MINUTES OF AM EETING OF CABINET HELD IN COMMITTEE ROOM 1/2/3

Document Sample
MINUTES OF AM EETING OF CABINET HELD IN COMMITTEE ROOM 1/2/3 Powered By Docstoc
					CABINET - 18 SEPTEMBER 2012

MINUTES OF A MEETING OF THE CABINET HELD IN COMMITTEE ROOMS 1/2/3 CIVIC
OFFICES, ANGEL STREET, BRIDGEND, ON TUESDAY, 18 SEPTEMBER 2012 AT 2.30PM

                                             Present:

                          Councillor M E J Nott - Leader and Chairperson

 Councillors:

 D Sage           -   Deputy Leader
 H J David        -   Cabinet Member - Children and Young People
 M Gregory        -   Cabinet Member - Resources
 L C Morgan       -   Cabinet Member - Wellbeing
 P J White        -   Cabinet Member - Communities

 Officers:

  D Mepham        - Chief Executive
  P A Jolley      - Assistant Chief Executive Legal and Regulatory Services and
                    Monitoring Officer
  N Young         - Assistant Chief Executive Performance and S151 Officer
  L Fradd         - Corporate Director - Communities
  S Brindle       - Corporate Director - Wellbeing
  C Turner        - Head of Safeguarding and Family Support
  R Landy         - Head of Learning
  D Sutherland    - Head of ICT and Property
  M A Galvin      - Senior Democratic Services Officer - Committees

33     WELCOME

       The Leader gave a warm welcome to the new Chief Executive - D Mepham who was
       attending his first meeting of Cabinet.

34     APPROVAL OF MINUTES OF PREVIOUS MEETING

       RESOLVED:              That the minutes of a meeting of Cabinet held on 10 July 2012 be
                              approved as a true and accurate record.

35     APOLOGIES FOR ABSENCE

       Apologies for absence were received from H Anthony - Corporate Director Children who
       was on other Council business.

36     DECLARATIONS OF INTEREST

       Councillor M E J Nott declared a personal interest in Agenda Item 19 - Proposed Joint Fleet
       Maintenance Service with South Wales Police, as he was a Member of the South Wales
       Police Authority.

37     BUDGET MONITORING - PERIOD 4 (JULY) 2012/13

       The Assistant Chief Executive - Performance presented a report the purpose of which was
       to provide Cabinet with an update of the Council’s financial position as at 31 July 2012.

       By way of background information, the report confirmed that Council in February of this year
       approved a net revenue budget of £234.175m for 2012/13, along with a capital programme
       for the year of £49.955m. As part of the Performance Management Framework, budget

                                                21
CABINET - 18 SEPTEMBER 2012

      projections are reviewed regularly and reported to Cabinet quarterly. The achievement, or
      otherwise of savings anticipated when setting the revenue budget is also kept under review
      and reported to Cabinet as part of this process.

      The report then advised in Paragraph 4.1.1 of the Council’s net revenue budget and
      projected outturn for 2012/13, with in table format (i.e. Table 1) a comparison of budget
      against projected outturn at 31 July 2012.

      Attached to the report at Appendix 1, was a summary of the financial position for each main
      service area and comments upon the most significant variation and issues on a Directorate
      by Directorate basis were shown in Paragraph 4.2 of the report.

      The remainder of the report, then gave information on Council wide budgets, together with
      an update of the Council’s Capital Programme for 2012/13.

      Appendix 2 to the report provided Cabinet with details of the larger schemes within the
      capital programme, showing the budget available in 2012/13 compared to the projected
      spend.

      The Cabinet Member - Resources welcomed the report, and reminded Directors of the
      continued financial restraints the Authority faced due to the current and projected economic
      climate, and due to this, the need to look to continue to save money where it was possible
      within Directorates and their service areas.

      RESOLVED:               That Cabinet

                      (1)     Noted the projected revenue and capital outturn position for 2012/13

                      (2)     Considered the impact of the underlying budget pressures and
                              delays in achieving budget savings on the Medium Term Financial
                              Plan.

                      (3)     Noted the proposal to carry forward Directorate over and under
                              spends as outlined in the Financial Procedure Rules from the
                              financial year 2012/13 as outlined in paragraph 4.1.4 of the report.

38    CORPORATE PLAN AND MEDIUM TERM FINANCIAL STRATEGY 2012-14 TO 2016-17

      The Section151 Officer presented a report , that provided Cabinet with advice on the
      proposed process for developing the above, together with the proposed business and
      budget planning process for 2013/14.

      The Section 151 Officer outlined the background to the report, and referred Members to
      Paragraph 4.1, which identified the need to strengthen links between the Corporate Plan
      and the Medium Term Financial Strategy (MTFS), to enable Members, citizens and officers
      to understand clearly the relationship between the resources and service priorities.

      Paragraph 4.2 of the report then outlined in Table 1 the most recent projected outturn for
      2012/13 as at 31 July 2012, that reflected an overspend of £1.484m from ongoing budget
      pressures in a number of key areas together with shortfalls in income related budgets.

      Page 3 of the report, then expanded upon the MTFS for 2013-14 to 2016-17, where the
      Welsh Government had indicated that the indicative revenue budget allocation for 2013-14
      would be in line with the final settlement in 2011, i.e. a cash increase of 1.3%. There was
      anticipated however, some change to this figure due to data changes and the transfer of
      some specific grants into the settlement.


                                                22
CABINET - 18 SEPTEMBER 2012

      Paragraph 4.7 of the report then explained that further cash reductions were estimated to
      the Council’s budget over the next four years totalling £27m.

      These were broken down in Table 2 of the report, whilst Table 3 in Paragraph 4.8 outlined
      details regarding the Indicative Revenue Budget for 2013-14.

      The Section 151 Officer then explained of the necessity for Directorates to review their
      budget reduction proposals, in order to achieve that the full £3.9m in reductions can be
      realised.

      Paragraph 4.12 of the report then advised of the likelihood of the Capital Programme being
      reviewed in order to assist in achieving the savings required.

      Paragraph 4.13 then gave key dates for the business and budget planning process. The
      Section 151 Officer advised that the date when Cabinet was going to consider the MTFP
      was now likely to be 11 December 2012 rather than 27 November 2012 as was outlined in
      the report.

      The Section 151 Officer concluded by confirming that the draft budget would be subject to
      an Equality Impact Assessment once the budget is approved by Cabinet.

      The Cabinet Member - Resources in turn, advised that the Authority faced some major
      challenges in the future to achieve the necessary efficiencies and reductions, adding that
      some hard choices and decisions may be required to achieve these.

      RESOLVED:               That Cabinet:

                      (1)     Endorsed the approach to the MTFP 2013-14 to 2016-17 and
                              proposals to integrate the financial and corporate planning
                              processes.

                      (2)     Endorsed the financial discipline of reverting to Directorate carry
                              forward under and over spends which will be re-introduced from
                              2012-13.

                      (3)     Endorsed the identification of compensating budget reductions for
                              any shortfall in indicative budget reduction proposals for 2013-14.

                      (4)     Noted the key dates for the business and budget planning process
                              as shown in paragraph 4.13 of the report.

39    FINANCIAL SYSTEMS SOFTWARE - ACQUISITION AND OPERATION

      The Head of ICT and Property presented a report that sought approval for the purchase of
      the software module Collaborative Planning and related variation to the contract with Insight
      Direct (UK) Ltd for the provision of the Council’s financial systems software and related
      hosting service.

      The report confirmed that a report by KPMG Audit on the 2012/11 Financial Statements,
      recommended a more consistent approach to the budget monitoring process and
      streamlining the budget planning process could further improve financial management and
      facilitate the integration of budget and business planning.

      In line with the above, the Head of ICT and Property advised that the application of more
      streamlined processes was being developed as part of the savings related to the finance
      structure and the Collaborative Planning (CP) software module was required to progress
      this further.

                                                 23
CABINET - 18 SEPTEMBER 2012


      The Council had a contract with Insight Direct (UK) Ltd for the managed service of its
      financial systems software (COA Financials), which was set to end on 31 March 2016.
      During the period 2014/15 the Council would review its options on the managed service, as
      indicated in the ICT Strategy 2012-2015 explained the Head of ICT and Property.

      The Head of ICT and Property then confirmed that the CP module costs £82k, which
      comprised a one off cost of £70k for the software together within £12k implementation
      costs. The annual licence fee had been discounted, whist the managed service element
      comprised of an initial set-up fee of £7k and an annual maintenance cost of £20k. The cost
      would be partially offset by £30k, relating to XL Reporter, which would no longer be
      required, as well as staff savings linked to the financial restructure.

      RESOLVED:            That Cabinet approved the purchase of the software module
                           Collaborative Planning and related variation and extension to the
                           contract with Insight Direct (UK) Ltd which will be required as a result
                           of this purchase.

40    REVISED CAPITAL PROGRAMME 2012/13 AND 2013/14 - PORTHCAWL
      REGENERATION : SEVEN BAYS PROJECT

      The Assistant Chief Executive - Performance presented a report which updated Members
      in relation to the Porthcawl Regeneration Seven Bays project, and sought to obtain
      approval to present a report to Council proposing a revision to the Capital Programme for
      2012/13 and 2013/14.

      The report outlined certain background information, and reminded Cabinet that on 5 July
      2012 Council was formally notified that the developer no longer wished to proceed with the
      purchase of land at Porthcawl resulting that neither the capital receipt nor infrastructure
      works would be delivered.

      In light of the above, three options had been considered and these were highlighted in
      Paragraph 4.2 of the report.

      Following evaluation of the options, the Assistant Chief Executive - Performance advised
      that Option 3 - to re-market the site with the Council undertaking the infrastructure works,
      would be the preferred way forward. She added that in order to achieve this, the proposed
      Capital Programme would need to be revised, as well as agreement being reached with a
      new developer for the sale of the site and a revised Owner Agreement to reflect the
      increased financial risk being taken by the Council.

      The revised Capital Programme was attached at Appendix 1 to the report.

      The Assistant Chief Executive - Performance concluded her presentation of the report by
      explaining the financial implications as a result of the report proposals, details of which
      were contained in Paragraph 7 (of the report).

      The Deputy Leader wished to place on record, that the Executive remained totally
      supportive in the regeneration of Porthcawl.

      He added that Officers in the Council’s Regeneration and Finance Departments had
      worked hard to ensure that there was an option to take forward that would support the
      regeneration proposals.

      RESOLVED:      (1)      That Cabinet approved that the revised Capital Programme (as set
                              out in Appendix 1 to the report) be submitted to Council.


                                                24
CABINET - 18 SEPTEMBER 2012

                     (2)      That Cabinet provides Officers with the authority to market the land
                              and seek agreement on the Owners Agreement prior to bringing a
                              further report to Cabinet for final decision.

41    ARRANGEMENTS FOR PRE-APPLICATION PLANNING ADVICE

      The Corporate Director - Communities advised that on 21 October 2010 (Appendix A
      referred), the Development Control Committee endorsed a report considering
      arrangements for pre-application planning advice, which involved the introduction of a
      charging fee for planning advice for certain types of development which was referred to and
      agreed by Cabinet in November 2010.

      She confirmed that the Development Control Committee had recently at its July meeting
      reviewed the arrangements, and agreed to the confirmation of these, subject to a proposed
      widening of the exception category which once more would require the approval of Cabinet.

      The Corporate Director - Communities advised that when Cabinet previously considered
      the original report, three advantages of charging for pre application advice were identified,
      these were outlined in Paragraph 3.2 of the report.

      Paragraph 4.1 then showed in bullet point format a further breakdown of the three
      advantages, including the fee income generated for providing this service (i.e. £14,660 for
      2011/12) and a breakdown of the number of varying pre-application enquiries and
      submissions that have been received.

      The Corporate Director - Communities referred Members to Paragraph 4.3 of the report
      and the reasons why Officers felt that there was a need to widen the exemption categories
      further.

      Paragraph 4.4 of the report advised that the Welsh Government had recently produced a
      Practice Guide entitled ‘Realigning the potential of Pre-Application Discussions on the
      Provision of Planning Advice by Local Planning Authorities’, that gave advice and guidance
      that were in line with those being given by the Local Planning Authority.

      The Corporate Director - Communities confirmed that should Cabinet agree to the
      recommendations of the report and the suggested amendments to pre-planning advice
      criteria, then these would be reviewed further twelve months from the date of their
      introduction.

      The Cabinet Member - Communities commended the report and its recommendations
      which if approved would bring a further modest increase of income to the Directorate.

      RESOLVED:               That Cabinet resolved to maintain a scheme for charging pre
                              application planning advice with the proposed amendments as
                              outlined in paragraph 4.3 of the report and as detailed in Appendix B
                              from 1 October 2012 and for the arrangements to be reviewed 12
                              months from the introduction of the revised arrangement.

42    AMENDMENT TO THE PRIVATE SECTOR HOUSING RENEWAL AND DISABLED
      ADAPTATIONS POLICY

      The Corporate Director - Communities presented a report that sought Cabinet approval to
      amend the Private Sector Housing Renewal and Disabled Adaptations Policy (Appendix 1
      to the report), including the adoption of a ‘Houses into Homes’ Standard as Appendix A to
      this Policy.



                                                25
CABINET - 18 SEPTEMBER 2012

      The report highlighted certain background information, and explained that the Houses to
      Homes Initiative commenced in April 2012. In order to qualify for funding, local authorities
      were working collaboratively in line with the Welsh Government public service footprint for
      regional collaboration.

      Through the use of Regional Steering Groups and a National Steering Group, the Corporate
      Director - Communities explained that funding would be allocated on a pro-rata basis
      between each of the participating authorities, i.e. Bridgend County Borough Council,
      Swansea City Council and Neath Port Talbot County Borough Council, based on the
      percentage of private sector stock, with flexibility in allocations to ensure spend. The
      funding allocation for each Authority to allocate to the various category of their housing
      stock was shown in Paragraph 4.1.3 of the report.

      The amendments to the previous policy added the Corporate Director - Communities, and
      the rationale for meeting the changes, were set out in Paragraph 4.2.1 to 4.2.3 of the
      report.

      The scheme would involve the provision of interest free loans, which were generally
      recoverable within three years.

      Paragraph 4.2.3.2 advised who could qualify for a loan which would be a maximum of
      around £150k per applicant, with a maximum of 80% to value.

      The Cabinet Member Communities advised that this was an effective collaborative initiative
      that would help support the bringing of empty homes back into habitable use.

      RESOLVED:               That Cabinet:

                      (1)     Approved the Private Sector Renewal and Disabled Adaptation
                              Policy as shown in Appendix 1 to the report.

                      (2)     Approved the Houses into Homes Standard forming Appendix A to
                              the above policy.

                      (3)     Agreed to the amendment of paragraph 6.46 of Scheme B2 of the
                              Scheme of Delegation to read: To determine the award of Mandatory
                              Disabled Facilities Grants and all Discretionary Grants and Loans,
                              and to determine the payment of reasonable and appropriate fees in
                              connection therewith, in accordance with the Private Sector Housing
                              Renewal and Disabled Adaptations Policy, with the exception of the
                              award of Discretionary Disabled Facilities Lifetime Grant.

43    LOCAL GOVERNMENT BORROWING INITIATIVE (LGBI) HIGHWAYS IMPROVEMENT
      PROJECT

      The Corporate Director - Communities presented a report that:-

      (a)    Provided Members within an update on progress within the first phase of the three
             year project to deliver highway asset condition improvements using funding from
             prudential borrowing under the Local Government Borrowing Initiative (LGBI);

      (b)    Outlined the proposals to obtain Welsh Government approval of further funding in
             the order of £45 million to carry out highway improvements in 2013/14 and 2014/15;

      (c)    Sought approval to take forward to Council a proposal to use £150k of the Council’s
             own funding to generate an additional £2m of the prudential borrowing and develop
             a programme of street lighting improvements within the above period.

                                                26
CABINET - 18 SEPTEMBER 2012


      The background to the report explained how the Welsh Government had introduced
      prudential borrowing for local authorities for capital highway improvement investment
      initially for the next three year period, and of a business case prepared by BCBC to secure
      their allocation of funding for this purpose.

      Paragraph 4.2 of the report gave the main objectives of the Project, whilst the main benefits
      associated with the investment were summarised in Paragraph 4.3.

      The Corporate Director - Communities explained that works to be undertaken in the
      2012/14 and 2014/15 phases of the Project, would be prioritised using the updated HAMP,
      and that tenders for the contract would be invited later this year with a view to the contracts
      being awarded by April 2013.

      Paragraph 4.9 of the report advised Cabinet of key target dates for the Project, whilst
      Paragraph 4.10 gave a breakdown of the Budget for the 2012/13 phase of the works.

      A Project Board had been formed advised the Corporate Director - Communities, to take
      forward the Project, that consisted of key Highway Officers and a Finance Officer of the
      Council.

      The Corporate Director - Communities concluded her submission by giving a résumé of the
      financial implications of the Project contained in Paragraph 6 of the report.

      The Cabinet Member Communities commended the report and the extra finance that would
      be committed to improving the highway infrastructure within the Bridgend County Borough.

      RESOLVED:       (1)     That Cabinet noted the progress on the delivery of highway asset
                              condition improvements in 2012/13.

                      (2)     That Cabinet approved the proposal to seek approval from Council
                              to use £150k of the Council’s own funding to generate an additional
                              £2m of prudential borrowing in 2013/14 and 2014/15 to develop a
                              programme of street lighting improvements.

44    ON STREET PAY AND DISPLAY PROPOSALS AT THE EASTERN PROMENADE, THE
      ESPLANADE AND ALONG WEST DRIVE TO ITS JUNCTION WITH WINDSOR ROAD IN
      PORTHCAWL

      The Corporate Director - Communities submitted a report that sought to introduce on street
      pay and display on the Eastern Promenade, on the Esplanade, and along West Drive to its
      junction with Windsor Road, Porthcawl.

      The report reminded Members of a previous report considered by Cabinet some years ago,
      regarding issues that needed to be taken into account as part of any future proposals to
      introduce charges for on-street parking at any location within the County Borough of
      Bridgend. The recommendations of that report explored the possibility of this being
      introduced in designated areas of Porthcawl.

      Paragraph 4.5 then confirmed that a consultation exercise was undertaken in April 2007,
      with a number of consultees in Porthcawl, including local Members, Porthcawl Town
      Council and Pothrcawl Chamber of Trade amongst others, that established a principle that
      on-street car parking could be introduced in designated areas of Porthcawl, subject to
      certain criteria.




                                                 27
CABINET - 18 SEPTEMBER 2012

      The Corporate Director - Communities advised that it was considered that on-street parking
      charges in the areas detailed in the report would encourage the use of the town’s car parks,
      which would ease congestion along the seafront.

      She added that the proposed scheme would require both changes to existing traffic orders
      as well as the introduction of new orders.

      The report also proposed to adopt the same tariff for the proposed on-street pay and
      display, as was charged for current short stay parking.

      A Plan was attached to the report at Appendix 1, showing the proposed scheme which
      would equate to approximately 180 parking spaces.

      The cost of the improvements required to implement the proposal would be met from a
      earmarked reserve held for this purpose, whilst the scheme itself would achieve income in
      the region of £88k per year highlighted the Corporate Director - Communities.

      Both the Deputy Leader and the Cabinet Member - Communities commended the report
      which would assist on-going car parking problems in areas of Porthcawl and provide much
      needed income to the Authority.

      RESOLVED:               That Cabinet:

                      (1)     Approved the commencement of formal consultation with interested
                              parties, followed by Public Notice, as required under the Road Traffic
                              Regulation Act 1984, on all the proposals indicated in this Report;

                      (2)     Agreed that should no valid formal objections be received the above-
                              mentioned Orders be made; and

                      (3)     Agreed that should valid objections are received, a further report be
                              prepared for the Appeals Panel to consider the objections.

                              That if the Orders are subsequently made, Cabinet agreed to:

                             The introduction of an on-street pay and display regime at the
                              Eastern Promenade, at the Esplanade/Eastern Promenade junction,
                              and along West Drive to its junction with Windsor Road in Porthcawl;

                             The implementation of Pay and Display on the Eastern Promenade
                              once the proposed highway infrastructure works are completed.

45    BRIDGEND TOWN CENTRE - PUBLIC REALM CONVERGENCE PROJECTS TRAFFIC
      MANAGEMENT PROPOSALS

      The Corporate Director - Communities submitted a report, seeking Cabinet approval to
      consult on amended proposals to introduce a one way system of traffic movement in Nolton
      Street with associated changes to the Rhiw hill and changes to on-street parking provision.

      The report outlined background information, and confirmed that during the detailed design
      of Nolton Street various layouts were considered for parking and road configuration layout.

      The Corporate Director - Communities then explained that certain Options were identified
      for the road configuration of the short section of Nolton Street between its junctions with
      Merthyr Mawr Road and Brackla Street.



                                                28
CABINET - 18 SEPTEMBER 2012


      After consultation with local Members, it was agreed that Option 4 of the four originally put
      forward would be adopted, which was indicating one way traffic at the above location. This
      choice was primarily based on safety grounds, as it removed confusion for motorists who
      required access to and from Merthyr Mawr Road, as well as potentially avoiding conflict
      between motorists.

      The Option explained the Corporate Director - Communities, would lead to works to narrow
      the carriageway at this location to one lane and then introduce a series of parking lay-bys
      for loading/unloading and limited waiting etc, which would help to ease traffic congestion in
      this location and boost trading.

      The Corporate Director - Communities further explained that the reverse traffic flow
      proposal, will allow for works to be undertaken at Rhiw Hill to include rationalising limited
      waiting provision and re-configuration of the road layout to enable access to the Rhiw Multi-
      Storey car park for vehicles travelling down the Rhiw Hill from Nolton Street.

      RESOLVED:               That Cabinet resolved that:

                      (1)     Following formal consultation with interested parties, which
                              incorporates any amendments deemed necessary, public notice be
                              given, as required under the relevant legislation, on the proposals
                              indicated in the Cabinet Report dated 8 March 2011 as amended in
                              this report and shown on drawing No. T/11/01 to include the
                              following provisions for:

                                    The introduction of a one-way traffic flow northbound on
                                     Nolton Street between its traffic signal junction with A473
                                     Cowbridge Road/Inner Bypass (i.e. “Nolton Street lights”) and
                                     its junction with Brackla Street;

                                    The introduction of a reversed one way traffic flow on the
                                     Rhiw hill.

                      (2)     When the layout for loading/unloading, limited waiting and parking
                              for Blue Badge holders is finalised delegated powers are utilised to
                              undertake the appropriate consultation and notice required under the
                              relevant legislation for:

                                    The provision of limited waiting provision on Nolton Street.

                                    The provision of limited waiting provision on the Rhiw hill.

                      (3)     If no valid formal objections are received Order(s) be made to
                              implement the above provisions.

                      (4)     If valid objections are received a report is submitted to the Appeals
                              Panel to determine the objections.

46    APPOINTMENT OF LOCAL AUTHORITY GOVERNORS

      The Corporate Director - Children submitted a report, the purpose of which, was to seek
      approval from Cabinet for the appointment of Local Authority Governors to the school
      governing bodies listed in the report.




                                                 29
CABINET - 18 SEPTEMBER 2012

      Paragraph 4.1 of the report, outlined the seven applications who met the approved criteria
      for appointment as Local Authority Governors for the six schools in question, with there
      being no competition for any of the vacancies.

      Appendix ‘A’ to the report confirmed that there were still a number of vacancies outstanding,
      and these would be re-advertised at the beginning of the autumn term.

      RESOLVED:               That Cabinet approved the appointments listed in paragraph 4.1 of
                              the report.

47    PROVISION FOR PUPILS WITH ADDITIONAL LEARNING NEEDS (ALN) - THE
      OUTCOME OF CONSULTATIONS ON PROPOSED CHANGES TO YSGOL BRYN
      CASTELL (YBC) SPECIAL SCHOOL, CYNFIG COMPREHENSIVE SCHOOL, PENCOED
      COMPREHENSIVE SCHOOL AND BRYNTIRION COMPREHENSIVE SCHOOL

      The Head of Learning presented a report which fed back to Cabinet the responses to
      consultations on proposals to transfer responsibility for those satellite bases of Ysgol Bryn
      Castell Special School located in secondary schools to the governing body of the respective
      mainstream school, and sought approval to proceed to formal consultation by issuing public
      notices in respect of these proposals.

      The report gave some background information, and confirmed that the expectation now was
      that all secondary schools make provision for pupils with moderate learning difficulties.
      However, the intention was to provide additional resources to one secondary school in each
      locality for children and young people with more challenging moderate difficulties, or MLD
      plus (MLD +). Such resources explained the Head of Learning, enabled a school to be
      designated as a Learning Resource Centre (LRC). These proposals he explained, involved
      the YBC satellite bases at Cynffig and Pencoed Comprehensive Schools becoming the new
      LRC’s for MLD +, for the West and East localities of Bridgend County, by transferring
      responsibility for their management from YBC to the respective mainstream school
      governing body.

      In a similar way explained the Head of Learning, the Council also planned to provide an
      LRC for communication difficulties at Bryntirion Comprehensive School to replace the YBC
      satellite provision there.

      The proposal was that pupils currently in the satellite bases will transfer from the roll of YBC
      to the role of comprehensive school.

      The Head of Learning explained that from a pupil’s perspective there would be a seamless
      transition in the transfer of management from one school to another, and they would
      continue to have access to individual, small group and whole class experiences as
      appropriate. Their progress would be closely monitored and individual plans regularly
      reviewed. There would also be no changes to pupils’ home to school transport
      arrangements as a result of the proposal.

      The next part of the report expanded upon the consultation process and survey of
      responses to this, and the main points that emerged from the consultations were set out in
      Appendix 1 to the report, alongside the officer responses to them.

      The Head of Learning finally outlined the reports financial implications detailed in Paragraph
      7.

      The Cabinet Member - Children and Young People commended the report which he
      considered to be very comprehensive.



                                                 30
CABINET - 18 SEPTEMBER 2012

      He also commended the thorough consultation process that had been followed which had
      involved no less that 17 meetings, with staff, pupils, school governors and parents etc.

      He emphasised that there had been positive feedback in particular from parents and pupils,
      who would have a seamless transition as a result of the proposals, with little or no change
      to the considerable support they presently received. There would also be no changes for
      pupils to the school transport arrangements that were currently in place.

      The changes would see however an arrangement where there would be one Head Teacher
      and one group of staff occupying one site as opposed to two.

      The Cabinet Member - Children and Young People added that whilst the recommendations
      of the report would result in changes at Ysgol Bryn Castell, there was a clear commitment
      from the Authority to the future of this school.

      RESOLVED: That Cabinet:

                     (1)      Noted the feedback from the consultation exercises and;

                     (2)      Agreed that officers proceed with issuing 3 statutory public notices to
                              facilitate the following sets of proposals, all to have effect from 1st
                              April 2013:

                              Proposal A

                              (i)     Cease Ysgol Bryn Castell Special School satellite provision at
                                      Cynffig Comprehensive School and

                              (ii)    Establish a learning resource centre (LRC) at Cynffig
                                      Comprehensive School for up to 36 FTE pupils (across key
                                      stages 3 and 4) for pupils with moderate ‘plus’ learning
                                      difficulties

                              Proposal B

                              (iii)   Cease Ysgol Bryn Castell Special School Satellite Provision
                                      at Pencoed Comprehensive School and

                              (iv)    Establish a learning resource centre (LRC) at Pencoed
                                      Comprehensive School for up to 45 FTE Pupils (across key
                                      stages 3 and 4) for pupils with moderate ‘plus’ learning
                                      difficulties

                              Proposal C

                              (v)     Cease Ysgol Bryn Castell Special School satellite provision at
                                      Bryntirion comprehensive school and

                              (vi)    Establish a learning resource centre (LRC) at Bryntirion
                                      comprehensive school for up to 12 FTE pupils (across key
                                      stages 3 and 4) for pupils with Communication difficulties.

48    HEALTHY LIVING PARTNERSHIP

      The Corporate Director - Wellbeing presented a report that was seeking Cabinet approval to
      grant the necessary delegated power to the responsible Chief Officer for the management,


                                                 31
CABINET - 18 SEPTEMBER 2012

      development and variation of the Healthy Living Partnership Agreement over the allocated
      period.

      He advised that previously Cabinet approved a report to finalise the appointment of
      GLL/HALO as the Council’s partner and the award of a Contract to manage the Council’s
      leisure centres and swimming pools for a period of up to 15 years commencing on 1 April
      2012.

      In addition the Corporate Director - Wellbeing explained that Cabinet had approved the
      proposed role of the Advisory Partnership Board, and the role of elected Members as
      representatives of the Council on the Board as part of the Council’s ongoing governance
      arrangements.

      The Council’s ‘client role’ with regard to the Healthy Living Partnership Agreement will
      require an on-going and effective partnership to deliver the anticipated benefits as set out in
      the original services specification, which included the need to set and agree strategic
      priorities and translate those into annual delivery and development plans with GLL/HALO as
      well as monitoring performance and targets linked to these.

      The Head of Healthy Living emphasised however that changes in priorities and
      demographic needs in the future will need the Council to react to any changes that this may
      require to the strategic focus and delivery approaches of the partnership to ensure the
      service specification and contract remains relevant to the population needs and/or funding
      opportunities on development proposals. They would require a deed of variation and a due
      legal process he added, along the lines outlined in Paragraph 8 of the report.

      The Cabinet Member Wellbeing gave his support to the report. He wished to add that the
      Advisory Partnership Board was not a decision making body, and that it consisted of two
      Cabinet Members (Wellbeing and Children and Young People) officers from Wellbeing and
      HALO together with a representative from Sports Wales and the Public Health Department.

      Cabinet emphasised that recommendation (1) of the report be amended in that
      consideration of any necessary contract variations be also the subject of consultation with
      the appropriate Cabinet Member.

      RESOLVED:       (1)     That Cabinet approved the delegation of power to the Corporate
                              Director Wellbeing and Head of Healthy Living to undertake
                              necessary contract variations to the benefit of the Council and the
                              Healthy Living Partnership, in consultation with the Assistant Chief
                              Executive Legal and Regulatory Services and appropriate Cabinet
                              Member, in order to ensure that any variations comply with current
                              legal requirements and in consultation with the Head of Finance or
                              the Section 151 Officer where any proposed variations would have
                              an ongoing financial impact for the Council

                      (2)     That Cabinet approved the role of the Group Manager: Sport and
                              Recreation in agreeing and monitoring the annual development
                              plans in accordance with those listed within the Performance
                              Monitoring System and Service Specification.

49    WESTERN REGION PARTNERSHIP FORUM - JOINT LEGAL SERVICES PROJECT

      The Assistant Chief Executive - Legal and Regulatory Services submitted a report the
      purpose of which was to develop a ‘New Service Model Team’ joint legal team between
      partner authorities and to approve work to be undertaken to develop the training of solicitors
      jointly within the Project.


                                                32
CABINET - 18 SEPTEMBER 2012

      The report elaborated upon the legal services Project, which included six partner authorities
      (with Powys also proposed to be added) with its primary purpose explained in Paragraph
      3.3 of the report.

      The Assistant Chief Executive - Legal and Regulatory Services explained that in March
      2012, the Western Regional Partnerships Forum agreed to the development of a ‘New
      Models of Working’ legal team to be situate in Swansea City Council, as a next step in the
      collaboration working arrangement between legal departments in the participating
      authorities.

      The development of a new Service Models Team of the mentioned authorities as required,
      due to a growing area of work across each of the seven legal departments which was
      expected in the future to increase further. The new Service Model Team would also look to
      enhance their skills together, which would not necessarily be afforded by individual
      authorities on a stand alone basis.

      The cost of the operation of the team would be split across authorities based on their use of
      the team overall explained the Assistant Chief Executive - Legal and Regulatory Services.

      The cost of the team for which there had been given a two year funding commitment
      including on costs and each of the seven authorities would contribute £21,777 in the first
      year to fund the team, with the split for the second year being proportionate to usage of the
      team. If any authority overused the team the costs for this may exceed £21,777, but would
      be less however than the work being put out externally.

      The Assistant Chief Executive - Legal and Regulatory Services added that there was also a
      proposal between the six authorities to jointly fund a number of trainee solicitor posts, that
      would be shared amongst the authorities, under a ‘twinning’ arrangement, i.e. one trainee
      shared between two authorities. At this stage however, the Assistant Chief Executive -
      Legal and Regulatory Services was establishing if the Council would support such a
      proposal.

      The Deputy Leader considered that the report was a fine example of collaborative working,
      which would result in a decrease in expenditure to each of the authorities involved, as
      opposed to them provided a service alone. The idea of trainee solicitors showed the
      commitment of the authority to training staff for their future development.

      RESOLVED:               That Cabinet:

                      (1)     Approved that the Authority contracts with Powy’s County Council
                              and the five authorities of the joint legal services project to form the
                              New Models of Working team.

                      (2)     Agreed to receive a further report on the appointment of Trainee
                              Solicitors.

50    FORWARD WORK PROGRAMME

      The Assistant Chief Executive - Legal and Regulatory Services presented a report that
      sought Cabinet approval of the Forward Work Programme for the period to 31 December
      2012, which was appended to the report.

      RESOLVED:               That Cabinet approved the proposed Cabinet Forward Work
                              Programme for publication.

51    INFORMATION REPORTS AND MINUTES FOR NOTING


                                                 33
CABINET - 18 SEPTEMBER 2012

      The Assistant Chief Executive - Legal and Regulatory Services submitted a report that
      informed Cabinet of the Information reports and minutes of Joint Committee’s published since
      its last scheduled meeting.

      RESOLVED:               That Cabinet acknowledged the publication of the documents listed
                              in the report.

52    PROPOSED JOINT FLEET MAINTENANCE SERVICE WITH SOUTH WALES POLICE

      The Corporate Director - Communities presented a report the purpose of which was to
      approve the Heads of Terms Agreement (Appendix 1) between Bridgend County Borough
      Council and South Wales Police that outlined the principles relevant to the creation of a joint
      fleet maintenance capability at a shared location.

      The background of the report confirmed that the Bridgend County Borough Council and
      South Wales Police had identified that an opportunity exists to potentially amalgamate their
      fleet maintenance operations in a shared location which would result in a number of benefits
      for both organisations, both of a financial and non-financial nature, expanded upon in
      Paragraph 3.2 of the report.

      Paragraph 3.3 of the report then detailed a number of key outcomes that would be expected
      from a Joint Vehicle Maintenance facility in order for it to be considered a success.

      The report confirmed that a Project Board had been established to move the Project forward,
      which if proceeded with could save each authority an annual savings of around £75,000.

      Site evaluations undertaken had identified that the Council’s Bryncethin Depot site would be
      a suitable location for the Joint Fleet Maintenance Service.

      The report also confirmed that Heads of Terms had been agreed, however, this did not
      commit Council resources to the Project at this stage.

      The Corporate Director - Communities added that planning permission would also be
      required for the new facility at the Bryncethin site.

      RESOLVED:               That Cabinet:

                      (1)     Approved the principles of the Heads of Terms agreement;

                      (2)     Agreed that work continues with SWP to develop detailed costings,
                              an implementation plan and a legally binding collaboration
                              partnership agreement which will be presented to Cabinet for final
                              determination;

                      (3)     Approved the appointment of a BCBC/SWP joint Fleet Manager to
                              replace BCBC’s Fleet Manager upon retirement;

                      (4)     Agreed to submit a planning application for the new facility to ensure
                              that appropriate permissions are in place prior to the project being
                              finalised.

53    THE BERWYN CENTRE, NANTYMOEL

      The Leader accepted this item as urgent in accordance with Rule 2.4(e) of the Cabinet
      Procedure Rules within the Council’s Constitution on the basis that the current dilapidated
      condition of the Berwyn Centre poses a serious health and safety risk to users of the centre
      and the public in the locality and requires demolition at the earliest possible time and on the

                                                34
CABINET - 18 SEPTEMBER 2012

      basis that the Council has only recently received confirmation from the Charity Commission
      that it can proceed in the way recommended in the report

      The Corporate Director - Wellbeing presented a report that was seeking a Cabinet decision
      on the future of the Berwyn Centre, Nantymoel, following the conclusion of the work of the
      Cross Directorate Officer Board being set up to look at various options for its refurbishment or
      replacement.

      The Corporate Director - Wellbeing advised that the future of the Berwyn Centre had been
      the subject of review for some considerable time in light of the deteriorating condition of the
      building and the costs that were required to refurbish it, in order to keep it open to the public.

      A Project Team had been established in order to establish the future for the Berwyn Centre
      and they had recently sought advice from the Charity Commission which had only very
      recently been received.

      Officers had to consider the future use of the Centre, given that £400k was required for work
      of a priority in nature to ensure the building is brought back into a safe condition. On top of
      this explained the Corporate Director - Wellbeing, further investment was required to make
      the building fully fit for purpose as a facility.

      The facility continued to cost the Council approximately £85k per year in operating costs, with
      building maintenance liabilities continually increasing.

      The Head of Property had advised that the building would not survive another winter safely
      without significant investment. A condition survey of the Centre was attached at Appendix 1
      to the report.

      A number of options had been considered for the Centre and Appendix 2 to the report
      highlighted the main features and costs of pursuing each of these options.

      It was suggested that the preferred option would be to demolish the existing facility on the
      grounds of safety to the public and the cost of keeping the building open, and to work with the
      community to rebuild a similar facility on site or elsewhere in the area.

      The Cabinet Member - Wellbeing advised that the Executive had thought long and hard over
      the options outlined in the report, but considered that there was no real alternative other than
      to support the recommendations of the report, particularly as to continue to provide the facility
      was not proving to be cost effective.

      RESOLVED:               That Cabinet:

                      (1)     Approve the closure of the Berwyn Centre, Nantymoel before the
                              end of the 2012 calendar year subject to satisfactory resolution of
                              the Council’s position as Trustees of the charity called Nantymoel
                              Workingmen’s Institute, to the satisfaction of the Assistant Chief
                              Executive - Legal and Regulatory Services and the Charity
                              Commission;

                      (2)     Approved the demolition of the current building at an estimated cost
                              of £100k at the earliest opportunity, to be met from the Council’s
                              minor works programme and that a further sum of £200k be included
                              in the capital programme for 2013/14 as part of the 2013/14 to
                              2016/17 Medium Term Financial Strategy, subject to Council
                              approval, towards the development of a replacement community
                              building in Nantymoel. Funding to be earmarked until September
                              2014 to allow time for adequate external funding to be raised;

                                                 35
CABINET - 18 SEPTEMBER 2012


                     (3)      Authorised an application to the Charity Commission to widen the
                              objects of the Charity to include use of the land as Public Open
                              Space or for other projects within the locality;

                     (4)      Agreed that the Council seek to develop a representative community
                              group to work with it to develop external funding bids and potentially
                              to run any replacement community building on a ‘not for profit’ basis
                              in due course.

54    EXCLUSION OF THE PUBLIC

      RESOLVED:               That under Section 100A (4) of the Local Government Act 1972 as
                              amended by the Local Government (Access to Information)
                              (Variation)(Wales) Order 2007, the public be excluded from the meeting
                              during consideration of the following item as it contained exempt
                              information as defined in Paragraph 14 of Part 4 and Paragraph 21 of
                              Part 5 of Schedule 12A of the Act:-

                              Following the application of the public interest test it was resolved
                              that pursuant to the Act referred to above, to consider the under-
                              mentioned item in private with the public being excluded from the
                              meeting as it would involve the disclosure of exempt information by
                              virtue of Paragraphs 14 and 21 as stated above:-

                              Minute Nos.                  Summary of Items:

                                   55        Confidential Minutes of the meeting of Cabinet
                                             held on 10 July 2012.




                                                36

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:4
posted:11/5/2012
language:Unknown
pages:16