      which contains a price variation clause, it may do so, with the clear understanding that such an offer may
      prejudice the award of the Contract.


8.    Payment

      Payment will be made in Hong Kong dollars.

9.    Statement of Compliance

      Tenderers are reminded that offers submitted must comply with the Tender Specification in every aspect.
      If Tenderers wish to include alternatives in their Tenders, they shall clearly state in their replies. The
      Hospital reserves the right to accept or reject any such offer.

10.   Company/Business Organization Status

      10.1      Tenderers must provide the following details to the Hospital with their Tenders:

         (i)    Name and address of the company/business organization.

        (ii)    Length and nature of business experience including without limitation experience in the performance
                and/or supply of the Services.

        (iii)   Shareholders/partners of the company/business organization.

        (iv) Recent balance sheets, profit and loss accounts or other relevant financial data which will indicate the
             financial viability of the Tenderer and the names and addresses of bankers who are prepared to provide
             references.

         (v) A copy of its Memorandum and Articles of Association or other documents evidencing its business
             status.

        (vi) Copies of the organization's Certificate of Incorporation with the companies registry (if incorporated),
             its current business registration certificate and its application form for registration of business.

         (vii) Copies of all current licence(s) or permit(s) issued in favour of the Tenderer by the relevant authorities
               that are required to legally perform and/or supply the Tender Subject Matter (if applicable).

       (viii) Documentary evidence of any agency claimed by the Tenderer in relation to the Tender Subject
              Matter, whether on a sole or exclusive basis or otherwise.

      10.2      Tenderers should also provide to the Hospital with their Tenders in Schedule 15 of Part IV a list of
                users of the Tenderer for the Services or similar services, including experience in health care setting.
                For each user the following information should be furnished:

         (i)    Name of user.

        (ii)    Name, address and telephone number for contact.


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Tender No: NTEC/P&MM/T3/11-T2



        (iii)   Summary of the Service or similar service provided by the Tenderer, including reference letter, if any.


11.   Site Surveys

      To ensure compliance with the Tender Documents, the Tenderer is strongly advised to make on-site surveys.
      The Site Survey has been scheduled on 29 December 2011 at 10:00 am in 1/F Board Room, North District
      Hospital. For registration of attending the site survey and Briefing Session, Tenderers shall complete the
      Attendance Confirmation Reply Form and return by fax (2632 4546) to Cluster Procurement Office, NTEC on
      or before 28 December 2011.


12.   Tenderer's Commitment

      12.1      All Tenders, information and responses from each Tenderer must be submitted in writing. The relevant
                provisions of this invitation to tender and such documents so submitted shall become the representation
                of the Tenderers and may at the Hospital's sole option be incorporated into and be made part of the
                Contract between the Hospital and the successful Tenderer.
      12.2      The Hospital reserves the right to disqualify any Tenderer who submits a Tender that directly or
                indirectly attempts to preclude or limit the effect of this requirement.
      12.3      The Tenderer must submit its Tender on the basis that it accepts and agrees to all the terms of the
                Contract. In particular, all Tenderers must provide the Certificate of Non-Collusion in
                Schedule 12 of Part IV (Tenderer’s Schedule).
      12.4      The Tenderer must submit its Tender on the basis that it authorizes the Hospital to contact the users
                provided under Clause 10.2 of Part I above for the purpose of checking references and that it authorises
                the users to disclose to the Hospital information relating to the Tenderer without further reference or
                approval from the Tenderer.
      12.5      Tenderer must not disclose or transfer the information and data provided in this tender which belongs
                to the Hospital to a third party without the prior permission from the Hospital.


13.   Acceptance

      The successful Tenderer will receive as notification of acceptance of the Tender a copy of the Contract duly
      executed and completed by the Hospital. Tenderers who do not receive any notification within 180 days of the
      Tender Closing Date shall assume that their Tenders have not been accepted. On receiving written requests
      from unsuccessful Tenderers, the Hospital Representative shall have the right to disclose the name of the
      successful Tenderer, the accepted Tender prices and the reason(s) for rejecting their offers to the unsuccessful
      Tenderers.


14.   Basis for Acceptance

      Tenderers shall note that their offers will be considered on an overall basis. Tenders with only partial
      quotation in the Tender Schedule will not be considered.


15.   Tender Superseded by Contract

      Unless and until the Contract is executed by both the successful Tenderer and the Hospital, there shall be no
      contract between the Hospital and any Tenderer.

      Upon receipt of the Contract duly executed and completed by the Hospital, the successful Tenderer will be
      bound to forthwith comply with the terms and conditions of the Contract which will replace and supersede the


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Tender No: NTEC/P&MM/T3/11-T2

        terms of the Tender.



16.     Saving

        The Hospital is not bound to accept the lowest or any Tender and reserves the right to accept any Tender at any
        time within the period mentioned in this Part I.


17.     Default

        If the contractor shall fail to carry out all or any of the services provided for in the Tender within the service
        period or such extended period as may be agreed, the Hospital may terminate this Contract by notice in writing
        under his hand addressed to the contractor but without prejudice to any claims by the Hospital for breach of
        Contract and in particular, the right of the Hospital to assign the balance of the uncompleted services to another
        Tenderer or Tenderers whereupon the contractor shall be liable for any sums so incurred in excess (hereinafter
        called ‘any excess’) of the Contract price.



18.     Documents of Unsuccessful Tenderers

        Documents of unsuccessful Tenderers will be destroyed three months after the date of the Contract has
        been awarded and the Contract signed.



19.     Tenderer’s Financial Capability

19.1    The tenderer must demonstrate its financial capability before it could be considered for the award of the
        contract. For this purpose, the tenderer must provide the following information:-

19.1.1 The Tenderer’s audited accounts including the Directors’ Report, Auditors’ Report, Balance Sheet, Profit &
       Loss Account, Cash Flow Statement and Notes to the Financial Statements of the tenderer for the past three
       years. The accounts shall be prepared on the same basis for each year in accordance with accounting principles
       generally accepted in Hong Kong and the disclosure requirements of the Companies Ordinance, Cap. 32; and

19.1.2 Projected profit and loss accounts and cash flow statements for the period of the contract showing the revenue,
       operating expenses, capital expenditure and the sources of finance such as upfront investment and/ or debt
       financing.

19.1.3 Names, addresses and telephone numbers of the Tenderer who are prepared to provide references.

        19.1.3.1    Name:__________________________________________________________

        19.1.3.2    Address: _______________________________________________________

        19.1.3.3    Telephone: _____________________________________________________




20.     Hospital’s Premises

        (a)   The Contractor shall ensure that all persons engaged by him in carrying out this Contract keep to such
              parts of Hospital’s premises as are necessary for the due discharge of the Contractors’ obligation under

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Tender No: NTEC/P&MM/T3/11-T2

            this Contract.

      (b)   Where the services are carried out on the contractor’s premises shall be open to inspection by the Hospital
            at all reasonable times.


21.   Recovery of sum due

      Whenever under this Contract any sum of money shall be recoverable from or payable by the Contractor, the
      same may be deducted from any sum then due or which at any time thereafter may become due to the
      Contractor under this or any other Contract with the Hospital.


22.   Bankruptcy

      The Hospital may at any time by notice in writing summarily terminate this Contract without entitling the
      Contractor to compensation in any of the following events:

      (a)     If the Contractor shall at any time be adjusted bankrupt or shall have a receiving orders or orders for
              administration of his estate made against him or shall take any Bankruptcy Ordinance for the time
              being in force, or make any conveyance or assignment of his effects or compositions or arrangement
              for the benefit of this creditor or purports so to do; or

      (b)     If the Contractor, being a company shall pass a resolution or the Court shall make an order for the
              liquidation of its assets, or a Receiver, or Manager shall be appointed in behalf of the debenture holders,
              or circumstances, shall have arisen which entitled the Court or debenture holders to appoint a Receiver
              or Manager.

      Provided always that such determination shall not prejudice or affect any right or action or remedy which have
      accrued or shall accrue thereafter to the Hospital.


23.   Two-Envelope Bidding

       23.1 This Tender is conducted in a two-envelope bidding process. The Hospital will complete the
            technical assessment first by evaluating the technical proposals of the Tenderers according to
            the Tender Specification and the Selection Criteria. The price proposals of those Tenderers
            who can meet the technical assessment will be evaluated further by the Hospital.

       23.2 Tenderers must submit the technical details and price details in separate sealed envelopes with the
            words “Technical Proposal” and “Price Proposal” clearly marked on the outside of the
            envelopes. Tenderers should mark clearly with the Tender Reference Number for easy
            identification.




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Tender No: NTEC/P&MM/T3/11-T2




24.   Tender Evaluation and Selection Criteria

      Tenders will be assessed with the following procedures:

      Step 1 – Full compliance with the mandatory tender requirements as stipulated in the Part II
      (Tender Subject Matter). Tender proposals will not be considered further if the mandatory tender
      requirements cannot be fully satisfied.

      Step 2 – Technical Assessment (30 marks)

      A marking scheme for technical assessment will be used for evaluating the tender offers. Offers
      meeting the mandatory requirements will be marked with respect to the following criteria

       1.    Technical Factors                                        Maximum        Passing Mark
                                                                       Score

       1.1   Tenderer’s operational experience and capability          14 marks        50% of the
                                                                                     assigned score
             (a)   Proven track record, including experience in
                   health care setting, for at least 3 years

             (b)   Capacity (i.e. people and infrastructure
                   support, etc)

             (c)   Capital investment (renovation / equipment/
                   facilities) and tools

       1.2   Quality, in term of :                                     14 marks        50% of the
                                                                                     assigned score
             (a)   Quality management structure and assurance
                   system, on-site management, procedures and
                   manuals.

             (b)   Crisis management and organizational
                   support, staff training and development
                   programme, emergency support, operational
                   manual and occupational health and safety
                   programme.

             (c)   Staff uniform and grooming

             (d)   Knowledge of infection control

             (e)   Qualification of security staff

       1.3   Value-added service(s)                                       2%         Not applicable
             Innovative proposal to meet hospital’s security
             improvement needs
       2.    Price-Factor

             Quoted price                                              70 marks      Not applicable

             Total :                                                  100 marks


      The tender offers which scores passing marks or above for both section 1.1 and 1.2 in Technical
      Assessment will proceed to Step 3 for Price Assessment. Those that failed to score passing
      marks will consequently have their Tenders rejected.

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Tender No: NTEC/P&MM/T3/11-T2



              Step 3 – Price Assessment (70 marks)

              The price assessment will be based on the cost as stated in the Price Schedule..

                                        The lowest offer out of all tenderers
               70 marks X              The offer by a tenderer under evaluation


              Step 4 – Combined Scores
              The Authority shall calculate the combined scores attained under Step 2 and 3. Tender(s)
              with the highest combined score shall proceed to Step 5 below.

              Step 5 – Financial Vetting
              The Authority shall consider the Tenderer’s evidence of financial viability and capacity.
              The Authority reserves the right to conduct due diligence checks on Tenderer(s) in this
              Step 5. The Tenderer(s) shall fully cooperate and furnish information as required by the
              Authority. Tenderer(s) that is /are considered to be financially viable in the Authority’s
              absolute direction shall be recommended for acceptance.


25.   Declaration on Convictions to Hong Kong Ordinance

      The Tenderer has to make declaration on its convictions to the Hong Kong Ordinances as listed in
      Schedule 11 of Part IV (Tenderer’s Schedule). This declaration is a mandatory requirement for the
      Tender assessment. The Tender offer shall not be considered, for 5 years counting from the date of
      conviction, if from 1 May 2006 to the Tender Closing Date, the Tenderer has had any convictions
      under the aforesaid Ordinances. Convictions will be counted for both the Government and private
      Contracts and by the numbers of Summons convicted.


26.   Contractor Performance Monitoring

      Tenderers should note that in the event a Tenderer is awarded the Contract, the Tenderer’s
      performance in the Contract shall be monitored and taken into account in evaluating the Tenderer’s
      tenders in response to invitations for tenders by the Authority in the future. If in the sole opinion of
      the Hospital, the performance of the Tenderer in the Contract is unsatisfactory, the Authority may in
      its absolute discretion disqualify that Tenderer, its holding company and subsidiaries from
      participation in any future tenders issued by the Authority, for such period as the Authority may in its
      entire discretion consider appropriate. Tenders from the Tenderer who has been so disqualified from
      tendering by the Authority shall be rejected.

27.   Contractor’s Staff

      (i) The Authority looks to the Contractor to ensure that the working hours of its staff and the wages
           that they get from working in Hong Kong on the Tender Subject Matter align with market practice
           on working hours and equivalent statutory minimum wage levels plus paid rest days or the
           average monthly wage as published in the December 2010 edition of the Census & Statistics
           Department Quarterly Report (“Average Monthly Wage”) if applicable and whichever is the
           higher, at the commencement of the Contract. The Authority shall refer to the latest legislation
           enacted by the Hong Kong Government, HKSAR regarding minimum wage. Sellers must in
           Schedule 10 of Part IV provide the wage levels that they commit to pay their staff (subject to
           upward adjustment in paragraph (ii) below) and their maximum daily working hours in the

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Tender No: NTEC/P&MM/T3/11-T2


          performance of the Contract.

       (ii) Sellers must also note that if there is an upward adjustment in the minimum wage level before the
            commencement date of the Contract, the Contractor must pay its staff wages which align with the
            latest statutory minimum wage level plus paid rest days or the Average Monthly Wage, if
            applicable and whichever is the higher. However such adjustment to staff wages does not apply if
            there is any downward adjustment in the minimum wage level.

       (iii) Tender/ Quotation Submissions which do not comply with the requirements under paragraphs (i)
             and (ii) above shall not be considered. The wages and maximum daily hours set out in the
             Schedule 10 of Part IV, if agreed by the Authority, shall be referred to as “Wages for
             Contractor’s Staff” and “Maximum Daily Working Hours of Contractor’s Staff” under this
             Contract, as the case may be.

       (iv) Sellers are to note that Wages for Contractor’s Staff shall be exclusive of allowances payable by
            the Contractor. The Contractor must also pay its staff wages and allowances (if any) by direct
            bank transfer (except temporary leave relief workers) (“Wages Payment Method”). The
            Authority/Hospital reserves the right at any time to require the Contractor to provide evidence of
            payment by Wages Payment Method (“Wages Payment Evidence”).

       (v) In its employment of staff who works in Hong Kong on the Tender Subject Matter, the Contractor
           is required to adopt in full and have its staff sign the latest version of the Standard
           Employment Contract (“SEC”) prescribed by the Labour Department of HKG (“Signed
           Standard Employment Contract”). The Authority may require the Contractor to provide
           copies of Signed Standard Employment Contracts for inspection. Latest SEC can be
           downloaded from the HA website at www.ha.org.hk under Tender Notices.



28.    Wages for Contractor Employees

28.1   The monthly wage payable to the Contractor staff shall not be less than the amount committed by the
       Contractor in the Tender offer (Schedule 10 of Part IV) if he/she has worked in accordance with the
       working hours and working days as specified in the standard employment contract. Any allowance,
       under whatever title, should be paid on top of the committed monthly wage.

28.2   The Contractor must pay the wages to its staff in the form of direct bank transfer. Payment by cheque
       is only allowed upon termination of employment contract and is made at the request of the
       workers concerned. The Authority will under regular interval, ask the Contractor to produce proof
       of salary payment to the staff for inspection under the Contract.

28.3   The Contractor shall be responsible for the costs of all operational and administrative expenses, as
       well as the depreciation of all assets and equipment. No fee or deposit, under whatever title, shall be
       collected from its staff.

28.4   The workplace shall be specified. Where necessary, deployment of the staff to other workplaces
       within the same region shall be on an ad hoc and limited basis or only under exceptional
       circumstances. In the event that the Contractor deploys staff from a central staff pool to perform the
       Services, the Contractor must inform the Authority/Hospital the names of all staff being employed for
       the Service and it must ensure that all such staff will be paid at all times at a wage rate not lower than
       the guaranteed wage committed in Schedule 10 of Part IV.

28.5   If the Contract is extended after the Contract Period by the Authority, the Contractor shall ensure that
       the monthly wages rate payable to its staff henceforth shall not be lower than the latest statutory
       minimum wage rate plus paid rest days or the average monthly wage rates for the equivalent posts as

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Tender No: NTEC/P&MM/T3/11-T2

       published in the December, 2010 edition of the C&SD quarterly report, if applicable and whichever is
       the higher, at the time when extension is considered within 3 to 6 months before the expiry of the
       present Contract.

28.6 The Contractor is required to sign up standard employment contracts with the workers employed
      for the provision of this contract, which contained details of the wages, daily maximum working
      hours, working locations and etc. The Authority reserved the right to request the Contractor to
      provide the signed contract for inspection. Contractors failed to provide the standard employment
      contracts shall be regarded as breach of contractual obligation and a default notice will be issued
      to the contractor in accordance with Clause 29. The HA standard employment contract can be
      downloaded from the website at www.ha.org.hk under Tender Notices.


29.    Demerit Point System

       The Hospital will closely monitor the performance of the Contractor in the fulfilment of contractual
       obligations. A demerit point system will be implemented against the Contractor who has breached
       their contractual obligations in respect of wages, daily maximum working hours, signing of standard
       employment contracts with employees and wage payment by means of autopay (except temporary
       leave relief workers). Under the demerit point system, for each breach of these contractual
       obligations, a default notice will be issued to the Contractor and each default notice attracts one
       demerit point. If the Contractor has accumulated three or more demerit point over the rolling period
       of three years, the Hospital shall terminate the contract in accordance with Clause 19 of Part III
       Contract.


30.    Information to be Submitted

       The tenderer must supply the schedules of information in Schedules of Part IV. All schedules must be
       duly signed with the company chop. The Tender submission may be considered invalid and may be
       disqualified if any of the following information is not submitted.


              Part I    Company/organization status information as required in the Clause 9.
              Part IV   Schedule 1 – Particulars of Parties and the Contract
                        Schedule 2 – Price Schedule
                        Schedule 3 – Specification of the Services
                        Schedule 4 – Staff Rules
                        Schedule 5 – Subject matter to be furnished by the Hospital
                        Schedule 6 – Schedule of payment deduction for security services contract
                        Schedule 7 – Staff uniform
                        Schedule 8 – Supplementary Notes on ‘Default Notice’
                        Schedule 9 – Infection Control Compliance Checklist
                        Schedule 10 – Guaranteed Wages for Contractor’s Employees)
                        Schedule 11 – Declaration on Convictions to Hong Kong Ordinance
                        Schedule 12 – Certificate of Non-Collusion
                        Schedule 13 – Quality Management System and Quality Assurance Programme
                        Schedule 14 – Company / Business Organization Status

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                          Schedule 15 – Tenderer’s Operational Experience
                          Schedule 16 – Contract Deposit
                          Schedule 17 – Staffing Requirement


31.      Disclosure of Information

         The Hospital shall have the right to disclose to any third party whenever it considers appropriate or
         upon the request of such third party (written or otherwise) any information relating to the
         successful Tender without first seeking the prior consent of its Tenderer, including without
         limitation the following information:

                (a) the name and address of the Tenderer;

                (b) the obligations proposed to be undertaken by the Tenderer in respect of the Tender
                    Subject Matter; and

                (c) the Tender Prices.


32.     Commitment to Environmentally Responsible Purchasing

        (a)      The Authority is sensitive to the environmental impact of purchasing decisions and takes
                 account of legitimate environmental concerns while continuing to achieve best value for
                 money in its purchasing functions.

        (b)     The following environmental friendly measures are recommended in the preparation of the
                Tender:

        (i)      All documents should preferably be printed on both sides and on recycled papers. Papers
                 exceeding 80 qsm are not recommended as a general rule.

        (ii)     Excessive use of plastic laminates, glossy covers or doubled covers should be avoided as far
                 as possible. Use of recyclable non-glossy art board paper as document covers is
                 recommended.

        (iii)    Single line spacing should be used and excessive white space around the borders and in
                 between the paragraphs should be avoided.




                                                                     (Dr. FUNG Hong)
                                                                  Cluster Chief Executive
                                                                 New Territories East Cluster

      Date : 16 December 2011



                                         - End of Terms of Tender -




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                                                   PART II

                                      TENDER SUBJECT MATTER

1.   Description of the North District Hospital

     1.1 Historical Background
         North District Hospital (NDH) is the first hospital completely planned and built by the Hospital
         Authority. The hospital has commenced service in February 1998 as schedule.

     1.2 The Hospital Complex
         The Hospital is located at 9 Po Kin Road, Sheung Shui, New Territories. The site occupies an area of
         about 5.5 hectares. The main hospital building is a 7-storey block with a gross floor area about 65,000
         square meters. The A&E North Wing, extension of Accident & Emergency Department was
         completed in 2007 with a gross floor area of some 600 square meters.

         Within the Hospital compound, there are separate structures for Dangerous Goods Stores and the
         maintenance workshop/store.

     1.3 Scope of Services

         North District Hospital is an acute hospital serving the north region as well as other areas under the
         New Territories East Cluster of the Hospital Authority.

         As at end of September 2011, 22 nos. of wards including Medical, Surgical, Orthopaedics &
         Traumatology, Gynaecology, Integrated Emergency Admission, Intensive Care Unit, Day Surgery
         and A&E Observation, providing 567 nos. of beds were in service.

          Other clinical specialities and allied health services are:
          Accident & Emergency
          Anaesthesia
          Clinical Pathology
          Community Outreach Services
          Day Rehab Centre
          Dental
          Dietetics
          Electro Diagnostic Unit
          Endoscopy Unit
          Medical Social Services
          Occupational Therapy
          Palliative Care Services
          Pharmacy
          Physiotherapy
          Podiatry
          Prosthetic-Orthotic Services
          Psychiatry
          Radiology
          Renal Dialysis Unit
          Speech Therapy
          Specialist Outpatient Clinics

      1.4 There are 1,588 nos. of staff working in NDH as at 30 September 2011.




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     1.5 Hospital Carpark

            Staff carpark                  Private Car        Carpark No. 1           : 209 parking spaces
                                                              Carpark No. 2           : 47 parking spaces
                                                              Near A&E                : 12 parking spaces
          Staff carpark                    Private Car        Near Main Entrance      : 2 parking spaces
          Staff carpark                    Motor Cycle        Near A&E                : 5 parking spaces
          Visitor carpark                  Private Car        Near Main Entrance      : 53 parking spaces
          Visitor carpark for disable      Private Car        Near Main Entrance      : 3 parking spaces

         Loading Area / Car parking spaces for other types of vehicles

            Goods Vehicles              6 parking spaces
            Ambulance                   5 parking spaces
            Bicycles                    30 parking spaces
            *NEATS                      3 parking spaces


         *Non-emergency ambulance transfer service

     1.6 Addresses of the General Out-patient Clinic and Dispensary

            Fanling Family Medicine Centre
            1/F, Fanling Health Centre, No.2 Pik Fung Road, Fanling, N.T.

            Shek Wu Hui Jockey Club Clinic
            108-130 Jockey Club Road, Shek Wu Hui, Sheung Shui, N.T.

            HO Tung Dispensary
            No. 38 Kwu Tung Road, Kwu Tung, Sheung Shui, N.T.

            Ta Kwu Ling Clinic
            G/F, Ta Kwu Ling Rural Centre Government Office, 136 Ping Che Road, Ta Kwu Ling, Fanling,
            N.T.

            Sha Tau Kok Clinic
            No. 58 Sha Tau Kok Road, Sha Tau Kok, N.T.


2.   Location of the Building
     Please refer to the floor plan of the Hospital as in Appendix I of Part II of the tender.


3.   Specification
     The Contractor shall provide Security Services and Carpark Control Services to the Hospital. The service
     provided shall include provision of security guard for carrying out patrol duties, management of a charged
     visitor carpark, management of the staff carpark and traffic control within the Hospital compound. The
     Hospital would have the right to deploy security guard to her subsidiary institutions for providing security
     services there. Please refer to Part III (the Contract) for details.


4.   Term of the Contract

      4.1       The Period of Contract

                4.1.1       The Contract shall be for the period of 24 months commencing from 11 May 2012 to

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                          10 May 2014.

                4.1.2    This Contract shall be for the duration of the Term.


       4.2      Date of Starting Services

       The provision will start on 11 May 2012 or such other date as may be agreed between the parties in
       writing.


5.    Price

      Tenderers shall complete the tendered price in Schedule 2, Part IV of the tender.


6.    Uniform Sample

      Tenderers shall give details of the uniforms in Schedule 7, Part IV of the tender and provide uniform
      samples/photos for evaluation.


7.    Contract Deposit

     (a) The successful Tenderer will be required to deposit with the Hospital within 14 days from the date of
         receipt of the advice of the acceptance of its Tender, an amount equivalent to 5% of the Contract value
         as a security for the due and faithful performance of its Services under the Contract, either in cash or in
         the form of a duly executed and valid irrevocable banker’s guarantee issued by a reputable local bank
         approved by the Hospital.

     (b) In the case of Banker’s Guarantee this should be issued to cover the period set out in Clause 22 of Part
         III (the Deposit).

     (c) The Tenderer shall elect in Schedule 1 of Part IV (the Tenderer’s Schedule) which method it prefers to
         pay the Contract deposit and, in the case of a banker’s guarantee, provide details of the same including
         the issuing bank. In the event that the Tenderer fails to elect which method of providing the Contract
         deposit it prefers, it will be deemed that the Tenderer has agreed to pay the Contract deposit by cash to
         the Hospital.

       (d) Should the successful Tenderer fail to pay the required Contract deposit or to provide the banker’s
           guarantee by the due date aforesaid the Hospital is not obliged to execute the Contract.

8.    Payment of Services

      Unless otherwise provided, payment shall be made on a monthly basis after the services have been
      performed and certified by the Hospital’s representative that the services have, in all respects, been
      performed in accordance with the terms and conditions of the Contract and to the satisfaction of the
      Hospital. Payment shall be made within thirty (30) days after such certification.


9.    Hospital’s Property

      If any of the Hospital’s property has been provided to the Contractor for use under the Contract, the
      Contractor shall at its own cost be responsible for maintaining and keeping in good order and repair and
      making good any damage to such property in accordance with the Hospital’s reasonable requests from
      time to time and for the due return of all Contract. A count of the Hospital’s property which has been
      provided by the Hospital to the Contractor for use under the Contract may be made at any time by the
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      Hospital and the Contractor shall render such assistance as is necessary for this purpose.


10.   Quality Assurance Programme

      The Tenderers shall provide and attach at Schedule 13.1 – 13.9 of Part IV (the Tenderer’s Schedule) full
      details of their Provision of Security and Carpark Control Service Proposal.


11.   Organisation Structure and Operation Support Back-up

      Tenderers shall provide and attach at Schedule 13.10 - 13.12 of Part IV (the Tenderer’s Schedule) details
      of the following:

       11.1   Organisation structure of the Tenderer including the qualification and experience of on-site and off-
              site management staff and complement of staff to be serving at the Building shall also be detailed.

       11.2   Operation back-up including relief staffing and reinforcement during emergencies and accidents.

       11.3   Contingency plan including the additional manpower deployment arrangement and lead time
              required for such provision during emergency or other situations such as for managing Infectious
              Disease crisis that the hospital would like to have additional support from the contractor.




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                                Appendix I – Layout Plan




                                      Page 18/ 83
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                                                 PART III

                   CONTRACT FOR THE PROVISION OF SECURITY AND
               CARPARK CONTROL SERVICES TO NORTH DISTRICT HOSPITAL


DATED:



BETWEEN:

1.     The Hospital whose details are set out in Part A of Schedule 1 (“the Hospital”); and

2.     The person whose details are set out in Part B of Schedule 1 ("the Contractor”).

WHEREAS:

A.     The Hospital has invited tenders for the provision to the Hospital of the Services, and the Contractor is
       the successful tenderer.

B.     The terms of the tender provided for the entering into by the parties of this Contract which will replace
       and supersede the terms of the tender.


NOW THEREFORE IT IS AGREED as follows:

1.    INTERPRETATION

1.1    In this Contract, the following words and expressions shall have the following meanings unless
       the context otherwise requires:


       "Authority's                     Chief Executive acting for and on behalf of the
       Representative”                  Hospital or any duly authorized officer for the time being
                                        performing his duties;


       "Deposit”                        the amount to be deposited by the Contractor with the
                                        Authority pursuant to Clause 22 as specified in Part D of
                                        Schedule 1;

       "Permit”                         such permit(s) or licence(s) issued in favour of the Contractor by
                                        competent authorities as may be required (if any) under any
                                        applicable law for the performance of the Service;

       "Prices”                         the price of the Service as set out in Schedule 2 of Part IV;

       "Services”                       the provision of Security and Carpark Control Services under the
                                        terms hereof;

       "Specification”                  the specification of the Service to be supplied by the Contractor
                                        as set out in Part II (Tender Subject Matter) and any other
                                        specifications and any variations thereto as agreed in writing
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                                     between the Contractor and the Hospital;

      "Staff Rules”                  the rules concerning the conduct, appearance and attire of staff
                                     of the Authority and/or the Contractor's staff, published by the
                                     Authority from time to time including the rules contained in
                                     Schedule 4 of Part IV (Tenderer’s Schedule);

      "Tender”                       the tender made by the Contractor;

      "Term”                         the term of the Contract set out in Part C, Schedule 1 of Part IV.

1.2   References to Clauses are references to clauses or sub-clauses of this Contract unless otherwise
      specified.

1.3   Headings are for ease of reference only and do not form part of this Contract.

1.4   References to Schedules are to Schedules of this Contract which are incorporated as part of this
      Contract.

1.5   The masculine includes the feminine and neuter gender. The singular includes the plural and
      vice versa.

2.    SCOPE OF WORK

2.1   The Contractor shall be responsible for providing, in accordance with the provisions of this
      Contract, the Service for the duration of the Term, and the Hospital shall pay to the Contractor
      all sums due to the Contractor for the performance of the Service.

2.2   The Contractor shall diligently, promptly and properly provide and co-ordinate the provision of
      the Service to the Hospital and comply with its duties and obligations in this Contract to the
      satisfaction of the Hospital.

2.3   The Contractor shall ensure that at all times it will supply adequate staff, tools and equipment to
      efficiently and properly fulfil its obligations under this Contract.

2.4   The Contractor will provide the Service in a satisfactory and skilful manner and shall meet to
      the satisfaction of the Hospital any complaints and criticisms that may be made.

2.5   The Contractor shall comply with all laws, rules and regulations applicable to its provision of
      the Service. The Contractor has to make declaration on its convictions to the Hong Kong
      Ordinances as listed in Schedule 11 of Part IV (Tenderer’s Schedule).

2.6   The Contractor shall provide all necessary assistance and all information on all matters in
      relation to the Service requested by the Hospital and/or its designated representatives.

2.7   The Contractor shall obey all instructions and comply with all reasonable requests that may be
      put forth by the Authority and/or its designated representatives.

2.8   The Hospital may issue warnings to the Contractor on all matters relating to the provision of the
      Service and the Contractor shall immediately take all remedial action which may reasonably be
      required.



                                               Page 20/ 83
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3.    PERMITS

3.1   The Contractor shall be solely responsible for obtaining and maintaining in effect such current
      Permit which authorises the Contractor to legally perform the Service and any matter incidental
      to the performance of the Service.

3.2   The Contractor shall notify the Hospital in writing immediately upon any withdrawal,
      cancellation, suspension or modification of the Permit which authorises it to perform the
      Service.

3.3   The Contractor shall immediately cease to perform the Service and the Hospital shall be
      immediately entitled to terminate this Contract in accordance with the provisions hereunder if
      any Permit which authorises the performance of the Service is withdrawn, cancelled, suspended
      or modified.


4.    STAFF

4.1   The Contractor shall employ an adequate number of professional, competent and qualified staff to
      provide the Services irrespective of the weather condition. At least one staff in each shift (day and night)
      can speak and write simple English, apart from fluent Cantonese. No illegal immigrants shall be
      employed.

4.2   The Contractor shall ensure that at all times during the Term, its staff perform all its obligations under
      this Contract and comply with all rules, regulations and requirements imposed by the Hospital from time
      to time including the Staff Rules, increased patrol frequency, varied patrol routes and impromptu
      requests for assistance. Where requested by the Hospital, the Contractor's staff shall carry out other
      security duties for the Hospital and the Contractor shall provide additional security guards at the same
      rates at which the Contractor charges the Hospital for the security guards required to be provided
      hereunder.

4.3   The Contractor shall produce documentary evidence for the salary given to its staff such as payroll
      record on monthly basis to the Hospital for examination upon request.

4.4   Prior approval from the Hospital is required for any deductions from the monthly salary given to the staff
      by the Contractor. Unauthorized deductions by the Contractor would be penalized in according to
      Schedule 6 of Part IV.

4.5   The Services shall be provided by the Contractor’s staff in such manner and shifts and at such locations
      as may be specified in the Specification or as agreed between the Hospital and the Contractor from time
      to time or upon the requests of the Hospital due to exigencies. Throughout the Term, the Contractor
      shall provide to the Hospital on or before the last day of each month a list of the staff designated by the
      Contractor to perform the Services (including their names, identity card numbers and their duties) during
      the next succeeding month. Where the Contractor wishes to change any staff named on the list, the
      Contractor shall notify the Hospital and obtain the Hospital’s approval.

4.6   The Contractor agrees that its staff shall be approved, prior to the commencement of their duties, by the
      Hospital. For the Hospital to approve the Contractor's staff, the Contractor shall submit to the Hospital
      their names and qualifications and make them available for interview by the Hospital, where required.
      The Contractor's staff shall meet the requirements in the Specification and at all times comply with all
      applicable law including without limitation obtaining and renewing all necessary permits required by law
      to perform the Services under this Contract.

4.7   Upon being required in writing by the Hospital so to do, the Contractor shall immediately remove and
      not use any staff in the provision of the Services who in the opinion of the Hospital are guilty of
      behaviour prejudicial to the conduct of the Hospital or to the interests of the Hospital. Without prejudice

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       to the generality of the foregoing, if any of the Contractor’s staff is habitually failing in this duties under
       this Contract, he may be subject to immediate removal under this Clause.

4.8    The Hospital may from time to time request, and on such request the Contractor shall deliver to the
       Hospital, all up to date personal information on its staff engaged in the provision of the Services. Such
       information shall include, but not be limited to, their names, photographs, addresses, identity card
       numbers, permits and such other information as may be required by the Hospital from time to time.

4.9    The Contractor shall be responsible for the good conduct of its staff whilst on Hospital premises and
       shall ensure that its staff do not solicit or accept any money or gifts or, unless approved by the Hospital,
       perform any other work or employment (whether paid or unpaid) whilst deployed to provide the Services
       at the Hospital. The Contractor shall further ensure that its staff shall not use any part of the Hospital for
       any purpose unrelated to its duties hereunder.

4.10   The Contractor shall provide to its staff tidy and distinguishable uniforms (including raincoats) as in
       according Schedule 7 of Part IV. The uniforms (and any changes thereto) shall have been approved by
       the Hospital and such other competent authority as may be required by law. The Contractor shall
       provide to the Hospital for approval on or before commencement of this Contract coloured photographs
       showing in identifiable details the proposed uniforms (both summer and winter if different) and raincoats
       in full length.

4.11   The Contractor shall draw to the attention of each security guard engaged to perform this Contract that it
       is an offence under the Summary Offences Ordinance (Cap. 228) for a person who being employed as a
       private guard or watchman sleeps on his post or is negligent, remiss or cowardly in the execution of his
       duty.

4.12   The Contractor’s staff shall each be equipped with, and shall carry at all times whilst on duty at the
       Hospital, a torch and portable micro-transceiver to be provided by the Contractor. The Contractor shall
       provide to the Hospital and maintain at its cost one set of such micro-transceiver system to enable the
       Contractor's staff to communicate among themselves and with the Hospital management while on duty.

4.13   If any of the Contractor's staff cannot perform any designated duties at any time, whether due to
       sickness, incapacity, absenteeism, leave, meals, training, resignation, dismissal or otherwise, the
       Contractor shall be solely responsible for providing suitable replacements (whether temporary or
       permanent) complying with the Specification to fill such periods of absence.

4.14   The Hospital shall be entitled to request on reasonable grounds (including but not limited to medical,
       security and disciplinary) the withdrawal of the security guard.

4.15   Notwithstanding anything herein, the Hospital reserves the right to engage or redeploy other security
       guards to suit particular hospital operational requirements when necessary.

4.16   In cases of the Contractor‘s failure to provide the number of staff as stipulated in the Contract, the
       Hospital shall be entitled to carry out such duties by its own employees and recover the staff cost thereof.

4.17   The Contractor shall provide safe or other adequate security measures for the safe-keeping of the
       collection received by his employees and provide adequate insurance cover for cash loss or theft and
       indemnify the Hospital for shortage of any cash collection due to whatever reasons.

4.18   The Contractor shall ensure that his staff when on duty are of smart appearance, shaven clean and with
       their hair neatly trimmed. Clean and pressed uniforms as prescribed by the Commissioner of Police and
       agreed by the Hospital shall be worn by all the staff at all times throughout the duty hours. Staff on duty
       are required to display name plates.

4.19   The Hospital could from time to time amend the number, the service time, and the posting of the staff of
       Schedule 2 of Part IV without prior notice. The Contractor should follow the decision by the Hospital
       upon receipt of such notice.


                                                      Page 22/ 83
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4.20   The Contractor shall provide his staff with one day full paid leave for every working week. Relieving be
       provided by the Contractor for the staff on any kind of leave so that no under-provision of manpower of
       Schedule 2 of Part IV occurs at any time.

4.21   For staff who involves cash handling, the contractor is required to rotate their duties as and when
       necessary as requested by the Hospital.

4.22   The Hospital would have the right to revise the number of security guards at any time upon one month
       notice in advance to the Contractor.


5.     SPECIFICATION

       All Services supplied under this Contract shall comply in all respects with the Specification and in
       accordance with this contract.

6.     THE HOSPITAL'S OBLIGATIONS

6.1    The Hospital shall provide to the Contractor the subject matter set out in Part II (Tender Subject matter)
       for use to enable the Contractor to perform this Contract.

6.2    The Hospital shall pay for the Services at the Price for such Services specified in the Specification,
       which shall be provided on the terms and conditions of this Contract, to the exclusion of all other terms
       and conditions whatsoever on a monthly basis. The Contractor shall issue at the beginning of each
       month invoices showing in detail the Services provided in the preceding month.

6.3    Unless otherwise provided, payment shall be made on a monthly basis after the Services have been
       performed and after certification by the Hospital that the Services specified on the invoices submitted by
       the contractor have, in all respects, been performed in accordance with the terms and conditions of this
       Contract and to the satisfaction of the Hospital. Payment shall be made within thirty (30) days after such
       certification. The Hospital shall not be liable for any delay in payment if invoices and correspondence
       have not been properly addressed.

6.4    The Hospital shall pay to the Contractor the Price in the manner set out in the payment schedule in the
       Specification less any deduction of payment specified in the Contract. No further payment shall be made
       in respect thereof by the Hospital.

6.5    The Price shall include all tax, duties and any other levies, surcharges, charges or disbursements that may
       be applicable or incurred by the Contractor in the provision of the Services.


7.     THE CONTRACTOR'S OBLIGATIONS

7.1    The Contractor hereby irrevocably appoints the Hospital as its agent to, and the Hospital may as the
       Contractor’s agent, sell, dispose of or destroy in any way the Hospital thinks fit the property abandoned
       or deemed to be abandoned by the Contractor under this Clause. The Hospital is entitled to deduct from
       the Deposit and/or any sale proceeds its costs and expenses of disposal, storage and sale of the property.

7.2    The Contractor shall indemnify the Hospital against any liability incurred by the Hospital to any third
       party whose property shall have been sold or disposed of or destroyed by the Hospital in the bona fide
       mistaken belief (which shall be presumed unless the contrary is proven) that such property belonged to
       the Contractor and was liable to be dealt with as such pursuant to this Clause.

7.3    The Contractor shall indemnify the Hospital against all expenses, costs and damages that may be
       incurred by the Hospital in storing, selling, destroying or disposing of the property abandoned or
       deemed to be abandoned by the Contractor.


                                                    Page 23/ 83
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8.     ADDITIONAL SERVICES

8.1    The Contractor shall upon the Hospital’s request provide additional security guard services, either on
       regular or temporary basis or on special occasion such that the additional services shall be calculated at
       the same rates as that specified in the Contract. Minimum charges of security guards for less than four
       hours service shall be on a half shift basis.

8.2    The Contractor shall be required to provide additional security guards to reinforce the existing guards at
       short notice in case of emergency.

9.     TERM

9.1    This Contract shall be for the duration of the Term.


10.    INSURANCE

10.1   The Contractor shall:

       (a)     take out and maintain adequate insurance with a reputable insurance company and, if required
               by the Hospital, name the Hospital as the co-insured to cover all of its liabilities under
               ordinances, statute or at common law in respect of personal injury to or death of any person and
               loss or damage to property, whether real or personal, as a result of the provision of the Services
               (including death or personal injury of the Contractor's staff) and shall ensure that such insurance
               covers claims against the Contractor arising at common law on an unlimited liability basis;

       (b)     supply the Hospital with copies of insurance policies taken out in compliance with this clause
               and evidence of all renewals thereof.


11.    SITE RECORD

11.1   The Contractor shall maintain on site one Attendance Book to record the times of arrival and departure of
       the security guards, their names and guard numbers, and one Occurrence Book which shall be in the
       Hospital’s prescribed/approved format. The following information shall be recorded in the Occurrence
       book :

       (i)     Details of each post visit;
       (ii)    Details of all incidents, emergencies, damages, disturbances and the like;
       (iii)   Any other information requested by the Hospital.

11.2   The Occurrence Book shall be the Hospital’s property and the Contractor has to keep them at the
       Security Office of the Hospital carefully. The Hospital may ask for inspection of the Occurrence Book
       and the Attendance Book from time to time.

11.3   The Contractor shall provide effective management control and supervision of its staff engaged to
       perform the Services. It shall ensure that the staff is in attendance and carry out the duties in a
       satisfactory manner. Any absence of staff shall be provided with replacement and recorded in the
       Attendance Book. If replacement is not possible, then the absence shall also be recorded in the
       Occurrence Book and the Hospital’s representative shall be requested to certify to that effect.

12.    POST VISIT

12.1   The Contractor shall normally provide regular/sudden visit with reports by a duty officer per 2 months.
       During such visits, the duty officer shall check and ensure that the security guard is in attendance and
       carry out the duties in a satisfactory manner. Any absence of security guard shall be recorded in the
       Occurrence Book and the duty officer making the post visit shall certify to that effect in the Occurrence
       Book.

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12.2   The Contractor is required to comply with the requirements in Schedule 3 of Part IV as to how post
       visits shall be conducted. The charges for post visits shall be in accordance with the charges as set out in
       Schedule 2 of Part IV (Tenderer’s Schedule).

13.    WARRANTIES

13.1   The Contractor warrants that it has been issued with a current Permit which has not been withdrawn,
       cancelled, modified or suspended and which authorises the Contractor to perform the Services and any
       matters incidental to the performance of the Services and further warrants that it shall maintain and
       renew such Permit during the Term.

13.2   The Contractor warrants that the Services will be performed by competent persons exercising due skill
       and care and that such persons shall hold all necessary and valid permits and licenses as may be required
       by law to perform such Services.

13.3   The Contractor undertakes to forthwith remedy free of charge to the Hospital any failure in the Services.

13.4   The Contractor shall rectify such faulty or inadequate Services forthwith by appropriate action as
       determined at the Hospital's option.

13.5   If the Contractor fails to perform its obligations under this Clause then the provisions of Clause 19 shall
       apply.

13.6   The Contractor's liability under this Clause shall be in addition to any warranty or condition, express or
       implied, statutory or otherwise as to the merchantability or fitness for a particular purpose of the Services
       or any part thereof or relating to the supply of services generally.

13.7   The Contractor warrants that no announcement or publicity concerning this Contract or any matter
       ancillary thereto shall be made by the Contractor without the prior consent of the Hospital.


14. INDEMNITY

14.1   The Contractor indemnifies and will keep indemnified the Hospital from and against any and all losses
       and expenses (whether direct, indirect or consequential) including all legal fees and costs, receivable
       parking fees of the Visitors Carpark, damages or liabilities (whether civil, criminal, statutory or
       otherwise), claims, demands, actions, proceedings of whatever nature suffered or incurred by the
       Hospital arising out of or in relation to or resulting from a breach of this Contract by the Contractor
       including:

       (a)     any act, neglect or default of the Contractor, its employees or agents;

       (b)     breaches in respect of any matter arising from the supply of the Services resulting in any claim
               against the Hospital, its agents or employees by any third party; and

       (c)     damage to any property of the Hospital arising from the supply of the Services.

14.2   Without prejudice to Clause 14.1, the Contractor shall be solely responsible for all liability, loss or
       damage to property or injury to any person arising out of or in relation to acts, neglect or default of the
       Contractor, its employees or agents.


15.    LIABILITY FOR DAMAGES OR COMPENSATION

15.1   The Hospital shall not be liable for or in respect of any damages or compensation under the Fatal
       Accidents Ordinance (Cap 22) , the Employees' Compensation Ordinance (Cap 282), the Occupiers'
       Liability Ordinance (Cap 314) or at common law by or in consequence of any accident or injury to any

                                                     Page 25/ 83
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       workman or other person whether in the employ of the Contractor or in the performance of the
       Contractor's obligations under this Contract (save and except liability for death or personal injury
       resulting directly from negligence of the Hospital) and the Contractor shall indemnify and keep
       indemnified the Hospital against all claims, demands, proceedings, costs, charges and expenses
       whatsoever in respect of or in relation thereto.

15.2   In the event that any workman or other person in the employ of the Contractor or engaged on any work
       done in pursuance of this Contract suffers any personal injury and whether there be a claim for
       compensation or not, the Contractor shall within 7 days give notice in writing of such personal injury to
       the Hospital.


16.    OCCUPATIONAL SAFETY AND HEALTH (OSH)

16.1   The Contractor shall, so far as is reasonably practicable, take all reasonable steps to ensure the health and
       safety at work of all its employees performing the Contractor’s obligations under this Contract. Without
       prejudice to the foregoing, the Contractor shall for the purpose of this Contract :

       (a)     provide and maintain plant and systems of work that are safe and without risks to health;

       (b)     make arrangements to ensure the safety and absence of risks to health in connection with the
               use, handling, storage and transportation of plant or substances;

       (c)     conduct regular work safety risk assessment exercises, initiate risk prevention / mitigation
               procedures and make arrangements to ensure the safety and absence of risks to staff’s health in
               connection with the use, handling, storage and transportation of plant or substances;

       (d)     provide adequate information, instructions, resources (including personal protective appliances
               (PPE) and protective clothings), training and supervision to its employees on work safety and
               infection control (NB must comply with hospitals’ PPE requirements and standards for different
               work locations based on infection risk perceived during infection outbreak);

       (e)     provide information, instruction, training and supervision to its employees;

       (f)     maintain the workplace, including ingress and egress thereto, as far as is within its control, safe
               and without risks to health;

       (g)     comply with HA’s infection control policy guidelines and procedures, hospitals’ house rules and
               emergency procedures;

       (h)     conduct compliance checking to monitor OSH compliance;

       (i)     keep proper documentation of training records, duty rosters, incident reports, audit and
               inspection records and provide personal particulars of staff, if required by hospitals in case of
               infection contact tracing, and

       (j)     ensure that the Contractor’s employees take care for the safety and health of other persons who
               may be affected by the act or omission of the Contractor’s employees and cooperate with the
               Contractor and such other persons to ensure compliance with any applicable statutory
               requirements including those under the Occupational Safety and Health Ordinance (Cap 509).

16.2   The Contractor shall perform in accordance with the policies of the Hospital including without limitation
       the established Infection Control Policy provides the latest Infection Control Policy adopted by the
       Hospital after the Infectious Disease incidents. The Tenderer shall stick to the established guiding
       principles regarding, but not limited to the following aspects :-

             (a) Gearing up of PPE
             (b) Environmental hygiene and waste management

                                                     Page 26/ 83
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             (c) Training & enforcement
             (d) Reporting fever & symptoms

       The Tenderer shall complete the Infection Control Compliance Checklist in Schedule 9, Part IV, to
       show the contractual obligation to abide by the Infection Control Policy of the Hospital Authority.
       The Compliance Checklist will be revised in line with the prevailing requirement on infection
       control. The Infection Control Policy may be revised from time to time. The Contractor shall
       perform in accordance with the policies of the Hospital including without limitation the established
       Infection Control Policy by click the path http://www3.ha.org.hk/idctc/avianflupage/resources.asp
       provides the latest Infection Control Policy adopted by the Hospital.


16.3   The Contractor shall fully indemnify the Hospital from and against all claims, actions, proceedings,
       demands and suits brought against and/or fines and penalties imposed on the Hospital arising directly or
       indirectly out of or in connection with the failure of the Contractor to comply with Clause 16.1 or any
       other obligations imposed under any applicable statutory requirements including the Occupational Safety
       and Health Ordinance (Cap 509) and all costs and expenses in connection therewith.


17     ADDITIONAL SERVICES

17.1   The Contractor shall upon the Hospital giving seven (7) days’ written notice provide additional
       security guard services, either on regular or temporary basis or on special occasion such that the
       additional services shall be calculated at the same rates as that specified in the contract. Minimum
       charges for security guards for less than four hours service shall be on a half shift basis.

17.2   The Contractor shall be required to provide additional security guards to reinforce the existing
       guards at short notice in case of emergency.


18.    CONFIDENTIALITY

18.1   The Contractor undertakes that the Contractor and its servants or agents will keep in confidence and not
       disclose to any third party without the Hospital's prior written consent any materials, drawings, design or
       information (whether of a commercial or technical nature or otherwise) acquired from the Hospital in
       connection with this Contract other than disclosure to those persons to whom it is necessary to supply
       such information to enable performance of this Contract. The Contractor shall not use the expertise
       evident therein in any manner detrimental to the interests of the Hospital.

18.2   Nothing contained above shall apply to prevent the Contractor from disclosing any information:

       (a)     in its possession (with full right to disclose) prior to receiving it from the Hospital; or

       (b)     which is or later becomes public knowledge other than by breach of this Clause; or

       (c)     which it may independently develop or receive from a third party (with full right to disclose).

18.3   This Clause shall survive the termination of this Contract.

18.4   Upon the completion, expiry or termination of this Contract, the Contractor shall return to the Hospital
       all the documents and materials covered by this Clause which have been supplied by the Hospital to the
       Contractor to enable performance of this Contract.


19.    TERMINATION

19.1   This Contract will expire automatically, without notice being necessary, on expiry of the Term unless the

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       Hospital has exercised its option of renewal hereunder (if any), provided that the Hospital may at any
       time during the Term by not less than thirty (30) days’ written notice to the Contractor terminate this
       Contract.

19.2   The Hospital may at any time by notice in writing terminate this Contract and any licence that may be
       granted herein (if applicable), without entitling the Contractor to compensation, if:

       (a)     the Contractor, being an individual or a partnership, shall at any time receive a bankruptcy
               notice or petition or be adjudged bankrupt, or shall have a receiving order or order for
               administration of his estate made against him, or shall take or suffer any proceedings for
               liquidation or composition under any Bankruptcy Ordinance for the time being in force or
               distress or any form of execution against him or make any conveyance or assignment of his
               effects or composition or arrangement for the benefit of his creditors or purports so to do;

       (b)     the Contractor, being a company, shall become insolvent or enter into any composition or
               arrangement with its creditors or pass a resolution for winding up (other than for the purpose of
               amalgamation or reconstruction) or receive a winding up notice or petition or the Court shall
               make an order for the liquidation of its assets or a Receiver or Manager shall be appointed on
               behalf of the debenture holders over the whole or part of its assets, or circumstances shall have
               arisen which entitle the Court or debenture holders to appoint a Receiver or Manager, or suffers
               distress or any form of execution against it;

       (c)     the Contractor or any employee or agent of the Contractor shall be found to have committed an
               offence under the Prevention of Bribery Ordinance of any subsidiary legislation made
               thereunder or under any law of a similar nature in relation to this Contract or any other contract
               with the Hospital ;

       (d)     the Contractor shall cease, or threaten to cease, to carry on business;

       (e)     (without prejudice to any express right of immediate termination contained in other clauses) the
               Contractor is in breach of any term of this Contract and fails to rectify such breach within 7 days
               of being required to do so by the Hospital;

       (f)     the Contractor fails to pay its staff or fails to pay its debts as they fall due; or fails to pay its staff
               the minimum net take-home pay less any deductions as specified in the contract;

       (g)     in the absolute discretion of the Hospital, the Services do not meet the standard of service which
               the Hospital requires or if they fail to comply with the Specification in any respect;

       (h)     the Permit (if any) which authorises the Contractor and/or its staff to perform the Services is
               withdrawn, cancelled, suspended or modified to such extent that the Services can no longer be
               legally performed;

       (i)     the Contractor is subsequently found to have made a false declaration on convictions to Hong
               Kong Ordinance (Schedule 11) of Part IV (Tenderer’s Schedule) at the tendering stage;

       (h)     the Contractor or its approved sub-contractor has obtained any convictions under the
               relevant Ordinance or three demerit points over a rolling period of three years from the same
               contract.

       Provided always that such termination shall not prejudice or affect any right or action or remedy which
       shall have accrued or shall accrue thereafter to the Hospital including the right of the Hospital to procure
       or engage another contractor or contractors to perform the balance of the uncompleted Services
       whereupon the Contractor shall be liable for any sums so incurred in excess of the Tender Price.

19.3   Upon termination of this Contract, any licence (actual or implied) granted by the Hospital to the
       Contractor shall immediately terminate.


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20.     GENERAL

20.1    This Contract is personal to the Contractor and the Contractor shall not assign, transfer, sub-contract or
        purport to assign, transfer or sub-contract to any other person any of its rights, or sub-contract any of its
        obligations, under this Contract.

20.2    This Contract and all the rights and obligations under it may be assigned or transferred by the Hospital.

20.3    The Contractor shall be an independent contractor and nothing herein shall be taken to constitute a
        partnership between the parties nor the appointment of one of the parties as agent or employee of the
        other.

20.4    Any notice or document to be given under this Contract shall be in writing and shall be left at or sent by
        prepaid post or facsimile transmission to the respective address in this Contract or registered office for
        the time being of the party to be served or to such other address and/or number as may have been last
        notified in writing by such party to the other party.

20.5    Any such notice or document shall be deemed to have been duly given at the time of delivery (if given
        by hand) or on the third (3rd) day after posting (if given by prepaid post) or immediately upon
        transmission with confirmatory answerback (if given by facsimile).

20.6    No waiver by the Hospital of any breach of this Contract by the Contractor shall be considered as a
        waiver of any subsequent breach of the same or any other provision.

20.7    Any variation to this Contract shall be binding only if it is recorded in a document signed by both parties.

20.8    If any provision of this Contract is held by any court or competent authority to be invalid or
        unenforceable in whole or in part, the validity of the other provisions of this Contract and the remainder
        of the provision in question shall not be affected thereby.

20.9    This Contract and the Schedules contain the entire understanding between the parties and supersede any
        prior understanding and/or Contract between the parties respecting the subject matter of this Contract
        including without limitation the terms of the tender referred to in the recitals. There are no
        representations, agreements, arrangements or understandings, oral or written between the parties relating
        to the subject matter of this Contract which are not fully expressed herein.

20.10   This Contract shall be governed by and construed in accordance with the laws of Hong Kong, Special
        Administrative Region of the People Republic of China.


21.     LIQUIDATED DAMAGES

21.1    Any delay or failure on the part of the Contractor to provide any Services to the Hospital, shall, in
        addition to any other remedies of the Hospital against the Contractor under this Contract, render the
        Contractor liable to a deduction from the Price, as and for liquidated damages and not as a penalty, of a
        sum to be calculated at the rates as per the Schedule of Payment Deduction for Security Services
        Contract in Schedule 6 of Part IV during the period from the due date for provision of the Services until
        such Services are satisfactorily rendered, provided that:

        (a)     the Contractor shall have the right to present to the Hospital a case for the remission of the
                whole or part of the deduction within 3 months of the notification that such a deduction has been
                or will be made; and

        (b)     if it shall be proven to the satisfaction of the Hospital that any delay or failure has arisen as a
                consequence of an event of force majeure and provided that notice of such event of force
                majeure had been given promptly by the Contractor, then the Hospital may in its absolute
                discretion decide the extent (if any) to which the deduction may be remitted.

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21.2   The payment of liquidated damages shall not relieve the Contractor from its obligation to provide the
       Services or from any other liability or obligation under this Contract.

21.3   For the purpose of this Clause, an event of force majeure shall mean an event beyond the Contractor's
       reasonable control which causes any delay or failure to perform any of its obligations in relation to the
       Services. Without prejudice to the generality of the foregoing, the following shall be regarded as causes
       beyond the Contractor's reasonable control:

       (a)      act of god, explosion, flood, tempest, fire or accident;

       (b)      war or threat of war, sabotage, insurrection or civil disturbance;

       (c)      changes in or implementation of ordinances, regulations, by-laws, or prohibitions or measures of
                any kind on the part of any governmental authority enacted or passed after the signing of this
                Contract.

22.    DEPOSIT

22.1   The Contractor shall on or before the signing of this Contract deposit and maintain with the Hospital an
       amount equal to the Deposit, either in cash or in the form of a duly executed and valid irrevocable
       banker’s guarantee issued by a reputable local bank approved by the Hospital, to secure the due
       observance and performance by the Contractor of all its obligations under this Contract.

22.2   The Deposit under this Clause shall be retained by the Hospital throughout the Term free of interest to
       the Contractor. In the case of a banker’s guarantee, it shall be issued to cover at least [30] days
       following expiry of the Term.

22.3   Without prejudice to any of its rights or remedies under this Contract the Hospital may deduct from the
       Deposit or obtain payment by recourse to the banker’s guarantee any damages, costs and expenses
       suffered by it as a result of any non-observance or non-performance by the Contractor or any of its staff
       of its obligations under this Contract including without limitation any costs and expenses that may be
       incurred in removing and dealing with any of the Contractor’s property.

22.4   Subject to Clause 22.3 the Deposit (or the balance of it) shall be refunded to the Contractor by the
       Hospital or in the case of a banker’s guarantee, the banker’s guarantee shall be released by the Hospital
       within [30] days of the termination of this Contract or 14 days after the expiry of the 14-day period,
       whichever is later.


23     MONITORING

       The Contractor shall carry out Quality Assurance Programme(s) set out in Schedule 13.1 of Part IV.
       Written reports of the same shall be provided to the Hospital when requested.


24     MONTHLY RECONCILIATION REPORT

24.1   Monthly reconciliation report containing but not limited to the following information should be provided
       to the Hospital on or before the 12th of each month:

24.2   Monthly cash collection by the Contractor including impounding, removal or storage charges collected;

24.3   Amount of carpark fees waived as approved by designated Hospital personnel;

24.4   Amount of carpark fees involved due to manually issued ticket.



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25. REMEDY ON CONTRACTOR’S FAILURE TO PERFORM

    If the Contractor shall fail to carry out any Services required under the Contract or refuse to comply with
    any instruction or order given by the Hospital in accordance with the Contract within a reasonable time, the
    Hospital may give the Contractor 7 days’ notice in writing to carry out such work or comply with such
    instruction. If the Contractor fails to comply with such notice, the Hospital shall be entitled to carry out such
    work or instruction by his own workmen or by other contractors. Without prejudice to any other remedy, all
    additional expenditure properly incurred by the Hospital in having such work or instruction carried out shall
    be recoverable by the Hospital from the Contractor by deduction from monies due to the Contractor under
    this Contract or under any other contract between the Hospital and the Contractor.



26. DAMAGE TO HOSPITAL PROPERTY

    If the Contractor shall by any act, omission or neglect by himself, his agent, servants, workmen or others,
    cause or suffer any injury or damage to be done to the equipment or Hospital property, such injury or
    damage shall be made good at the cost of the Contractor.



27. HOSPITAL PROPERTY

    If the Hospital property shall be issued to the Contractor under the Contract, the Contractor shall be
    responsible for the due return of all such property. Any such property shall be returned in good order
    and serviceable conditions upon the termination of the Contract or at any time when required by the
    Hospital. If any such property shall be lost or damaged from any cause whatsoever while in the
    possession or control of the Contractor or its employees or agents, the Contractor shall pay for the same
    as and by way of liquidated damages a sum which equals to the total replacement cost plus 20% thereof.
    A count of the articles or materials in the possession of the Contractor may be made at any time by the
    Hospitals and the Contractor shall render such assistance as is necessary for this purpose.




28. CORRUPT GIFTS

    If the Contractor or any employee or agent of the Contractor shall be found to have committed an offence
    under the Prevention of Bribery Ordinance (Cap 201) for the time being in force or any subsidiary
    legislation made thereafter or under any law of a similar nature in relation to this Contract or any other
    Hospital contract, the Hospital Representatives may, on behalf of the Hospital, terminate this Contract,
    without entitling the Contractor to any compensation herefore and the Contractor shall indemnify the
    Hospital against all costs, claims, damages, losses and expenses necessarily incurred or suffered as a result
    of the termination of this Contract.



29. ARBITRATION

  29.1   Any dispute which may arise between the parties touching, concerning or affecting this Contract shall
         be determined as provided below:


         (a)   for a period of 28 days, extendable by mutual agreement, the parties shall attempt to settle
               the dispute by informal means; and


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              (b)   in the event that no settlement is reached under (a) above, the dispute shall be referred for
                    arbitration in Hong Kong to a single arbitrator to be agreed upon by the parties or in default of
                    Contract to be nominated by the President for the time being of the Law Society of Hong Kong
                    in accordance with the Arbitration Ordinance (Cap 341) or any statutory modification or re-
                    enactment of it for the time being in force. The arbitrator’s decision shall (in the absence of
                    clerical or manifest error) be final and binding on the parties and his fee for so acting shall be
                    borne by the parties in equal shares unless the arbitrator determines that the fees shall be borne
                    in some other shares.

     29.2     Unless this Contract has already been terminated, the Contractor shall continue provide the
              Services during the resolution of the dispute.



30. Assignment and Sub-Contracting

30.1        The Contractor shall not assign this Contract or any part thereof without the prior written
            consent of the Hospital. Any assignment or subcontract made without such consent shall be of
            no effect.

30.2        Unless otherwise agreed by the Hospital, the Contractor shall bind each permitted assignee to
            the terms and conditions of the Contract in any such assignment or subcontract.

30.3        The Contractor shall not be relieved from any of its obligations hereunder by entering into any
            sub-contract for the performance of any part of the Contract and it shall be responsible for the
            acts, defaults or neglect of any sub-contractor as if they were the acts, defaults or neglect of the
            Contractor. The Hospital may require any or all details of any sub-contract to be divulged to
            him prior to granting his consent in accordance with Clause 30.1 above.


31.         NUMBER OF MANAGEMENT AND STAFF

            Tenderers shall propose and attach as Schedule 17 of Part IV (the Tenderer’s Schedule) full details
            of the number of management and operation staff they will provide during the Contract.


32     GREEN INITIATIVES AND ENVIRONMENTAL MANAGEMENT SYSTEM

            32.1    Environmental protection is one of the key initiatives of the Hospital. Hence, Contractor
                    working in the Hospital should strictly observe the rules and guidelines of good environmental
                    practices for the services according to the environmental policy.

            32.2    The Contractor shall undertake environmental protection measures to reduce the environmental
                    impacts arising from the provision of the services. In particular, the Contractor shall arrange the
                    method of working to minimize the effects on the air, noise, water quality as well as nuisance of
                    waste within and outside the hospital.

            32.3    The Contractor shall observe and comply with relevant environmental protection and pollution
                    control ordinances.

            32.4    The Contractor shall design, construct, operate and maintain pollution control measures to
                    ensure compliance with the Contract provisions as well as the environmental ordinances and
                    their regulations. The Contractor shall also conduct compliance monitoring following a
                    programme as agreed with the Hospital’s representative, and submit the monitoring results to the
                    Project Manager.


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       32.5    The Contractor shall make due allowance in the rates and in the programme for the provision of
               the services in compliance with the environmental protection control requirements under the
               Contract.



33.    DEMERIT POINT SYSTEM

       The Authority will closely monitor the performance of the Contractor in the fulfilment of
       contractual obligations. A demerit point system will be implemented against the Contractor who
       has breached their contractual obligations in respect of wages, daily maximum working hours,
       signing of standard employment contracts with employees and wage payment by means of auto-
       pay (except temporary leave relief workers). Under the demerit point system, for each breach of
       these contractual obligations, a default notice will be issued to the Contractor and each default
       notice attracts one demerit point. If the Contractor has accumulated three or more demerit point
       over the rolling period of three years from the same contract, the Authority shall terminate the
       contract in accordance with Clause 19 of Part III (Contract).


34. Wages For Contractor Employees

34.1   The monthly wage payable to the Contractor staff shall not be less than the amount committed
       by the Contractor in the Tender offer (Schedule 10 of Part IV) if he/she has worked in
       accordance with the working hours and working days as specified in the standard employment
       contract. Any allowance, under whatever title, should be paid on top of the committed monthly
       wage.

34.2   The Contractor must pay the wages to its staff in the form of direct bank transfer. Payment by
       cheque is only allowed upon termination of employment contract and is made at the request
       of the workers concerned. The Authority will under regular interval, ask the Contractor to
       produce proof of salary payment to the staff for inspection under the Contract.

34.3   The Contractor shall be responsible for the costs of all operational and administrative expenses,
       as well as the depreciation of all assets and equipment. No fee or deposit, under whatever title,
       shall be collected from its staff.

34.4   The workplace shall be specified. Where necessary, deployment of the staff to other
       workplaces within the same region shall be on an ad hoc and limited basis or only under
       exceptional circumstances. In the event that the Contractor deploys staff from a central staff
       pool to perform the Services, the Contractor must inform the Authority/Hospital the names of
       all staff being employed for the Service and it must ensure that all such staff will be paid at all
       times at a wage rate not lower than the guaranteed wage committed in Schedule 10 of Part IV.

34.5   If the Contract is extended after the Contract Period by the Authority, the Contractor shall
       ensure that the monthly wages rate payable to its staff henceforth shall not be lower than the
       latest statutory minimum wage rate plus paid rest days or the average monthly wage rates for
       the equivalent posts as published in the December, 2010 edition of the C&SD quarterly report,
       if applicable and whichever is the higher, at the time when extension is considered within 3 to 6
       months before the expiry of the present Contract.

34.6 The Contractor is required to sign up standard employment contracts with the workers
      employed for the provision of this contract, which contained details of the wages, daily
      maximum working hours, working locations and etc. The Authority reserved the right to
      request the Contractor to provide the signed contract for inspection. Contractors failed to
                                                  Page 33/ 83
Tender No: NTEC/P&MM/T3/11-T2


        provide the standard employment contracts shall be regarded as breach of contractual
        obligation and a default notice will be issued to the contractor in accordance with Clause
        33. The HA standard employment contract can be downloaded from the website at
        www.ha.org.hk under Tender Notices.


IN WITNESS this Contract has been duly executed by or on behalf of the parties the day and year first above
written.

SIGNED by                                     )
                                              )
                                              )
                                              )
                                              )
For and on behalf of the Hospital             )


in the presence of                            )
                                              )
                                              )
                                              )
                                              )
                                              )


SIGNED by                                     )
                                              )
                                              )
                                              )
                                              )
For and on behalf of the Contractor           )


in the presence of                            )
                                              )
                                              )
                                              )
                                              )
                                              )




                                                  Page 34/ 83
Tender No: NTEC/P&MM/T3/11-T2



                                              PART IV

                                     TENDERER'S SCHEDULE



The Tenderer is required to submit details of its proposals in response to this Tender, including those
information and documentation required under this Part IV, Part I (Terms of Tender) and Part II
(Tender Subject Matter). If the Tenderer’s proposals depart from any term in Part I (Terms of Tender),
Part II (Tender Subject Matter) or Part III (Contract), the Tenderer should specify a list of those
departures and reference each departure to the appropriate paragraph(s) and part(s) of the Tender and
each should be fully explained and discussed, including the effect of the departure. Specifically, if a
Tenderer wishes to make any change to Part III (Contract), it must submit its Tender with a copy of
the Contract with the required amendments marked in manuscript. All such manuscript changes
should be made and initialed by the Tenderer in permanent ink, supported by explanation.

The definitions used in Part II (Tender Subject Matter) shall also be applicable to the interpretation
under this Part IV (unless otherwise stated)




                                                Page 35/ 83
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                                                    PART IV

                                                  SCHEDULE 1
                                    (Particulars of the Parties and the Contract)

Part A

Details of the Hospital

Name:       North District Hospital

Address : 9 Po Kin Road, Sheung Shui, New Territories


Part B

Details of the Contractor

Name :

Address :



Part C

The duration of this Contract : 24 months tentatively commencing from 11 May 2012 to 10 May 2014 (both
dates inclusive)




Part D

Deposit from the Contractor : $                  (5% of the total Contract price to the Hospital, round up
                                                  to the nearest dollar)

Tenderer to select method of payment of contract deposit.

      Cash

      Banker’s Guarantee

     (Please tick as appropriate)


Name of Tenderer :                                           Company
                                                             Chop :
Signature of Person Authorized
to Sign Tender :                                             Telephone No. :


Date :                                                       Facsimile No. :


                                                      Page 36/ 83
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                                              PART IV

                                            SCHEDULE 2
                                           (Price Schedule)
     (This Schedule must be placed in a separately sealed plain envelope marked “Price Proposal”)


A)    Security Manpower



                           Shifts        A                   P            N           Remarks
                                    7:00 – 15:00    15:00 – 23:00 23:00 – 07:00
         Posts
         Supervisors                      1                  1            1           Posts and
                                                                                       hours of
         Security Guards -                2                  2            2            shifts are
         Carpark Control                                                             designated
         Services                                                                        by the
         Security Guards -                7                  6            5             hospital
         Hospital Security and                                                       and subject
         Access Control                                                               to change
         Services                                                                       as and
                                                                                         when
                                                                                       required.


                   TOTAL                           3 Supervisors + 24 Guards




Name of Tenderer :                                   Company
                                                     Chop :
Signature of Person Authorized
to Sign Tender :                                     Telephone No. :


Date :                                               Facsimile No. :




                                               Page 37/ 83
Tender No: NTEC/P&MM/T3/11-T2




B)   Price Schedule for Mandatory Service in North District Hospital

                                      Shift Patterns
                                                                                Amount
                                         *No. of          Rate per Staff
Price Schedule                             staff          (8 Hour shift         (HK$)
                                         provided           per day)

                                                             (HK$)

                     Security Guard         24
Monthly Charge

                     Supervisor              3

Total Monthly Charge

Total Charge for 24 months



*Subject to review and adjustment by the Hospital


C) Ad hoc Service on Request from Hospital

                                                                     Rate             Rate
                                                               (per Man Hour)    (per Man Day)
                                                                    (HK$)            (HK$)
  1. Security Service

  1.1 Security Guard
  1.2 Supervisor



  2. Security Service performed by Ex-disciplinary Forces Personnel
  2.1 Security Guard

  2.2 Supervisor




Name of Tenderer :                                           Company
                                                             Chop :
Signature of Person Authorized
to Sign Tender :                                             Telephone No. :


Date :                                                       Facsimile No. :


                                                       Page 38/ 83
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                                                  PART IV

                                                SCHEDULE 3
                                        (Specification of the Services)

Part I – Duties of Security Guards

The following duties are required to be performed where applicable:-

(A) Provision of Security Services, Traffic Control and Vehicular Control


    (1)    to station at locations to be specified from time to time by the Hospital.

    (2)    to operate traffic control barriers, to supervise and direct vehicular access to, parking and traffic
           within the Hospital and to maintain order of queues at the taxi stand, mini-van station and the
           carpark whenever such facilities available.

    (3)    to maintain unobstructed access for all emergency government vehicles such as fire engines,
           ambulance, police and etc.

    (4)    to take necessary action to stop any unauthorized vehicles from entering or leaving the Hospital
           and to keep a record of vehicles entering and leaving the Hospital.

    (5)    to inspect and check validity of parking / entrance permits or labels.

    (6)    to impound and remove as permitted by the Road Traffic (Parking on Private Roads) Regulations
           Chapter 374 of the Laws of Hong Kong any vehicle within the Hospital which is parked in
           contravention of such Regulations.

     (7)   to report to the Duty Hospital Foreman or his deputy on any abandoned or suspicious vehicles.

     (8)   to keep records and conduct survey on the parking situation or take note of vehicles if so required
           by the Hospital.

     (9)   to direct visitors within the Hospital compound and render assistance to the persons in need as
           appropriate.

     (10) to patrol all parts of the Hospital at a frequency as agreed by the Hospital and record the times of
          patrol at all the check points as assigned by the Hospital. Each tour of patrol should be
          completed within the first 45 minutes. In addition to patrol duty as assigned, the security guard
          should stay at the Hospital lobby in the Hospital to direct and assist patients and visitors attending
          the Hospital. The patrol records shall be submitted to the Hospital for inspection at intervals
          specified by the Hospital.

     (11) to prohibit any person from selling, offering, exposing for sale or hire in the Hospital any
          refreshment, commodity or article and from offering for reward in the Hospital any amenity,
          facility or service without the Hospital’s written permission.

     (12) to prohibit any person from exhibiting in the Hospital any notice or advertisement without the
          Hospital’s written permission.

     (13) to refuse entry into the Hospital to any person (other than a person seeking admission to the
          Hospital as a patient) who, in the reasonable opinion of the security guard, is:
          (i)       under the influence of drink or drugs;
          (ii)      offensively unclean in person or dress;
          (iii)     indecently or insufficiently dressed; or
          (iv)      likely to cause a nuisance.

                                                    Page 39/ 83
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    (14) to prohibit any person from having in his possession, custody or control any animal, bird or fish
         in the Hospital.

    (15) to prohibit any person from smoking or making use of a naked flame in the Hospital other than in
         any part of the Hospital where it is indicated by notice that smoking or the use of a naked flame is
         permitted.

    (16) to prohibit any person from using in the Hospital any language likely to cause offence or
         annoyance to any person.

    (17) to prohibit any person from behaving in the Hospital in an indecent or disorderly manner.

    (19) to prohibit any person from making or causing to be made in the Hospital any noise which is a
         source of annoyance to patients.

    (20) to prohibit any person from taking in the Hospital any photograph, film or video picture whereby
         the likeness of a patient in the Hospital is thereby depicted without that patient’s consent or
         whereby any ward of the Hospital is thereby depicted without the consent of the ward nurse on
         duty.

    (21) to prohibit any person from handling, disturbing or otherwise interfering with any equipment in
         the Hospital in a manner not authorized by the Hospital.

    (22) to prohibit any person from using in the Hospital any radio apparatus, record player, tape, records,
          disc, musical instrument or other apparatus which emits sound audible to other persons in a
          manner not authorized by the Hospital.

    (23) to direct any person to leave the Hospital or any part thereof whom the Hospital has power to
          refuse entry under the Hospital Authority Bylaws Chapter 113 of the Laws of Hong Kong.

    (24) to direct any person to leave the Hospital or any part thereof where such person:

          (i)     has committed or is about to commit any offence punishable under the Hospital Authority
                  Bylaws;

          (ii)    is committing any nuisance in the Hospital;

          (iii)   is using any part of the Hospital for purposes for which it is not intended;

          (iv)    refuses to obey any reasonable direction of the security guard in the performance of the
                  Services.

    (24) to report as soon as possible any incident or other unusual occurrence to the Duty Hospital
         Foreman or his deputy and where required by the Hospital, to prepare a written statement in
         relation to the same.

    (25) to report to the Central Supporting Services Team Office immediately in case of fire or when the
         fire alarm is activated within the Hospital and to direct the Fire Squad to the scene.

    (26) to switch off or report to the Central Supporting Services Team Office any lighting or air-
         conditioning which is left on outside normal office hours in the Hospital office block.

    (27) to make certain that all doors, gates, and other such designated areas are locked in accordance
         with instructions or normal procedures.

    (28) to check the locks, padlocks, locking devices, to ascertain that no tampering has occurred.


                                                    Page 40/ 83
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    (29) to report any breakages or apparent defects that may result in damage to the Hospital or private
         property, or, that are likely to cause harm to passers-by.

    (30) to record and report details of any vehicles or persons that are noticed to be “loitering” in the
         area.

    (31) to pay particular attention to areas of special importance e.g. high risk or vulnerable points such
         as Accounts Office, Pharmacy, Carpark and etc.

    (32) to take into possession any found property and record the details in an appropriate register. Hand
         over the property to the Hospital after a scheduled time limit.

    (33) to report to the Duty Hospital Foreman or his deputy by the Contractor staff working from 00:00
         to 06:00, except those on patrolling duties or others approved by the Hospital, in every 2 hours or
         any interval to be specified from time to time by the Hospital.

    (34) in the event of lift break-down, to report the break-down to the lift maintenance company and the
         Duty Hospital Foreman or his deputy immediately and where possible advise the passengers
         trapped in the lift car that help has been summoned. To report to the Duty Hospital Foreman or
         his deputy immediately if there is emergency with the trapped passengers or if the lift
         maintenance company fails to attend the emergency call within 20 minutes or a period of time to
         be advised by the Hospital.

    (35) to ensure that all fire resisting doors and emergency exists are kept closed at all times and that fire
         fighting equipment is in the designated locations. In the event of fire, to inform the Central
         Supporting Services Team Office immediately and, if the fire is a major outbreak, to alert all
         occupants of the premises. Before the arrival of the firemen, to use the best endeavor to fight and
         prevent the spread of fire with fire-fighting equipment installed in the premises if safe to do so.

    (36) to report to the Central Supporting Services Team Office any deficiencies or accumulation of
         rubbish or abandoned articles which may cause safety or fire-hazards in the public areas.

    (37) in the event of a rainstorm or a Typhoon Signal No. 3, to ensure that all windows and doors in the
         public areas and vacant accommodation are secured throughout the rainstorm or the typhoon, and
         to check all surface channels, drains, and gutters and rainwater outlets on roofs are free from
         blockage and to report to the Duty Hospital Foreman or his deputy relevant maintenance office
         immediately if found blocked.

    (38) to report any burnt out electric light bulbs and fluorescent lamps in the public areas and to report
         any damage to lightings, fittings and hospital indoor and outdoor facilities.

    (39) to report any tree branches or objects which may cause damage or dangers to Hospital’s properties,
         vehicles or passers-by.

    (40) to attend to emergencies occur in the Hospital.

    (41) to handle violence in ward and public areas upon request from Hospital staff.

    (42) to allow entry of taxi to queue and wait inside the Hospital subject to the condition that smooth
         traffic within the Hospital compound is maintained.

    (43) to provide reasonable assistance to vehicles with visitors urgently seeking Accident & Emergency
         treatment.


    (44) to enforce HA By-laws and to perform prosecution under these By-laws such as Anti-smoking,
         workplace violence prosecution duty in all areas of the Hospital as requested.


                                                   Page 41/ 83
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    (45) to search missing patient when report by department or unit

    (46) to perform any such other duties as may be required from time to time by the Hospital.

    (47) to provide security service to the Hospital’s General Out-patient Clinics or Dispensaries as
         assigned by the Hospital.

   (48)   to conduct regular functional check on all the security equipment and systems and submit report
          to Chief Hospital Foreman or his deputy.

   (49)    to advise hospital on the security and carpark control services for continuous quality
          improvement and provide assessment report on various security installations in the hospital upon
          requests.

   (50)   to follow the latest hospital protocols / guidelines as promulgated in discharging all the assigned
           duties.

    (51) to consult the Central Supporting Services Team Office in case of doubt during the discharge of
          assigned duties, and to report to the Duty Hospital Foreman or his deputy on the occurrence of
          incidents, to keep a record of any such incident and, where required by the Hospital, to prepare a
          written statement in relation to the same.


(B) Management of Staff Carpark

    (1)   to conduct patrol to staff carpark at a frequency agreed by the Hospital and record the times of
          patrol at all check points assigned by the Hospital. The patrol records shall be submitted to the
          Hospital for inspection at intervals specified by the Hospital.

    (2)   to allow vehicles displaying a valid parking permit issued by the Hospital to get free access to staff
          carpark.

(C) Management of Charged Visitor Carpark

    (1)   to calculate and collect hourly rate parking fees at designated area(s) as stipulated by the Hospital
          and to operate machines in this connection when such facilities are provided and also to produce
          to the Hospital concerned the total revenue collected together with supporting documents and to
          reimburse the Hospital on any shortage of collection.

    (2)   to conduct hourly checks in the Visitor Carpark to determine the number of vehicles on site,
          tickets issued and cash collections tally with the computer records when such facilities are
          provided.

    (3)   to grant free entry and parking at the visitor carpark for authorized vehicle(s), examples of such
          vehicles include but not limiting to those attending meetings at the Hospital, honorary doctors and
          official visitors, holders of NTE Cluster Carpark Permit etc, the Hospital may from time to time
          inform the Contractor of such arrangement.

    (4)   to issue parking ticket with the date and time imprinted before a car is allowed to enter the car-
          park, such tickets shall be generated by a ticket dispenser when such facility is provided.

    (5)   to inspect and collect validated parking ticket from outgoing vehicles.

    (6)   to control and operate the “FULL” signal in carpark.

    (7)   to give immediate access to cash balance and relevant records to authorized Hospital staff and
          auditors for checking and auditing.


                                                     Page 42/ 83
Tender No: NTEC/P&MM/T3/11-T2

    (8)         to collate the receipt stubs daily in ticket serial number sequence.

    (9)         to keep safe custody of any overnight cash.

    (10) to maintain any record and complete any record in connection with cash collection as instructed
         by the Hospital.

Part II – Duties of Security Supervisor

    (1)         to supervise the security guards on duty.

    (2)         to arrange duty roster for the security guards and to ensure that the security guards are properly
                performing the required duties.

    (3)         to liaise with the Duty Hospital Foreman or his deputy on security matters and to receive and
                implement any order on deployment of security guards to suit particular hospital operational
                requirements.

    (4)         to ensure that work logs are kept by the security guards and report any unusual incidents to the Duty
                Hospital Foreman or his deputy. The work logs should be submitted to the Hospital Management for
                inspection at intervals specified by the Hospital.

    (5)         to receive cash and stubs of parking tickets from security guards performing traffic control and/or
                shroff duties in respect of the collection of parking fees and to submit both, after checking, to the
                Accounts Office together with supporting documents and returns.

    (6)         to keep under safe custody of a small quantity of financial documents e.g. parking tickets, etc. in
                connection with the collection of parking fees.

    (7)         to attend to building services alarm panels and to take appropriate action on receipt of alarm signals.

    (8)         To carry out any other security duties as may be assigned by the Hospital.


Part III– Staff Requirements

          (1)        Able bodied, mentally and physically fit.

          (2)        High standard of personal integrity and reliability.

          (3)        Fluent in Cantonese.

          (4)        Able to write basic Chinese.

          (5)        Competent, experienced and adequately trained.

          (6)        Holder of current and valid permit issued by the Commissioner of Police or such other
                     competent authority as required by law to perform the duties of a watchmen (unless exempted
                     by statute) or security work.

          (7)        Confirmed to be suitable for work in the Hospital in an interview held by the Hospital, upon
                     requested.

          (8)        Have basic knowledge of English.

          (9)        Have basic knowledge of first aid, such as Cardio-Pulmonary Resuscitation, Basic Life Support
                     and Automated External Defibrillator, and attending regular refresher training conducted by
                     qualified trainer and / or organized by reputable training institutes that widely recognized in the

                                                            Page 43/ 83
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                field e.g. HK Red Cross and HK St. John Ambulance.

         (10)   For the Supervisors, they should meet the aforesaid requirements from (1) to (9) on top of the
                following qualifications:-

                a) be polite, industrious and able to work under pressure;
                b) (i) reach Form III standard; and
                   (ii) have three years past experience with at least one year in supervisory level in the
                        security field preferably (acceptance subject to the decision of the Hospital);
                c) be able to speak fluent Cantonese and simple English.
                d) be able to read and write Chinese and simple English.
                e) preferably have some knowledge on building services.
                f) qualified first aider with valid First Aid Certificate recognized by the Government of Hong
                   Kong Special Administrative Region
                g) Preferably received formal training on fire safety, e.g. Fire Safety Ambassador Training
                       organized by Fire Service Department




Name of Tenderer :                                       Company
                                                         Chop :
Signature of Person Authorized
to Sign Tender :                                         Telephone No. :
                                                         Facsimile No. :
Date :




                                                   Page 44/ 83
Tender No: NTEC/P&MM/T3/11-T2



                                                       PART IV

                                                     SCHEDULE 4
                                                      (Staff Rules)


None of the Contractor’s staff is allowed to:-


1)       Work for more than 48 hours per week or 8 hours per day.

2)       Arrive late or leave early.

3)       Enter any area of the Hospital premises other than those necessary for the performance of the service.

4)       Cause wilful damage to Hospital property and misuse of facilities.

5)       Gamble, steal, fight or commit any criminal offence.

6)       Use foul language.

7)       Absence without approval or good cause.

8)       Sleeping or drinking of alcohol whilst on duty.

9)       Negligent in the performance of his duties.

10)      Commit fraud or dishonest acts.

11)      Refuse to obey a lawful and reasonable order from Hospital.

12)      Fail to wear full uniform whilst on duty.

13)      Smoke in the hospital, including the outdoor areas of the premises.

14)      Solicit or accept any money, gift or advantages from the Hospital staff or members of the public.

15)      Fail to comply with any requirements of the Hospital to be given from time to time.

16)      Disclose any information about patient and Hospital staff.




Name of Tenderer :                                            Company
                                                              Chop :
Signature of Person Authorized
to Sign Tender :                                              Telephone No. :
                                                              Facsimile No. :
Date :


                                                        Page 45/ 83
Tender No: NTEC/P&MM/T3/11-T2



                                               PART IV

                                           SCHEDULE 5
                               (Subject matter to be furnished by the Hospital)



     (i)    4 Guard Houses
            - one at main entrance
            - one at A&E entrance
            - one at north gate
            - one near Staff CarPark

     (ii)   Car-park Control System (with card-reader access mechanism for staff carparks)

     (iii) CCTV monitoring system

     (iv) Fire Alarm System

     (v)    Panic Alarm System

     (vi) Public Address System




Name of Tenderer :                                         Company
                                                           Chop :
Signature of Person Authorized
to Sign Tender :                                           Telephone No. :
                                                           Facsimile No. :
Date :




                                                    Page 46/ 83
Tender No: NTEC/P&MM/T3/11-T2


                                                   PART IV

                                             SCHEDULE 6
                      (Schedule of Payment Deduction For Security Services Contract)

Item         Nature of deficiencies/failings       Deduction Calculation                Remarks

 1.    Arriving late for duty or leaving        Prices pro-rata to no. of         Habitual or serious
       post early without reasonable            hours late or absent (min. 1      failing shall warrant
       excuse                                   hour and rounded up to            immediate removal
                                                nearest hour), if absent for      from the Hospital in
                                                more than half shift, then        according to Clause
                                                full Prices of the shift of the   4.7
                                                staff concerned

 2.    Arriving late for duty or leaving        Prices pro-rata to no. of                 ditto
       the post early with reasonable           hours late or absent (min. 1
       excuse but without replacement           hour and rounded up to
       e.g. sick leave                          nearest hour)

 3.    No patrol clock punching /               Half Prices of the shift of               ditto
       omission of such in a shift              the staff concerned
       EXCEPT during typhoon when
       No. 8 signal or higher has been
       hoisted or in other emergency
       situations

 4.    Minor infringement of a
       watchman’s duties as detailed in
       the schedule of duties

       i)       Does not carry out clocking     Half Prices of the shift of               ditto
                work on foot, i.e. travels by   the staff concerned
                lift

       ii)      Drop-bar or barrier not         Half Prices of the shift of               ditto
                properly manned or operated     the staff concerned

       iii)     Duty room / guard posts not     Half Prices of the shift of               ditto
                properly manned                 the staff concerned




                                                     Page 47/ 83
Tender No: NTEC/P&MM/T3/11-T2


                                                   PART IV
                                          SCHEDULE 6 (Continued)

Item        Nature of deficiencies/failings        Deduction Calculation      Remarks

       iv)     Locks himself inside any         Full Prices of the shift of    ditto
               room performing no duty          the staff concerned

       v)      Failure to report electricity    Half Prices of the shift of    ditto
               and water supply failure, lift   the staff concerned
               break down, etc

 5.    Failure to immediately report any        Half Prices of the shift of    ditto
       serious incidents, or accidents          the staff concerned
       involving injuries to persons, etc.
       (E.g. burglary, fire, flooding,
       traffic accident, etc.)

 6.    Staff on duty in excess of the usual     Full Prices of all hours       ditto
       shift hours as specified in the Staff    beyond his maximum duty
       Rules                                    hours

 7.    Provision of staff without fulfilling Full Prices of the shift of       ditto
       the Staff Requirements as specified the staff concerned
       in Schedule 3 of the Contract

 8.    Not dressed in full uniform to the       Half Prices of the shift of    ditto
       required standard                        the staff concerned

 9.    Shortage of supply of staff              Full Prices of the shift of    ditto
                                                the staff concerned

 10.   Asleep on duty                           Full Prices of the shift of    ditto
                                                the staff concerned

 11.   Absent from the site without             Full Prices of the shift of    ditto
       reasonable excuse                        the staff concerned




                                                     Page 48/ 83
Tender No: NTEC/P&MM/T3/11-T2


                                                  PART IV
                                           SCHEDULE 6 (Continued)

Item       Nature of deficiencies/failings        Deduction Calculation           Remarks

 12.     Wage paid to staff below the          Rate of difference between           ditto
         monthly salary of staff               the wage and the actual
                                               monthly salary paid to the
                                               staff concerned

 13.     Conducts himself in improper and      Half Prices of the shift of          ditto
         impolite manner                       the staff concerned

 14.     Misuse or Damage of facilities        120% of the actual cost of           ditto
         provided by the Hospital              the damage or loss

 15.     Failure to comply with the            Full Prices of the shift of          ditto
         Hospital instruction to remove        the staff concerned
         undesirable staff from site as
         specified in Clause 4.7


 16.     Failure to collate parking fees       The same amount of                   ditto
         payable to the Hospital               parking fees receivable by
                                               the Hospital

 17.     Failure to carry out any other        Half Prices of the shift of          ditto
         duties specified in Schedule 3 of     the staff concerned
         the Contract.

 18.     Unauthorized deduction from the       The same amount of the              Habitual
         monthly salary by the Contractor      unauthorized deduction        contravention might
                                                                              lead to termination
                                                                                  of contract




Name of Tenderer :                                         Company
                                                           Chop :
Signature of Person Authorized
to Sign Tender :                                           Telephone No. :
                                                           Facsimile No. :
Date :




                                                    Page 49/ 83
Tender No: NTEC/P&MM/T3/11-T2



                                               PART IV

                                             SCHEDULE 7
                                             (Staff Uniform)


Tenderer shall provide design of staff uniform for summer & winter, staff badge identification and rain
coat in full length. Tenderer shall propose measures to maintain good staff grooming e.g. the provision of
laundry service of staff uniform for better control of hygiene.




Name of Tenderer :                                     Company
                                                       Chop :
Signature of Person Authorized
to Sign Tender :                                       Telephone No. :
                                                       Facsimile No. :
Date :




                                                 Page 50/ 83
     Tender No: NTEC/P&MM/T3/11-T2



                                                        PART IV

                                                 SCHEDULE 8
                                    (Supplementary Notes on ‘Default Notice’)



     1. For each breach of contractual obligations in respect of wages, daily maximum working hours, signing
        of standard employment contract with and wage payment by mean of autopay to non-skilled workers
        employed for carrying out the contract with Hospital Authority, a default notice will be issued and each
        default notice attracts one demerit point.


     2. If the tenderer concerned has, over a rolling period of 36 months immediately preceding the month of the
         tender closing date, accumulated three demerit points obtained on or after 1 May 2006, its tender offer
         shall not be considered for a period of five years from the date the third demerit point is obtained.


     3. For the tenders invited between 1 May 2006 and 30 April 2007, the tender offer shall not be considered
         if, during the 12-month period immediately preceding the month of the tender closing date, the tenderer
         has obtained three or more demerit points.Thereafter, the reference period for counting the demerit points
         should be the 36-month period immediately preceding the month of the tender closing date.




Name of Tenderer :                                              Company Chop :


Signature of Person                                             Telephone No. :
Authorized to Sign Tender :


Date :                                                          Facsimile No. :




                                                         Page 51/ 83
Tender No: NTEC/P&MM/T3/11-T2



                                                   PART IV

                                                 SCHEDULE 9
                                    (Infection Control Compliance Checklist)

Please “tick” the appropriate box

                                                                  Yes    No*   Remarks for non-
                                                                                 compliance
 1.   Other Workers entering the high-risk patient areas                 
      in HA hospital must follow the on-site SARS /
      infectious diseases screening check e.g. body
      temperature check and registration of personal
      details for contact tracing.

 2.   Other Workers who have traveled to the high risk                   
      areas and have symptoms of fever, unexplained
      muscle aches, severe fatigue, headache, recent
      cough, shortness of breath must be reported and
      referred to the Accident and Emergency
      Department to seek medical advice and
      consultation.

 3.   Other Workers are not allowed to work in the high-                 
      risk patient areas in HA hospital unless with
      mutual consent in special circumstances
      (emergency situations requiring contractors’
      assistance).

 4.   Good hand hygiene will be practiced by Other                       
      Workers (upon entry to the hospital/ward,
      throughout the contracted services provided in
      patient care areas as well as after completion of
      services).

 5.   Full SARS / infectious diseases precautions will be                
      adopted by Other Workers upon entering high-risk
      patient areas in HA hospital, including appropriate
      protective gears comprising masks i.e. N95
      respirator/surgical mask and disposable gown as
      well as goggles and other recommended gears for
      personal protection against infection.

 6.   All Other Workers in HA hospital must receive                      
      documented training on infection control
      precautions against SARS/ infectious diseases.
      Regular update and supervised drills on infection
      control practice including proper gowning and
      degowning of personal protection gears should be
      conducted.

 7.   Regular update and drills on infection control                     
      practice will be conducted and documented for
      inspection.


 8.   Equipment/tools used by Other Workers will be                      
                                                    Page 52/ 83
Tender No: NTEC/P&MM/T3/11-T2


                                                                  Yes   No*   Remarks for non-
                                                                                compliance
         properly cleaned or disinfected at all times and
         after use in HA hospital. Proper training in
         cleansing and disinfection of tools/equipment will
         be maintained and will be audited with
         documentation for inspection.

 9.      Records of duty rosters of Other Workers and                  
         incident reporting with proper time logs will be
         documented and produced without delay upon
         request by HA hospital.

 10.     The Contractor shall perform in accordance with               
         the policies of the Hospital including without
         limitation the established Infection Control Policy
         http://www3.ha.org.hk/idctc/avianflupage/reso
         urces.asp provides the latest Infection Control
         Policy adopted by the Hospital



NB:
1. “Other Workers” means Contractors/ Sub-contractors/ Term Contractors and their employees as well
   as staff from Government Departments working in HA.
2. * If the “no” box is ticked, please provide explanations at the “remarks” column.




Name of Tenderer :                                 Company Chop :


Signature of Person
Authorized to Sign                                 Telephone No. :
Tender :


Date :                                             Facsimile No. :




                                                    Page 53/ 83
Tender No: NTEC/P&MM/T3/11-T2



                                                 PART IV

                                            SCHEDULE 10
                              (Guaranteed Wages for Contractor’s Employees)


                                                                          Wages         Wages
                             Basic Monthly Working Hours Working Days included Paid included Paid
       Position
                             Wages (HK$)     Per Day      Per Week      Rest Day     Meal Hours
                                                                       (Yes/ No)     (Yes/ No)
 (a)   Security Guard

 (b)   Security
       Supervisor
 (c)   Other Post
       (please specify)


Mandatory Requirements

(1) The initial Statutory Minimum Wage (SMW) rate at $28 per hour has come into force on 1 May 2011.
    Service Providers whose service contracts engaging mainly non-skilled workers after 1 May, 2011 must
    undertake to set the monthly wages under the relevant service contracts by making reference to the
    prevailing SMW rate plus rest days or the Average Monthly Wage as published in the December 2010
    edition of the Census & Statistics Department Quarterly Report (“Average Monthly Wage”), if applicable
    and whichever is the higher. The proposed monthly wages for each occupation shall not be less than the
    Average Monthly Wage, which corresponds to 31 days (27 working days plus 4 paid rest days) per month
    and 8 normal hours of work per day (Note).

(2) If the proposed monthly wage offered by the Tenderer for [e.g. Security Guard] is less than the Average
    Monthly Wage, such wage will be deemed to be not less than the Average Monthly Wage for the purpose
    of tender evaluation. Such presumption will be revoked immediately if the Tenderer fails to confirm their
    abidance by the Average Monthly Wage upon request by the Authority Representative at any time before
    the tender exercise is completed. If the Tenderer offers a higher amount than the Average Monthly Wage in
    subsequent clarification in writing, the tender will only be assessed on the basis that the monthly wage
    offered by the Tenderer is same as the Average Monthly Wage. However, the higher wage offered by this
    Tenderer shall become binding if the Contract is subsequently awarded to this Tenderer.

(3) As the SMW level will be reviewed at least once every two years, the Authority would provide no top-up in
    the subsequent SMW rate review adjustment exercises hence contractors must take into account the
    possible impact of the subsequent SMW reviews on wage costs in future.




 Name of Company: _____________________           Name and Title: ___________________________

 Tel: ___________________________________         Fax: _____________________________________

 E-mail: ________________________________         Signature: ________________________________

 Date : _________________________________         Company Chop: ___________________________




                                                 Page 54/ 83
Tender No: NTEC/P&MM/T3/11-T2




    (4) In the event when there are upward changes in the minimum wage level when the Contract is awarded and
    prior to the commencement of the Contract, the Contractor shall agree to adjust the wage levels to not lower than the
    statutory minimum wage level plus paid rest days or the Average Monthly Wage, if applicable and whichever is the
    higher. No adjustment is required should there is downward change in the minimum wage level.

    Note :During the contract period, the monthly wage payable to each non-skilled worker shall not be less than (i) the
    monthly wage committed by the Tenderer/ Seller; or (ii) any adjusted wage level brought about by future revisions of
    the SMW plus paid rest days, or (iii) the Average Monthly Wage, if applicable and whichever is the higher.




         Name of Company: _____________________                Name and Title: ___________________________

         Tel: ___________________________________              Fax: _____________________________________

         E-mail: ________________________________              Signature: ________________________________

         Date : _________________________________              Company Chop: ___________________________




                                                 Page 55/ 83
  Tender No: NTEC/P&MM/T3/11-T2



                                                        PART IV

                                                 SCHEDULE 11
                                 (Declaration on Convictions to Hong Kong Ordinance)

           I, _______________________________ hereby declared on ______________________
                 (Name of Company responsible, Title                                     (Date)
  that my company _____________________________________ has convicted / not convicted to the
  following Ordinance since 1 May 2006.
                                                                     Please tick where
                                                                        appropriate
  Item   Ordinance                 Content                                                        Details of
                                                                     No        Conviction
                                                                                                  Conviction
                                                                  Conviction    (No. of
                                                                                 times)
  1      Employment                Any convictions which
         Ordinance (Cap.           individually carry
         57) and Employers         maximum fines
         Compensation              corresponding to Level 5 or
         Ordinance (Cap.           higher within the meaning
         282)                      of Schedule 8 to the
                                   Criminal Procedure
                                   Ordinance

  2      Immigration               Offence to be employer of a
         Ordinance (Cap.           person who is not lawfully
         115) Section 17I(1)       employable

  3      Immigration               Offence of aiding and
         Ordinance (Cap.           abetting another person to
         115) Section 41           breach his condition of stay
         and (Cap. 221)
         Section 89
  4      Immigration               Offence of the construction
         Ordinance (Cap.           site controller if a person
         115) Section              not lawfully employable
         38A(4)                    takes employment on a
                                   construction site.

  5.     Mandatory                 Section 7 (employer to
         Provident Fund            arrange for employees to
         Schemes Ordinance         become Scheme members),
         (Cap 485)                 Section 7A (employer and
                                   relevant employees
                                   required to contribute to
                                   registered scheme) and
                                   section 43E (making false
                                   or misleading statement)
  6.     Minimum Wage              Offence to be employer of a
         Ordinance (Cap            person who fails to pay
         608)                      minimum wage amounts to
                                   a breach of the wage
                                   provisions and willfully
                                   and without reasonable
                                   excuse fails to pay wages to
                                   an employee when it
                                   becomes due.
Note:

                                                       Page 56/ 83
 Tender No: NTEC/P&MM/T3/11-T2

1. Tenderers should note that this declaration is a Mandatory requirement for the tender assessment. The information
contained above should be correct and genuine, if the Tenderers/Contractor is subsequently found to have made a false
declaration, the tender will not be considered and the contract awarded will be terminated.
2. The Contractor if awarded the contract shall report this declaration to the Authority in every six months’ interval
throughout the contract period.




               Tenderer’s Chop                                       Authorized Signature




                                                      Page 57/ 83
Tender No: NTEC/P&MM/T3/11-T2


                                                    PART IV

                                                 Schedule 12
                                        (Certificate of Non-Collusion)

We certify that this is a bona fide tender, and that we have not fixed or adjusted the amount of the Tender by or
under or in accordance with any agreement or arrangements with any other person. We also certify that we have
not done and we undertake that we will not do at any time before the hour and date specified for the return of this
Tender any of the following acts:

(a)     Communicate to any person other than the person calling for those Tenders the amount or approximate
        amount of the proposed Tender, except where the disclosure, in confidence, of the approximate amount
        of the Tender was necessary to obtain insurance premium quotations required for the preparation of the
        Tender;

(b)     Enter into agreement or arrangements with any other person that he shall refrain from tendering or as to
        the amount of any Tender to be submitted;

(c)     Offer or pay or give or agree to pay or give any sum of money or valuable consideration directly or
        indirectly to any person for doing or having done in relation to any other tender or proposed Tender any
        act or thing of the sort described above.

In this certificate, the word “person” includes any person and any body or association, corporation or
unincorporated, and “any agreement or arrangement” includes any such transaction, formal or informal, and
whether legally binding or not.

We expressly acknowledge and agree that, without prejudice to any other rights of the Authority, if this
certification is in anyway incorrect, or becomes incorrect prior to the award of this Tender, the Authority may:

(i)     disqualify our Tender from consideration;

(ii)    withdraw any confirmation of award of tender already made, without penalty or liability;

(iii)   disqualify us, our holding company and subsidiaries from participation in any future tenders issued by
        the Authority for such period as the Authority may in its entire discretion consider appropriate;

(iv)    take such other actions, including reporting us to the government or regulatory authorities in Hong Kong
        or elsewhere, as the Authority considers appropriate.




 Name of Company:                                Name and Title:

 Tel: __                                         Fax: __

 E-mail:                                         Signature:

 Date : ______________________________           Company Chop:




                                                    Page 58/ 83
Tender No: NTEC/P&MM/T3/11-T2


                                               PART IV
                                         SCHEDULE 13.1
                    (Quality Management System and Quality Assurance Programme )


Tenderer shall provide full details of your company’s Quality Management System, Quality Assurance System
including the Quality Manuals and procedures in quality management structure and assurance programme.




                                               Page 59/ 83
Tender No: NTEC/P&MM/T3/11-T2



                                                   PART IV

                                              SCHEDULE 13.2
                                            (Quality Accreditation)


Tenderer shall provide full details of your company’s quality management certification and documentary
proof of relevant quality accreditation certificates, such as ISO 9001, 9002 certificates, 14001 certificates and
18001 certificates, if any.




                                                  Page 60/ 83
Tender No: NTEC/P&MM/T3/11-T2



                                                PART IV

                                             SCHEDULE 13.3
                               (Operational Support and Back –up Proposal)


    Proposal                   Details                                       Lead Time




    Proposal might be a system, plan or personnel.


    e.g.
    24 Hour Control            Provide immediate back-up support to on          No
    Centre                     site staff


    Details of proposal should be submitted in the above format.

    Please add space if necessary.




                                                Page 61/ 83
Tender No: NTEC/P&MM/T3/11-T2


                                                  PART IV

                                              SCHEDULE 13.4
                                             (Operation Manual)


Tenderer shall provide full details of your company’s operational systems and manuals in handling the
following types of incident:

                 Subject                                        Availability
 Theft
 Burglary
 Robbery
 Criminal Damage
 Loss of Property
 Sexual Assault
 Physical Assault
 Intimidation
 Dangerous Drug related Incident
 Illegal Gambling
 Child/infant Abduction
 Fire Fighting and Safety
 Failure of Utility Supply
 e.g. water, electricity or town gas
 Bomb Threat
 Traffic Incident
 Patrol
 Crowd Control
 Handling Persons Requiring Emergency
 Medical Assistance in the vicinity of
 hospital
Others (please specify)

e.g.

Power Supply Failure        Assign security guard at the entrances to stop visitors entering the
                            hospital building.


Details of manual should include the above subjects and must specifically suit hospital operation.
Please provide draft operation manual as attachment.




                                                  Page 62/ 83
Tender No: NTEC/P&MM/T3/11-T2




                                                  PART IV

                                              SCHEDULE 13.5
                                            (Crisis Management)


Tenderer shall provide full details of your company’s crisis management in the following aspects:
(a)  Crisis management structure and organization support
(b)  On-site management procedure and manual during crisis
(c)  Contingency plan and mechanism for deployment of extra manpower




                                                 Page 63/ 83
Tender No: NTEC/P&MM/T3/11-T2


                                                PART IV

                                            SCHEDULE 13.6
     (Innovative Proposal to Meet Hospital’s Security Improvement Needs and Added Value Services)


Tender shall provide full details of innovative proposal to meet hospital’s security improvement needs and
added value service, if any.




                                               Page 64 /83
Tender No: NTEC/P&MM/T3/11-T2



                                           SCHEDULE 13.7

                             (Occupational Health and Safety Programme)


    Tenderer shall provide full details of your company’s management plan and manual in Occupational
    Health and Safety Programme




                                              Page 65 /83
Tender No: NTEC/P&MM/T3/11-T2




                                                PART IV

                                            SCHEDULE 13.8
                             (Staff Training and Development Programme)


    Tenderer shall provide full details of your company’s staff training and development systems and
    training manuals




                                               Page 66 /83
Tender No: NTEC/P&MM/T3/11-T2



                                                PART IV
                                              SCHEDULE 13.9

                         (Facilities /Tool Provision to the Hospital at No Extra Cost)


                       Items                 Unit Cost         Quantity       Total Cost ($)
          Patrol Manager with not
          less than 60 patrol point
          buttons
          Micro-transceiver system
          Portable micro-transceiver
          for each security guard
          Walkie Talkie & Repeater
          Traffic Light
          Digital Camera
          Spot Light
          Others**



    Details of facilities or tools provided should be submitted in the above format.

    Please add space if necessary.



    ** Please specify if any




                                                 Page 67 /83
Tender No: NTEC/P&MM/T3/11-T2



                                                    PART IV

                                               SCHEDULE 13.10
                                                (Transition Plan)


Tenderer shall provide the transition plan in details.




                                                   Page 68 /83
Tender No: NTEC/P&MM/T3/11-T2




                                                   PART IV

                                             SCHEDULE 13.11
                         (Organisation Structure and Operational Support Back-up)


     Tenderer shall provide organizational structure of the Tenderer, including the qualification and experience of
     on-site and off-site management staff and the complement of staff to be serving at the Hospital premises.
     Operational back-up including relief staffing and reinforcement during emergencies and accidents shall be
     specified. Contingency plan including the additional manpower deployment arrangement and lead time
     required for such provision during emergency or other situations such as for managing Infectious Disease crisis
     that the hospital would like to have additional support from the contractor must be provided.




                                                   Page 69 /83
Tender No: NTEC/P&MM/T3/11-T2



                                                 PART IV

                                            SCHEDULE 13.12
                                      (Qualification of Security Staff)

Tenderer shall provide and attach details of the followings:

(a) Qualification and experience of on-site and the off-site management staff and the complement of
staff to be serving at the Hospital Premises under Staff Requirement.

(b) Language proficiency to speak fluent Cantonese and simple English of on-site and the off-site
management staff.

(c) Yearly training schedule and contents equivalent to QAS Security Training Recognition Scheme
covering the following :

     (i) Role, general duties and responsibilities of a security guard, car park manager, car park
        supervisor and car park controller
     (ii) Conduct and behaviour
     (iii) Uniforms and equipment
     (iv) Legal responsibilities and relevant legislation
     (v) Fire prevention and procedures
     (vi) Handling of emergencies
     (vii) Reporting and recording
     (viii) Access control and patrolling
     (ix) Health and safety, and courtesy and customer relations
     (x) Workplace Violence
     (xi) Anti-smoking
     (xi) Handling of confrontational situations

(d) Staff development plan




                                                Page 70 /83
Tender No: NTEC/P&MM/T3/11-T2



                                                  PART IV

                                               SCHEDULE 14
                                   (Company / Business Organization Status)



     [With reference to Clause 10 of Part I of this Tender, Tenderers must provide the following
     details:]


1.     Name and address of the company / business organization.


2.     Shareholders / partners of the company / business organization.


3.     For purpose of assessing the financial soundness of the tenderers, the tenderers must submit
       the audited accounts of the tenderer for the immediate past 3 years prior to the “current year”
       (as defined in the next sentence), including:

           Director’s Report
           Auditor’s Report
           Balance Sheet
           Profit & Loss Account
           Cash Flow Statement
           Notes to Financial Statements


       The “current year’s” audited accounts, if not available at the tender closing date, should be
       submitted subsequently under separate cover, as soon as they are available.


       The tenderers also need to provide the name and address of bankers who are prepared to
       provide reference.


4.     A copy of its memorandum and Articles of Association or other documents evidencing its
       business status.


5.     Copies of the organization’s Certificate of Incorporation with the companies registry (if
       incorporated), its current business registration certificate and its application form for
       registration of business.


6.     Copies of all current licence(s) or permit(s) issued in favour of the Tenderer by the relevant
       authorities that are required to legally perform and / or supply the Tender Subject Matter (if
       applicable).


7.     Documentary evidence of any agency claimed by the Tenderer in relation to the Tender
       Subject Matter whether on a sole or exclusive basis or otherwise.


                                                       Page 71 /83
Tender No: NTEC/P&MM/T3/11-T2




8     Length and nature of business experience including without limitation experience in the
      performance and / or supply of the Tender Subject Matter. Details of the experience should
      be submitted in the below format.




                                                 Experience

 Establishment                          Security Service*              Charged Carpark Management*


                                Length of   Service      No. of post   Length of   Service   No. of post
                                 Service    Period        provided      Service    Period     provided




Details of experience should be submitted as the above format.

Please add space if necessary.

* Please tick as appropriate.




                                                      Page 72 /83
Tender No: NTEC/P&MM/T3/11-T2



                                                   PART IV

                                                SCHEDULE 15
                                  (Tenderer’s Operational Experience )

Tenderer shall provide a list of clients (at least three) of the Tenderer for the Tender Subject Matter as
required in Part I Clause 10.2 and attach proven track record and reference letter, including experience in
health care setting in the past 3 years.

1.   Name of Client      : ____________________________________________________________
     Contact Person      : ______________________________________________________
     Contact Telephone No.: ___________________________________________________________
     Address             : ______________________________________________________
                              ______________________________________________________
     Contract Value         : ____________________________________________________________
     Contract Period        : ____________________________________________________________

     Reference letter/appreciation letter attached :       Yes       No

     Contract copy attached                        :       Yes       No



2.   Name of Client      : ____________________________________________________________
     Contact Person      : ______________________________________________________
     Contact Telephone No.: ___________________________________________________________
     Address             : ______________________________________________________
                              ______________________________________________________
     Contract Value         : ____________________________________________________________
     Contract Period        : ____________________________________________________________


     Reference letter/appreciation letter attached :       Yes       No

     Contract copy attached                        :       Yes       No



3.   Name of Client      : ____________________________________________________________
     Contact Person      : ______________________________________________________
     Contact Telephone No.: ___________________________________________________________
     Address             : ______________________________________________________
                              ______________________________________________________
     Contract Value         : ____________________________________________________________
     Contract Period        : ____________________________________________________________

     Reference letter/appreciation letter attached :       Yes       No

     Contract copy attached                        :       Yes       No




                                                       Page 73 /83
Tender No: NTEC/P&MM/T3/11-T2




                                                   PART IV

                                         SCHEDULE 15 (Continued)
                                  (Tenderer’s Operational Experience )


4.   Name of Client      : ____________________________________________________________
     Contact Person      : ______________________________________________________
     Contact Telephone No.: ___________________________________________________________
     Address             : ______________________________________________________
                              ______________________________________________________
     Contract Value         : ____________________________________________________________
     Contract Period        : ____________________________________________________________

     Reference letter/appreciation letter attached :       Yes        No
     Contract copy attached                        :       Yes        No




Name of Tenderer :                                                   Company Chop :


Signature of Person
Authorized to Sign Tender :                                          Telephone No. :


Date :                                                               Facsimile No. :




                                                       Page 74 /83
Tender No: NTEC/P&MM/T3/11-T2



                                                    PART IV

                                                SCHEDULE 16
                                               (Contract Deposit)


                                                        Tenderer to indicate whether it agrees to the same.

                                                        Yes         No (Provide details)
                                                        (please tick as appropriate)

      Deposit

1.    Payment by the Contractor of the Contract
      deposit in an amount equivalent to 5%of the
      total contract value to the Hospital.

2.    Tenderer to elect method of payment of
      Contract deposit.

                  Cash

                  Banker’s Guarantee


If the Tenderer elects to pay the Contract deposit by banker’s guarantee, please indicate below details of the
issuing bank :




Name of Tenderer :                                                  Company Chop :


Signature of Person
Authorized to Sign Tender :                                         Telephone No. :


Date :                                                              Facsimile No. :




                                                     Page 75 /83
Tender No: NTEC/P&MM/T3/11-T2



                                                 PART IV

                                                Schedule 17
                                         (Staffing Requirements)


The Tenderer shall provide the staff in the numbers and grades as specified in the following proforma for
provision of the Services:



                                            No. of Staff (full-time equivalent)

    Hospital                  Managerial Staff                        Other (Please specify)

                       On-site             Off-site               On-site                Off-site




    Sub-total




Remarks:    The Contractor shall nominate for Hospital Representative’s approval a representative (which
            approval may at any time be withdrawn). Such representative shall be in charge of the Services
            and shall have the full authority to make all necessary decisions on behalf of the Contractor
            regarding the provision of the Services and to receive all instructions from the Hospital
            Representative. Such representative shall be available for contact and receive instructions at all
            times during the contract period.




Name of Tenderer :                                              Company Chop :


Signature of Person
Authorized to Sign Tender :                                     Telephone No. :


Date :                                                          Facsimile No. :




                                                  Page 76 /83
Tender No: NTEC/P&MM/T3/11-T2



                                                     PART IV
                                                   Schedule 18
                                    CONFIDENTIALITY UNDERTAKING

This DEED OF UNDERTAKING is made ___________ day of ____________________ 201______.

BY______________________________of           ________________________________________             (HKID
Card/Passport No.              ) (the “Confidee”) in favour of the [                      , a hospital
under the management and control of]1 the Hospital Authority, a statutory body incorporated under Chapter
113 of the laws of Hong Kong (“[Hospital/Hospital Authority]”).

1.           Through the agreement between the [Hospital/Hospital Authority] and [name of Contractor] dated
             [date] (designated as Hospital Authority Contract No.             ) (“Agreement”), the Confidee
             shall have access to [the Hospital and/or]2 the Hospital Authority’s Confidential Information (as
             defined below).

2.           The Confidee hereby undertakes and covenants with the [Hospital/Hospital Authority], in respect
             of or for the purposes of the Agreement, as follows:

             (a)       All information, drawings, specifications, documents, contracts, design materials and all
                       other data (including without limitation any medical records, personal particulars records
                       and Personal Data (as defined in the Personal Data (Privacy) Ordinance (Cap. 486)) and
                       materials of any nature (in or on whatever media) collected, generated, produced or
                       accessible by the Confidee from the Hospital and/or the Hospital Authority under the
                       Agreement or which the [Hospital/Hospital Authority] has for the purposes of or in the
                       course of the Agreement disclosed supplied made available or communicated to the
                       Confidee, shall be treated as confidential information (collectively “Confidential
                       Information”).

             (b)       The Confidee shall not, during the continuance of the Agreement or at any time
                       thereafter, disclose to any person any Confidential Information other than in performance
                       of the Confidee’s duties and obligations under the Agreement or with the prior written
                       consent of the [Hospital/Hospital Authority].

             (c)    Clause 2 shall not apply to the disclosure of any Confidential Information:

                       (i)      already known to the recipient other than as a result of disclosure by the
                                Confidee; or

                       (ii)     which is or becomes public knowledge other than as a result of disclosure by or
                                fault of the Confidee.

             (d)       The Confidee shall not make use of or reproduce any Confidential Information, other than
                       in the performance of the Confidee’s duties and obligations under the Agreement or with
                       the prior written consent of the [Hospital/Hospital Authority].

3.           For the avoidance of doubt, this Deed shall survive the expiration or early termination of the
             Agreement.

IN WITNESS WHEREOF this Deed has been executed on the day and year first above written.

SIGNED SEADED and DELIVERED                    )
By the Confidee in the presence of:            )     _______________________
                                                                  Confidee
___________________________________
Witness


1
    Delete if inappropriate.
2
    Delete if inappropriate.
                                                      Page 77 /83
Tender No: NTEC/P&MM/T3/11-T2



                                                      PART V

                                             OFFER TO BE BOUND

If the Tenderer is a firm (that is, it operates either as a sole proprietorship or a partnership and holds a
business registration certificate issued by the Business Registration Office), please complete and sign Part
A below:

Part A

1.       The Tenderer hereinafter mentioned hereby agrees to supply and/or perform the Tender Subject Matter
         and its specifications to the Hospitals subject to and in accordance with the Tender.

2.       The Tenderer certifies that the following particulars are correct:

         (a)    The number of the Tenderer’s Business Registration Certificate is __________________.

         (b)    The date of expiry of the Tenderer’s Business Registration Certificate is ______________.

3.       [If the Tenderer is a partnership] The undersigned is/are partner(s) in the Tenderer and am/are duly
         authorized to bind the Tenderer and the partners therein for the time being by my/our signature.

4.       [If the Tenderer is a partnership] This Tender is submitted on behalf of myself/ourselves and the
         Tenderer and the other partners thereof namely (state names and residential addresses of all other
         partners):




5.       In the event of any queries relating to the Tenderer’s offer please contact the Tenderer as follows:

         Tel. No.:

         Fax. No.:

         Contact Person:


Name of Tenderer:

Business Address:


Signature(s):
                 (Name)
                 (Address)


                 (Name)
                 (Address)

Date:




                                                       Page 78 /83
Tender No: NTEC/P&MM/T3/11-T2



If the Tenderer is a limited company (that is, it holds a business registration certificate issued by the
Business Registration Office and a certificate of incorporation issued by the Companies Registry), please
complete and sign Part B below:

Part B

1.       The Tenderer hereinafter mentioned hereby agrees to supply and/or perform the Tender Subject Matter
         and its specifications to the Hospitals subject to and in accordance with the Tender.

2.       The Tenderer certifies that the following particulars are correct:

         (a)    The number of the Tenderer’s Business Registration Certificate is _________________.

         (b)    The date of expiry of the Tenderer’s Business Registration Certificate is ____________.

         (c)    The number of the Tenderer’s Certificate of Incorporation is _____________________.

         (d)    The date of incorporation of the Tenderer is __________________________________.

3.       The undersigned director(s) is/are duly authorized to bind the Tenderer by my/our signature.

4.       This Tender is submitted with the full Hospitals of and on behalf of the Tenderer.

5.       In the event of any queries relating to the Tenderer’s offer please contact the Tenderer as follows:

         Tel. No.:

         Fax. No.:

         Contact Person:


Name of Tenderer:

Business Address:



Signature(s):
                 (Name)
                 (Address)



                 (Name)
                 (Address)


Date:




                                                       Page 79 /83
Tender No: NTEC/P&MM/T3/11-T2


                                              PART VI

                          NOTICE FOR SUBMISSION OF TENDERS


                Please read this notice before you provide any Personal Data to us

The Hospital Authority (HA) is a statutory body which manages public hospitals. Our staff
members may ask you to provide your Personal Data for purposes related to evaluation of your
tender/offer of tender contract.

When you provide Personal Data to us, please make sure that the data is accurate and complete. If
you fail to provide us with the information required or if the information provided is inaccurate or
incomplete, our evaluation of your tender/offer to tender contract will be affected.


Please also note that your Personal Data may be made available to:
 appropriate persons in the HA;
 any other relevant parties who require it for matters related to evaluation of your tender/offer of
   tender contract; or
 any relevant government departments/appropriate authorities when the HA is required to
   provide it under the relevant legislation for use for the purposes of that legislation.

In addition to the above, we will only use, disclose or transfer the Personal Data you provide to us:
 for those purposes relating to evaluation of your tender/offer of tender contract or directly
    related purposes; or
 where permitted by law.

We will obtain your consent before using your Personal Data for any other purposes. If you wish to
require access to and/or correction of your Personal Data, you may do so under Personal Data
(Privacy) Ordinance. For request(s) relating to Hospital Authority Head Office, please contact the
Data Controller during office hours at:
Address: Medical Records Office, 2/F., Main Block, 30-32 Ngan Shing Street, Shatin, N.T.
Tel No: 2632 2416
Fax No: 2649 7247




                                               Page 80 /83
Tender No: NTEC/P&MM/T3/11-T2



                                              PART VII

                            REVIEW BODY ON BID CHALLENGES


This tender is covered by the Agreement on Government Procurement of the World Trade
organization (WTO GPA) and the provisions of the WTO GPA will apply to this tender. Tenderers
are requested to note that a Review Body on Bid Challenges (under WTO GPA) (‘the Review
Body”) has been set up by the Government to deal with challenges made against alleged breaches
of the WTO GPA. The relevant procedures for handling bid challenges are set out in the Rules of
Operation of the Review Body (“the Rules”) which are available for inspection at the Secretariat of
the Review Body located at the Trade and Industry Bureau or which may be sent to the interested
parties upon request. In the event that a Tenderer believes that a breach of the WTO GPA has
occurred, the Tenderer may, within 10 working days after he/she knew or reasonably should have
known the basis of the challenge, lodge a challenge to the Review Body on the alleged breaches of
the WTO GPA. Nevertheless, the Tenderer is encouraged to seek resolution of its complaint in
consultation with the Entity before lodging a complaint to the Review Body. In such instances, the
Entity shall accord impartial and timely consideration to any such complaint, in a manner that is not
prejudicial to obtaining corrective measures through the Review Body.


The tenderer should note that the Review Body may receive and consider a late challenge but a
challenge shall not be considered if it is filed later than 30 days after the basis of the challenge is
known or reasonably should have been known.




                                                Page 81 /83
Tender No: NTEC/P&MM/T3/11-T2


                                              PART VIII

                             REPLY SLIP FOR TENDER INVITATION

(Failure to return the ‘Reply Slip’ may cause deletion from vendor list held by New Territories East
Cluster, Hospital Authority)

New Territories East Cluster
Chairman of Tender Opening Committee
Fax: 2632 4546 / 4544
                                   Tender Details


Tender for          “Provision of Security and Carpark Control Services To
                     North District Hospital”


Tender ref :       NTEC/P&MM/T3/11-T2


Closing Date & Time : 30 January 2012 at 2:30 p.m.


 With reference to the above tender invitation, I confirm that I have received the relevant documents.
 (Please tick against the box where applicable)

                   I also confirm that I would provide tender by depositing/sending to Cluster
                   Procurement & Materials Management Centre, New Territories Cluster as
                   indicated in the invitation letter;

                   I regret that I am unable to submit the tender due to the following reason(s):

                   The requirement is out of our range of supply/service. We are selling:
                   The required tender specifications cannot be met.

                   The tender closing date cannot be met.

                   Others (Please specify)

                   _______________________________________________________

                   _______________________________________________________


    (Signature)
    (Name in Block Letters)
    (Post Title)
    (Name of Company)
    (Date)
    (Company stamp)




                                                 Page 82 /83
Tender No: NTEC/P&MM/T3/11-T2


                                               PART IX

                           REPLY SLIP FOR ATTENDANCE CONFIRMATION

To       : Cluster Procurement & Materials Management Center
           New Territories East Cluster, Hospital Authority
           (Attn : Mr. Andy YEUNG)

Fax No : 2632 4546 (Please reply on or before 28 December 2011)


           “Tender for the Provision of Security and Carpark Control Services
                              To North District Hospital”

                           (Tender Reference : NTEC/P&MM/T3/11-T2)
                              Details of Briefing Session / On-site Visit

(A) For Briefing Session

Date/ Time :   29 December 2011 (10:00 a.m.)

Venue: 1/F Board Room, North District Hospital

       We cannot attend the briefing session.

       We can attend the briefing session with details as follows:

       Representative:                                        (Contact Tel:                      )


(B) For site survey:

Date   : 29 December 2011                       We can attend the site visit. Representative :

Time   : After the Briefing Session             _________________ (Tel No.) _____________
                                                   (Name)
Assembly Location      :
                                                We cannot attend the site visit.
                       (To be advised)


                                      * Please tick as appropriate

                                       Signature                 :


                                       Name in block letters :


                                       Name of Company           :


        (Company Chop)                 Date                      :



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